HomeMy WebLinkAboutItem 4.14 Stagecoach Pk Renov
CITY CLERK
File # D~[Q][m-~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 17, 2008
SUBJECT:
Award of Contract for Stagecoach Park Pl~y Area Renovation
Contract #08-08
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
ATTACHMENTS:
1) Resolution of Award - Base Bid with Alternate #1
RECOMMENDATION: ~ .nAt"' Adopt resolution awarding Contract #08-08 to M.A.K. Associates,
M ./ r..l/V". Incorporated
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FINANCIAL STATEMENT:
Public Facility Fee Fund 310
Measure D Fund 224
General Fund 001- (ABAG Safety Grant)
Budget to Complete Installation
$56,750
$50,000
$10,000
$116,750
Lowest Bid Proposal
10% Contingency
Total
$93,860
$9,386
$103,246
Difference between Budget and Bid Proposal
$13,504
DESCRIPTION: On February 5, 2008 the City Council authorized Staff to issue a
purchase order for play equipment to Ross Recreation Equipment Company. At the same time, the City
Council authorized Staff to bid the installation project.
Subsequent to City Council's approval to procure the materials, Staff worked with the play equipment
representative in the preparation of plans and specifications for bidding purposes. In terms of the
playground surfacing, the engineered wood fiber surfacing is included as the base bid and poured-in-place
rubberized surfacing is the alternate. In addition, Staff evaluated whether a portion of the surfacing could
include an area designated for sand as part of the final design. Based on research, an area for sand is part
of the engineered wood fiber surfacing option. Sand is not included with the poured in place rubberized
surfacing option since it will deteriorate the surfacing.
COPY TO: Bidders
Page 1 of2
ITEM NO. '-/-./4_
G:\COUNCIL\Agenda Statements\2008\6-17 Stagecoach Park Play Equipment.doc
(1/
After a three-week solicitation period, on June 4, 2008 the following bids were submitted:
BID SUMMARY
Total Additive Total Base Bid &
Name of Bidder Total Base Bid Bid Item #1 Additive Bid Item #1
MAK Associates, Inc. DBA Playgrounds
Unlimited $33,060.00 $60,800.00 $93,860.00
Community Playgrounds, Inc. $31,601.00 $70,533.00 $102,134.00
Ross Recreation Equipment Company, Inc. $34,088.00 $112,026.00 $146,114.00
G & G Builders Incorporated $27,753.00 $72,171.00 $99,924.00
American Civic Constructors $38,000.00 $75,800.00 $113,800.00
Shawn T. Gardner Builders, Inc. $44,655.00 $61,955.00 $106,610.00
Staff recommends that the City Council award the contract to M.A.K. Associates Incorporated including
the base bid with additive bid item #1. M.A.K. Associates Incorporated provided the lowest bid
responsive to the requirements of the bid documents. If contract is awarded project will commence in
early-July 2008.
RECOMMENDATION: Staff recommends that the City Council approve the resolution in
Attachment #1 awarding base bid with Alternate #1 to M.A.K. Associates Incorporated.
Page 2 of2
RESOLUTION NO.-
111
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
AWARDING CONTRACT NO. 08-08
STAGECOACH PARK PLAY AREA RENOVATION
TO
M.A.K. ASSOCIATES INCORPORATED
WHEREAS, the City of Dublin did, on June 4th 2008, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 08-08,
which Plans and Specifications are hereby expressly referred to for a description of said work and for all
particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 08-08 to the lowest responsible bidder therefor, to wit, M.A.K. Associates
Incorporated, at a base bid of thirty-three thousand and sixty dollars ($33,060) and alternate #1 at sixty
thousand and eight hundred dollars ($60,800) the particulars of which bid are on file in the office of the
City Engineer.
PASSED, APPROVED AND ADOPTED, this 1 ih day of June 2008.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
J:te-w,..Jf it ./ /..{ k /17/08"
A TT ACHMENT #1