HomeMy WebLinkAboutItem 4.06 Sidewalk Safety Repair
CITY CLERK
File # D[b][Q][Q]-[2]f5:]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 2, 2007
SUBJECT:
Acceptance of Work - Contract No. 07-05,2006-2007 Annual
Sidewalk Safety Repair Program and Curb Ramp Installation
Report Prepared by: Melissa A. Morton, Public Works Director
~
Budget Change Form
ATTACHMENTS:
RECOMMENDATION:
1)
2)
Approve a budget change in the amount of $17,234
Accept the improvements under Contract No. 07-05, 2006-
2007 Annual Sidewalk Safety Repair Program and Curb
Ramp Installation, and authorize the release of retention after
35 days ifthere are no subcontractor claims.
l
FINANCIAL STATEMENT:
The following table outlines the Appropriated Project Budget for
Fiscal Year 2006-20007 compared with the combined expenditures
to complete the project with expenses incurred in both Fiscal Year
2006-2007 and Fiscal Year 2007-2008. The combined expenditures
include the proposed budget change for work performed in Fiscal
Year 2007-2008.
TOTAL PROJECT 2006-2007 APPROPRIATED FUNDS COMPARED TO
ACTUAL 2006-2007 COSTS PLUS PROJECTED 2007-2008 CONTRACT EXPENSES
Desi n & Ins ection
General Fund - Staff $ 7,561 $ 7,561
General Fund - Misc. 312 312
Contract 1m rovements
General Fund 49,622 $17,234 66,856
CDBG Fund - Ram s 17,581 17,581
TOTAL $ 75,076 $ 17,234 $ 92,310
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COpy TO: R. Dawson Construction, Inc.
Alma Balanza, Alameda County RCD
ITEM NO.
1-:b
Page 1 of2
G:\CIP\SIDEW ALK\2006-2007\AS acceptance. DOC
6
DESCRIPTION: On May 01, 2007, the City Council awarded Contract No. 07-05,
2006-2007 Annual Sidewalk Safety Repair Program and Curb Ramp Installation, to R. Dawson
Construction, Inc.
The Annual Sidewalk Safety Repair Program (Remove and Replace) repairs sidewalk offsets of 3/4-inch
or more that may pose a tripping hazard. The Remove and Replace process is used in locations where the
offset is more significant or where tree roots are causing the offset. This procedure requires removal of
the existing sidewalk, and in the case of root problems, removal of the tree roots, and then replacement of
the concrete sidewalk.
While maintenance of sidewalks and other frontage improvements is legally the responsibility of the
private property owner, the City Council has adopted a City-paid sidewalk repair program on a year-by-
year basis since 1983. At the budget hearing for Fiscal Year 2006-2007, the City Council extended the
funding of the repair program for an additional year.
This year, the sidewalk safety repair program included construction of approximately nine (9) pedestrian
curb ramps that are funded through a Community Development Block Grant.
This project was originally programmed to be complete in Fiscal year 2006-2007. However, a budget
change in the amount of $17,243 is necessary due to project expenditures that carried over into Fiscal
Year 2007-2008.
Staffhas reviewed the work performed under this contract and has determined that the work is complete.
Staff recommends that the City Council 1) approve the budget change in the amount 0[$17,234; and
2) accept the improvements under Contract No. 07-05, 2006-2007 Annual Sidewalk Safety Repair
Program and Curb Ramp Installation, and authorize the release of retention after 35 days if there are no
subcontractor claims.
Page 2 of2
CITY OF DUBLIN
BUDGET CHANGE FORM
2007/2008
100 \
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
-L From Unappropriated Reserves (Fund)
(General Fund - ProjectCarryover I Close-Out)
From New Revenues
From Budgeted Contingent Reserve (1 080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Public Facility Fee Fund Reserve
Name: General Fund / Sidewalk Repair
Project / Improvements
Account
$ 17,243
Name:
Account #: 001-94250-750-050
Name:
Account #:
Account :#:
Name:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
Fil1 Mgr/ ASD:
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Signature
Date: 'f.'!ldJ1-
REASON FOR BUDGET CHANGE ENTRY: This project was originally programmed to be complete in
Fiscal Year 2006/07. Based on field inspections additional locations were repaired beyond the original
number at the time of the Bid Award. The total cost including the additional locations did not exceed the
original 2006/07 Project Budget. This Budget adjustment will appropriate funds necessary to accommodate
the 2006/07 Project contract expenditures which carried over to Fiscal Year 2007/2008. The Project is
presented for Final Acceptance at the City Council meeting on October 3, 2007.
City Manager:
Date:
Signature
City Council Meeting on: 10lZ!2007
Mayor: Date:
Signature
Posted By:
Date:
formslbudgchng
Signature
ATTACHMENT # 1
10 -2 - 07 '-/-. /.p