HomeMy WebLinkAboutItem 4.08 Overlay AISUBJECT:
CI'TY CLERK
# 0600-35
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 1, 2000
Acceptance of Work - Contract 00-04, 1999-00 Annual Overlay
Report Prepared By: Lee S. Thompson, Public Works Director
ATTACHMENTS:
Budget Change Forms
RECOMMENDATION:
1)
2)
Accept imProvements under Contract No. 00-04 and
authorize the release-of retention in the amount' 'of
$56,961.40 after 35 days if there are no subcontractor claims.
Approve Budget Change
FINANCIAL STATEMENT:
FY 99-00 FY 99-00
Fund Budget Actual Difference
Engineeritig/Inspections/Misc2 (CIP)
Materials Testing
217 $ 8,600 $ '13,017.07
$ 3,218.00
Subtotal= $ 8,600 $ 16,235.07
-$7,635.07
1999-00 Annual Overlay Project:
Overlay Improvements (CIP)
Overlay- AC Repair (Operating Budget)
Striping (Operating Budget)
Slurry Seal- AC Repair (Operating Budget)
219 $298,000 $274,513.86
219 $120,000 $145,352.54
217 r $ -;42,275 $ 34,639.93
206 $ 41,238.82
001 $ 11,487.60'
219 $ 17,000 $ 15,133.60
206 $ 45,591 $ 47,247:64
Subtotal = ' $522,866
$569,613.99
-$46,747.99
TOTAL = $531,466 $585,849.06 -$54,383.06
* DSRSD has reimbursed $1 !,487.60 to repair and overlay .Caroline Court.
The project costs are budgeted in the Capital Improvement Program (CIP) Budget and in the Street
Maintenance Operating Budget. Funding comes from the State Transportation Improvements prOgram
(219), GaS'Tax (206), and Measure B (217).
COPIES TO: Et Camino Paving, Inc.
ITEM NO. 4~
g:\overIay\99-00 AS acceptance
An additional appropriation of $54,384 is necessary to fund the project. This will be comprised of
$11,488 in new revenue from DSRSD and $42,896 from Gas Tax reserves.
DESCRIPTION: On May 2,' 2000, the City Council awarded Contract No..00-04,
1999-00 Annual Overlay Project, to E1 Camino Paving, Inc.
The contract consists of the Capital Improvement Program's Annual Overlay Project, as well as the A.C.
pavement repair for the overlay and slurry seal streets (part of the Annual Slurry Seal Program).
The 1999-00 Annual Overlay Project consisted of removing and replacing failed asphalt concrete to a
depth of 4-inches and resurfacing the street with a 1-1/2-inch overlay of asphalt concrete. Reinforcing
fabric was used prior to the overlay in order to prevent cracks from reflecting through the new overlay and
. causing further deterioration to the base.
The following streets were repaired and overlaid as part of the 1999-00 Annual Overlay Project:
West Vomac Road
Sierra Court
San Sabana Court
Utica COurt
Pitt Court
Erie Court
Pine Court
Fir Court
Oak Court
Tory Court
Doreen Street
Cranford Lane
Tyne Court
Ironwood Court
Conter Court
Pike Court
Lancaster Court
Corinth Court
Elk Court
Cedar Court
Ash Court
Elm Court
Duke Court
Doreen Court
Southwick Drive
Elba Court
Elba Way
Caroline Court
This project is over budget due to the following reasons:
1)
2)
3)
Several overlay streets required greater material quantities once construction had begun.
Caroline Court was included for repair and overlay. DSRSD has reimbursed the City
$11,487.60 to repair and overlay most of Caroline Court as part of its recent sewer project.
Repalred Village Parkway in areas where the traffic signal loops are to be installed with the
upcoming traffic Signal project.
Staff recommends that the City Council accept improvements under Contract No. 00-04, approve Budget
Change Forms and authorize the release of retention in the amount of $56,961.40 after 35 days if there are
no subcontractor claims.
Page 2
'-- CITY OP' DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council'Approval Required):
Budget Transfers:
CHANGE FORM #
)< From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - 206) Within Same Deparlment Activity
~ From New Revenues Between Departments (City Council Approval Required)
Other
'..DECREASE BUDGET ACCOUNT AMOUNT ':" .... .'".kNCRE.&SE'BUDGET ACCOUNT' AMOUNT
Name: (I) Name: Street Maintenance-
Street Repair (Overlay & Slurry)
$42,896
Account #: Account #: 206-30200-740-020
Name: (1)Name: Street Maintenance-
Street Repair (Overlay)
$ I 1,488
Account #: Account #:. 001-30200-740-020 .
Name: (2) Name: General Fund
Reimbursement (Revenue)
$1 t,488
Account #: . ] Account #: 001-570-005
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager: Date:
Signature
ASDFFin Mgr ~,-x..t~.k 'Q'---~z'"~/x'-~' Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
(1)
The actual cost for street repair on overlay streets was higher than budgeted. Cost increase xvas due to
additional repairs required as well as adding Village Parkway and Caroline Court to the project,
(2) Include DSRSD revenue in Street Maintenance- Street Repair budget for Caroline Court.
Mayor: Date:
Signature
Posted By: Date:
H.'l('f'-I"OR,~'l.5'U.'ORAbbml. k, ct chat~gc, dt~:
Signature
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
Budget Transfers:
CHANGEFORM#
X
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval' Required)
Other
I)ECREASE BUDGET ACC() UNT A~IOUNT INCREASE BUDG ET ACCOUNT AMOUNT
Name: Street Maintenance- i ' Name: A".:..~a! O~e:'iav Projec:-ii
Street Repair (Overlay) Salaries [
$7,635 $1,617
Account #: 217-30200-740-020 Account #: 217-96580-701-001
Name: Name: Annual Overlay Project-
Contract Services
$1,160
Account #: Account # 217r96580-740-000
Name: Name: Annual Overlay Project-
General Engineering
· $1,640
Account #: Account #: 217-96580-740-0.70
Name: Name: Annual Overlay Project-
Testing
$3,218
Account #: Account #: 217-96580-740-077
Name: Name:
Account #: Account #:
City Manager: Date:
Signature
ASD/Fin Mgr- I/~6~,~-~4'~
Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
Budget transfer necessary to sufficiently fund staff time, inspection, and testing for the overlay project.
Mayor: ..... Date:
Signature
Posted By: Date:
Signature