HomeMy WebLinkAboutItem 4.08 I580TassajTraffic CHPCTTY CLERK FILE #600-50
AGENDA STATEMENT
CTTY COUNC 'L MEETTNG DATE: April 2002
SUBJECT:
Approval of Traffic Control Services Agreement with the State
Department of California Highway Patrol for the I-580/Tassajara
Road Interchange Improvement Project
Report Prepared by: Lee $. Thompson, Public PVorks Director
ATTACHMENTS:
1) Resolution Approving Traffic Control Services Agreement
2) Agreement
RECOMMENDATION:
Adopt resolution approving the Traffic Control Services Agreement
with the State Department of California Highway Patrol for the
1-580/Tassajara Road Interchange Improvement Project.
FINANCIAL STATEMENT:
The estimated cost for the State Department of California HighWay
Patrol (CHP) services to enhance enforcement in the construction
work zone is $22,000. This cost is included in the construction
funds being advanced by the developers and will be credited against
the required Eastern Dublin Traffic Impact Fees for various
developments.
DESCRIPTION: The 1-580/Tassajara Road Interchange Improvement project will
require closing lanes on the 1-580 mainline during day- and night-time construction of the project. The
CHP typically provides enforcement services on Caltrans-sponsored construction projects to enhance
enforcement in construction work zones within lane closures on the freeway mainline.
In order to acquire these services for the City's project, the City must enter into an agreement with the
CHP in which the CHP will be reimbursed up to $22,000 for the actual cost of the services for the
duration of the project. The attached agreement has been reviewed by the California Highway Patrol
and requires approval by the City Council.
Staff recommends that the City Council adopt the resolution approving the Traffic Control Services
Agreement with the CHP for the 1-580/Tassajara Road Interchange Improvement Project.
COPIES TO:
g:miscproj\l-580 Tass\project~Agst CHP Enforcement Agreement Approval.doc
Captain C. T. Noble, CHP
ITEM NO.
RESOLUTION NO. -02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
TRAFFIC CONTROL SERVICES AGREEMENT WITH THE
STATE DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
FOR THE 1-580/TASSAJARA ROAD INTERCHANGE IMPROVEMENT PROJECT
WHEREAS, the Interstate 580/Tassajara Road Interchange Improvement Project will require
clOsing lanes on the 1-580 mainline during day- and night-time construction of the project; and
WHEREAS, the State Department of California Highway Patrol (CHP) typically provides
enforcement services on Caltrans-sponsored construction projects to enhance enforcement in construction
work zones within lane closures on the freeway mainline; and
WHEREAS, in order to acquire 'these services for the City's project, the City of Dublin must
enter into an agreement with the CHP; and
WHEREAS, the estimated cost for the CHP services to enhance enforcement in the construction
work zone of the 1-580/Tassajara Interchange project is $22,000 and construction funds are available to
pay for these services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Traffic Control Services Agreement with the State Department of California Highway
Patrol.
BE IT FURTHER RESOLVED that the Mayor is authorized to sign said agreement.
PASSED, APPROVED AND ADOPTED this 16th day of April, 2002.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
Mayor
City Clerk
g:miscprofil-580-Tass~Reso-CHP Traffic Services Agmt
STATE OF CALIFORNIA
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
AND CITY OF DUBLIN
TRAFFIC CONTROL SERVICES AGREEMENT
TI]IS AGREEMENT made and entered into this 16th day of April, 2002, by and between the
State of California, acting by and through the Department of California Highway Patrol,
hereinafter called CHP, and the City of Dublin, hereinafter referred to as CITY.
WITNESSETH: By and in consideration of the covenants and conditions herein contained, CHP
and CITY do hereby agree as follows:
The ClIP agrees to provide to CITY traffic control services at freeway closures at the
1-580/Tassajara-Santa Rita Road interchange during construction: The dates and times
will be mutually agreed upon between both parties hereto.
2. The CHP agrees to provide services between April 1, 2002 and October 31, 2003.
o
At the request of CITY, CHP Dublin Area Office will provide traffic officers with vehicles
and coordinate all traffic control.
4. The Contract Coordinators for this agreement shall be:
Dept. of California Highway Patrol
CHP Dublin Area Office
Officer Mike Herman
Telephone: (925) 828-0466
City of Dublin
Mr. Ferd Del Rosario
Telephone: (925) 833-6637
The hours of duty performed by CHP officers under this agreement are those mutually
agreed upon by CHP Coordinator and the requesting party. Any changes to the proposed
plan such as additional hours, dates, and sites for traffic control may be requested and/or
on an "as needed" basis and must be mutually agreed upon by ClIP command and CITY.
The law enforcement services to be performed by CHP officers under this agreement,
including the standards of performance, discipline and control thereof, shall be the
responsibility of CHP.
The CHP and CITY agree that in the event of an unforeseen emergency, this agreement
may be terminated by either party without prior notice to the other party.
Should CHP officer(s) report to the assigned detail location and if for any reason CHP
reassigns the officer(s) away from the detail, CITY will be billed only for the officer(s)
actual time incurred from CHP Area Office to the service location and for the time spent
at the assigned detail location covered under this agreement.
The CHP and CITY agree that this agreement may be amended by written mutual consent
of both parties hereto.
10.
In consideration of the above services and upon receipt of an itemized invoice, CITY
agrees to reimburse CHP the actual costs in effect at the time services are provided. The
following information is a cost estimate only:
CLASSIFICATION
OVERTIME RATE PER HOUR
Sergeant $59.43
Sergeant M/C $61.58
Officer $49.08
Officer M/C $50.84
Vehicle Mileage Rate (per vehicle mile)
Motorcycle Mileage Rate (per motorcycle mile)
$00.36
$00.59
The total amount of the agreement shall not exceed Twenty Two Thousand Dollars ($22,000).
11.
It is understood by CITY that billing of CHP officer's time will be from portal to portal
(CHP Area Office to the service location and return to CHP Area Office) except as
specified in Paragraph 8.
12.
Unforeseen events may require CHP personnel to expend hours in excess of the original
estimate.
13.
The CHP shall provide CITY with an itemized invoice that details all of CHP employee
costs for the traffic control services performed under this agreement. The CITY agrees to
pay CHP within thirty (30) days after the date of the invoice.
14.
OTHER REQUIREMENTS
If the CHP uniformed employee has reported to the assigned location and has worked
less than four (4) hours, CITY agrees to pay every assigned uniformed employee a
minimum of four (4) hours overtime. Exception: This does not apply to those cases
when the hours worked are part of an extended shifk
15.
CANCELLATIONS
A. The CITY will not be charged for cancellations made more than 24 hours prior to the
scheduled assignment:
The CITY agrees that if cancellation is made within 24 hours prior to the scheduled
assignment and the assigned CHP uniformed employee(s) cannot be notified of such
cancellation, a minimum of four (4) hours overtime will be charged for each assigned
uniformed employee.
The CITY agrees that if cancellation is made within 24 hours prior to the scheduled
assignment and the CHP employee is notified of such cancellation, City will only be
charged a short notice cancellation fee of $50.00 per assigned CHP uniformed
employee.
16.
All cancellation notices to CHP must be made during normal CHP business hours of 8:00
a.m. to 5:00 p.m., Monday through Friday, excluding legal holidays.
17.
The CHP agrees to make reasonable efforts to notify those CItP uniformed employees of
the cancellation.
18.
Except as provided in Paragraph 19, CITY agrees that additional charges may be assessed
for CI-tP supplies, additional equipment utilized, damage to property repaired or replaced
at State expense, etc., which are directly related to the services provided herein.
19.
No additional gifts, donations, or gratuities may be accepted by CHP employees in their
own behalf or in behalf of the Department, informal squad club, or other local funds.
20.
Each party shall be responsible for the negligence or misconduct of its own personnel.
AUTHORITY:
State of California
Dept. of California Highway Patrol
City of Dublin
Contracts Officer
Date:
Janet Lockhart, Mayor
Date:
ATTEST:
Kay Keck, City Clerk
Approved as to form by Legal Counsel:
Elizabeth H. Silver, City Attorney