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HomeMy WebLinkAboutItem 4.08 Landscape & Light Maintenance AD 86-1 SUBJECT: ATTACHMENTS: CITY CLERK File # D~~~-[z][o AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 20, 2006 Landscaping and Lighting Maintenance Assessment District 86-1 (Dougherty Road): Preliminary Engineer's Report Report Preptued by MeliSl/U Morton, Public Wa-M Director I) 2) 3) Resolution Approving Preliminary Engineer's Report Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (July 18, 2006) Preliminary Engineer's Report (Assessment Diagram to be displayed at City Council Meeting) RECOMMENDATION: ~ Adopt resolutions approving the preliminary Engineer's Report and setting a public hearing date and time (July 18, 2006, 7:00 p.m.) for the IJlI11IJUK' GdI' /Immi"w ~ 1bl ttte 1P..\r....edl 2OOli..:mOO7 assessment. l FINANCIAL STATEMENT: COpy TO: (1"\Aj;z~\$t~_1\d"ffinflntl'9'll'nM 2006-2007 Sources and Use of Landscape Maintenance District Funds Revemles: Total Amount Proposed to be Assessed: Estimated Interest Revenue: Estimated Prior Year Collections and Penalties Less Estimated Collection and Delinquency Cost: Net Total Revenues: $95,250 $ 2,493 $ 420 ($2.097) $96,066 Expenditures: Contract Landscape Maintenance: Utilities: Administration and Engineering: Total Operating Expenses: $77,118 $21,880 $ 1.265 $100,263 Page I of2 Lf.<i? ITEM NO. As shown above, $95,250 is proposed to be assessed to property owners for the 2006-2007 street landscaping maintenance costs. The individual assessments are calculated at $146.20 per single-family home and $73.10 per multi-family parcel. This is a 2.8% increase above the 2005-06 assessment, which is commensurate with the Consumer Price Index rate of increase (April 2006) and is allowed under the terms of the Engineer's Report that was approved in 2001 The budgeted cost of maimenance exceeds the projected income for the District; therefore, approximately $4,197 of the District reserve will be used to offset the cost of maintenance. The cash balance at the end of 2006-07 is estimated at $66,235 DESCRIPTION: This maintenance assessment district was formed in 1986 as part of the review and approval of the Villages at Willow Creek development. This assessment district funds the maintenance of landscaping, including fencing and soundwalls, along the west side of Dougherty Road from Amador Valley Boulevard to the northerly City Limit, along Amador Valley Boulevard from Dougherty Road to Wildwood Road, along Wildwood Road and Fall Creek Road, and certain landscaped areas within the Ridgecreek single-fiunily home development. Landscaping within the condominium and apartment developments is the responsibility of the homeowners' association or property owner for those individual developments. The landscaping along and within the Alamo Creek channel area is not included in the assessment district as it is the responsibility of Alameda County Flood Control, Zone 7 In Fiscal Year 2001-02, the assessment in this District was increased by 54%, as the reserve funds had become depleted and could no longer be used to offset utility and maintenance cost increases_ The rate increase was approved by property owners under the terms of Proposition 218 The property owners also approved an escalation clause for future years that allows the assessment to be increased to cover (I) actual increases in utility cost, and (2) inflationary increases in the cost of maintenance, as determined by the Consumer Price Index rate of increase_ The latest Consumer Price Index information available prior to development of the budget (April 2006, Bay Area Urban Wage Earners) indicated that the rate of increase is 2.8%, therefore, the proposed assessment for 2006-2007 has been increased by approximately 2.80/0, from $92,666 to $95,250 There are no changes in the District boundary or the method of calculating the spread of assessments. In 2005-2006, reserve funds from this District were utilized to paint the wrought iron fence along Fall Creek Road. The bids received for painting were lower than expected, and so sufficient funds remain in the reserve to paint the fence along Wildwood Road in 2006-2007 In addition, the budget for the upcoming year includes funds for three "annual color" flower changes at entry comers and also for replacement of shrubs that have died or are in poor condition. Staff will be mailing out a newsletter and scheduling a neighborhood meeting prior to the public hearing date for this District. Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date and time (July 18, 2006, 7'00 p.m) for the purpose of hearing protests to the proposed 2006-2007 assessment. Page 2 on RESOLUTION NO. -06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN *........*. APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (TRACT 55II) WHEREAS, by its Resolution No. 046.06, a Resolution Directing Preparation of Annual Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 86.1 (the "District"), this Council designated the Public Works Director as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 046.06 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels ofland within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels ofland in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 20th day ofJune, 2006 AYES. NOES ABSENT ABSTAIN: ATTEST Mayor City Clerk ATTAumNT ,. RESOLUTION NO. -06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ft........ APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 WHEREAS, by its Resolution No 046-06, a resolution directing preparation of annual report for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District") this Council designated the Public Works Director as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No 046-06, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on July 18, 2006, at 7'00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California. at which the City Council will hear protests and will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing by the following means: publishing a notice once a week for two weeks in a local newspaper published and circulated in the City and conspicuously posting a notice at not less than three public locations; said noticing to be completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall contain the following information. the estimated assessment per parcel, the general description of the pUlpOse or improvements the assessment will fund, the address to which a protest may be mailed, and the date, hour, and place set for the aforementioned public hearing. PASSED, APPROVED, AND ADOPTED this 20th day of June, 2006. AYES' NOES ABSENT ABSTAIN ATTEST Mayor City Clerk ATTAUWNT 2,. CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1986-1 (TRACT 5511) FISCAL YEAR 2006-2007 ENGINEER'S REPORT ATTAUIDIENT -3. TABLE OF CONTENTS 1 ENGINEER'S LETTER..........................i1.Io"'................i1.............i1..............................3 2 ESTIMATE OF COST8..................................Io.............................................5 3 METHOD OF APPORTIONMENT..............lI..iII'......................................."'..... 6 4 PARCEL LISTING. ............ ............. ............. ............. ............. ............ .......... 7 5 CERTIFICATIONS........................................"'....i1..."..............................."'..."..... 8 1 ENGINEER'S LETTER WHEREAS, on April 18, 2006, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1986-1 for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. Summary of Assessment (I) (2) (3) As Filed As As Finally Preliminarily Approved Approved Cost of Maintenance $ 98,998 ~- $ 69,597 Incidental Expenses TOTAL COSTS $168,595 Estimated 2006-07 Interest Income Applied to 2006-07 Operating Costs $ 2,493 Prior Year Collections & Penalties $ 420 Estimated Surplus from 2005-06 Fiscal Year $70,432 SU~TOTAL $73,345 NET TO BE ASSESSED FOR FISCAL YEAR 2006-2007 $95,250 As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels ofland within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property The scope of work shall include the following: . The median and roadside landscaping along the north side of Willow Creek Drive. . Roadside landscaping along Shady Creek Drive within Lots 1, 2, 3, 4, 5, 6, 15, 16,37,38, and south of Lot 145, all within Tract 5511 . Roadside landscaping, wall, fence, and pathway improvements along the west side of Dougherty Road, between Amador Valley Boulevard and the northerly City Limit line, and along the north side of Amador Valley Boulevard, between Dougherty Road and Wildwood Road. . Roadside landscaping, fence, and pathway improvements on the west side of Wildwood Road. . Roadside landscaping, fence, wall, and pathway improvements on the west side of Dougherty Road and the south side of Amador Valley Boulevard, adjacent to Lot 150 . Roadside landscaping, fence, and pathway improvements on the west and north sides of Fall Creek Road. . Roadside landscaping and emergency access surfacing at the north end of Crossridge Road within the street right-of-way Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2006-2007 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County Dated: Melissa A. Morton Public Works Director 2 ESTIMATE OF COSTS The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2006-07 is as follows: ESTIMATE OF COSTS Maintenance Landscaping and Street Tree Maintenance $77,Il8 Utilities: $21.880 $98,998 Incidentals Engineer's Report and Proceedings $ 1,265 County of Alameda Collection Costs @ 1 7% $ 1,620 Delinquencies@0.5% $ 477 Contingencies/Reserve $66.235 $69,597 TOTAL: $168,595 3 METHOD OF APPORTIONMENT Each single fiunily lot shall be assigned a benefit unit of one (I), each multifamily unit assigned a benefit unit of one-half (i/2), the commercial lot shall have a benefit unit offour (4), and the open space lots shall have a benefit unit of zero. This gives the following benefit units and apportionments for each Village for this Fiscal Year' Number of Living Units Benefit 0/0 of Total Assessment Units Lot 150 Village I 56 28 4.3 Lot 149 Village 11 248 124 1903 Lot 148 Village 1lI 224 112 1719 Lot 146A Village N 135 67.5 10.36 Lot 1468 Village V 204 102 1566 Lot 1-145 Village VI 145 145 22.26 Lots 152-177 Village VII 138 69 10.59 Lot 151 Commercial 0 4 061 Lots A - D Open Space 0 0 0 Total: 1150 651.5 100 The annual maintenance cost shall be increased annually beginning July I, 2002, by the percentage increasc in the Bay Area Urban Wage Earner Consumer Price Index ("Index") (applies to all costs except utilities), plus any actual increase in the cost of utilitics (power and water). If the Bay Area Urban Wage Earner Consumer Price Index is unavailable or deemed by the City Council to be inappropriate, a comparablc consumer price index, as approved by the City Council, shall be used to replace the Bay Area Urban Wage Earner Price Index. SAMPLE CALCULATION MAINTENANCE COST FOR FISCAL YEAR 2005-06 $107,529 LESS UTILITY COST (SUBJECT TO RATE INCREASE ONLY) '!:{31 685\ S75.844 ASSESSMENT SUBJECT TO INDEX INCREASE $75 844 INDEX INCREASE (ASSUMED 2.8%) 75.844X 028~2,124 $2124 $77.968 UTILITY COST $31685 ASSUME UTILITY RATE INCREASE IS 2_8% 31,685 X 028 "" $887 $32.572 NEW TOTAL MAINTENANCE COST S110 S40 EFFECTIVE RATE INCREASE. 1 to,54ll + 107,529 2.8% 4 PARCEL LISTING Assessment & Lot Property Number Assessment 2006-07 Number Owners of Units per Unit Total Assessment Lot 150 (Village I) Individual 56 7310 $4,093 60 Owners Lot 149 (Village II) Individual 248 7310 $18,128.80 Owners Lot 148 (Village Ul) Individual 224 7310 $16,37440 Owners Lot 146A (Village IV) Individual 135 7310 $9,868.50 Owners Lot 1468 (Village V) Individual 204 7310 $14,912.40 Owners Lots 1 - 145 (Village Individual 145 146.20 $21,19900 VI) Owners Lots 152-177 (Village Individual 138 7310 $10,087.80 VII) Owners Lot 151 (Commercial) Unknown 4 584.80 $584 80 Lots A - D Open Space Unknown 0 $000 $0.00 District Total: 1,154 N/A $95,249.50 5 CERTIFICATIONS I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (l), with the diagram thereto attached, was filed with me on June 20, 2006 _4n\~~ - 1, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. u*_06, duly adopted by said Council on June 20, 2006. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No -06, duly adopted by said Council on uuu*, 2006. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment was filed in the office of the County Auditor of the County of Alameda, California, on *uu*,2006.