HomeMy WebLinkAboutItem 4.06 CivCntrElectricalImprCITY CLERK FILE # 200-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 20, 2001
SUBJECT:
New Capital Improvement Project: Civic Center Electrical
Improvements
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
Budget change form
RECOMMENDATION:/7, j)/ Approve additional appropriation for new capital improvement
project to upgrade electrical facilities in the Civic Center and
authorize Staff to advertise for bids
FINANCIAL STATEMENT:
The estimated cost of the project is as follows:
Improvements related to Smart Corridor Project:
Capacity improvements
Total construction estimate:
$ 9,000
$ 5,000
$14,000 (includescontingency)
Design/project administration/inspection
Legal notice and miscellaneous
$ 5,000
$ ],ooo
Total estimated project cost:
$20,000
DESCRIPTION: This proposed project would provide improvements to the Civic
Center related to the upcoming 1-580 Smart Corridor project and would also provide a new transformer
and subpanel for future use.
The 1-580 Smart Corridor project is being managed and processed through the City of Pleasanton, and the
City of Dublin does not have a Capital Improvement Project related to this work. The City Council
received a presentation a few months ago regarding the Smart Corridor project and the new Traffic
Operations Center that will be located in the Police Wing of the Civic Center. The scope of the project, as
bid through the City of Pleasanton, does not include improvements related to electrical capacity and
facilities in the Civic Center that are required to support the computer equipment and monitors for the
Traffic Operations Center and the two office workstations. Staffhas reviewed the scope of work and
obtained preliminary estimates from electrical contractors for the work, and the estimated construction
g:~raiscproj\elec upgrade
COPIES TO:
ITEM NO.
cost, including contingencies, is $9,000. This includes provision of a transformer, electrical subpanel,
wiring, and various electrical outlets and computer cable jacks.
At the same time, Staff,has also noted that the existing electrical subpanels are now full. As the building
occupancy has increased over the past twelve years, the number ofworkspaces has increased and more
circuits have been added to accommodate them, and circuits have been added for additional copiers,
computer equipment, and so forth. There are currently three slots left on the last available subpanel in the
Administrative Wing, and these slots Mll be needed for a portion of the Smart Corridor equipment. While
Building Maintenance Staffhas not been made aware of any other new office equipment being added in the
next few months, it would be prudent to provide the additional capacity now, rather than wait until the
need arises. Also, unused circuits typically provide the power supply for special events that are held in the
courtyard, such as the Tree Lighting and possibly the upcoming 20th Anniversary celebration. Staff`
proposes to add a transformer and 200-amp subpanel which Would be located in the main electrical room,
at an estimated cost of $5,000 (including contingency). This proposed panel should be sufficient for any
foreseeable needs until the next building expansion, which is still several years away.
The cost of Staff time, which is essentially contract thrOugh MCE, plus miscellaneous costs, is estimated at
$6,000, for a total estimated project cost of $20,000.
Staff recommends that the City Council approve an additional appropriation and authorize solicitation of
bids for this project.
Page 2
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
Budget Transfers:
CHANGE FORM #
__ X__ From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - Within Same D~partment Activity
From New Revenues Between Depathxients (City Council Approval Required)
Other
Name: Name: Civic Center Electrical Improvements
(Consmaction)
Account #: 001.93936.750.050 ' $14,000
Account #:
Name: Name: Civic Center Electrical Improvements
(Design, Project Admin., Inspection)
$5,000
Account #: Account #: 001.93936.740.000
Name: Name: Civic Center Electrical Improvements
Legal Ad $400
Account #: Account #: 001.93936.728.000
Name: --' Name: Civic Center Electrical Improvements
Printing Cost $600
Account #: Account #: 001.93936.716.000
Name: Name:
Account #: Account #:
City Manager:
ASD/Fin Mgr
Date:
Signature
Signature
REASON FOR BUDGET CHANGE ENTRY: New capital improvement project related to Smart Corridor
improvements and electrical capacity in Civic Center.
Mayor: Date:
Signature
Posted By: Date:
G:LFREDWORD~Budget Change Form civic center electrical, doc
Signature