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HomeMy WebLinkAboutItem 4.14 AD83-2 Prel Engr CTTY CLERK FILE # 360-20 AGENDA STATEMENT' CTTY COUNCTL MEETI'NG DATE: 3une 18, 2002 SUBJECT: Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road): Preliminary Engineer's Report Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) Resolution Approving Preliminary Engineer's Report 2) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (July 16, 2002) 3) Preliminary Engineer's Report (Assessment Diagram to be Displayed at City Council Meeting) RECOMMENDATION:/q A ..~Adopt resolutions approving preliminary engineer's report and /x I./v¥ setting hearing date and time (July 16, 2002, 7:00 p.m.) for the ~2002/2003 assessment. FINANCIAL STATEMENT: 2002-2003 Sources and Use o. f Maintenance Assessment District Funds Revenues: Total Amount Proposed to Be Assessed: $55,698.04 Estimated Interest Revenue: 1,051.00 Estimated Prior Year Collections and Penalties 0.00 Less Estimated Collection and Delinquency Cost: (94Z 00) Net Total Revenues $$5,802.04 Expenditures: Contract Maintenance and Utilities: $55,185.00 Administration and Engineering: 2,841.00 Total Operating Expenses: $$8,026.00 Expenses are expected to exceed revenues for Fiscal Year 2002-2003 by $2,223.96. It is recommended that this amount be funded from the existing reserve in this district. ITEM NO. _~ g:\assessdist\83 -2\83 -2StaffRptIntent Property owners will be assessed $55,698.04 for the 2002/2003 street landscaping maintenance costs, ($228.72 per single family home and $38.68 per Amador Lakes unit). This is the same as the 2001-2002 assessment. DESCRIPTION: In 1983, the City of Dublin formed Landscaping and Lighting Assessment District No. 83-2 for the purpose of maintaining landscaping within Tract 4719o The District originally included Stagecoach Park and Stagecoach Road north of the City Limit, but now includes only roadway landscaping along Stagecoach Road and on the "interior slopes" (Coral Way and Agate Way) within the Dublin Hills Estates development.~ The maintenance cost for Stagecoach Park, as well as the undeveloped Dougherty Hills Park, is paid by the City through the Park Maintenance Operating Budget and is not a part of this Assessment District. The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the Amador Lakes development (divided among the 552 condominium lots) and 40% to the Dublin Hills Estates development (divided among 150 single-family lots). All of the "interior slope" maintenance cost is spread evenly to the 150 single-family lots. The estimated June 30, 2002 reserve for this District is projected to be $31,674. The actual reserve will not be known until the City closes its books and accrues the necessary revenues and expenses. In the past, portions of the reserve have been used for landscape renovations, and to keep the assessment to property owners as low as possible. The level of service in this District has been tailored to the available funds (i.e., iow assessment, small reserve) as much as possible rather than requesting to increase the assessment in order to perform additional work. This District has quite a large landscaped area, which is supported by relatively few property owners. For Fiscal Year 2002/2003, no change is recommended with respect to the method of determining the assessments. The District boundary remains the same. The assessment to the single-family property owners in the Dublin Hills Estates development is proposed to be $228.72 per single-family home. The Amador Lakes Apartments property is proposed to be assessed at a rate of $38.68 per dwelling trait (or $21,390.04 for the entire apartment development). This is the same as the 2001/2002 assessment. Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date of July 16, 2002. Page 2 RESOLUTION NO. -02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (TRACT 4719) WHEREAS, by its Resolution No. 016-02, a Resolution Directing Preparation of Annual Report for City of Dublin Landscaping and Lighting Maintenance Assessmem District No. 83-2 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No: 016-02 and under and pursuant to said Act, which report has been presemed to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineerls estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as comained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as comained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as comained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 18th day of June, 2002. AYE S: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk RESOLUTION NO. -02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 WHEREAS, by its Resolution No. 016-02, a resolution directing preparation of annual report for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 016-02, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on July 16, 2002, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which time the City Council will hear protests and will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said 'hearing by the following means: publishing a notice once a week for two weeks in a local newspaper published and circulated in the City and conspicuously posting a notice at not less than three public locations at least ten days before the date herein set for hearing of protests and action on the Engineer's report. BE IT FURTHER RESOLVED that said notices shall contain the following information: the estimated assessment per parcel, the general description of the purpose or improvements the assessment wSll fund, the address to which a protest may be mailed, and the date, hour, and place, set for the above described public hearings. PASSED, APPROVED, AND ADOPTED this 18th day of June, 2002. AYES: NOES: ABSENT: ABSTAIN: . ~ Mayor ATTEST: City Clerk CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) FISCAL YEAR 2002-2003 PRELIMINARY ENGINEER'S REPORT TABLE OF CONTENTS 1 ENGINEER'S LETTER ......................... . ..................................................... 3 2 ESTIMATE OF COSTS .............................................................. . .... . ............ 5 3 METHOD OF APPORTIONMENT..., ......................................................... 6 4 PARCEL LISTING ............................... ................... , .................................... 7 $ CERTIFICATIONS ............................................................ . ......................... 8 1 ENGINEER'S LETTER WHEREAS, on February 19, 2002, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-2 for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. SUMMARY OF ASSESSMENT (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved Cost of Maintenance $55,2 76. O0 Incidental Expenses $33,147.04 TOTAL COST $88,423.04 Prior Year Collections & Penalties 0 Estimated 2002-03 Interest Income Applied to 2002-03 Operating Cost ($1, 051.00) , Estimated Surplus from 2001-02 Fiscal Year ($31, 674. 00) AMOUNT TO BE ASSESSED FOR FISCAL YEAR 2002-2003 $55,698.04 As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel fi:om the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively fi:om the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. The scope of work shall be the maintenance of landscaping and irrigation within the road right-of-Way and within a public easement along Stagecoach Road between the limits of Amador Valley Boulevard and the northerly City Limit. Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37 through 48, all within Tract 4719. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2002-2003 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereOn, and the number of the assessment. Dated: June 18, 2002 ~~~ 2 ES TIMA TE 0 F C OS TS The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2002-2003 is as follows: Maintenance Street and Slopes, Stagecoach Road $35,604. O0 Slopes, Interior $19,581. O0 Administration $91. O0 $55,276.00 Incidentals Engineer's Report and Proceedings $2, 750. O0 County of Alameda Collection Costs (1.7%) $946.86 Contingencies/Reserve $29,450.18 $33,147.04 TOTAL: $88,423.04 3 METHOD OF APPORTIONMENT Sixty percent (60%) of the annual cost of maintaining the landscaping within and along Stagecoach Road has been assigned to the 553 condominium lots within the multifamily portion of the original Tract 4719, distributed on an equal basis. The balance of this annual cost has been divided equally among lots 1 through 150, inclusive, of Tract 4719. The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the interior slopes of the single-family area (above Agate Way and Coral Way) shall be evenly spread over Lots 1 through 150 of Tract 4719. Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155, being public agency owned, shall have a zero assessment. 4 PAR CEL LISTING Assessment & Lot Property Owners Number Assessment per 2002-2003 Total Number of Units Unit Assessment Lots 1 - 150, Tract 4719 Individual Owners 150 $228.72 $34,308.00 LOt 152, Tract 4719' Public-Owned 0 $0.00 $0.00 Lot 153, Tract 4719 Public-Owned 0 $0.00 $0.00 - Lot 154 Public-Owned 0 $0.00 $0.00 Lot 155 Public-Owned 0 $0.00 $0.00 Lots 1-553, Tract 5180 Individual Owners 553 $38.68 $21,390.04 District Total: 703 N/A $55,698.04 The complete parcel listing of assessments is provided on the following pages. The description of each lot or parcel as part of the records of the CountY Assessor of the County of Alameda are, by reference, made part of this Report. $ CER TIFICA TIONS I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Section 2, with the diagram thereto attached, was filed with me on June 18, 2002. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. -02 duly adopted by said Council on June 18, 2002. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. __-02, duly adopted by said Council on July 16, 2002. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on August 10, 2002.