HomeMy WebLinkAboutItem 4.08 Gifts to CityCZTY CLERK
FILE # 150-70
AGENDA STATEMENT
CZTY COUNCZL MEETZNG DATE: June 19, 2001
SUBJECT:
Acceptance of Gifts to City
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS:
1 ) Budget Change Form
RECOMMENDATION:
FINANCIAL STATEMENT:
1) Accept Gifts
2) Direct Staff to Prepare Formal Acknowledgment to the Donors
3) Approve Budget Change Form
See Discussion Below
DESCRIPTION: The City's Parks and Community Services Department has been the
recipient of several gifts as discussed below.
Teen Programs - "Dub Town Jam"
The City of Dublin's Youth Advisory Committee hosted the fourth annual teen concert, the "Dub Town
Jam" on Friday, May 19, 2001. The event took place at Emerald Glen Park. The Dub Town Jam featured
a variety of events for teens including: · Karaoke
· Demonstrations by Team Revolution, a skateboard demo team
· Inflatable j ousting
· Grass volleyball
· Basketball
· Pie-eating contest
Additionally, there was free food to the first 250 teens, giveaways and music provided by KMEL radio
station. Staff estimates 350 teens attended the event.
The City received $200 in cash donations: $100 from In/Out Burger and $100 from Quizno's.
Additionally, various gift certificates, coupons and in kind donations were received as follows:
Gift Certificates
Bed, Bath & Beyond $25.00
Costco $50.00
Rigatoni's $10.00 (2)
Target $100.00
Taxi's Hamburgers $15.00 (2)
Coupons
Back 40 BBQ
Burger King
Coldstone Creamery
Dublin Bowl
In/Out Burger
McDonalds
Outback Steakhouse
Dinner for Two
20 Burger Coupons
Six Certificates
20 Free Games
50 Meal Coupons
10 Value Meals
Dinner for Two
G\gifts\cc54dubtwoj am. doc
COPIES TO:
Auto Nation
ITEM NO.
In Kind Donations
Chevy' s
Crown Chevrolet
Dublin Police
Chips and Salsa
Portable BBQ
Film- 8 Rolls
IrdOut Burger
Sam Goody
Tri~Valley Herald
T~shirts/Sweatshirts
CD's
Advertising
Playground Prol~rams - After School Recreation
The Afterschool Recreation Program at Frederiksen Elementary School received a gift of computers and
computer equipment. The inventory of donated items is as follows:
· One Macintosh Power PC with external CD-ROM
· Compaq Deskpro Pentium Computer with 32 Megabytes RAM and MS Windows 95
· Two 14" Monitors
· Printer Style writer II
· Two mouse controllers
· Four Keyboards
Lynette Ferguson and her sister Lesa Casky donated these items to the After School Recreation program.
Lynette's daughter attends the After School Recreation program at Frederiksen Elementary School.
Lynette had extra computers and accessories she wanted to' donate and felt the City's After School
Recreation Program would benefit from this donation. The computers will be located at the Frederiksen
Elementary School After School Recreation site and participants have use of the computers during
homework and quiet games portion of the program.
Recommendation
Per Government Code Section 37354, it is recommended that all gifts and contributions be formally
accepted by the City Council. Therefore it is the recommendation of Staff that the City Council accepts
the gifts and direct Staff to prepare a formal acknowledgment to the contributors. Further, it is
recommended that the City Council approve the budget change (Attachment 1) form recognizing the
unanticipated revenue and appropriating the expense.
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves
X From New*Revenues
DECREASE BUI)GET ACCOUNT
Name:
.A~:IOUNT
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
INCREASE BUI)(~ET ACCOUN'F AMOI.jN'.F
Name: Teen Operating Supplies $200.00
Account#: Account#: 001-80600-713-000
Name: Name: Contributions from Others $200.00
Account#: Account#: 001-570-002
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: Quizno's and In/Out Burger each contributed $100 for a total of
$200 for the Dub Town Jam a Teen program event. Therefore, it is necessary to recognize the unanticipated
revenue and budget for the expense.
City Manager: Date:
Mayor:
Posted By:
gf~4232, doc
Signature
As Approved at the City Cotmcil Meeting on:
Signature
Signature
Dale:
Date:
Date:
ATTACHMENT 1