HomeMy WebLinkAboutItem 4.06 SurplusPoliceCarsCITY CLERK FILE # 350-40
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 5, 2001
SUBJECT:
Disposal of Property - Unclaimed Property
Vehicles and Equipment, Report Prepared
Cunningham, Administrative Analyst ~
& Surplus
By: Amy
ATTACHMENTS:
1. Resolution Declaring Unclaimed Property
Vehicles and Equipment
2. Notice of Public Auction
and Surplus
RECOMMENDATION:
Adopt the Resolution and authorize Staff to proceed with
transfer of property to Nationwide Auction Systems pursuant
to the current agreement with the City.
FINANCIAL STATEMENT:
Pursuant to the Dublin Municipal Code proceeds from the sale
of property will accrue in the General Fund and Equipment
Replacement Fund.
DESCRIPTION: City Staff have identified a number of items that can be disposed of and would be
appropriate to forward to an auction firm. The City has unclaimed property and surplus equipment
available for disposal. Consistent with past practice Staff proposes to transfer all items to a single
professional auction firm, which has a current agreement with the City (Nationwide Auction Systems).
The firm conducts bi-monthly auctions of miscellaneous goods similar to those the City currently has
available.
Items Available for Auction
City Staff, including the Police Services Division, have identified various items of unclaimed and surplus
property, which can be disposed of at this time. The need for storage space requires the City to
periodically dispose of items stored at City facilities. The City's purchasing ordinance allows for
auctioning of equipment declared surplus and the City's Municipal Code Section 2.40.070 provides for
auctioning of unclaimed bicycles held at least three months and other unclaimed items which have been
held at least four months. Police Services Staff have verified that all unclaimed items to be auctioned
exceed the minimum holding periods. The Auction Company is responsible for grouping the items and
preparing the lots to be sold. In the past all items, including non-functioning equipment, were sold
successfully by the auctioneers.
On November 8, 1993, the City entered into an agreement with Nationwide Companies to auction various
items including surplus vehicles. The agreement provided that it would remain in effect unless either
party gave 30 days notice of termination. Staff has contacted Nationwide and they have indicated that
they will continue to honor the terms of the 1993 agreement for their auction on June 23, 2001.
Nationwide conducts auctions from their northern California facility located in Benicia. The firm
COPIES TO:
ITEM NO.
arranges for the pick up of all items and transportation to their facility. They are also responsible for
marketing the sale.
Nationwide will retain a 10% commission on all items sold. The City has had positive experiences with
the prices received on items auctioned by Nationwide in the past, although it is recognized that past sales
prices cannot be a guarantee of future sales.
Staff would request that the City Council adopt the attached resolution which declares the items as surplus
and authorize the use of Nationwide Auction Systems for all appropriate surplus and unclaimed property
currently held by the City.
RESOLUTION NO. -01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DECLARING UNCLAIMED PROPERTY AND
SURPLUS VEHICLES AND EQUIPMENT
WHEREAS, the City Manager has determined that certain vehicles and other property and equipment is
no longer needed for City purposes; and
WHEREAS, the most effective method of disposing of such items is by auction; and
WHEREAS, independent firms are available to publicly auction items to the highest bidder; and
WHEREAS, Police Services has various items of unclaimed property which under state and local laws
provide that it may now be auctioned; and the City also has miscellaneous surplus property which
pursuant to the local purchasing ordinance may be disposed of at an auction; and
WHEREAS, consolidating the sale of all items is a cost-effective means to obtain auction services.
NOW, THEREFORE, BE IT RESOLVED that the following police and fire vehicles are declared surplus
property to be sold at auction:
CAR NUMBER MODEL YEAR MILEAGE CONDITION
D-34 Ford Crown Victoria 1993 77,221 Operable
D-2 Ford Crown Victoria 1996 85,329 Operable
D-6 Ford Crown Victoria 1996 101,504 Operable
D- 10 Ford Crown Victoria 1996 72, 198 Operable
95-F2 Ford Taurus 1995 90,340 Operable
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to arrange
for the auction of unclaimed property and other surplus City property in accordance with state and local
laws and regulations.
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to make
any and all necessary arrangements to transfer the property to be auctioned to Nationwide Companies
pursuant to an agreement between the City of Dublin and Nationwide dated November 8, 1993.
PASSED, APPROVED AND ADOPTED this 5th day of June, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
~o d ~d/5'/,~/
ATTACHMENT 1
CITY OF DUBLIN
NOTICE OF
PUBLIC AUCTION OF
SURPLUS & UNCLAIMED PROPERTY
In accordance with Chapters 2.36 and 2.40 of the Dublin Municipal Code (DMC), the
City Manager has determined that certain surplus and unclaimed property is currently
held by the City. The unclaimed property has been held in excess of the Retention Period
identified in Section 2.40.020 DMC (At least four months, except for unclaimed bicycles
shall be held for at least 3 months.).
The Auction shall be held June 23, 2001, beginning at 9:30 A.M. at Nationwide Auction
Systems, 1 Oak Road, Benicia, California 94510, (707) 745-0119.
The City of Dublin surplus and unclaimed property to be auctioned includes: used office
furniture; computers; bicycles; computer server; miscellaneous small electronic
equipment; and miscellaneous clothing.
This Notice shall be posted for at least five days prior to the date of the Auction at the
public notice hearing locations designated by the City of Dublin.
June 6, 2001
Richard C. Ambrose, City Manager
ATTACHMENT 2