HomeMy WebLinkAboutItem 4.06 Bray Commons Chg Ordr CITY CLERK
File# J ~.__~[~'[~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 4, 2004
SUBJECT: Bray Commons, Consultant Services Change Order
Report Prepared by: Rosemary Alex, Parks and Facilities
Development Coordinator
ATTACHMENTS: 1) Proposal Cost Information
2) Proposed Change Order
RECOMMENDATION: (~~pprove Change Order #1 for Additional Services
FINANCIAL STATEMENT: Contract for Construction Management Services $89,065.00
Proposed Change Order #1 $28,678.59
$117,743.59
Sufficient funds are available within the project budget
DESCRIPTION: On September 16th, 2003 the City Council approved an Agreement
with the Zahn Group to complete construction management services for Bray COmmons. The scope of
work includes, project coordination with contractor and landscape architect, establishment of submittal
procedures, conducting weekly job-site meetings, coordination of technical inspection and testing,
construction observation, contractor payments, final inspection of all improvements, submission of
warranties/bonds and as-built documents by the contractor and final project report.
The construction of Bray Commons was originally anticipated to be complete by March 2004. Due to the
wet conditions experienced from December 2003 through February 2004, the contract period for
construction has been extended through mid-June 2004. The construction management services will
remain the same, however the Zahn Group will require additional time to complete the project.
Additional time for consultant services is shown on Attachment #1.
RECOMMENDATION:
It is the recommendation of Staff that the City Council approve the Change Order #1 for the Zahn Group
in the amount of $28,678.59.
COPIES TO: Zahn Group ~j ~
t%! ITEM NO.
J:\COUNCILkAgenda Statementsk2004\5-4 Bray Zahn Change Order.doc
Bray Commons Park, Dublin
Estimated time through project end not to exceed
as of April 26, 2004
Invoice History
Original Contract 89,065.00
Total Billing for Expenses 32.34
Total Billing for Labor
(incl. this invoice) 88,946.25
Balance Available 86.41
Percentace of Completion 99.87%
Contract Amount 89,065.00
Labor Expense Total Due
Invoice #1 5,467.50 5,467.50
Invoice #2 12,507.50 12,507.50
Invoice #3 11,505.00 13.06 11,518.06
Invoice ~f~ 15,855.00 15,855.00
Invoice #5 20,597.50 19.28 20,616.78
Invoice #6 11,126.25 11,126.25
Invoice #7 11,887.50 - 11,887.50
Total 88,946.25 32.34 88,978.59
Apr-04
Mike 88 115.00 10,120.00
Laurie 40 65.00 2,600.00
May-04
Mike 100 115.00 11,500.00
Laurie 32 65.00 2,080.00
Jun-04
John 17 145.00 2,465.00
Needed to comPlete contract (Not to exceed) 28,678.59
ATTACHMENT 1
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. 1
PROJECT: Bray Commons PAGE 1 OF 1
TO: Zahn Group, Incorporated
AGREEMENT DATED September 16,
2003 between Zahn Group, IncorPorated
and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This change order is not effective until approved by the City Manager
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Change requested by: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the A.eyeement.
1. The Zahn Goup for a total not to exceed $28,678.59 based on their scope of work dated April 26th 2004, for
additional construction management services to complete Bray Commons (attached hereto).
ESTIMATED COST INCREASE $28,678.59
13~MITTED BY: AP~i~OVAL RECOMMENDED BY APPROVED BY
~osem~-y Alex t Date: ' DJ/me Lowart Date: Rich Ambrose Date:
Parks & Facilites Develop. Coordinator Parks & Community Services Director City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date Consultant: Zahn Group, Incorporated
By Title
ATTACHMENT #2
EXHIBIT "A" CHANGE ORDER FORM
DATE: .4/26/2004
PROJECT NAME: Bray Commons
ClP #: 95640
CONTRACT NO, ~ff~)3-13
CHANGE ORDER NO. 1
PERCENT COMPLETED' 70%
CONTRACTOR: Zahn Group
CONTRACT AMOUNT: $89,065
CONTRACT CHANGE ORDERS: AMOUNT CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER #QI, Additional Services 28,678.59
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: $28,678.{]9
ADJUSTED CONTRACT AMOUNT: $117,743.59
PROGRESS PAYMENTS MADE:
PAYMENT #01 5,467.50 PAYMENT #12
PAYMENT #02 .. 12,467.50 PAYMENT #13
PAYMENT #03 I 1,518.06 PAYMENT #14
PAYMENT #04 15,855.00 PAYMENT #15
PAYMENT #05 20,616.78 PAYMENT #16
PAYMENT #06 11,126.25 PAYMENT #17
PAYMENT. #07 11,887.50 PAYMENT #18
PAYMENT #08 PAYMENT #19
PAYMENT#09 - PAYMENT.#20
PAYMENT #10 PAYMENT. #21
PAYMENT #11 PAYMENT. #22
.88,938.59
TOTAL ACTUAL PAYMENTS: $88,938.$9
ADJUSTED TOTAL CONTRACT~ $117,743.59
REMAINING BALANCE ON CONTRACT: $28,805.00
RECOMMENDATION: APPROVED. APPROVED APPROVED
DENIED. DENIED DENIED...
Supervising. City Manager Mayor
Dept Head
ATTACH M E NT #2