HomeMy WebLinkAboutItem 4.07 Annual Slurry Seal~~
1 /
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CITY CLERK
File # 0~0~-~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 16, 2008
SUBJECT: Award of Bid -Contract No. 08-13,
2008 Annual Slurry Seal Program
Report Prepared by: Melissa Morton, Public Works Director
ATTACHMENTS: 1) Budget Change Form
2) Resolution of Award
3) Bid Results
4) Maps of Streets to be Slurry Sealed
RECOMMENDATION: 1) Approve a budget change in the amount of $92,742; and
2) Adopt the resolution awarding Contract No. 08-13, 2008
Annual Slurry Seal Program, to Graham Contractors, Inc.
FINANCIAL STATEMENT: The following is the available budget in Fiscal Year 2008-2009 for
this capital project:
Project Components: Adopted Estimated Actual, Additional
Budget for Low Bid And Funds
Funded by Gas Tax: FY 2008-2009 Continency Required
Contract Mgt. /Inspections/ Misc. $ 64,510.00 $ 64,510.00
Improvements (Slurry Seal; Striping) $560,000.00 $543,040.49
Construction Contingency Included $ 54,304.05
Total Gas Tax: $624,510.00 $661,854.54 $37,345.00
Funded by Measure B Bike Program:
Contract Design Services/Staff Time $0.00 $ 16,950.00
Bike Lane Striping and Signing per $0.00 $ 38,447.00
Citywide Bikeways Master Plan
Total Measure B Bike Funds: $0.00 $ 55,397.00 $55,397.00
Total Additional Funds Required: $92,742.00
Additional Funds will come from Gas Tax monies (Fund 206) for street resurfacing
improvements and Measure B Bike Funds (Fund 227) for bike lane striping and signing.
COPY TO: Graham Contractors
G:\CIP\SLURRY SEAL\2008\AS award.doc
Page 1 of 2
ITEM NO. /
DESCRIPTION: On June 26, 2008, the City Council approved the Five-Year Capital
Improvement Program (CIP) for Fiscal Years 2008-2013. The CIP included funding by Gas Tax monies
for CIP No. 96585, Annual Slurry Seal Program, in the amount of $624,510.
Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete surfacing.
As streets begin showing wear and stress cracking, it is important to seal the cracks to keep water from
getting into the roadway subgrade. Slurry consists of a sand/oil mixture which seals cracks and provides a
new uniform wearing surface. The following streets are scheduled to be slurry sealed as part of the 2008
Program:
Street
Dublin Boulevard
San Ramon Road
Tassajara Road
Bloomington Way
Fenwick Way
Marwick Drive
Marwick Court
Bloomington Court
Fenwick Court
Fenwick Place
Waterford Court
Royston Court
Putnum Court
Project Limits
Dougherty Road to Hacienda Drive
Silvergate Drive to Dublin Boulevard
I-580 to North Dublin Ranch Drive
Marwick Drive to Augusta Court
Bloomington Way (south) to Bloomington Way (north)
Fenwick Way to end
Marwick Drive to end
Bloomington Way to end
Fenwick Way to end
Fenwick Way to end
Bloomington Way to end
Bloomington Way to end
Bloomington Way to end
The total slurry seal area in the 2008 Program is approximately 1.6 million square feet. Pavement failure
repairs and crack sealing improvements required prior to slurry seal resurfacing are included in this
project.
Three major streets (Dublin Boulevard, San Ramon Road and Tassajara Road) are scheduled to be slurry
sealed. As a cost savings opportunity, it is proposed to complete new bike lane pavement striping and
marking as part of the slurry seal improvements. The Citywide Bikeways Master Plan includes a
recommendation to incorporate proposed bikeways on these roadways in projects involving pavement
overlay and slurry seal. To implement this recommendation, additional funds are required to design the
plans and include the bike lane striping as a change order to this contract. The cost is estimated at
$55,397.00 and Measure B Bike Program funds will be used to supplement the project budget. Adequate
Measure B funds are available to fund this extra work.
Four bids were received (Attachment 3), with the low bid of $543,040.49 being submitted by Graham
Contractors, Inc. Staff has reviewed the bids and determined that the low bid contractor has satisfactorily
performed similar projects. The low bid plus 10% contingency is more than the amount budgeted for
slurry seal improvements due to higher materials costs from high oil prices. Therefore, a budget change in
the amount of $37,345 is necessary to fund the improvements, including the contingency, and to expend
$55,397 from Measure B funds for the Slurry Seal Program.
Staff recommends that the City Council 1) approve a budget change in the amount of $92,742.00; and
2) adopt the resolution awarding Contract No. 08-13, 2008 Annual Slurry Seal Program, to Graham
Contractors, Inc.
Page 2 of 2
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required}:
xxx From Un-appropriated Reserves
From New Revenues
DF,CREASF BImGFT A~(~~I1NT aNInI1NT
Budget Transfers:
CHANGE FORM #
Ia~jS
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
TNC'RFAGF RTiTI(,FT d('f'(1TiNT AMl1f1NT
Name: Name: GAS TAX FUND/ 37,345
ANNUAL SLURRY SEAL CIP/
IMPROVEMENTS
Account #: Account #: 206.96585.750.050
Name: Name: MEASURE BBIKE /PED FUND / 38,447
ANNUAL SLURRY SEAL CIP/
IMPROVEMENTS
Account #: Account #: 227.96585.750.050
Name: Name: MEASURE BBIKE /PED FUND / 15,750
ANNUAL SLURRY SEAL CIP/
ENGINEERING DESIGN
Account #:
Account#:227.96585.740.078
Name: Name: MEASURE BBIKE /PED FUND / 1,200
ANNUAL SLURRY SEAL CIP/
ENGINEERING DESIGN
Account #:
Account #:227.96585.740.701.001
REASON FOR BUDGET CHANGE ENTRY: Based on the bids received for Slurry Seal maintenance, an
additional appropriation is required to complete the scheduled work. It is proposed that the additional
funding of $37,345 be appropriated from Gas Tax fund (fund #206).
When bids were solicited for the Annual Slurry Seal work, some of the streets contain Bike Lanes identified
in the Bicycle Master Plan. The work involving striping and signing of bikes lanes consistent with the
Citywide Bikeways Master Plan totals $55,397 and would be an eligible expense from the Measure B
Bike/Pedestrian fund (fund #227). An additional appropriation is required.
Fin Mgr/ASD:
City Manager:
Signature
Signature
As Approved at the City Council Meeting on 09/16/2008
Mayor:
Posted By:
Signature
Signature
Date: ~ ~ ~ ~'~
Date:
Date:
Date:
~ir~L.
Z~j S
RESOLUTION NO. - 08
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT N0.08-13
2008 ANNUAL SLURRY SEAL PROGRAM
TO GRAHAM CONTRACTORS, INC.
WHEREAS, the City of Dublin did, on August 28, 2008, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract No. 08-13, 2008 Annual Slurry Seal Program, which Plans, Specifications, and Modifications are
hereby expressly referred to for a description of said work and for all particulars relative to the
proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract No. 08-13 to the lowest responsible bidder therefor, to wit, Graham
Contractors, Inc., at a bid of Five Hundred Forty Three Thousand, Forty Dollars and Forty-Nine Cents
($543,040.49), the particulars of which bid are on file in the Office of the Public Works Department.
PASSED, APPROVED AND ADOPTED this 16th day of September, 2008, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
Mayor
City Clerk
G: ICIPISLURRYSEALI20081RESOAWRD.doc
ATTACHMENT
BID RESULTS -ANNUAL SLURRY SEAL, CONTRACT NO. 08-13
BID OPENING DATE -AUGUST 28, 2008 ~ ~-
-- -
_ _~ ENGINEER
-
'S ESTIMATE
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GRAHAM CONTRACTORS AMERICA
ASPHALT ~
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INTERMOUNTAIN ~
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VALLEY SLURRY SEAL
BID
ITEM
1
_ 2 ;
ITEM DESCRIPTION
Street Slurry Seal Surfacing, Type II
Remove Oil Deposits UNIT OF
MEAS.
SF
SF
QTY UNIT PRIC
1,599,874 $ 0.15
1,000 , $ 2.54 _
~PRICE
$ 239,981.10
$ 2,540.00
UNIT PRICE
$ 0.187
$ 3.00 ~
TOTAL PRICE UNIT PRICE
$ 299,176.44 $ 0.19
$ 3,000.00 $ 2.50
TOTAL PRICE
$ 303,976.06
$ 2,500.00
~UN_IT PRICE TOTAL PRICE
~ $ 0 17 ~$ 271,978.58
$ 5.50 $ 5,500.00
UNIT PRICE I TOTAL PRICE
$ 0.188~$ 300,776.31
$ 1.00. $ 1,000.00
2a. Crack Sealing _ _ LS 1 $ 20,000.00 $ 20,000.00 $ 39,000.00 $ 39,000.00- ~' $-55,000.00 $ 55,000.00 $ 49,700.00 , $ 49,700.00 $ 46,988.00 $ 46,988.00
3 Pavement Failure Repair 4" _ SF _ 3,600 $ 3.17 $ 11,412.00 $ 5.45 $ 19,620.00 I $ 5.14 $ 18
504.00 $ 9
48 $ 34
128
00 $ 7
60 $ 27
360
00
4 Pavement Failure Repair 6" SF 8,200 $ 6.38 $ 52,316.00 $ 8.40 $ 68,880.00 t $ 7.87 ,
$ 64,534.00 .
$ 9.75 ,
.
$ 79,950.00 .
$ 11.40 ,
.
$ 93,480.00
SP 5 Remove Existing Striping/Markings LS 1 $ 87,500.00 $ 87,500.00 $ 47,000.00 $ 47,000.00 $ 46,775.00 $ 46,775.00 $ 40,500.00 $ 40,500.00 $ 43,500.00 $ 43,500.00
INSTALL:
SP 6 White 12" Line, Thermo. LF 6,607 $ 3.23 $ 21,340.61 $ 2.20 $ 14,535.40 $ 2.20 $ 14,535.40 $ 2.45 $ 16,187.15 $ 2.31 ' $ 15,262.17
SP 7 Yellow 12" Line, Thermo. LF 796 $ 3.23 $ 2,571.08 $ 2.20 $ 1,751.20 ' $ 2.20 $ 1,751.20 $ 2.45 $ 1,950.20 $ 2.31 $ 1,838.76
SP 8 Detail 8, Thermoplastic LF 12,284 $ 0.70 $ 8,598.80 $ 0.50 $ 6,142.00 $ 0.50 $ 6,142.00 $ 0.60 $ 7,370.40 $ 0.52 $ 6,387.68
SP 9 Detail 10, Thermoplastic LF 24,868 $ 0.65 $ 16,164.20 $ 0,40 $ 9,947.20 $ 0.40 $ 9,947.20 $ 0.50 $ 12,434.00 $ 0.42 $ 10,444.56
SP 10 Detail 21, Thermoplastic LF 3,600 $ 0.86 $ 3,096.00 $ 0.80 $ 2,880.00 $ 0.80 $ 2,880.00 $
0.90 $ 3,240.00 $ 0.84 ' $ 3,024.00
SP 11
SP 12 Detail 276, Thermoplastic
Detail 37B, Thermoplastic
~ LF
LF 10,988
1,886 $ 0.60
$ 1.62 $ 6,592.80
$ 3,055.32 $ 0.35
$ 0.60 $ 3,845.80
$ 1
131.60 $ _ 0.35
$
0
60 $ 3,845.80
$ 1
131
60 _
$ 0.40_'
$ 0
70 $ 4,395.20
$ 1
320
20 $ 0.37
$ 0
63 $ 4,065.56
$ 1
188
18
SP 13
SP 14 Detail 38, Thermoplastic
Detail 38A, Thermoplastic ~ LF
TLF .11,838
I. 5,366 $ _ 1.62
$ 1.34 $ 19,177.56
,190.44 ~ $ 0.60
$ 0.50 ,
$ 7,102.80
$ 2,683.00 _
.
$ 0.60
$ 0.50 ,
.
$ 7,102.80
$ 2,683.00 .
$ 0.70 '
$ 0.60 ,
.
$ 8,286.60
$ 3,219.60 .
$~
$ 0.52 ,
.
$ 7,457.94
$ 2,790.32
SP 15
SP 16 Detail 39A, Thermoplastic
Detail 40A LF
LF 249
992 $ 0.88
$ 3.23 $ 219.12
$ 3,204.16 $ 0.45
$ 0.75 $ 112.05
$ 744.00 $ 0.45
$ 0.75 $ 112.05
$ 744.00 $ 0.50
$ 0.90 $ 124.50
$ 892.80 $ 0.47
$ 0.79 $ 117.03
$ 783.68
SP 17 Detail 41 LF 92 $ 3.23 $ 297.16 $ 2.00 $ 184.00 $ _ 2.00 $ 184.00 $ 2.20 $ 202.40 $ 2.10 $ 193.20
SP 18 "25" Le end, Thermo. EA 5 $ 80.72 $ 403.60 $ 75.00 $ 375.00 $ 75.00 $ 375.00 $ 82.50 $ 412.50 $ 78.75 $ 393.75
SP 19 "580 West Onl "Legend, Thermo. EA 1 $ 323.00 $ 323.00 $ 400.00 $ 400.00 $ 400.00 $ 400.00 $ 440.00 $ 440.00 $ 420.00 $ 420.00
SP 20 "Ahead" Legend, Thermo. EA 1 $ 108.00 $ 108.00 $ 130.00 $ 130.00 $ 130.00 $ 130.00 $ 143.00 $ 143.00 $ 136.50 , $ 136.50
SP 21 "Bike Lane" Legend, Thermo. EA 4 $ 108.00 $ 432.00 $ 160.00 $ 640.00 $ 160.00 $ 640.00 $ 176.00 $ 704.00 $ 168.00 $ 672.00
SP 23 ArroOwPTLpe I (10) Thermo. EA _ 16 $ 180.072 $ ^-1 484.32 $ 155.00 $ 2 330.00 $ 155.00 $ 2 330.00 $ 160.50 $ 2 363.00 $ 156.05 $ 2,268.00
$ 346.50
SP 24 Arrow, T pe ! (24) Thermo. EA 22 $ 161.00 $ 3,542.00 $ 55.00 $ 1,210.00 $ 55.00 $ 1,210.00 $ 60.50 $ 1,331.00 $ 57:75 $ 1,270.50
SP 25
SP 26
SP 27
SP 28
SP 29 Artow, Type III (L) Paint
Arrow, Type III (R) Paint
Arrow, Type III (L) Thermo. _
Arrow, Type III (R) Thermo.
Arrow, Type IV (R), Thermo. EA
EA
EA
EA
EA 10
3
72
49
2
~ $ 215.00
$ 215.00
$ 215.00
$ 215.00
$ 80.72 $ 2_,150.00
$ _ 645.00
$ 15,480.00
$ 10,535.00
$ __161.44 $ 45.00
$ 45.00
$ 75.00
$ 75.00
$ 50.00 $ 450.00
$ 135.00
$ 5,400.00
$ 3,675.00
$ 100.00 $ 45.00
$ 45.00
$ 75.00
$ 75.00
$ 50.00 $ 450.00
$ 135.00
$ 5,400.00
$ 3,675.00
$ 100.00 $ _ 49.50
$ 49.50
$ 82.50
$ 82.50
$ 55.00 $ 495.00
$ 148.50
$ 5,940.00
$ 4,042.50
$ 110.00 $ 47.25
$ 47.25
$ 78.75
$ 78.75
$ 52.50 $ 472.50
$ 141.75
$ 5,670.00
$ 3,858.75
$ 105.00
SP 30 Arrow, Type VI (10), Thermo. EA 4 $ 80.72 $ 322.88 $ 75.00 $ 300.00 $ 75.00 $ 300.00 $ 82.50 $ 330.00 $ 78.75 $ 315.00
_ TOTAL BID:
-
_ $541,787.59 $ 543,040,49 $ 557,653.11 $ 558,215.13 $ 582,727.64
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2008-2009 Annual Slurry Seai Program
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