HomeMy WebLinkAboutItem 4.09 DubBlWid #00-16CI'TY CLERK
File # 600-35
AGENDA STATEMENT
CZTY COUNCZL MEETZNG DATE: February 6, 2001
SUBJECT:
Award of Bid - Contract No. 00-16
Dublin Boulevard Widening - Dougherty Road to Scarlett Drive
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1)
2)
3)
4)
Resolution of Award
Summary of Bid Results
DSRSD Letter of Confirmation
Budget Change Form
RECOMMENDATION~~/
FINANCIAL STATEMENT:
1)
2)
Adopt resolution awarding bid to McGuire & Hester and
Approve Budget Change
As shown on Page 2, a total of $2,217,266 is budgeted for this
project. Since the adoption of the 2000-2001 Budget, the City has
worked with DSRSD to add a recycled pipeline to the project at an
additional cost of $458,459, for which the City will be reimbursed
by DSRSD.
A portion of the work ($294,250) which was anticipated to be
included in the right-of-way cost will actually be accomplished
through this construction contract. A transfer of the $294,250
from the Right-of-Way Budget to the Construction Budget will
still result in a need for an additional appropriation of $94,799 to
the Construction Budget.
Estimated Construction Cost
Construction Budget
Transfer from Right-of-Way Account
Additional Funds Needed for Street Construction:
$1,642,627
<1,253,578>
<294,250>
$ 94,799
g:\miscproj\DBW-dougherty scarlett\agstaward
COPIES TO: Bidders
ITEM NO.
Design/Inspection/Misc.
Right-of-Way
Improvements (including
10% contingency)
TOTAL:
DSRSD
PROJECT TOTAL
FY 2000-01 COSTS(based BUDGET, ESTIMATED
BUDGET onlow bid) + DSRSD COSTS ~
$ 101,503 $ 31,986 $ 133,489 $ 133,489
1,288,658 N/A 1,288,658 582,425 ~
827,105 426,473 1,253,578 1,642,627
$ 2,217,266 $ 458,459 $ 2,675,725 $ 2,358,541
* Does not include total right-of-way costs due to 2 outstanding eminent domain cases.
DESCRIPTION: On December 5, 2000, the City Council authorized Staff to solicit
bids for Contract No. 00-16, Dublin Boulevard Widening - Dougherty Road to Scarlett Drive.
This project wil~l widen Dublin Boulevard to six lanes from west of Dougherty Road to Scarlett Drive. A
traffic signal wilt be installed at the intersection of Dublin Boulevard and Scarlett Drive. The north side
of Dublin Boulevard was previously built to its ultimate width during the extension of the roadway in
1993 and currently handles two lanes of traffic, one in each direction. This phase of the widening will
complete the roadway and provide three lanes of traffic in each direction with a landscaped median.
In conjunction with the project, DSRSD has requested that the City include installation of DSRSD's
recycled water line in the City's contract. The inclusion of the construction of the District's project with
the City' s project will result in a total cost savings and minimize inconvenience to the public. DSRSD's
project has been incorporated in the City's project plans, specifications and bid proposal. DSRSD will
reimburse the City for the full cost of its portion of the project.
A total of 8 bids were received (see Attachment 2). The low bidder is McGuire & Hester with a bid of
$1,493,338.50. Staff has reviewed the bids and determined that the low bid contractor has satisfactorily
performed similar projects for other cities. (DSRSD concurs with the responsiveness or qualifications of
the low bidder.
Staff recommends that the City Council adopt the resolution awarding Contract No. 00-16 to McGuire &
Hester and approve a budget change appropriating an additional $553,258 to this project. This change
will be funded by a $458,459 reimbursement from DSRSD and $94,799 in Traffic Impact Fees.
Page 2
RESOLUTION NO. - 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 00-16
DUBLIN BOULEVARD WIDENING
DOUGHERTY ROAD TO SCARLETT DRIVE
TO McGUIRE & HESTER
WHEREAS, the City of Dublin did, on January 25, 2001, publicly open, examine,
and declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 00-16, Dublin Boulevard Widening - Dougherty Road to Scarlett Drive,
authorized by the City Council on December 5, 2000, which Plans, Specifications, and Modifications are
hereby expressly referred to for a description of said work and for all particulars relative to the
proceedings under the request for bids; and
WHEREAS, said bids include the installation of a recycled water line as requested by
Dublin San Ramon Special District; and
WHEREAS, Dublin San Ramon Special District has reviewed the bids and found them to
be in good order; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract No. 00-16 to the lowest responsible bidder therefor, to wit,
McGuire & Hester, at a bid of One Million Four Hundred Ninety Three Thousand Three Hundred Thirty
Eight Dollars and Fifty Cents ($1,493,338.50), the particulars of which bid are on file in the Office of the
City Engineer.
PASSED, APPROVED AND ADOPTED this 6th day of February, 2001.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
City Clerk
g:miscprojldbw-dougherty scarlett~resoawrd
Mayor
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DUBLIN
SERVICES
DISTRICT
7051 Dublin Boulevard
Dublin, California 94568
FAX: 925 829 1180
925 828 0515
January 29, 2001
'Ferdinand Del Rosario
City of Dublin Public Works
100 Civic Plaza
Dublin, CA 94568
Subject:
Dublin Boulevard Widening/Recycled Water. Main (20CK594)
Award of COnstruction Contract
Dear Ferdinand:
The District has reviewed the bid submitted by McGuire Hester for the installation of the recycled water
main on Dublin Boulevard, as part of the Dublin Boulevard Widening Project,-and found them in good
order. We concur with the City's intent to award the construction Contract to McGuire Hester.
In accordance with the Agreement between DSRSD.and the City of Dublin, approved by the District
Board of Directors on January 16, 2001, the District will reimburse the City for the installation of District
facilities. We comply with the City' s standard practice of including a 10% contingency to the
construction contract amount at award of the construction contract; however, the implementation 0fthe
contingency amount is subject to District approval. Additionally, we will reimburse the City for
administration at a rate of 7.5% of the final contract cost. Therefore, the approved amounts are as
follows:
$387,703
+ 38,770
+ 31,986
$458,459
Original Contract Amount for Recycled Water Pipeline
10% Contingency Subject to District Approval for Implementation
7.5% Administrative Cost (Of which 10% is subject to District Approval for Implementation)
TOTAL
Thank you for your cooperation. We look forward to working with you during the construction of this
project. Should you have any questions, please call me at 551-7230 ext. 111.
Associate Engineer
CC:
David A. Requa, DSRSD
Lee Thompson, City of Dublin
Michael Matson, RMC
Chron/File: 20CK594 5.2
U:x2001 misc communicationsXAward &Contract by City.doe
The Dublin 8an Ram on Services Dlstrlct ts a Public Entity
l
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
Budget Transfers:
CHANGE FORM #
From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - Within Same Department Activity
X __ From New Revenues Between Departments (City Council Approval Required)
Other
: iV ii~ ~ C~;~ s~ i'n:t J'~>G~ ~:: !XC:eOU~ T:: % ~ ~ ,:n !?. !i e. :; ~MO.t.~ ~!r :, i::~ ~.:.;; ,;':': '~ ii~!. 5; :IN~~': m yo~,r: ;xcc o uS~' ~: ~'~ ::'. i~ ;:: ~toxm T.!
Name:General Fund - Reimbursements General $458,459 Name: General Fund - Dublin Blvd Widening $426,473
Project Dougherty to Scarier - Improvements
Account #: 001-570-005
Name: TIF Fund - Reimbursements General
Account #: 001-96890-750-050
$94,799 Name: General Fund - Dublin Blvd Widening $31,986
Project Dougherty to Scarlett - Const. Adrnin
Account #: 300-570-005
Name:
Account #: 001-96890-740-081
Name: TIF Fund - Dublin Blvd Widening
Project Dougherty to Scarier - Improvements
$94,799
Account #:
Account #: 300~96890-750-050
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager: ~ ~V ~ (. ~ ..................... Date:
REASON FOR BUDGET CHANGE ENTRY: The budget change is required to fully fund the construction
of the project, including the installation of the recycled water line requested by DSRSD plus a 10%
contingency.
Additional expenses for DSRSD's water line are offset by contributions from DSRSD.
Mayor: Date:
Posted By:
G:hrlNANCEIFREDWORDlbudget change dublin bird widening2.doc
Signature
Signature
Date: