HomeMy WebLinkAboutItem 4.06 CityEngrClassifSalary CITY CLERK
File# 1'7 I~~-[~1~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 19, 2002
SUBJECT: Revisions to the Personnel System
Report Prepared by: Julie Carter, Assistant to the City Manager
ATTACHMENTS: 1. Resolution Amending the Classification Plan
2. Resolution Amending the Salary Plan
3. Resolution Amending the Benefit Plan
4. Resolution Amending the Management Positions Exempt from
Competitive Service Resolution
RECOMMENDATION~ ~ ~Adopt Resolutions.,
FINANCIAL STATEI~_I~: There is sufficient funding in the Fiscal Year 2002-2003 to cover
expenses associated with exchanging the Senior Civil Engineer
vacancy with the new City Engineer classification.
DESCRIPTION: The City's personnel system is governed by several documents.
Each document addresses a specific set of issues. The Staff report identifies proposed changes to the
City's current personnel system. As discussed below, these proposed adjustments are based on the need to
add the new job classification of City Engineer to the City's Classification Plan.
CLASSIFICATION PLAN AMENDMENT
Pursuant to the City's Personnel System Rules, a job description must be adopted for each classification in
the organization. The job description typically includes key elements, knowledge, skills, abilities and
requirements of the position. The job descriptions make up the City's Classification Plan.
The recent departure of the City's Senior Civil Engineer responsible for land development resulted in a
review of current and future needs of the Public Works Department. Based upon that review the City
Manager is recommending that the replacement of the vacant Senior Civil Engineer position be upgraded
to the City Engineer level. The current workload demands of the Engineering Division and the anticipated
future organizational needs of the Public Works Department were the primary reasons for recommending
the classification upgrade. The City Engineer position will manage the Land Development, Engineering,
Traffic Engineering, Inspection, and Storm Water Pollution functions.
Staff has prepared a new job classification for the position of City Engineer (See Exhibit A of Attachment
1).
Depending upon the results of the City's recruitment for City Engineer, Staff may be proposing a revision
to the Public Works Director/City Engineer Job Classification at a future Council Meeting.
Staff recommends that the City Council adopt the attached resolutions amending the Classification Plan.
COPIES TO:
ITEM NO.
/~-
SALARY PLAN AMENDMENT
Included in the City's personnel system are resolutions that address salary ranges for part-time and full-
time personnel. The attached Resolution is a proposed amendment to the City Salary Plan (Attachment 2)
for full-time personnel. Once the job description is developed, the City's Personnel Officer takes the
positions to market for development of the appropriate salary range and alignment within the City's
existing Salary Plan. The Resolution also identifies positions that are exempt from the Federal Labor
Standards Act (FLSA) overtime provision and those that are not. The Salary Plan Resolution (Attachment
2) would establish a monthly salary range for the new position of City Engineer as $7,394 - $9,243.
Staff recommends that the City Council adopt the attached Resolution amending the Salary Plan.
BENEFIT PLAN AMENDMENT
It is also proposed that this position be provided an auto allowance as is provided to other Management
Staff in the amount of $190 per month. The Benefit Plan Resolution (Attachment 3) would add the
position of City Engineer to the list of management positions that receive an auto allowance in the City's
Benefit Plan.
MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE AMENDMENT
The position of City Engineer will be designated as Management and exempt from the City's competitive
service system. In order to identify this position as Management and exempt a separate Resolution must
be adopted that establishes the benefits for such management positions. The Resolution in Attachment 4
designates the newly created position of City Engineer as exempt and defines specific benefits.
Staff recommends that the City Council review the proposed modifications to the City's Classification,
Salary, and Benefit Plans and adopt the Resolutions.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add and amend job descriptions in the adopted
Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
resolutions shall be further amended by adding the new job description for the position of City Engineer
(Exhibit A) to the Classification Plan; and
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
November 19, 2002.
PASSED, APPROVED AND ADOPTED this 19th day of November 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 1
Date Adopted: 11-19-2002
Date Revised:
Title: City Engineer
FLSA: Exempt
General Purpose:
Under direction of the Public Works Director, administers all engineering activities of the City;
functions as Street Superintendent and oversees those activities through subordinate supervision;
provides eXPert professional assistance to City Staff in areas of responsibility; performs related
work as required.
Distinguishing Characteristics:
Thc City Engineer has a broad range of independence within policy and procedural parameters and
works under minimal supervision. This is the top-level supervisory position in the division,
functioning as a senior Staff advisor to the Public Works Director. Incumbents are expected to have
a breadth of knowledge, creativity and experience to successfully manage a small engineering and
contract engineering staff handling a large number of complex projects.
Supervision Exercised:
Direct supervision and supervision through secondary supervisors is provided to personnel
assigned to the Division.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Plans, organizes, assigns, directs, reviews and evaluates staff and activities in Engineering and
Traffic Engineering, which includes private development plan review; the planning, design,
contract construction and inspection of facilities; varied public works projects; and traffic
engineering studies.
Oversees the activities of the City's storm water program.
Plans, organizes, assigns, directs, reviews and evaluates staff and activities in Land Development
review, which includes the review, by contract and City Staff, of streets, storm sewers,
landscaping and related facilities and appurtenances.
1 Exhibit A
Assists in the development and implementation of goals, objectives, policies, procedures, work
standards, and the annual budget for the Department in assigned areas of responsibility.
· Assists in the development of the City's Capital Improvement Plan.
Establishes systems to ensure consistency within the Division.
Personally performs professional engineering work; reviews plans, proposals and other materials
submitted by contract professionals and professionals working for developers.
Reviews and approves engineering plans, specifications and contract documents.
Selects assigned personnel and provides for their training and professional development;
interprets City policies and procedures to employees; is responsible for morale and productivity
of assigned Staff.
Confers with and provides prOfessional assistance to members of City departments on
engineering and traffic engineering matters; coordinates activities of the department with those
of other departments and agencies.
Conducts or directs analytical studies; develops and reviews reports of findings, alternatives and
recommendations; prepares a variety of periodic and special reports regarding functional areas of
responsibility.
Monitors developments related to municipal engineering and public works matters; evaluates
their impact upon City operations and recommends policy and procedural improvements.
Represents the City in meetings with representatives of governmental agencies, professional,
business and community organizations, contractors, and the public; makes presentations to the
City Council and various commissions and committees and acts as Public Works Staff
representative 'to the Planning Commission.
Serves as the Public Works Director on a relief basis.
Other duties as required.
Minimum Qualifications:
Knowledge of:
Principles, practices and techniques of civil engineering as applied to municipal engineering
projects.
Principles and practices related to street construction and maintenance.
Administrative principles and methods, including goal setting, program development, scheduling
and implementation, budget preparation and administration and employee supervision.
2 Exhibit A
Applicable state and federal laws and regulations.
Public administration principles as related to the activities and functions of a municipal
government.
Current developments and sources of information regarding public works engineering projects.
Principles and practices of budget preparation, budget administration, goals and objectives
development and work planning.
Methods and practices of community organization and citizen participation.
Supervisory principles and practices including training and evaluation.
Ability To:
Plan, organize, assign, direct, review and evaluate comprehensive municipal engineering and
streets maintenance activities.
Select, train, motivate and evaluate assigned staff.
Learn, interpret, and apply City, Department and Division rules, regulations, policies and
practices.
Interpret laws, policies, procedures and regulations.
Analyze complex problems, evaluate alternatives and make creative recommendations; deal
constructively with conflict situations; exercise sound independent judgment within general
policy guidelines.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Work well under the urgency of deadlines.
Develop and implement goals, objectives, policies, procedures, work standards and management
controls, including the application of project management techniques.
Prepare clear and concise reports, correspondence and other written materials and make clear
oral presentations.
Communicate effectively both orally and in writing.
Utilize a personal computer to perform word process, spreadsheet and specialized functions.
Facilitate meetings with representatives, professionals, citizens and organizations to achieve
problem solving.
3 Exhibit A
Exercise sound, fair and consistent independent judgment; provide technical assistance and staff
leadership to various boards and commissions.
Exemplify and foster an enthusiastic, resourceful and effective service attitude with the public
and all who are contacted in the course of the work.
Participate, foster and encourage all members of the division to work as members of a team; and
establish and maintain cooperative-working relationships with those contacted in the course of
the work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to: sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment and files surrounding desk; bend and squat to lift plans and specification maps;
perform simple grasping and fine manipulation; use telephone and write or use a keyboard to
communicate through written means; operate an automobile to conduct evaluations. While
performing duties, the employee is regularly required to use written and oral communication
skills; analyze budget and technical reports; interpret and evaluate staff reports; know laws,
regulations and codes; observe performance and evaluate staff; problem solve; remember personnel
rules, legal and code requirements; and explain and interpret codes, policies and procedures;
interact with City management, other governmental officials, contractors, vendors, employees
and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: The equivalent to a Bachelor's Degree in civil engineering from an
accredited college/university. Master's degree in an applicable field is
desirable.
Experience: Five years experience performing progressively responsible professional
civil engineering work with registration which includes two years
experience in supervising engineering staff engaged in a variety of
public works and private development projects including design,
construction inspection, transportation, development and review.
Training: Any recent training such as academic courses and certification programs
which are relevant to this job classification.
4 Exhibit A
Licenses; Certificates; Special Requirements:
Certification: Registration in the State of California as a Professional Civil Engineer.
Registration in the State of California as Land Surveyor is highly
desirable, if civil engineering license does not cover land surveying.
Licenses: Possession of a valid Class C California Drivers' License, and
Certificate of Automobile Insurance for Personal Liability.
5 Exhibit A
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE SALARY PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 64-97 and subsequent resolutions which comprise the Salary Plan.
NOW, THEREFORE, BE IT RESOLVED that the position of City Engineer shall be covered
under Article I, Section A of the Salary Plan; and
BE IT FURTHER RESOLVED that the position of City Engineer shall be paid a monthly salary
within the following range with the exclusion of any Performance Pay Adjustment granted in accordance
with the adopted Personnel Rules:
City Engineer: $7,394 - $9,243
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective November 19, 2002.
PASSED, APPROVED AND ADOPTED this 19th day of November 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 2
RESOLUTION NO. xx- 2002
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE BENEFIT PLAN
wHEREAs, the Personnel System Rules require the City Council to adopt a Benefit Plan; and
WHEREAS, the Benefit Plan prescribes the current benefits provided to regular employees by the
City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
amend Resolution No. 109-91 and subsequent amendments to add the position of City Engineer to the list
of Management positions eligible for car allowance and monthly reimbursement as provided in Section 12
as follows:
Section 12. Car Allowance and Mileage Reimbursement:
The following position shall be eligible to receive the designated monthly allowance. The receipt
of the car allowance pursuant to this section shall be full compensation for all operating costs
excluding tolls, parking fees and out of area travel.
a. Management Position Receiving Monthly Allowance
Eligible Positions Monthly Allowance
City Engineer $190
PASSED, APPROVED AND ADOPTED this 19th day of November 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 3
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM
COMPETITIVE SERVICE RESOLUTION
WHEREAS, thc City Council has adopted a Personnel Ordinance; and
WHEREAS, Section 4(3) oft he Ordinance exempts Department Heads and other Management
Positions from the Competitive Service; and
WHEREAS, in accordance with the City's Personnel Ordinance, the City Council adopted.
Resolution No. 142-90 and subsequent resolutions which establishes Management Positions and defines
leave benefits for those positions; and
WHEREAS, it is necessary to periodically add new job descriptions to the adopted Classification
Plan that are designated as Management Positions.
NOW, THEREFORE, BE IT RESOLVED that the position of City Engineer shall be designated as
a Management Employee under the City's Personnel Ordinance; and
BE IT FURTHER RESOLVED that the position of City Engineer shall be granted leave benefits
in accordance with City Resolution 142-90, as amended.
BE IT FURTHER RESOLVED that the changes contained herein shall be effective November 19,
2002.
PASSED, APPROVED AND ADOPTED this 19th day of November, 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 4