HomeMy WebLinkAboutItem 4.06 I580/Tassajara/CCSCZTY CLERK FILE # 600-30
AGENDA STATEMENT
CZTY COUNCZL MEETZNG DATE: May 1, 2001
SUBJECT:
Amendment to Consulting Services Agreement with CCS Planning
& Engineering, Inc., for the Design of the 1-580/Tassajara Road
Interchange Improvements
Report Prepared by: Lee S. Thompson, Public Works. Director
ATTACHMENTS:
1)
2)
3)
Resolution Amending Agreement,
Original Agreement dated November 2, 1999
Budget Change Form
RECOMMENDATION:
Adopt Resolution Approving Amendment No. 1 to CCS
Planning & Engineering's Contract
Approve Budget Change Form
FINANCIAL STATEMENT:
The amount of CCS's original agreement for the design of the
I-580/Tassajara Road Interchange Improvements was not to exceed
$803,428. The cost is being paid by the developers with no financial
impact to the City's General Fund. This amendment will add
$119,995 to CCS's contract to provide additional design for
completion of the project plans and specifications. The developers
have agreed to fund this amendment to CCS's contract.
DESCRIPTION: In November 1999, the City contracted with CCS Planning &
Engineering for the design of the I-580/Tassajara Road Interchange Improvements. CCS has completed
the project plans and specifications that were then reviewed by Caltrans. Based on Caltrans comments,
CCS is required to perform additional design and revision of the plans. These additions include long-life
pavement, ramp metering, reconstruction of median shoulders, expanded Storm Water Pollution
Prevention Plan and some City required items. In order to proceed with this additional work and
complete the contract documents, it is necessary to amend CCS's contract. The amendment will add
$119,995 to the original contract to perform this necessary work and the developers have agreed to fund
the cost.
Staff recommends that the City Council adopt resolution approving Amendment No. 1 to CCS Planning
& Engineering's contract and approve the Budget Change Form.
g:\engr\ccs\agst_Tass Design Amend
COPIES TO:
Tom Wintch, CCS
ITEM NO.
4-6
RESOLUTION NO. - O1
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT WITH
CCS PLANNING & ENGINEERING, INC., FOR CONSULTING SERVICES
1-580frASSAJARA ROAD INTERCHANGE IMPROVEMENTS DESIGN
WHEREAS, future freeway and inter-agency infrastructure is planned to be constructed as part of
the development process in Eastern Dublin; and
WHEREAS, improvements are required at the Interstate 580/Tassajara Road interchange; and
WHEREAS, on November 2, 1999, the City Council of the City of Dublin approved an agreement
for consulting services with CCS Planning and Engineering, Inc. for the design of said improvements; and
WHEREAS, Caltrans has reviewed the project plans and specifications prepared by CCS and
based on Caltrans comments, CCS is required to perform additional design and revisions of the plans; and
WHEREAS, in order to proceed on this additional work and complete the contract documents, it is
necessary to amend CCS's contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve Amendment No. 1 to the agreement with CCS Planning and Engineering, Inc., to include
additional services, which is attached hereto as "Exhibit A".
BE IT FURTHER 'RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 1st day of May, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
EXHIBIT "A" OF RESOLUTION -01
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and CCS Planning and
Engineering, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on November
2, 1999 to design the 1-580/Tassajara Road Interchange Improvements; and
WHEREAS, the Scope of Work to be performed is proposed to be extended; and
WHEREAS, the not-to-exceed contract amount is proposed to be increased to cover the
cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be extended to include additional scope of work as described in
Consultant's letter dated March 16, 2001 for the 1-580/Tassajara Road Interchange Improvements Project
(attached).
Extension of Term
The total cost for time-and-materials work under this amendment shall not exceed an additional
$119,995.
CITY OF DUBLIN
ATTEST:
Mayor
City Clerk
CCS PLANNING AND ENGINE G, INC.
Tom Wintch
Date: ,q~/t~[~ f
CCS Pro/ect #98105
March 16, 2001
CCS
PLANNING AND ENGINEERING
I N C, 0 R P 0 R A T E D
6 Crow Canyon Court
San Ramon,' Cali[ornia 94 5 83-162 I
925/3 14-1220 · Fax 925/3 I4-I229
ernail: SRO@ccsoffice. com
Mr. 'Kevin Van Katwyk
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Mr. Ferd Del Rosario
· City of Dublin
100 Civic Plaza
Dublin, CA 94568
Mr. Eric Cordoba
Cordoba Consulting, Inc.
5368 Laurel Drive
Concord, CA 94521
Subject:
Gentlemen:
1-580/Tassajara Road Interchange
Additional Scope of Work/Design Costs
As requested, the CCS Design Team has summarized the significant additional preliminary
engineering, environmental' and design activities required to complete the contract plans for the I-
580/Tassajara Road interchange project. These additional activities represent engineering_ and
environmental level of effort that was not included in the original contract scope Of work for this
project.
In presenting this information, we have associated this increased level of effort with either the
Project Study Report/Project Report (PSR/PR): or the Plans, Specifications and Estimates (PS&E), as
appropriate.
Each additional engineering or environmdntal activity is described and a corresponding cost
identified within the text of the "Additional Scope of Work" attachment. A cost breakdown by
activity and team firm is presented on the accompanying spreadsheet.
The majority of these cost increases for the 1-580/Tassajara Road Interchange Project are related to
additional design effort to complete the contract plans. Our original contract fee was approximately
9.8% of the estimated construction. cost at the time .the contract was negotiated (June 1999). At that
time the estimated construction cost was approximately $8,640,000 with a corresponding design fee
of $847,950. As you are aware, the effort to achieve Caltrans approval has, in turn, reflected in
increases to the estimated construction cost. The current estimated construction cost is
approximately $9,225,000 based upon the last series of Caltrans Comments. Our proposed revised
total PS&E design fee would equate to, approximately 10.0% of the current construction cost
estimate of $9,225,000. We feel that this design fee-to-Construction cost ratio is still extremely
competitive.
The majority of these additional tasks and activities have not yet been completed and it is hoped that
the team will be able to absorb a portion of these out-of-scope efforts. We will continue to discuss a
number of these requirements with Caltrans and strive to eliminate or reduce additional costs
wherever possible. However, at this time we have attempted to present what is hopefully a "worst
case" scenario. Please note that CCS has utilized 1999 hourly rates for our work and has excluded
any subconsultant mark-up. We will absorb these costs, estimated at approximately $22,000..
P:\9gl O5\Admin-TassPSR\Sooping-Fees\design costs.01.30.01 .doc
T R A N S P' O R T A T t O' N
· C ~ v ~ L. I T S
March 16, 2001
CCS Job #98105
Page 2
We look forward to receiving comments from the constructibility review and securing Caltrans
approval as soon as possible.
Sincerely,
CCS Planning and Engineering, Inc.'
Thomas M. Wintch, PE, TE
TMW:ts
Attachment
1-580/Tassajara Road Interchange Modification Project
City of Dublin
Additional Scope of Work
PROJECT STUDY REPORT/PROJECT REPORT (PSR/PR)
Ramp Metering/TOS (CCTV) Coordination - This activity included coordination efforts,
preparation of a cost analysis, drafting of correspondence for the City, and meeting
attendance. Caltrans is requiring design and installation of all equipment to make
westbound on-ramp meters operational. The original contract scope-of-work~ included
underground conduits/foundations only.
Cost Increase $3,580.
Revised Cost Estimates - Several iterations of revising PSR/PR cost estimates 'have been
required as. a result of long-life pavement, ramp metering, CCTV, median re-'
Construction, median drainage, ditch paving and miscellaneous additions.
Cost Increase $3,632.
Additional .Hazardous Materials Studies - This activity included the preparation of a
Pesticide and Herbicide Report and the preparation of an Asbestos Report. The original
contract scope-of-work did not include these two reports since they are recent Caltrans
requirementS.
Cost Increase $7,152.
Historic Properties Survey Report (HPSR) - This activity includes the preparation of a
Historic P. roperties Survey Report (HPSR) to satisfy NEPA. This report is required to
secure federal funding. This effort to prepare this report has been discussed previously
and received verbal approval.
Cost Increase $12,980.
PLANS, SPECIFICATION & ESTIMATES (PS&E)
A. Caltrans Required Additions:
1. Long-Life Pavement - As a result of the incorporation of long-life pavement for
auxiliary lanes into the 'contract plans, a series of design modifications became
necessary. These modifications included revisions to typical sections, layout plans,
construction details, pavement quantity calculations, edge drain plans and
construction cost estimates.
Cost Increase $14,412.
P:~98105~.drnin~TassPSR\Scoping-Fees\design costs.01.30.01.doc
·
1-580/Tassajara Road Interchange
Ramp Metering - This. activity includes the design of all .equipment to make
westbound on-ramp meters operational. The original contract scope-of-work
included underground conduits/foundations only.
Cost Increase $5,548.
TOS (CCTV) - Caltrans has required the installation of a closed-circuit television
camera (CCTV) as part of the interchange modifications. This design element was
not included in the original scope-of-work.
Cost Increase $3,220.
,
Reconstruct Median Shoulders - Caltrans has required the reconstruction of median
shoulders as a result of their deflection testing. The shoulders are being used during
-the construction of the auxiliary lanes. This reconstruction was not anticipated in the
contract scope-of-work.
Cost Increase $4,780.
Reconstruct Median Drainage - Caltrans has required the' design of a "Slotted-Drain"
system within the median. This requirement was brought up during the 100%
review.
Cost Increase $15i210.
,
Add AC-lined Ditches - Caltrans has required the lining of all earthen ditches within
the project limits. This requirement was brought up during the 100% review,
Cost Increase $9,36'8.
,
Add-PCC Paving/Revise Landscaping - During the 100% review, Caltrans has
directed the removal of previously-designed landscaping and replacing it with PCC
Paving. This requirement is based upon maintenance concems.
Cost Increase $6,300.
Expanded SWPPP - Caltrans has expanded their requirements for preparation of a
Storm Water Pollution Prevention Plan (SWPPP). It is our understanding that the
requirements are still being modified, however we have attempted to estimate' the
required level of effort. Our original scope-of-work included only a minor effort.
Cost Increase $10,644.
P:~98105XAdmin-TassPSR\Scoping-Fees\design costs.01.30. Ol.doc
1-580/Tassaiara Road Interchange
,
Additional Caltrans Review - As a result of the constructability review, it is
anticipated that an additional'Caltrans review will occur. At a minimum, it will be
necessary to identify changes as a result of the constructability review for subsequent
Caltrans comment.
Cost Increase $7,574.
City Required Additions:
Incorporation of Federal Specifications - As a condition of the receipt of federal
funds for this project, state specifications will need to be supplemented with federal
specifications. '
Cost Increase $3,630.
Constructibility Review - The City has requested a constructibility review by the
selected Construction Management firm. This review and the subsequent response to
comments was not included in the original scope.
Cost Increase $5,054.
CoSt Estimate for 3rd N.B. Lane on Tassajara Road - The City has requested the
preparation of a construction cost estimate. for a third northbound lane along
Tassaj'ara ROad from the westbound off-ramp to Noahside Road.
Cost Increase $2,020.
,
Traffic Signal Redesign for N.E. Quadrant - As a result of the ultimate lane
configuration along Tassajara Road north of the I-580 westbound off-ramp; the 100%
plans for the off-ramp traffic signal modifications will need to be modified.
Cost Increase $1,692.
Slurry Seal/Overlay - The City has requested providing a slurry seal/overlay to
existing and ramp roadways. This effort was not included in the original contract
scope-of-work.
Cost Increase $3,199.
TOTAL ADDITIONAL DESIGN COSTS - $119,995.
P:\gS105~Admin-TassPSP,\Scoping-Fees\design costs.01.30.01 .doc
CCS STAFF
I - 580 / Tassajara Road Inter
City of
ADDITIONALSCOPE OF WOR
cCs
Ram(S/k)
ADDITIONAL ENGINEERING SERVICES
PROJECT STUDY REPORT/PROJECT REPORT (PSR/PR)
1. Ramp MeteringffOS (CCTV) Coordination
2:. Revise Cost Estimates
3. Additional Hazardous Materials Studies
4. Historic Properties Survey Report (HPSR)
PLANS, SPECIFICATIONS & ESTIMATES (PS&E)
A. Caltrans Required Additions
1. Long-LifePavement
2. Ramp Metering
3. TOS (CCTV)
4. Reconstruct Median Shoulders
5. Reconstruct Median Drainage
6. Add AC-Lined Ditches
7. Add PCC Paving/Revise Landscaping
8. Expanded SWPPP
9. Additional Cattrans ReView **
$150.00
I0
6
z
~m
~z
m
$140.00
4
'4
2
4
2
2
6
City Requested Additions
1. Incorporation of Federal Specifications
2. Constructability Review
3. Cost Estimate for 3rd NB Lane on Tassajara
4. Traffic Signat Redesign for NE Quadrant
5. Slum/Seal / Overlay
$I,30.00
12
8
6
4
24
12
6
10
14
8
6
16
9
12 8
6
2 6
4
8 8
6
20
12 16 8
6
30'
20 12 24
24 20
20 8
18 I0
10 12
14 I2
12 16
30 32 24
14 20
8
4 8
12
Sub-Total- Additional StaffHours [ 39 I 46 t 167't 25 ] 158
Sub-Total - Additional Labor Cost (S) $5,850 $6,440 $21,710 $2,375 $12,640
** Assume slope staking notes will not be required for the Survey Engineer File
173
$10,726
10
I0
7
181
$14,480
Total Additional Labor
Total Additional Direct Expenses
Sub-Consultant Admin Costs
0 $0
4 40 $3,580
44 $3,632
12 $1,152
38 $2,980
0 $0
0 $0
0 $0
.94 $9,444
62 $5,548
38 $3,220
2 50 $4,780
6 50 $5,010
40 $3,780
36 $3,300
8 126 $10,644
3 .52 $4,760
0 $0
0 $0
0 $0
6 34 $3,630
32 $3,200
20 $2,020
20 $1,692
1 31 $3,199
819 $75,57t
30 [ 819 [
IIs,s,s,,I
11s0 I
Iiso I
;PS&E Add Fees1 .xls
change Modification Project
Dublin
K I DESIGN COST SUMMARY
CCSTEAM- SUBCONSULTANTS
$126.00
CIVIL GEOTECH DRAINAGE . LANDSCAPE
HQE Parikh WRECO AAM
mz ~z ~z
$70.00 $100.00 $90.00
60
8 48 6
8 80 16
8 50 12
4 33
~ Z
$75.00 $45.00
1/29/2001
28
Subconsultants
4 6 5 4
SURVEY
M&S
~Z Z
$118,00 5~6.00
ENdfIR.
David
Power
~ O< ~ ,~
$172.00 $100.00 -- $
Team Total
Hours
Team Total
Amount
$4,032 $15,190 $6.600 $2,970 $2,400
20
24
$1,080
4 4 8
4'
$472
' I
$304 $1,376
100
100
$10,000
520
I
I
I
0 $0 0
0 $0 40
0 $0 44
60 $6,000 72
100 $10,000 138
0 $0 0
0 $0 0
0 $0 0
62 $4,968 156
0 $0 62
0 $0 38
0 $0 50
120 $10,200 I70
70 $5,588 110
48 $3,000 84
0 $0 I26
37 $2,814 g9
0 $0 0
0 $0 0
0 $0 0
0 $0 34
23 $1,854 55
0 $0 20
0 $0 20
0 $0 31
44424 1339
520 ! 1339
$44,424
Subconsultant I
$44,424 I S0 I
50 [
$0
$3,580
$3,632
$7,152
$12,980
$o
$o
$o
$I4,412
$5,548
$3,220
$4,780
$15,210
$9,368
$6,300
$10,644
$7,574
$0
$0
$0
$3,630
$5,054
$2,020
$1,692
$3,199
19995
5119,995
Team
$119,995
i S0
S0
$ I I9,995
$119,995
I
( (
STANDARD
CONSULTING ENGINEERING .SERVICES AGREEMENT
THIS AGREEMENT is.made at Dublin,. Califomia, as of November 2, 1999, by and
between the CITY OF DUBLIN, a municipal corporation ("City"), and CCS PLANNING AND
ENGINEERING, INC. ("Consultant"), who agree as follows:
1. SERVICES. Subject to the terms and conditions set forth in this Agreement,
Consultant shall provide to City the servicesdescrlbed in Exhibit A. Consultant shall provide said
services at the time, place, and in the manner specified in Exhibit'A.
2. PAYMENT. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall '
be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no
manner be specified in. Exhibit B, then according to the usual and customary procedures and practices
which Consultant uses fc~ billing clients similar to City.
3. FACILITIES AND EQUIPMENT. Except as set forth in Exhibit C,' Consultant shall, at
its-sole c-osr-and-expense7 furnish all facilities and equipment which' may be required for furnishing
services pursuant to this Agreement. City shall furnish to Consultan~ only the .facilities and equipment
listed in Exhibit C according to the terms and conditions set forth in Exhibit C.
4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of
this Agreement. In the event of any inconsistency between said general provisions and any other terms or
conditions of this Agreement, the other term or Condition shall control insofar as it is inconsistent with the
general provisions.
5. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference
incorporated herein.
6. SUBCONTRACTING. The Consultant shall perform the work contemplated with
resources available within its own organization and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the City, except that which is expressly identified in the
Consultant's proposal.
7. CHANGES. City may from time to time require changes in the scope of the services by
Consultant to be performed under this Agreement. Such changes, including any change in the amount of
Consultant's compensation which are mutually agreed upon by City and COnsultant, shall be effective as
amendments to this Agreement only. when in writing.
8. RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project
for the duration of the project. There shall be no channi,,e in the Project Manager or members of the project
Agreement
Page 1 of 2
t0/25/99
team without prior written approval by the City. The Project Manager for Consultant shall be THOMAS
M. WINTCH.
9. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All Correspondence shall be directed to or through the Administrator or
his or designee.
10. NOTICES. Any written notice to Consultant shall be sent to:
Tom Wintch, 'Project Manager
CCS Planning and Engineering, Inc.
6 Crow Canyon Court
San Ramon CA 94583-t621
Any written notice to City shall be sent to:
Lee S. Thompson
Director of Public Works/City Engineer
P. O. Box 2340
Dublin, CA 94568
Executed as of the day first above stated:
Attest:
CITY OF DUBLIN,
"Consultant"
Approved as to form:
City Attorney
Agreement
Page 2 of 2
09/27/99
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
PER PROPOSAL DATED SEPTEMBER 2, 1999, FROM CCS PLANNING AND
ENGINEERING, INC. (ATTACHED).
Exhibit A
Page 1 of I
09/27/99
1-580/Tassajara Road Interchange - PS&E
SEPTEMBER 2, I9S
Scope of Work
Page 1 of 16
I'580/Tassajara Road Interchange Modification Project
Final Design (PS&E)
Scope of Work
CCS Planning and Engineering, inc. (Consultant) shall provide the following Scope of Work to the
City of Dublin:
General Descri.vtion of Work
This scope of work shall provide for preparing conaction bid documents including; plans, general
provisions, standard special provisions (SSP's), and estimates for the 1-580/Tassajara Road
InterchangIe Modification Project (Project). Also included in this Scope of Work are various
construction support activities.
The-Project----is-generally defined as modifications. to the existing interchange including, a new
northbound bridge structure over 1-580, widening and reconstructing existing ramps, and widening
and reconsiyucting portions of Tassajara Road-Santa Rite Road, as defined and approved in the
combined Project Study Report (PSR)/Project Report (PR)-
All work will be administered under conh-act with the City of Dublin. However, the Construction
Documents (PS&E) will be developed per the requirements of the State Department of
Transportation (CALTRANS) for all work within the State right-of-way. All work shall conform to
the design standards and requirements and be subject to the oversight and approval of the
appropriate govemmental entities.
This scope of work assumes that the construction of the Project will be administered by the City of
Dublin, with an Encroachment Permit from Caltrans for all work within the State righi-of-way.
Final design and the development of the bid documents-shaI1 be performed simultaneously with the
development of the combined-PSP~rPR. It is assumed that the final alignment and cqnfiguration of
the various elements of the Project will have been established prior to beginningfinal design. Once
final design has started, any changes tO roadway alignments or configurations that result in
significant lost work or rework shall be considered as Extra Work for which a contract budget
amendment will be required.
Work included in this' Final Desi. n Shall Be:
· Development of the final layouts and concep+.s for the improvements and modifications as
defined and approved in the combined Project Study ReporffProject Report (PSR/PR).
Replacement of the easterly ' (northbound Tassajara Road) bridge over 1-580 with a new two
span, three lane structure. This new northbound structure will tie to the exisiing westerly
(southbound) bridge with a closure pour to provide the appropriate length of southbound left-
turn lane to Pimlico Drive. The new easterly structure wilt span a !0-lane 1-580 with a widened
median that will accommodate BART in the future.
1-580FFassajara ROad Interchange - PS&E
Scope of Work
Page 2 of 16
· An eastbound 1-580 auxiliary lane between the 1-580FFassajara Road-Santa Rita Road
Interchange and the 1-580/Fallon Road-E1 Charro Road Interchange.
· A westbound 1-580 auxiliary lane approximately 400m in advance of the westbound Tassajara.
Road two lane Off-ramp.
· The Project limit to the north is the conform to the Tassajara Road widening project fpresently
under construction) and the southerly limit is south of the Pimlico Road intersection.
· Coordination with the.staffs of the City of Dublin, City of Pleasanton, Caltrans, utility companies,
regulatory agencies and with others as required.
· Preparation of applications for Cakrans Encroachment Permits for City signature.
· - Preparation of Design Exception Fact Sheets as required and as appropriate.
· Project Plans will be developed utilizing Microstation format.
· Project specifications and special provisions will generally conform to the Caltrans format and as
approved by the City.
· Right-of-way activities will be limited to establishing the existing fights-of-way and preparing the
descriptions and corresponding plats for three temporary construction easements (TCE's), one
each in the northwest, northeast and southwest quadrants of the interchange.
· Aerial topographic mapping to be used for the base plans was prepared in the PSR phase of this
Project. No new aerial topographic mapping is included or provided for in this scope of work.
· Site (ground) surveys will be conducted as necessary to accurately tie down topographic
features, to provide for design cross-sections throughout the Project, at conforms, and to
supplement the existing aerial topographic mapping. Design cross-sections will be developed at
generally a twenty (20) meter spacing. Design cross~sections will not be part of the contract
plans, but will be made available at time of bidding.
· A Materials Report will provide recommendations for pavement design, embankment placement
and other appropriate issues.
· A Geotechnical Design Report wilt provide recommendations for any required 'retaining walls in
the northeast and northwest quadrants and the signal pole foundations.
· A Foundation Report for the flew bridge foundation design wilt be prepared.
· A number of retaining walls may be required in this project, specifically in the northeast and
northwest quadrants. It is assumed in this Scope of Work that these will be standard Caltrans
retaining walls.
· Design of City owned utilities (storm drainage, sanitary sewer, lighting and water) is included in
this scope of .work. However, the Consultant shall only review noraCity owned utfiities (gas,
electric, telephone, cable, etc) and show them on the project utility plans for reference and
coordination only. This scope of work does not include or provide for the design of non-City
owned utilities.
· Utilities will be potholed in' accordance .with the Caltrans '~Manual on High & Low Risk
Underground Facilities within Highway. Rights-of-Way". The utilities at potholed locations wilt
be field surveyed to determine the horizontal and vertical location of the utility. For purposes of
budgeting, 15 locations will be potholed.
· A number of box culverts may be required in this project, specifically in the northeast and
northwest quadrants. It iS assumed in this Scope of Work that these wilt be standard Calftans
box culverts, requiring no special design.
· The Consultant shall include 'the design of the h~affic signal reconstruction at the intersections of
Tassajara Road with the ramp termini (total of 2 locations).
· · Ramp metering and TOS facilities will be included. Ramp meters are to be designed for only the
westbound on-ramps that are being reconstructed.
1-580frassajara Road Interchange - PS&IE.
15 g
Scope of Work
. P~ge 3 of 16
o- StreetTroadway lighting shall be included at the intersections and for the ramp gore areas within
the Project limits.
o Replacement landscape and irrigation shall be included within the interchange area and along
the auxiliary lanes where the existing landscaping will be disturbed by the construction.
o Guidelines and requirements for a Storm Water Pollution Prevention Plan (SWPPP) will be
included in the Bid Documents. The construction contractor will. be required to develop and
gain approval for a Project specific SWPPP.
Work Not Included in this Final Desi,qn (PS&E) Scope of Work
No additional hazardous material investigations will be performed beyond the Aerial Deposited
Lead Investigations.
Additional Traffic Counts or Traffic' Operational Studies.
Engineering or design associated with non-City or non-Caltrans owned utilities.'
Design of sound walls, wetlands and other environmental mitigations. '
Special designed retaining walls including Mechanically Stabilized Earth (MSE) walls.
The landscaping and irrigation plans are part of the roadway plans and will not be a separate
construction contract.
Improvements to downstream (outside Project limits) drainage facilities.
Submittal to or review by Caltrans Headquarters.
Submittal of electronic (CADD) files to Caltrans for review.
Right-of-way appraisals, negotiations, acquisition deeds, or Caltrans appraisal maps.
Preparation of construction slope stake notes/information.
Engineering Services During Construction (ESDC) does not include field surveying and staking,
construction inspection, construction management, and materials sampling and testing.
Specific Description of Work
The construction Bid Documents shall be prepared in accordance with the Caltrans' Guide for the
Submittal of Plans. Specifications. and Estimates, except as provided for in this-scope of work.'
The milestones which are described in detail in this section of the Scope of Work for Final PS&E are
as follows:
Milestone 1:
Milestone 2:
Milestone 3:
Milestone 4:
Milestone 5:
Milestone 6:
Project Management
Preliminary PS&E (35% Submittal)
Interim PS&E (65% Submittal)
Draft PS&E (95% Submittal)
Final PS&E (100% Submittal)
Bidding Assistance and Engineering Services During Construction
I'580/Tassajara Road Interchange - PS&E
Scope of Work
Page 4 of 16
Milestone 1: Proiect Mana.qement
Project Management involves setting up operations of the project team, internal and external
coordination, supervision of the team, progress monitoring and reporting. The anticipated elements
of this task are the following:
1 .I Project Control
1.1.1
Team Supervision. Consultant will supervise the team,' coordinating and
monitoring design for conformance with City of Dublin and Caltrans
standards and policies.'
1.1.2 Maintain Project Files. Project files will be set up and maintained in
accordance with an approved filing system.
t ~1.3
Prepare and Update Design Schedule/Work Plan. Consukant will provide a
design schedule and update as necessary. This will include developing a
project work plan and cost to complete schedule that will be updated on an
agreed upon basis.
1.1.4 Prepare Monthly Progress Reports. Monthly progress reports will be
prepared in a form acceptable to the City of Dublinl
t .1.5
Perform QA/QC. All major project deliverables wilt be checked by project
staff; and will receive .quality reviews before being released to persons outside
the team. Subconsultant Team Members are required tO perform similar
reviews before submittal of documents to Consultant for further processing.
The budget for QA/QC tasks is included in the individual milestones.
1.2 Meetings
The following meetings are anticipated for this project:
Monthly Progress' Meetings/Minutes -. The duration of the PS&E effort is
approximately 8 months beyond the combined PSR/PR effort, consequently 8
Monthly Progress Meetings are anticipat.ed.
Project Development .Team (PDT) Meetings/Minutes - The Project Development
Team (PDT) was formed during the combined PSR/PR preparation phase of this
project to act as a'steering group during the course of the work. This same PDT
will continue through the PS&E phase of this project. The Consultant will
coordinate, participate and support the PDT efforts, providing agendas, study
information, minutes, etc. As previously mentioned, the duration of the PS&.E
effort is approximately 8 months beyond the Combined PSR/PR effort,
consequently 8 Monthly PDT Meetings are anticipated.
Project Meetings - Technical meetings will be held among the Consultant Team,
City of Dublin, City of Pleasanton and Caltrans staff as often as necessary to
discuss issues and other items needing resolution. Meetings with other agencies
1-580/Tassajara Road Interchange - PS&E
Scope of Work
Page S of 16
and property Owners will .also be held as needed. Meeting minutes will be
provided for City review and approval.
· Utility Coordination Meetings - The Consultant will conduct and attend meetings
with utility owners (including both private and city-owned) to determine existing
utility locations, potential conflicts and possible relocations. If utility relocation is
necessary, then further discussions will also include who will perform the
engineering, compensation if any for the engineering of the reiocation design,
and funding arrangements for the actual relocation.
· Dublin City Council' Meetings - The Consultant will assist City staff in presenting
this project to the Dublin City Council including preparation of exhibits.
Milestone 2: Preliminary PS&E (35% Submittal)
2.1 CoIlect Additional Data
Preliminary investigations will involve the accumulation and review of all additional
existing data and detailed field investigations to verify existing site conditions.
Additional data that may be collected include:
· Existing Geotechnical Reports and Soil Logs
· Available hydrology and hydraulic information
· As-buitts
2.2 Preliminary Geometries
Using information .developed for preparation of the combined PSR/PR,' and the
results and findings of the other preliminary investigations, the Consultant will
continue to develop the proposed alignment alternative.
2.3 Perform Field Surveys
The field surveys will consist of the following:
· Topographic features (areas under tree coverage, trees .greater than 0.t5m in
diameter, fire hydrants, light standards, location of driveways and curb ramps,
etc.)
· Surface utility facilities (including inverts for accessible sanitary sewer
manholes/inlets and valves for utilities)
· Existing storm drainage systems (including inverts for accessible storm drain
manholes and inlets)
· Potholed utilities (in conformance with Caltrans "Manual on High and Low Risk
Underground Facilities within Highway Rights of Way")
· Conform areas at local streets and driveways-
- Cross sections at 20 m intervals
1-580/Tassajara Road Interchange - PS&E
Scope of Work
Page 6 of 16
2.4
2.5
2.6
Prepare Preliminary Drainage Report
The Consultant will review and refine existing hydrology and hydraulic data/studies.
After study of local drainage and overland flow conditions, the Consultant will
conduct drainage and hydrological analysis, and document such studies. in the
appropriate reports. The drainage areas of the project will be developed, inlet
placement will be determined and pipe size will be designed. The drainage design
will be dev. eloped to the point where impacts on geometric features, right-of-way,
and bridge foundations can be ascertained. A preliminary Drainage Report will be
prepared summarizing the above studies and preliminary plans.
Determine Utility Locations and Potential Relocation, If Necessary
Existing utility facilities will be identified by field review, through discussion with
affected utility companies and potholing, where necessary (potholing will be done in
conformance with Caltrans "Manual on High and Low Risk Underground Facilities
Within Highway Rights of Way"). The location of existing utilities will be delineated
on skeleton layouts with conflicts and necessary relocation identified. The plans will
be forwarded to the City of Dublin and Cattrans for their review and comment.
Draft Geotechnical Design Report, Draft ~Materials Report, and Draft
Foundation Report
The Geotechnical Design Report, Materials Report and Foundation Report will
require a field exploration and laboratory testing program. The City of Dublin and
Cal~rans will be consulted on the number and method of test borings required.
Following the field investigations, the Draft Geotechnical Design Report, Draft
Materials Report and Draft Foundation Report will be prepared in accordance with
Caltrans requirements including Test Method 130 and the Calftans Bridge Design
Aid. A Log of Test Borings (LOTB) will be prepared in the required DOS format for
inclusion into the contract plans.
The key geologic and geotechnicat issues affecting the design of the highway
improvements are:
· Embankment earthwork including the need for keyways and underdrainage
· Groundwater
· Subgrade support for the new embankments
· Embankment settlement (construction period, surcharge or pretoad and lag time)
· Embankment and cut slope stability
· Stability of adjacent existing slopes
· Foundation support of the new bridge structures, retaining walls and box culverts
· Impact and appropriate mitigation to the adjacent bridge foundation
1-580frassajara Road Interchange - PS&E
Scope of Work
Page 7 of 16
The Materials Report will address the following:
· Description of Terrain and Geology
· Existing Facilities
· Structural Sections (Pavement Design)
· Materials Available
· Recommended Materials Specifications
The Geotechnical Design Report will address the following:
· Existing Fadlities
· Cuts and Excavations
· Embankments
· Earthwork Factors
· Corrosion Investigation
· Culvert, Retaining Wall and Embankment Foundations
The Foundation Report will address the following:
· · Existing Facilities
· Bridge Foundation Requirements
· ' Seismic Conditions
2.7 Aerial Lead Investigation
The purpose of this effort is to evaluate whether aerial deposited lead exists in the surface
soil within the Project area. tt is understood that the investigative results will be used to
infon'n the construction contractor of the presence of aerial lead soil deposits (if any) within
the Project boundaries for characterization and disposal. The results may further be utilized
to determine the applicability of the California 'Department of Toxic Substances Control
(DTSC) variance prepared for the reuse of aerial lead impacted soil within the State highway
right-of-way.
2.8 Prepare 35% Roadway Plans
2.8.1
Refine Horizontal and Vertical Alignments. Additional refinements of the
horizontal and vertical alignments will be necessary. All secondary horizontal
curves such as pavement second edges, curb returns, tapers, etc. will be
calculated. The profiles will be adjusted to more accui'ately tie to the field
surveys of the conform points. The superelevation diagrams will also be
developed.
2.8.2
Prepare Conceptual Staged Construction Plans. Conceptual Staged
Construction Plans will be prepared at 1:2000 scale to show the intended
construction sequencing for the project.
1-580/Tassajara Road Interchange - PS&E
Scope of Work
Page 8 of 16
2.9
2.10
2.8,3
Prepare Conceptual Signal Plans. Conceptual signal plans will be prepared
showing the conceptual layout of the signal standard, signal head and service
point.
2.8.4
·
·
·
·
·
Prepare Preliminary Design (35%) Plans.
prepared for this submittal: Tifie Sheet
Typical Cross Section
Skeleton Layouts
Profiles with Superelevations
Existing Utility Plans
Preliminary Utility Relocation Plans
Conceptual Staged Construction
Conceptual Signal Plans
The following plan sheets will be
Bridge General Plan and Type Selection Memo and Meeting
2.9.1
Bridge General P/an. Bridge General Plans will be prepared for each
structure in accordance with Bridge Design Details Section 3 and Bridge
Design Aids Section 10.
.2.9.2 Preliminary Quantities and Estimates. General Plan quantity, take-offs and
construction cost estimates will be prepared.
2.9.3
Structure Type Selection Memo. The Consultant Team will prepare a
Caltrans Structure Type Selection Memo and vicinity map for each structure.
Upon completion of this task, copies of the proposed General Plan, General
Plan Estimate, Type Selection Memo and Vicinity Map will be submitted for
review prior to the Structure Type Selection meeting.
2.9.4
Structure Type Selection Meeting. Upon completion of initial review by
Caltrans DOS, a Type Selection Review meeting will be held in which the
Consultant Team 'will be prepared to discuss and provide information on
foundation requirements, seismic considerations, construction cost and other
pertinent information that is needed to determine the proper siructure type.
2.9.5
Update and Finalize General Plan. Comments from the Type Selection
Meeting will be incorporated into the Structure Type Selection Memo and it
will then be resubmitted to Caltrans DOS for approval.
Review Right-of-Wm~ Information
2.10.1 Obtain Existing Right-of-Way Mapping. Existing Right-of-Way mapping will
be reviewed for current conditions and to provide a basis for development of
updated fight-of-way requirements.
2.10.2 Review Right-of-Way with Affected Agencies. The current project proposal
and associated right-of-way requirements will be reviewed with affected
1-580/Tassajara Road interchange - PS&E
Scope of Work
Page 9 of 16
2.11
2.12
2.13
2.14
2.15
2.16
agencies for applicability and to ascertain if any revisions, additions and/or
deletions are required.
Perform Value Analysis.
Value engineering techniques wilt be employed during this phase of the project to
investigate potential cost saving options. Traffic control issues, pavement structural
section, and bridge/retaining wail type selection are items for value analysis
consideration. A repor~ summarizing the Value Engineering effort wilt be prepared.
Prepare Requests for Additional Exceptions to Design Standards.
An exception request, including fact sheets, will be prepared and processed through.
Caltrans as appropriate for any additional design exceptions from mandatory or
advisory standards that were not identified in the combined PSR/PR.
Determine Required Permits
A list of potential permit requirements will be updated from the combined PSR/PR.
Some potential permiliing and/or approving agencies that may be involved are:
· State Water Resources Control Board
· Regional Water Quality Control Board
· PUC
NPDES
NPDES
Utility Relocation
Prepare Preliminary Construction Estimate
A preliminary construction estimate will be prepared consistent witln the level of plan
development.
Perform Quality Assurance/Quality Control
Prior to the release of this submittal, all submittal documents will undergo the
Consultant's internal Quality Assurance/Quality Control review.
Submit for City of Dublin, Caltrans and Agency Reviews
The appropriate number of deliverables will be submitted to all reviewing agencies.
· Generally (but not in the case of all deliverables), the number of reports and plans
will be submitted to the following agencies for review:
AGENCY No. of Copies
City of Dublin 3
City of Pleasanton 2
Caltrans 6
Zone 7 1
BART 1
Total 13 copies
1-580frassajara Road Interchar4ge - PS&E
Scope of Work
Page 10 of 16
Milestone 3
3.1
3.2
3.3
3.4
3.5
Interim PS&E (65 % Submittal)
Preliminary Design Review Comment Resolution
Review comments received from the City, Cattrans and other review agencies will be
reviewed by the Consultant and incorporated in the plans, if appropriate and as'
directed by the City. If necessary, a meeting to. clarify or resolve the comments will
be held and will result in a listing of those comments to be included in the plans,'
those comments that will not be included and those comments requiring further
investigation.
Prepare Draft Drainage Report
The Preliminary Drainage Report will be expanded to incorporate the 35% submittal
comments and include backwater calculations, inlet capacity calculations, and other
detailed hydraulic calculations in accordance with Caltrans standard practices and
procedures.
Prepare Utility Relocation Plans
The Consultant will prepare the Utility Relocation Plans based upon discussions with
the City on City-owned utilities and utility relocation plans provided by private utility
companies. For non-City owned utilities, the Consultant will show information
provided by others on the plans for coordination purposes only..
Prepare Final GeotechnicaI Design Report, Materials Report and
Foundation Report
The Consultant will incorporate suggested revisions from the-City and Caltrans
review and prepare the final reports.
Prepare Final Aerial Lead Investigation Report
The Consultant will incorporate. suggested revisions from the City and Caltrans
review and prepare the final report.
Interim Submittal
3.6.1 Prepare Interim Submittal: Roadway Plans (65%). The typical list of design
drawings may include the following:
Title Sheet
Typical Cross Sections
Key Map and Line Index
Layouts
Profiles and SUperelevation
Diagrams
Construction Details
Pavement Elevations
Contour Grading
Drainage Plans, Profiles, Details
Box Culvert Plans
Existing Utility Plans
Utility Relocation Plans and Details
Stage Construction Plans
1-580frassajara Road Interchange - PS&E
Scope of Work
Page 11 of 16
3.7
3.8
3.9
3.10
Traffic Handling Plans
Sign Plans, Details
Construction Area Signs
Pavement Delineation
Traffic SignaL/Interconnect Plan
Ramp'MeteringffOS Plans
Retaining Walt Plans and Details
Bridge General Plans
Bridge Plans and Details
Landscape/Irrigation Plans and
Details
Electrical & Roadway
Lighting Plans, Details
3.6.2
Develop Design Cross-Sections. Preliminary Design Cross-Sections
wilt be developed typically on twenty (20) meter spacing for the
Project roadways. The primary function for developing cross-sections
will be to allow an accurate estimation of contract earthwork and'
paving quantifies.
Prepare Unchecked Bridge Plans
Unchecked Bridge Plans will be prepared for the Tassajara Road
Overcrossing (easterly bridge)
Prepare Right-of-Way Maps
3.8.1
Prepare Right-of-Way Requirements Maps. The fight-of-way
requirements, if any, wilI be delineated and submitted for review and
approval by the City of Dublin and Caltrans.
3.8.2
Prepare Temporary Construction Easement (TCE) Exhibits. Based
on the results of Milestone 3.6, TCE exhibits will be prepared.
Review comments .will be incorporated into the exhibits for final
approval. This Scope of Work assumes that no new right-of-way will
be required for this project, other than the TCEs.
3.8.3
Prepare Record of Survey. A Record of Survey will be prepared
and submitted for review and approved by the City of Dublin,
Caltrans, and Alameda County.
Prepare Requests for Additional Exceptions to Design Standards
An exception request, including fact sheets, will be prepared and processed
through Caltrans, as appropriate, for any additional design exceptions from
mandatory and advisory standards that were not identified previously.
PrepareDraft Permit Applications
Permit Applications will be completed for further review by the Ci~ of
Dublin.
1-580/Tassajara Road Interchange - PS&E
Scope of Work
Page 12 of 16 '
3.11
3.12
'3.13
3.14
3.15
Prepare Preliminary Quantities and Estimates
The estimates for the various structures will be updated to reflect the
improved level of design completion. No quantity tables. will be prepared at
this time.
Outline of Special Provisions
An oufiine of the unedited draft of the Standard Special Provisions will be
. prepared and submitted for review.
Perform Quality Assurance/Quality Control
Prior to the release of this submittal, all submittal documents will undergo the
Consultant'sintemal Quality Assurance/Quality Control review.
Perform Safety Review
A safety review of the Project and plans will be performed in association with
the-City and Caltrans. Notes of the safety review will be prepared by the
Consultant.
Submit for City of Dublin, Caltrans and Agency Review
Accompanying this submittal wilt be our responses to the review comments
received on the previous submittal. Quality assurance/quality control will be
performed on all deliverables before submitAaI to the City of Dublin, Caltrans,
or local agencies for review.
AGENCY No. of Copies
City of Dublin 3
City of Pleasanton '3
Caltrans -10
Zone 7 1
BART I
Total 18 copies
Milestone 4: Draft PS&E ( 95% Submittal)
4.1 Resolve Milestone 3 Review Comments
Review comments received from the City, Caltrans and other review
agencies will be reviewed by the Consultant and incorporated into the plans,
if appropriate and as directed by the City. If necessanj, a meeting to Clarify
or resolve the comments will be held and will result in a listing of those
comments to be included in the plans, those comments that wilt not be
included and those comments requiring further investigation..
Io580/Tassajara Road Interct~ange - PS&E
Scope of Work
Page 13 of 16
4.2
4.3
4.4
4.5
4.6
4.7
4.8
Finalize Technical Reports
All technical reports will be updated and finalized. All report review
comments will be resolved and included as appropriate and all new or
revised information developed during the design will be incorporated.
Provide Signal Timing Plans
The Consultant will provide signal timing plans for the two new signal
modifications. Based upon the AM and PM peak hour turning movement
counts, the Consultant will prepare the signal timing and signal timing cards.
Independent Structures Check
Independent design, details and quantity checks of the bridge plans wilt be
prepared in accordance with Caltrans requirements.
Incorporate Comments and Finalize Plans
All resolved and agreed upon comments from Milestone 3 reviews will be
incorporated. All roadway and bridge plans and details will be brought to a
100% level of completion. Compatibility between the roadway and structure
plans will be verified.
Finalize Permits
All permit applications required by the design will be updated and ~nalized.
All review comments will be resolved and'included as appropriate and new
or revised information developed during the design will be inco,rporated.
The permit applications will be submitted to the City of Dublin for signature
as the project sponsor.
Prepare Project SWPPP Guidelines and Requirements
The guidelines and requirements for the Project SWPPP will be developed
and included in the Project Special Provisions. It will be the Conaction
coniractor's responsibility to develop an approved Project Specific SWPPP
per the guidelines and requirements.
Finalize Quantities and Estimates; Prepare Construction Schedule
The quantifies and construction cost estimates will be updated. The Caltrans
marginal estimate will be prepared for the bridge. Included in this task will
be'the updating and finalization of the Project contract quantifies and
corresponding construction estimate (BEES format) and the development of
a Construction Schedule.
Io580/Taisajara Road Interchange - PS&E
· Scope of Work
'Page 14 of 16
4.9 ' Prepare Draft Special Provisions
4~10
4.11
4.12
The Consultant will complete the Draft Special Provisions. Draft Special
Provisions will be prepared for all items, by incorporating all agreed upoD
comments and additional specifications that may be necessary. All contract
bid ·items will be covered by measurement and pay clauses. This wiIl also
include the lane closure charts and the estimated working days of
construction.
Finalize t. he Right-of-Way Documents
All review comments will be resolved and included, as appropriate and
approved by the City, and all new or revised information developed during
design will .be incorporated. The Draft Right-of-Way CertifiCation will be
prepared. '
Perform Quality Assurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal...
Submit for City of Dublin, Caltrans and Agency Review
The complete set of plans, special provisions, quantities, 'construction cost
estimate, and appropriate final technical reports will be submitted to the City
of Dublin and Caltrans and other reviewing .agencies for their review and
comment.
AGENCY No. of Covies
City of Dublin 3
City of Pleasanton 3
Caltrans 10'
Zone 7 1
BART I
Total 18 copies
_Milestone 5:
5.1
Final PS&E (100% Submittal)
Resolve Milestone 4 Review Comments
Review comments received from the City, Caltrans and other review
agenci~ will be reviewed by the Consultant and incorporated in the plans, if
appropriate and as directed by the City. If necessary, a meeting to clarify or
resolve the comments be held.
1-580/Tassajara Road Interchange - PS&E Scope of Work
Page 15 of 16
5.2
5.3
5.4
5.5¸
5L6
Incorporate Milestone 4 Comments and Finalize PS&E
All resolved and agreed upon review' comments as directed by the City of
Dublin will be incorporated into the plans and special provisions, and design
documents will be updated as necessary. The final roadway and s~ucture
plans, specifications,' and Engineer's estimate will be combined into a set of
bid documents.
Finalize Design Cross-Sections.
Design croSs-sections shall not be a part of the bid documenm, but shall be
available at the time of bidding to assist prospective bidders in determining
construction quantities. Preparation of consh'uction survey notes (slope
staking notes) is not included in the Final Design Scope of Work.
Perform Quality Assurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal.
Submit PS&E to City of Dublin, Caltrans and Agency Review
The Final PS&E will be submitted to the City of Dublin, Caltrans and the
appropriate agencies ~or review. The Final PS&E submittal is considered to
be a verification of responses to previous comments. Any comments, other
than minor editing, that result in new or rework will be considered as Extra
Work.
AGENCY No. of Copies
City of Dublin 3
' City of Pleasanton 3
Caltrans 10
Zone 7 1
BART 1
Total 18 copies
Submit Encroachment Permit Application
The Consultant will incorporate all the City of Dublin, Caltrans and impacted
agencies' review comments. The Consultant Shall prepare the Caltrans
Encroachment Permit Application, including all required attachments, for
.signature by the City of Dublin.
1-580/Tassajara Road Interchange - PS&E
ScOpe of Work
Page 16 of 16
Milestone 6: Biddinq Assistance and Encrineerin.q Services Durinq
Construction
Engineering Services during COnstruction will include assistance during the bidding process,
assistance in responding to-Requests for Information (RFI), reviewing Contract Change
Orders (CCOs), etc. The effort for this work is considered an estimate only and may need to
be adjusted as the contract bid, .award and construction pro~:eeds and the level of assistance
desired is defined by the City.
6.I Bidding Assistance
The CCS Team will assist the City by providing clarifications on the plans,
providing responses to bidder's inquiries, preparing ~ contract bid addenda (if
any), evaluating the construction bids for conformance to the CiW's polices
and procedures and assisting with. other activities as requested by the City.
6.2 Construction Assistance
Construction assistance may include the following tasks:
· Respond to RFIS .-
° Evaluate CCOs
· Provide supplemental design services as proposed by the contractor and
requested by the City.
· Review and approval of contractor material submittals.
Attend Construction Meetings
The. CCS Team will attend a pro-construction meeting and construction
coordination meetings as scheduled and as needed. It is assumed that this
project will be constructed over an 18 month time frame. For budgeting
purposes, it is assumed that the CCS team will be involved in approximately
one-half of these meetings.
Prepare Construction Record Drawings
The CCS TeSrn will prepare Construction Record Drawings based upon
information and mark-ups provided by the City. A check set of the
Construction Record Drawing~ will be submitted to the City for their review
and approval. Upon approval of the Construction Record Drawings, the
CCS Team will provide the City with a set of reproducibles.
6.5 Perform Quality Assurance/Quality Control
A quality assurance/quality control check will be made prior to release for
submittal.
EXHIBIT B
PAYMENT SCHEDULE.
City. shall pay Consultant an amount not to exceed the total sum of EIGHT
HUNDRED THREE THOUSAND FOUR HUNDRED TWENTY EIGHT DOLLARS
($803,428) for services to be performed pursuant to this Agreement. Consultant shall submit
invoices monthly based on the cost for services performed in accordance with the Exhibit "A"
cost estimate.
The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum
for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this Agreement unless such extra service and the price therefor is agreed to in.writing executed
by the City Manager or other designated official of City' authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty-
five percent (25%) of the initial contract price.
The services to be provided under this Agreement may be terminated without
cause at any point in time in the sole and exclusive discretion of City. If the Agreement is
terminated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials to the effective date of
such termination. In that event, all finished and unfinished documents and other materials shall,
at the option of the City, become City's sole and exclusive property. Consukant hereby expressly
waives any and all claims for damages or compensation arising under this Agreement.
Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to date.
The Consultant is not authorized to perform any services or incur any costs
whatsoever under the terms of this Agreement until receipt of a fully executed Purchase Order
from the Finance Department of the City of Dublin.
Exhibit B
Page 1 of 1
09/28/99
EXHIBIT C
City shall furnish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and
time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall
City be obligated to furnish any facility which may involve incurring any direct expense,
including, but not limiting the generality of this exclusion, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Exhibit C
'Page 1 of 1
09/27/99
EX}IIBIT D
GENERAL PROVISIONS
o
INDEPENDENT CONTRACTOR..At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of Consultant's engineering services rendered
pursuant to this Agreement; however, City shall not have the right to control 'the means by which
Consultant accomplishes services rendered pursuant to this Agreement.
LICENSES; PERMITS; ETC. Consultant represents and warrants to City that he has all
licenses, permits, qualifications and approvals of whatsoever nature which are legally required
for Consultant to practice his profession. Consultant represents and warrants to City that
Consultant shall, at his sole cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required for Consukant to
practice his profession.
TIME. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of Consultant's
obligations pursuant to this Agreement.
INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Consultant's bid.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1)
Insurance Services Office form number GL 0002 (lEd. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage ("occurrence" form CG
0001).
(2)
Insurance Services Office form number CA 0001 0Ed. 1/78) Covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
(3)
Worker's Compensation insurance as required by the Labor Code of the State of
California and Employers Liability Insurance.
Exhibit D
Page 1 of 5
09/27/99
Minimum Limits of Insurance. Consultant Shall maintain limits no less than:
General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit 'shall be twice the required occurrence limit.
(2)
Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
(3)
Workers Compen_sation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of Califomia and Employers Liability
limits of $1,000,000:per accident..
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
(1) General' Liability and Automobile Liability Coverages.
(a)
The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or
on behalf of the Consultant; products and completed operations of the
Consultant, premises o,wned, occupied or used by the Consultant, or
automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall contain no special limitations on the scope of the protection
afforded to the City, its officers, officials, employees or volunteers.
(b)
The Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(C)
Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
Exhibit D
Page 2 of 5
09/27/99
(d)
The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City,. its
officers, officials, employees and volunteers for losses arising from work
performed by the Consultant for the City.
(3) Professi6nal Liability.
Consultant shall carry professional liability insurance in an amount deemed by the
City to adequately protect the City against liability caused by negligent acts,
errors or omissions on the part of the Consultant in the 'course of performance of
the services specified in this. Agreement.
(4) All Coverages.
. Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, remm receipt requested, has been given to the City.
AcceptabiliW of Insurers. Insurance is to be placed with insurers with a Bests' rating of
no less than A:VIII.
Verification of Coverage. Consultant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person authorized by.
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right
to require complete, certified copies of all required insurance policies, at any time.
The Risk Manager of City may approve a variation of those insurance requirements upon
a determination that the coverages. scope, limits and forms of such insurance are either
not commercially available or that the City's interests are otherwise fully protected.
CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City
to any obligation whatsoever.
Exhibit D
Page 3 of 5
09/27/99
ASSIGNMENT PROHIBITED. No party to this Agreement may assign any fight or obligation
pursuant to this Agreement. Any attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant .to
this Agreement. In the event that City, in its sole discretion, at any time during the term of this
Agreement; desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to
this Agreement-in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices his profession. All instruments of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial, first
class' and workmanlike manner and conform to the standards of quality normally observed by a
person practicing in Consultant's profession. -.
HOLD ~ESS AND RESPONSIBILITY OF CONSULTANTS: Consultant shall take all
responsibiiity for the work, shall bear all losses and damages directly or indirectly resulting to
him, to any subconsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicated on active or passive negligence of
the Consultant or of his subconsultant. Consukant shall indemnify, defend and hold harmless the
City, its officers, officials, directors, employees and agents from and against any or all loss,
liability, expense, claim, costs (including costs of defense), suits, and damages Of every kind,
nature and description directly or indirectly arising from the negligent performance of the work.
This paragraph shall not be construed to exempt the City, its employees and officers from ks own
fraud, willful injury or violation of law whether willful or negligent. For purposes of Section
2782 of the Civil Code the parties 'hereto recognize and agree that this Agreement is not a
construction contract. By execution of this Agreement Consultant acknowledges and agrees that
he has read and understands the provisions hereof and that this paragraph is a material element of
consideration.
Approval of the insurance contracts does not relieve the Consultant or sUbconsultants from
liability under this paragraph.
10.
GOVERNMENTAL REGULATIONS. To the extent that this'Agreement may be fimded by
fiscal assistance from another governmental entity, Consultant shall comply with all applicable
rules and regulations to which City is bound by the terms of such fiscal assistance program.
DOCUMENTS. All reports, data, maps, models, charts, .designs, plans, studies, surveys,
photographs, memoranda or other written documents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion of the work to be
performed hereunder or upon termination of the Agreement. No such materials or properties
Exhibit D
Page 4 of 5
09/27/99
keVgo~ t z~o~ s p 9~_ .t,9 _ i~'~'~e[ 09 ozl oo~ 9Z
O~O'& $ ~t 9 g
9~9'_.6:. $ o6 __ __ ~z 9t 9 9 e
$Ot
9 9t ~
lelolqnS_ . . .
O[ 9 ~
B ~
Jo,~a,'JnS Pue'l/,q p~tLuop~d aq oi :,PoM
$ 9
l, z
om'os ~ ~s
9£9'~ $ o£
Oto'~t __LOtt
O9
09 ~ g~L
OP 09 ·
'3u '=~_ 3 dmpJaAB Aq p~opac aq ol ~oN% '
09 o~
09 O~ B
.~£'_~.. $, O~
.~Z SOt
8 _L_ 0 0 9£ kZ Ot 9 9~ Z£__ 9.~_Z 0 0Z[ lemlqn~
~ 9[' 9t
9t g 9
9 ~ 9t .__ g
g0te6 S33
;:ql'gqAIIIS:l aNV SO::ldS 'SNV'ld
3DNVHOB91NI avoB VI:IVPVBSVIJOB9-1
CCS 96 |05
· . .
' ' '~ ' Z, ,t ~ o o
_' .-% ':Z: -:U ;::::: : Z'ZZ Z.:: Z: :
'~- ::Z ..............
....... ':' : Z :2' -~
'L ~mgA3sislance ~ .... ~ ~ ' ~' ~ Ito~/ ]ol~thno~nl ~
"' ~'*~ ........ '~" : : : ~" '~:: .:: 2~
~: :: ~' ....:Z: Z ::ZZZZ::
'~ '~: .~.~.: ~: : .: :". . _ __ 0,,. , .
.......... ~- ..... : :--:
CCS Plannin9 and Engil~eedn9 911199
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
X
From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
DECIIEASE BUD(; ET ACCO'UNT
Name:
AMOUNT
Account #:
Name:
Account #:
Name:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
INCREASE BUDGET ACCOUNT AMOUNT
Name:
I-580/Tassajara Road Interchange $119,995
Improvements (Contract Services
Account #: 300-96420-740-000
Name:
Traffic Impact Fee - Reimbursements $119,995
General
Account #: 300-570-005
Nallle:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
City Manager:
ASD/Fin Mgr
Date:
Signature
Signature
REASON FOR BUDGET CHANGE ENTRY!
The budget change is required to perform additional work and complete the contract documents.
Mayor:
Posted By:
g:engr-contractlccsXtassXbudget chg
Signature
Signature
D ate:
Date:
A 7' TA C: !-i ~%. ~ ~L! ?,~' L..:. _---. .~---,