HomeMy WebLinkAboutItem 4.07 Emerald Glen Park Accept Work
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CITY CLERK
File # D[6][Q]~-~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 6, 2006
SUBJECT:
Acceptance of Work - Contract No 05-02,
Emerald Glen Park .- Phase III
Report Prepared by Rosemary Alex, Parks and liacilities
Development Coordinator
ATTACHMENTS:
II Resolution accepting facility improvements
RECOMMENDA nON: /7 J J')('l )
.vv,. 2)
~. 3)
Accept the final facility improvements.
Adopt Resolution acceptmg the completed improvements
Authorize Staff to accept a maintenance hond m tll<: amount of
$364,053 at a future date.
FINANCIAL STATEMENT:
Ongmal Contract Amount
Approvcd Change Orders
Total
Project Budget
Remaimng Contingency
$3,529,063 Oll
$111.46690
$3,Mll,529 lJ6
$3,881,969.00
$241,43<) 04
DESCRIPTION: At its meeting of March 15,2005 the Duhlin City Council awarded
Contract No. 05-02, emerald Glen Phase III, to Cleary Brothers Landscape Incorporatcd.
Work under Cuntract tor thc Phase 111 Project included construction of a group picl1lc area, rcstrooms, two
regulation size soccer fields, two hocce hall courts, cricket pItch, childrcn's play area, mini-arhoretum
along the western park edge, parking and strect frontage improvements.
Staff along with representatives from Cleary Brothers Landscape Incorporated completed a walkthrough
of the project on May 31, 200b and except for a few minor punch list items all elements of the project
were complete. Staff is requestmg that the Council authorize the City Manager to accept all linal
improvements pending completIOn of the remammg mmor Items. Any future deficiencies found wIth the
park will he corrected during thc one"ycar warranty periud. As reflected in the Financial Statemcnt, all
work has been completed within the amount budgeted for the project and there arc no claims against the
City
The City presently holds a performance bond in the amount of $3,ti40,530 to provide the necessary
security for the performance of the work mvolved. A~ the work is now complete, the performance
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COPY TO: CI~l1l'y Dtothers. Landscape Incorporated
ITEM NO.
'1-.1-
PaH" I 01'2
G"\COUNCILlAgcnda Statcmcnts\2006\6-0ft EU f)ark 3 Acc~pt::!.IlCc no\:
seCUTlty requirement can be reduced, in accordance wIth authority contained in SeetJun 664997 of the
Govemmellt Code, to an amount necessary to guarantee warranty of the work for a <>lle-ycar period
fulluwing acceptance of the work The Contractor will provide a new maintenance bond in the amount of
$364,053 which is 1 ll% of the final contract amollnt, and is sufficicnt to cover the <me-ycar guarantee
period.
Upon City Council acceptance ofthe project, Staff will file a notice of completion with Alameda County
Clerk. The City will release the 10"/0 retention thirty. five days subsequent to recording the notICe of
completion with Alameda County
RECOMMENDATION:
Staff recommends that the City CouncIl take the following action.
1 AuthoTlze the City Managcr to accept the final improvements for Contract No. 05-ll2.
2. Adopt Rcso1ution acceptmg completed facility Improvements.
3 Authorize Stafftu accept a maintenance bond in the amount of$364,053 at a future date.
"
RESOLUTION NO. - 06
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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ACCEPTING IMPROVEMENTS TO EMERALD GLEN PARK- PHASE III
WHEREAS, Ckary Brothcrs Landscape lncorporated entered into a contract with the City of
Dublin to complete the construction of Emerald Glen Park -. Phase 111 in accordance wIth plans and
speeificabons on file wIth the City Engineer; and
WHEREAS, said Improvements have been completed in accordance wIth saId plans and
specificatIOns, and any approved modifications thereof, to the satisfactIOn of said City Engineer of the
City of Dublin, and
WHEREAS, as a condition of said contract, Cleary Brothers Landscapc Incorporated is required
to guarantee the improvements for a period of one year follow1l1g acceptance of the work by the saId City
of Dublin; and
WHEREAS, as Improvements are now completed, and the original performance bond security
requirement can he reduced, 111 accordance WIth the authority contained 111 Sechon 664997 of the
Government Codc of thc State of CaliJornia, to an amount found necessary to guarantec maintenance of
the completed work for the aforesaid one-year period,
NOW, THEREFORE BE IT RESOLVED tllat:
1 Thc improvcmCllts arc completed per plans and spccifications cxcept for minor
punch list items, and the City Manager has the authority to approve and accept the
Improvements upon complehon or the rcmaining punch hst Items suhJect to thc
afores31d <me-year guarantee; and
2. Upon approval and acceptance by the City Manager, the aforesaid performance
bond secuntv requirement may he reduced from the anlOunt of $3,640,529 tu the
amount of $364,053 upun acceptance by Staff of the replacement maintenance
bond as sccurity for thc aforesaid one-year maintcnance pcriod; and
3 llpon approval and acceptance hy the City Manager, the s31d OTlgmal performance
bund in thc amount of $3,640,529 posted 111 connection with the work involved III
the construction of said Facihty he hercby rclcased upon acceptance of said
mamtenance hondo
PASSED, APPROVED AND ADOPTED tillS 6th day oLJunc 200b
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST.
City Clerk
4.7 "(blOb
ATTACHMENT 1