HomeMy WebLinkAboutItem 4.15 I580SanRamFoothillSUBJECT:
CITY COUNCIL
CITY CLERK
File # 600-30
AGENDA STATEMENT
MEETING DATE: December 18, 2001
Amendment to Consulting Services Agreement with HQE, Inc.
(HQE), for the I-580/San Ramon Road-Foothill Road Interchange
Improvements (Modification to Scope of Work and Additional
Compensation)
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1) Resolution Amending Agreement
2) Scope of Work/Fee Proposal from HQE
3) Original Agreement dated February 1, 2000, and Amendment gl
4) Budget Change Form
RECOMMENDATION: Adopt Resolution Approving Amendment #2 to HQE's contract
FINANCIAL STATEMENT:
The City cost of the current contract with HQE for this interchange
work is shown below:
Project Study Report (Original contract): $103,588
Portion of 5% Contingency spent: $ 4,369
Project Report (Amendment # 1): $160,972
Portion of 5% Cont. projected to be spent: $ 8,000
......................... Total to Date: $276,929
This proposed contract Amendment #2 would provide for the
following:
Plans & Specifications for Interchange Improvements-
Dublin side of freeway only: $173,557
5% contingency $ 8,678
Total Contract with HQE (including contingency): $459,164
The current fiscal year budget for the preparation of plans and
specifications is $120,000 and additional funds are needed. Staff
is recommending a budget change of $62,235 to fully fund this
Amendment #2, including a 5% contingency. Also, the $8,000
contingency for the Project Report was inadvertently excluded from
the current fiscal year budget and Staff is recommending a budget
COPIES TO: Heidi Ouren, HQE
ITEM NO. ~
g:\en grhhqe~agst2amndDec 18-2001 .doc
change of $8,000 to fully fund the completion of the Project Report.
These additional costs totaling $70,235 will be paid with the City's
20% holdback portion of the Th-Valley Transportation
Development Fee.
Pleasanton has agreed to reimburse Dublin for half the cost of
preparing the Project Report in the amount of $84,486. Pleasanton
previously reimbursed Dublin $53,979 for the preparation of the
Project Study Report and their total contribution is $138,465.
DESCRIPTION: In November 2000, the City Council approved the first amendment
to HQE's contract to prepare the Project Report and Environmental Document (PR/ED) for the 1-580/San
Ramon Road-Foothill Road Interchange Improvement Project. The Council had approved the Project
Study Report in October 2000. The purpose of the project is to reconfigure the interchange to eliminate
two weaving areas: 1) the westbound 1-580 diagonal off-ramp/northbound San Ramon Road weave
between the off-ramp and Dublin Boulevard, and 2) the eastbound 1-580 diagonal off-ramp/southbound
Foothill Road weave between the off-ramp and Dublin Canyon Road.
Staffs from Dublin and Pleasanton both participated in the preparation of the PR/ED. However, because
Pleasanton had previously chosen not to share the cost of preparing the PR/ED, Dublin Staff decided to
include in the PR/ED the possibility of staging the project, with the first phase to consist of improvements
desired by the City of Dublin, 'This first phase is referred to as the Minimum Project Alternative and
consists of the following major features:
· Realignment of the westbound 1-580 off-ramp terminus to a tee intersection at San Ramon Road
and installation of a new signal;
· Removal of the westbound 1-580 to southbound San Ramon Road loop off-ramp;
· Landscaping of the San Ramon Road median between the new tee intersection and Dublin
Boulevard; and
· Overlay of San Ramon Road between the new tee intersection and Dublin Boulevard.
Pleasanton has since determined to not participate in funding of the design and construction of the
proposed improvements on the south side of 1-580 at this time, but has agreed to reimburse Dublin for half
the cost of preparing the PR/ED.
In order to meet the City's schedule for construction, the consultant must now prepare the PS&E for the
Minimum Project Alternative. HQE has submitted a scope of work to prepare the PS&E in 8 months, and
the not-to-exceed amount to perform this work is $173,557.
Conceming the Project Report (PR), Caltrans had required the City to prepare a Historic Property Survey-
Report for the project that was not part of the consultant scope of work. This task will cost an additional
$8,000 to complete.
Staff is recommending that the City Council approve the additional funds needed for Amendment #2
and the $8,000 contingency projected to be spent for the Project Report, as shown in the attached budget
change. Staff further recommends that the City Council adopt the resolution approving the amendment
to the HQE agreement to include the preparation of the PS&E for the Minimum Project Alternative at an
additional compensation not to exceed $173,557.
-2-
RESOLUTION NO. - O1
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT
WITH HQE, INCORPORATED, FOR ENGINEERING SERVICES
WHEREAS, the City Council of the City of Dublin approved an agreement for engineering
services with HQE, Inc., for the preparation of a Project Study Report (PSR) for the 1-580/San Ramon
Road-Foothill Road Interchange Improvement on February 1, 2000; and
WHEREAS, the PSR had been completed and the City Council of the City of Dublin approved
Amendment Number 1 to HQE contract for the preparation of the Project Report/Environmental
Documentation (PR/ED) on November 21, 2001; and
WHEREAS, the PR/ED analyzed the merits of the full project as diScussed in the PSR and the
Minimum Project Alternative consisting of the improvements on the Dublin side of the interchange only;
and
WHEREAS, the City of Pleasanton has decided not to fund the proposed improvements on the
Pleasanton side of the interchange at this time; and
WHEREAS, the City of Dublin desires to advance the proposed Minimum Project Alternative,
and to do so, it is necessary to proceed with the preparation of Plans, Specifications and Estimates
(PS&E); and
WHEREAS, HQE's Scope of Work is proposed to be expanded to include preparation of the
PS&E for the Minimum Project Alternative, and the not-to-exceed amount to perform this task is
$173,557;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve Amendment No. 2 to the agreement with HQE, Inc., to include the preparation of the
Minimum Project Alternative PS&E, which is attached hereto as "Exhibit A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 18th day of December, 2001.
AYE S:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
EXHIBIT "A" OF RESOLUTION -01
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND HQE, INCORPORATED
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and HQE, Inc.
(hereinafter referred to as "CONSULTANT"), entered into an agreement on February 1, 2000 to prepare a
Project Study Report for the 1-580/San Ramon Road-Foothill Road Interchange Improvement; and
WHEREAS, the City amended the agreement on November 21, 2000 to extend the scope
of work to include the preparation of the Project Report/Environmental Document; and
WHEREAS, the Scope of Work to be performed is proposed to be extended to include the
preparation of plans, specifications and cost estimates; and the not-to-exceed contract amount is proposed
to be increased to. cover the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be modified to include preparation of plans, specifications and cost
estimates for the Minimum Project Alternative as described in HQE's Minimum Project Alternative
PS&E Scope/Fee Estimate dated October 24, 2001 for the 1-580/San Ramon Road-Foothill Road
Interchange Improvement Project (attached).
Extension of Term
The total cost for time-and-materials work under this amendment shall not exceed an additional
$173,557.
CITY OF DUBLIN
ATTEST:
Mayor
City Clerk
HQE, INCORPORATED
Date:
2116 N. Main Street, Suite K
Walnut Creek, CA 94596
Tel: 925-934-6932 ~7~ ¢/~
FAX: 925-934-6933
E-mail: hqe~pacbell.net
November 21, 2001
Mr. Ford Del' Rosaho
City of Dublin
100 Civic Plaza
P. O. Box 2340
Dublin, CA 94568
Subject:
I-$80/San Ramon/Foothill Interchange Improvement
Minimum Project Alternative PS&E Scope/Fee Estimate
Dear Ferd:
Enclosed for' your approval is the Revised' Scope/Fee Estimate for' the PSE phase of the subject
project. The total fee for preparation of the City of Dublin portion of the interchange
reconstruction is $173,557. This represents 14.5% of the estimated construction cost.
In our memo to you dated March 20, 2001 (attached), we estimated that the cost of the PSE
preparation would be $120,000 for the improvements only within the City of Dublin. Since that
time we have received topographic information for the interchange and refined the geometry.
The following table details the required work, that was unanticipated at the time of our estimate
in March.
Unanticipated Work Scope Additional
Cost
State Construction/Traffic Handling - The widening of the westbound $9,600
off-ramp and adjacent retaining wall construction will require preparation
of a two or three phase staging/traffic handling, plan.
Utility Relocations - The topo information revealed that there is a PGE $7~700
line and vaults that will need to be relocated prior to widening the northbound
lanes. This will also require additional coordination and potholing.
Retaining Wall - Upon receiving topographic information, we discovered that we $6,952
need a small retaining wall adjacent to the westbound off-ramp widening in order
to avoid encroaching on Dublin Creek. Zone 7 will require coordination due to
construction near the creek.
Z ~
Ferd Del Rosario
Page 2 of 2
Minimum Project Alternative
PS&E Scope/Fee Estimate
Unanticipated Work Scope Additional.
Cost
Landscaping/Irrigation - The estimate received in July 2001 was $8,000 higher $8,000
than what we had anticipated. We have worked with PGA (landscaping subcon-
sultant) on many projects, including Hacienda Drive, and feel their estimate is
fair. They are well versed in both Caltrans processing requirements and City of
Dublin planting standards.
Electrical (lighting) - Widening of the westbound off-ramp impacts the existing $6,335
light standardsl We will also need to provide temporary lighting plans during
construction staging.
Geotechnical ~vestigations - Additional geotechnical work wili be required for $9,700
the retaining wall and an analysis will be included in the Materials/Retaining Wall
Report. The ADL testing required by Caltrans will 'also be performed.
Standard Special Provisions (SSP's) and Engineer's Estimate - The additional $5,270
staging, utility relocations and retaining wall design (8 drawings total) will require
additional specifications and bid item estimates for the PS&E package.
Total Cost $53,557'
We realize that the City used the original estimate of $120,000 for budgeting purposes.
Unfortunately, the ball park percentage of 11% of estimated construction cost does not seem
realistic due to the fact that we still have to create the PS&E using Caltrans standards and
processes. Our estimated fee of $173,557 represents 14.5% of the current construction cost
estimate which seems reasonable for a Caltrans project of this size.
Please call me if you have any questions or need additional information. We look forward to
continuing our work with you on this project.
incTely,
Heidi M. Ouren, P.E.
Project Manager
Copy: Diane L D'Alesio, HQE, Inc.
City of Dublin
1-580/San Ramon Road/Foothill Road Interchange Modifications
Minimum Project Alternative
Plans, Specifications and Estimate
Scope of }Vork
1. GENERAL SCOPE
HQE, Inc. shall prepare Plans, Specifications and Estin~ate (PS&E) for modifications to the
north side of the 1-580/San Ramon Road/Foothill Road Interchange. The PS&E will be
prepared using Caltrans Standard Specifications and Standard Plans dated July 1999 in order
to secure an encroachment permit for construction.
Purpose of Project
The Minimum Project Alternative (MPA) proposes to modify the 1-580 / San Ramon Road /
Foothill Road Interchange in order to eliminate weaving problems and improve traffic
operations within the City of Dublin. The existing San Ramon Road/I-580 Interchange is a
four-quadrant cloverleaf (Caltrans Type L-10) interchange providing free flow characteristics
for all movements. The purpose of the project is to reconfigure the interchange to eliminate
the weaving between the westbound 1-580 diagonal off-ramp and Dublin Boulevard.
Project Description/Understanding
The MPA will modify the interchange by realigning the westbound diagonal off-ramp to a
tee intersection with San Ramon Road and removing the existing xvestbound 1-580 to
southbound San Ramon Road loop off-ramp. No right of way acquisition or temporary
construction easements will be required for the proposed project and no major utility
relocations will occur.
Major features of the MPA include:
Realignment of the westbound 1-580 off ramp terminus to a te~ intersection at San
Ramon Road and installation ora new signal;
· Removal of westbound 1-580 to southbound San Ramon Road loop off-ramp; and
· Widening the westbound diagonal off-ramp to two lanes
DETAILED SCOPE OF SERVICES
Task 1 - Project Management
A. Administration
Includes monthly Invoicing, Progress Reports and Contract Compliance.
HO~ Inc.
Page 1 of 7
07/12/01
1-580/San RaJnon Rd/Foothill Rd Interchange
Minimum Project Alternative PS&E Scope.of Work
Ci0' of Dublin
B. Schedule/Budget Control
Prepare initial PS&E schedule and budget and update them as required to continually
reflect project status. Schedule will be updated only if impacts become significant.
C. Agency Coordination
Coordinate with the City of Dublin, Caltrans and Utility Companies as required.
D. Subconsultant CoordinatiOn
Direct, manage and monitor all subconsultant services for contract compliance and
prepare Subconsultant Agreements.
E. Project Files
Develop and maintain project files in general adherence with Caltrans Unifom~ File
System.
Task 2 - Meetings
A. Kick-Off Meeting
It is assumed that the PS&E xvill follow the'-PR/ED Schedule .without intemtption,
therefore no Kick-Off Meeting will be required.
B. PDT Meetings
Monthly Project Development Team meetings will be held to discuss project
status/schedule and resolve outstanding issues. HQE will prepare minutes for each
meeting and distribute to all team members.
C. Technical Coordination Meetings -~
Meetings will be held as necessary to discuss technical issues such as geometry, technical
study results, mapping requirements, etc.
D. Meetings with City of Dublin
Assumes two meetings to discuss project progress and outstanding issues, if any.
Includes presentation to the City Council if required.
Page 2 of 7
0 7/12/01
1-580/San Ramon Rd/Foothill Rd Interchange
Minimum Project Alternative P$&E Scope of Work
City of Dttblin
Task 3 - 35°~ PS&E
A. Geometric Base Maps
Horizontal and vertical geometry will be set based on coordinate surveys obtained.
Typical Cross sections will also be updated to show preliminary pavement structural
sections recommended in the Draft Materials Report.
B. Cost Estimate
The cost estimate prepared during the PR/ED Phase will be updated as appropriate to
reflect addition details obtained during 35% PS&E.
C. Conceptual Staging
Preliminary stage construction concepts will be prepared to identify the sequence of
operation and the traveled way to be used for traffic movement during each stage. Traffic
detour requirements will also be identified.
D. Preliminary Drainage Plans
Skeleton drainage plans will be developed to show existing systems and preliminary
layout of proposed systems. No pipe sizes or inlet types will be identified at this stage.
E. Draft Drainage Report (Hydrology)
Hydraulic reviews of locally affected sub-basins xvill be perforated to determine floxvs
reaching the project site. Flows for all drainage areas, culverts and channels within the
project limits will be calculated and .required improvements will be identified.
F. Draft Materials Report
Conduct a field exploration program to evaluate subsurface conditions. Two soil borings
are assumed with a depth of about 1.5 m. Laboratory tests will be performed to
determine moisture content/dry density, gradation, liquid limit/plasticity index, etc. The
report will include recommendations for pavement structural sections, temporary and
permanent construction slopes, and allowable pipe materials. Visual investigations of the
portion of San Ramon Road between the westbound ramps and Dublin Boulevard will be
conducted and recommendations for appropriate overlay will be made. This effort will
not include boring or bag sampling if detemfined that a more detailed investigation is
required.
G. Supplemental Surveys
Field surveys will be performed to provide cross section information, establish grate
elevations, pipe sizes, and inverts for existing drainage structure, identify surface utility
features, and locate up to four potholes.
Page 3 of 7 07/12/01
1-580/San Ramon Rd/Foothill Rd Interchange
Minimtun Project Alternative PS&E Scope of tVork
City of Dublin
H. Hazardous Materials
An Aerially Deposited Lead (ADL) Evaluation will be performed to comply with the
requirements detailed in Caltrans' Interim Aerially Deposited Lead Testing Procedures
(9-14-95) and the California Department of Toxic Substances Control (DTSC) regulatory
Draft Variance dated September 22, 2000. This task will include the following:
· Prepare Health and Safety Plan (HASP) for worker safety in lead impacted areas.
· Soil Borings (6 assumed) with tlu:ee soil samples collected from each boring.
· Perform Laboratory Analysis on 18 samples colle.cted.
· Prepare ADL Evaluation Report.
Task 4 - 65% PS&E
A. 65% Plans
All plans shown on the attached drawing list will be prepared and submitted for agency
review.
B. Engineer's Estimate
The Engineer's Estimate will be prepared using Caltrans' stmadard biditem codes and
descriptions.
C. Standard Special Provisions (SSP's)
HQE will identify SSP's required for the items of work appropriate to the project and edit
them accordingly. City special provisions will be incorporated as required.
D. Final Draft Drainage Report
Comments received from the Draft Drainage Report submittal will be incorporated as
necessary and the report will be resubmitted with the 65% plans.
E. Final Materials Report
Comments received from the Draft Materials Report submittal will be incorporated as
necessary and the report will be resubmitted with the 65% plans.
F. QA/QC
All 65% documents will undergo a quality assurance/quality control review to assure
consistency and completeness.
HOE~ Inc.
Page 4 of 7
07/12/01
1-580/San Ramon Rd/Foothill Rd Interchange
2~linimum Project Alternative PS&E ScoRe of Work
CiO' of Dublin
Task 5- 95% PS&E
A. Response to Comments
All comments received during the 65% submittal review will be responded to by
indicating their disposition directly on the comment sheet received. Meetings will be
held with the appropriate reviewer(s) to resolve any comments requiring clarification
and/or those that are in conflict w~th the des~.ner s intent.
B. 95% Plans
The 65% plans will be updated to include review comments as appropriate and
resubmitted for agency review.
C. Update Engineer's Estimate
The Engineer's Estimate will be updated to include revisions made as a result of 65%
review comments.
D. Update SSP's
The 65% SSP's will be updated to include review comments as appropriate and
. resubmitted for agency review,
E. Final Drainage Report
The Final Drainage Report will be updated if necessary to respond to additional review
comments and submitted for approval.
F. QA/QC
All 95% documents will undergo a quality assurance/quality control review to assure
consistency and completeness and that all comments received du.n.'ng the 65% review
have been adequately addressed.
Task 6 - 100% PS&E
A. Response to Comments
All comments received during the 95% submittal review ~vitl be responded to by
indicating their disposition directly on the comment sheet received. Meetings will be
held with the appropriate reviewer(s) to resolve any comments requiring clarification
and/or those that are in conflict with the designer's intent.
IIOE, Inc.
Page 5 of 7 · 07/12/01
1-580/San Ramon Rd/Foothill Rd Interchange
Minitnttnt Project Alternative PS&E Scope of Work
City of Dublin
B. Final QA/QC
All final documents will undergo a quality assurance/quality Control review to assure
consistency and completeness and that all comments received during the 95% review
have been adequately addressed.
C. Final PS&E
A final set of Plans, SSP's and Engineer's Estimate will be submitted for approval by the
.reviewing agencies.
D. Obtain Encroaclm~ent Permit
HQE will prepare an Encroachrnent Permit application for the City's signature and
continue to track it through the Caltrans Permit Engineer until received.
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ASSUMPTIONS
No ramp metering is included in this project. Coordination with Caltrans' TOS project
that will install ramp metering in the westbound direction will be per.formed.
No right of way. or temporary construction easements are required for the project.
No sound walls are included in the design of the project.
Landscaping is limited to the median areas north and south of the interchange ramps and
where the existing diagonal off-ramps are being obliterated.
Existing drainage systems will handle additional runoff imposed by the project. No
downstream improvements or detention basins are required.
Retaining walls, sign foundations/posts, and signal foundations/posts can be designed as
Caltrans' standard. No special structural design is required.
No approvals by Caltrans' Headquarters will be required.
Caltrans' will provide monument control values to be used for the project.
No lane closures will be required for field work.
No public meetings are required other than presentations to each City Council.
Watering schedules and maintenance manuals for irrigation/planting are not included.
Signal timing plans are not included in this scope of work.
Page 6 of 7 07/12/01
1-580/San Ramon Rd/Foothill Rd Interchange
Minimum Project Alternative PS&E Scope of Work
City of Dublin
M. All excess soils containing lead can be properly buried/disposed of within the existing
project limits. Sampling and analysis for soil disposal at an appropriate Hazardous Waste
Facility is not included.
4. PROJECT SCHEDULE
The anticipated schedule to complete the PS&E is as follows.
NTP
65% PS&E
95% PS&E
100% PS&E
Begin Construction
November 21,2001
February 2001
April 2002
July 2002
September 2002
Page 7 of 7
11/09/01
1-580/San Ramon Rd/Foothill Rd Interchange Improvements
· Civil Engineering
· Transportation Planning
· Highway & Rail Design
HQE Incorporated
Minimum Project Alternative
Plans, Specifications, and Estimate
Sheet Count and Manhour Estimate
NO. OE
DRAWING TITLE SCALE SHTS HRS/SHT PM PE ENGR I CADD TOTAL
Title Sheet NTS 1 8 0 1 3 6 8
Std Plans List NTS N/A 0 included in SSP's
Typical Cross Sections NTS 1 30 2 3 16 9 30
Key Map & Line index NTS 0 10 0 0 0 0 0
Layouts 1:500 2 50 8 10 52 30 100
Profiles, SE 1:500/1:100 I 30 2 3 16 9 30
Construction Details 1:200 2 30 5 6 31 18 60
Drainage Plans 1:500 2 40 6 8 42 24 80
Drainage Profiles 1:100 1 40 3 4 21 12 40
Drainage Details Varies" 1 20 2 2 10 6 20
Drainage Quantities Varies 1 20 2 2 10 6 20
Utility Plans 1:500 2 40 6 8 42 24 80
Utility Profiles & Details Varies 0 40 0 0 0 0 0
Stage Construction/Traffic Handling 1:2000/1:500 4 30 10 12 62 36 120
Summary of Quantifies NTS 1 25 2 3 13 8 25
Pavement Delineation Plans 1:500 2 30 5 6 31 18 60
Pavement Delineation Quantities 1:500 1 20 2 2 10 6 20
Sign Pimps 1:500 2 30 5 6 31 18 60
Sign Details NTS 0 40 0 0 0 0 0
Sign Quantities NTS I 20 2 2 10 6 20
Retaining Wall Plan/Elevation 1:200 I 50 4 5 26 15 50
Retaining Wall Details Varies 1 20 2 2 10 6 20
TOTAL PLANS 27 68 85 436 257 843
SSP's 24 40 60 0 124
ENGINEER'S ESTIMATE 8 20 32 0 60
PROJECT ADMINISTRATION 40 20 0 0 60
TOTAL PS&E (HQE) 140 165 528 257 1087
Billing Rates $130 $120 $70 $70 $ 92,950
$ 18,200 $ t9,800 $ 36,960 5; 17,990 $ 92,950
psemhestl
ELECTRICAL
LANDSCAPING & IRRIGATION
SURVEYS
GEOTECHNICAL INVESTIGATIO
CCS Planning & Engineehng $ 19,265
Pattillo Garrett Associates $ 18,000
Chaudhao, & Associates $ 13,953
Geomatr/x $ 26,600
1 ofl
TOTA'LDIRECTLABOR
HQEDirectExpenses~ 3'7
TOTAL CONTRACT
$ 170,768
2,789
$ 173,557
t 0/24/2001
STANDARD
CONSULTING ENGINEERING SERvIcEs' AGREEM:ENW
THIS AGREEMENT is made at Dublin, California, as of February 1, 2000, by and
between the CITY OF DUBLIN, a m~_mleipal corporation ("City"), and HQE, Inc. ("Consultant"), who
agree as follows:
I. SERVICES. Subject to the terms and conditions set forth in this Agreement,
Consultant shall provide, to City the services described in Exhibit A. C'onsutmnt shall provide said
sen,ices at the time, place, and in the manner specified i-n Exhibit A.
.2. PAYMENT: City shall Pay Consultant for services rendered pursuant to this
,z~greemem at the time and in the manner set forth in Exhibit B. The payments specified in Exh/bit B
shall be the only Payments to be made to.Consultant for services rendered pursuant to this ..A~eement.
Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no
manner be specified in Exhibit B, then according to the usual and customary procedures, and practices
which Consultant uses for billing clients similar to City.
3. FACILITIES AND EOUIP1V~NT. Except as set forth in Exhibit C, Consultant shall,'
· at i*.s S01e cost and expense, furnish all facilities and equipment which may be required for ftmsishing-
services pursuant to thi~ Agreement City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C according to the terms and conditions set forth in Exhibk C.
4. GENERAL pROVISIONS. The general provisions s~ forth in Exhibit D are part of
this A~eement. In the'.even[t of any inconsistency bm'ween said general provisions and any other terms or
conditions of this A~eement, the other term or condition shall control insofar as it is inconsistent with the
general, provisions.
5. EXHIBITS. All exhibits referred to herein are attached hereto and .are by this reference
incorporated herein.
6. SUBCONTRACT~G. The Consultant shall perform the work contemplated with
resources available within its own organi?ation and no portion of the work pertinent to this contract shall
be subconhmcted without written authorization by the City, except that which is expressly'identified in the
Consulmut's proposal.
7. CHANGES. City may from time to time require changes in the scope of the services by
Consultant to.be performed under this A~eement. Such changes, includktg any change in the amount of
Consultant's compensation which are mutually a_~_ ced upon by CitY and Consultant, shall be effecuve as
amendments to this A~eement only when in writing.
A~eement
Page 1 of 2
01/26/00
8. :RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project
for the duration of the project. There shall be no change in the Project Manager or members, of the project
team without prior written approval by the City. The Project Manager for Consultant shall be HEIDI
c/uRE~q.
9. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOIVIPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his or designee.
10. NOTICES. Any written notice to.Consultant shall be sent to:
Heidi M. Ouren
HQE, Inc.
2116 N. Main.street, Suite K,
Walnut Creek, CA 94596
Any written notice to City shall be sent to:
Lee. S. Thompson
Director of Public Works/City. Engineer
P. O2 Box 2340
Dublin, CA 94568
Executed as of the day first'above stated:
Attest:
CITY OF DUBLIN,
-. ~' U . "city"
B //Ct.
-----/'--,'Consultant"
APproved as to form:
Agreement
Page 2 of 2
01/26/00
City Attorney
EXIqI~IT A
SCOPE OF SERVICES AND SCHEDULE
PEK HQE, Inc., Revised Scope of Work/Fee Proposal dated January 19, 2000 for the San Ramon
Road/I-580 Interchange Modifications Project Study Report (ATTACHED).
Exhibit A
Page 1 of 1
01/26/00
ClOy of Dublin
San' Ramon Road/I-580 Interchange Modifications
Project. Study Report - Scope of Work
The existing San Ramon Roadft:580 Interchange is a four quadrant cloverleaf (Caltrans Type L-
10) interchange providing free fl°w characteristics for ail. movements. It is limited in it's
capacity, however, due to the short weaving distances between loop rarrrps. It also limits the
available weaving distance for.the 1-580 westbound to San Ramon Road northbound movement
due to .its close proximity to the Dublin Boulevard/San Ramon Road Intersection, causing
potential safety issues.
In Order to address these issues, the City of Dublin proposes to modify the. interchange by
reali~maing the westbound and eastbound diagonal off-ramps to a tee intersection with San Ramon
Road/Foothill BOulevarcL
Major features of the proposed project include:
-' Reali.~mament-of the westbound 1-580 off ramp terminus to a tee intersection at San
Ramon Road and installation of a new signal;
·: Reali~nmem of the eastbound 1-580 offramp terminus to a tee intersection at Foothill
Road (San Ramon Road) and installation of a new signal;
· Potential removal of westboUnd !-580 to Southbound San Ramon Road Iccp ramp;
· Potential removal of eastbound 1-580 to northbound'San Ramon Road loop ramp.
The scope Of Work for this effort, will require preparation of a Project Study Report CPSR) in
aCcordance with Caltrans' standards.
The detailed Scope of Work will include the following tasks:
Task 1- Preliminary Data Preparation/Collection
a. Site :Visits
The project team will conduct site visits as necessary to identify and understand'
existing field conditions. Assumes two site visits.
b. . Prepare/submit Encroachment Perrm't Application for field work
An encroachment permit appI/cation will be prepared for the City's signature to obtain
right of entry for site visits..'
. C:\City of Dubtinksanxamonscopepsr.doc
Page 1 of 7 01)]9/0o
San Ramon Road/I-580 Interchange
Project Study Report Scope of }York
City of Dublin
HQE, Ina
Traffic Data/Forecasts (Existing and 2025 traffic volumes)
This task includes collecting eXisting traffic data from Caltrans and the Cities of
Dub.linfPleasanton, and-projecting peak hour traffic volumes for the design year .2025
using the Tri-ValIey model developed by others.
AM and PM peak two-hour period traffic counts Will be performed at the following
locations:
· .I-580/Foothill/S~n Ramon Interchange - ail 8 ramps plus through movements On
Sam Ramon Road/Foothill Boulevard
· Sam Kamon Road/Dublin Boulevard intersection
· Foothill Boulevard/Canyon Road intersection
The traffic forecasting methodology will be cOnfirmed with Caltrans prior to use of the
forecasts for the ~affic operations analysis.' The most. current version of the Tri-
Valley EMME/2 Trausportation Model that is 'consistent with a current version of
ABAG Projections land use will be obtained, checked for accuracy, and adjusted as
necessary. The model will be applied to generate 2025 traffic forecasts for the
fi-eeway mainline, ramps, and adjacent inte~-sections. The model results will be
adjusted based on observed traffic Counts using a procedure approved by Caltrans.
cb Aerial Photos
Obtain aerial photographs of the interchange for use in preparing, the Conceptual
geometry for two alternatives.
Collect all available information
InclUdes construction record drawings .(':as-builts"), bridge plans, geotechnicat
information, utility information, Right of Way .Record Maps, Hard Copy maps,
Floqdplain Data, etc.
Task 2-
Project Management
Administration
Includes monthly Invoicing, Progress Reports and Contract Compliance.
Schedule/Budget Control
Prepare initial PSR schedule and budget and monitor them as necessary to cOntinually
reflect project, status. Update Schedule only if impacts become significant.
C:\City of DublinXsammmonscopepS~.do C
Page2 of 7 .. o~1~9/0o
San Ramon Road/l-580 Interchange
2~roject Study Report Scope of Work
CiO' of Dublin
HO_E, Ina
c. Agency Coordination
Coordinate with the City of Dublin, Caltrans, City of Pleasanton and Utility
Companies as necessary.
d. Subconsultant Coordination
Manage and monitor ali subeonsultant services for contract compliance and prepare
Subconsultant Agreements.
Task 3 - Meetings
' a. ICick-offMeeting with Caltrans/City ofDub]~r~City of Pleasanton
Key project team members w/Il attend this introductorY meeting to discuss overall
project goals, schedules, and requirements, ttQE shall prepare meeting minutes for
distribution to all attendees.
b. PDT Team Meetings
Monthly meetings will be held to discuss project progress and resolve outstanding
issues. HQE will prepare meeting minutes for each meeting for distr/bufion to
attendees and pertinent team members. Assumes 8 meetings.
c. Technical Coordination meetings
Meetings will be held as necessary to discuss technical issues such as. geometry,
enViromental concerns, traffic projectionS, etc. Assumes a total of six (6) meetings..
Meetings with Cities of DUblin and Pleasanton
Assumes four (4) meetings to prey/de project status updates and present outstanding
issues, if any.
Task4' Draft PSR
a. Prepare preliminary horizontal geometry
Graphical layouts of the proposed project will be prepared on aerial photos to'show
the baseline features of the project. The geometry will be used to assess
environmental impaCts, impaCts to utilities, and confirm that the proposed project lies
within existing right of way. It is assumed that there will be only two Project
Alterrmfives.
C:\City of Dubtin~sanramonscopePsr.doc Page 3 of 7 01/19/00
San Ramon Road/l-580 Interchange
Project Study Report ScoRe of Y?ork
c¥o, of ou. z
PI QE, _rna
b.. Dra~ Construction'Cost Esdmates
do
Prepare PSP~ level cost estimates according to'Caltrans standards.'
Right of Way Data Sheets
Prepare' right-of way data sheets in accordance with Caltrans standards. Utility
relocation information is included in the data sheets.
Environmental AnalySis
The environmental processing for the proposed project is desi~P~ed to fulfill
requirements specified in CEQA, the CEQA. Guidelines, NEPA and other applJcable
re~-~alations. The appropriate enviroumental document for this undertak~ug is .assUmed
.to be a Categorical .Exemption (CE) under CEQA and a Categorical Exclusion
(CATX) under NEPA. The CF_./CATX will not be prepared until the Project
Report/EnviromcntaI DocUment Phase. of the.project N° formal public meetings are
anticipated at this time. ..
· PAP. staff anticipates 'attendance at one initial project initiation meeting.
Additional meetings can.be attended, on a time-and-materials basis.
· .PAR will conduct a prelirajuary environmental assessment' consisting of a
windshield reconnaissance and record searches.
Documentation will consist of a memorandum including the 'findings of the record '
searches, results of the windshield surveys, a listing of the required technical
studies and a recommendation of the anticipated environmental document type
required should the PSR advance to a formal project.'
Since it is anticipated that a CE/CATX will be Prepared, the report will not address
mitigation costs. If the Preliminary Enviromental Assessment concludes that a
more lengthy and formal environmental process is required, the scope may require
· adjustment to include a discussion of mitigation costs and firnelines. '
PAK will rely on information contained in the City of Dublin's General Plan and
any Updates and will request a records search of the archaeological h~ormation
m~tained at the Northwest Information Center of the .California HistoricaI
Resources Iuformafion System. Other repositories of data Sensitive species
(California Natural Diversity'Data Base) and other resource areas will be contacted
as appropriate.
· · PAR will conduct record searches and windshield surveys for the disciplines 'listed
below. Additional analyses needed to provide detailed information ~ "~'
C:\City of Dublinksauramonscop ep sr.do c
page 4 of 7 oi/~91oo
San Ramon Road~I+580 Interchange
Project Study Report Scope of Fr'ork
CiO, of Dublin
IlO_E, Ina '
wetlands, biological resources; cultural 'resources, noise, visual and socioeconomic
conditions are not included in this PSR scope.
Biolo~cal Resources
Record searches of the California Natural Diversity Data Base (CNDDB) will be
assessed for plant and animal species of special concern that might occur in the
project area and a preliminary assessment as to whether habitat exists in the project
area. This work does 'not include full protocol surveys, a wetlands delineation or
detailed surveys ofwildlife or vegetation mapping.
Noise
ami assessment of the potential for noise impacts will be based on identification of
potentially sensitive receptors during the windshield survey. No modeling analysis
will be provide&
Visual
A brief assessment of potential for impacts to scenic resources wil1 be made based
on a windshield survey o£the site and surrounding land uses.
Land Use/Socioeconomic Issues
A' brief assessment of potential, for land use and socioeconomic impacts wilt be
made based on a windshield survey of the site and surrounding land uses and on
information contained in the City's General Plan.
Cultural' Resources
PAR will request a record search be conducted at the California Historical
Resources information System, Northwest l. rfformation Center maintained by
Sonoma State University, Rolmert .Park. The examination ofreeo.rds at this
institution will' provide data on knoWn site locations within or adjacent to the
project. A windshield survey of the area will be conductc~t to identify the 'potential
for or presence 'of historic buildings or obvious prehistoric and b. istorical, features
or sites along the existing right of way.
C:\City of Dublin~samamonscopepsr.doc Page 5 of 7
0t119/00
San Ramon Road/I-S80 Intercha~tge
Project Study Report Saope of F/ork
City of Dublin
HO_E, Ina
Other disciplines, including air qualitY, will .be addressed based on documentation
available in the CitY 0f Dublin General Plan and General Plan EIR or Other
· recently pr.epared studies for the area...
Accident Data Review
· Obtain the most recent TASAS output from Caltrans to quantify accidents per million
vehicle kilometer and compare those to statewide averages for Similar facilities.
Traffic' Operations Analysis
Perform traffic operations analysis for the No Build and one Project Alternative
(prefea-red Alternative) for existing and design year 2025 conditions. The analysis
includes intersection levels of service, ramp junction analysis and queuing analysis for
intersections and ramp metering operations at on-ramps. Information wilt be provided
in Dm_fi, Final Drath and Einal Traffic Operations Analysis Report.
o Design Exception Fact Sheets
Prepare fact sheets for approval by Caltrans for ail non-standard design features. It is
anticipated that three fact sheets will be required (Mandatory, Advisory. and Ramp
Metering/PIOV By-pass).
h. Irfitial' Site Assessment (ISA)
Includes: site visit to review existing conditions, record evaluation of Federal, State
and CountY environmental databases to search for hazardous substance releases in the
-vicinity.of the project site;' review of'historical aerial photographs to' evalmate previous
laud uses; review of Record Drawings to develop a preliminary assessment of
anticipated geoteclmical conditions and investigations requirements; and a letter-report
summarizing the results of the site visit and records review activities.
i. Dratt MOU
Coordinate the preparation' of the Draft Memorandum of Understanding (MOU) and
between Caltrans and the City of Dublin_
QA/QC of Draft PSR. prior to submittal
Perform internal quality control check of Draft PSR to assure that ali elements of the
repor~ have been adequately and properly addressed.
C:\City ofDublinksanramonscopepsr, doc Page 6 of 7 Ol/19/oo
San Ramon Road/I-580 Interchange
ProJect Study Report Scope of }Fork
City of Dub!in
IlO_E, Inc.
Task 5 - Final Draft PSR '
Prepare Response to Comments received from Cities/Caltrans
Identify/Resolve Outstanding issues, if any
Incorporate Comments as appropriate
Submit Final Dm~ PSR
Task 6 - Final PSR
.a. Incorporate any remaining comments
b. Submit Final PSR for approval & signature
Assumptio,ns
·
·
·
·
·
·
Right of way acquisition is not required for the proposed modifications.
No impacts to Dublin Creek or the Cemetery on the north side ofi-580.
CTC Action is not required.
Revised Freeway Agremnent is not required (i.e. no change in access points).
Potholing of existing utilities is not required (no high risk facilities).
Processing I/me of 9 months.
Traffic Data includes only existing and design year (2025) analysis.
No. exceptions to Caltrans Lon~tudinal Encroachment permit policy are' required-
(utilities).
All agreements will be coordinated, only; actual preparation is by Agencies.
Appropriate Environmental. Documentation is Categorical ExemPtion/Exclusion.
Traffic model will come from Dowling; will use only one model (Tri-Valley or Dublin).
No metric mapping 'will be required at this stage; aerial photographs will be used for
geometric exhibits.
Proposed Proj eot Team
CCS PlannS~g & Engineering, Inc.
PAR Environmental Services, Inc.
The Mark Group, Inc.
Traffic Data/Forecasts & Traffic Operations Analysis
Environmental
-Initial Site ASsessment (ISA) - GeotechnicaI
c:\city of Dublinksanramonseopepsr.doc Page 7 of 7 01/19/00
San Ramo~ Road/I-5$0'lnterchange
Project Study Report
En~neering Services Fee Estimate
Tasi~ Number/ Project 'Project .Design.' CADD/ Officet Total ....
, .......... Description Manager Engineer Engineer DeSigner Admin[~ .Hours .......
Task
1-
Preliminary.
Data
Preparation/Collection
a. Site Visits 2 6 6i 2 0
b. Encroachment Permit Avpl~e~tign 1. 0 01 0 1 [ 2
c. Traffic Data/Forecasts CCS Planning & En~neeain~ - $I2.1601 0
le. Collect ali available.informatlon 0 8 '16 04] 28
Task 1 Total 3 16 26 2 5 52
iTask J "- Project Management ..
a. Administrmi°n 9 6 0 0l 1
b, Schedule/Budget Control 24 12 0 0 0 36
¢. A..~mcy Coordination 24 12 .40 0l 40
d. Subc_~_~__~_,tta~t Coordi~-fion.. 24 15 12 0 01 ..51
Ts.sk 2 Total 81 45 16 0 '18 160
a. Kiek-offMeefing
b. PDT Team Meetinv~s, ,,, , ] 61 24 , 0 0 8 48
e~ Technical Coord, iuation meetings
/_ Meetings with CiW 8 161 0 0 4 28!
· Task 3 Total 39 57 21 0 ' 19 136
Task 4 - Draft PSR
a. Conceptual Geometry/Draft Rep, on 4 40 80 30 0 154
b. Dmi~Cons~zuefion CestEstimates ..... 3 ,,, 16
c. RJ~v. ht of Way Data Sheets 2 4 ,
d. EnvironmenmI Documentation PAR- $5,000 0 0
f. T~'~n Operations Analysis CCS Plarming & Eueineering - $16,740 I 0
g. Desi~'Excepfion Fact Shee~s, ffrequired 2[ 4[ Sl 4[ 4I 22
h. ~tial Site Asses~ent (ISA) The Mark Group - $3.500 [ ,, 0
i. MOU ' 2 2 0 0l 0[ 4
4 2 o 0! o 6
i- QA/QC of Draft P,SR ' ' TaSk 4 Total 17 72 136 34 4 263
Task 5 - Final Draft PSR
a. Prepare Response to Co,mmentq , .... 3 $ 12 01 3 26
b. Id~nti .fvfResolve Ou__~t_a.ding issues, if any 2 4 0 0l 0 6
c. Incorporate Co,,~ents as, appropriate 2 .12 24 gl 0 4,~
d. Submi~ Fi_n,! I>raft PSR/PR .1 3 3 01 01 7
Task 5 Total 81 27 39 ,$1 3}' 85
a. Incorporate any remaining cot~hnent~ 2 6 12 2 26
b. Submit Fhaal PSR/~R for approval & si.~,~=e. 1 2 3 - 0[ 0l 6
Task 6 Total 3 8 15 4! 2t 32
TOTAL HQE, HOURS I 151 225 253 48 511 728
TOTAL HQECOSTI $ 18,120 $ 22..500 $ 16,698 $ 3,120 $ 2.~50I $ 62,988
sanra'aona:x~lpsnxls '~ Of 'l
City of Dublin
san Ramon Road/I~580 Interchange Modifications
Project Study Report
Fee Estimate Summary
High Quality Engineering - Prime Consultant
CCS Plavning & Engine~ing - Traffic
PAK Environmental- Environmental
The Mark Group, Inc. - Geotechuical
TOTAL COST
66,188
28,900
5,000
3,500-
103,588
'Estimated Direct Costs
Reproduction
· Mail/Delivery 'Charges
Total Direct Costs
$ 2,700
$ 500
$ 3,200
Note: Reproduction Co'sm assume the following number of PSK copies for each submittal:
City of Dub~ 5
CALTRANS lO
City of Pleasanton 5
Project Team 7
Total Copies 27
Ail Direct Costs will be billed at actual cost.
sanramoncostpsr.xls
1 o fl
1/19/oo
EXt[~ IT B.
'PAYMENT SCHEDULE
City shall pay .Consultant an mount not to exceed the total sum of ONE
HUNDRED AND THREE THOUSAND FIVE HUNDRED EIGHTY EIGHT DOLLAKS
($103,588) for services t°. be performed pursuant to this Agreement Consultant shall submit
invoices on a monthly baSis.
· The total sum stated above shall be the total which City shall pay for the services
robe rendered bY Consultant pursuant to this Agreement. City shall not pay'any additional sum
for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuam :o
this Agreement Unless such extra service and the price therefor is agreed to in writing executed
.by the City Manager or other designmed official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty-
five percent (25%) of the initial contract price.'
The services to be provided under this Agreement may be terminated v~ithout
cause at any point in ~rne in the sole and exclusive discretion of Cify. If the Agreement is
terminated by CitY, Consultan1 shall be entitled to r,eceive just and equitable compensation for
· any satisfactory, work completed on such documents and other materials to the effective date of
such termination. In that event, all fin{.~hed and unfinished documents and other materials shall,
at the option of the City, become City's sole and exclusive property. Comulmut hereby expressly
waives any and ali claims for damages or compensation arising under this Agreement.
Consultant shall.maintain adequate logs' and timesheets in order to verify costs incurred to ,date.
Exhibit B
Page 1 ofl
01/26/00
EXI-IIBIT C
City shall furnish physical facilities such as desks, ~Hng cabinets, and conference
· space, as may be reasonably .necessary for Consultant's use while consulting with City
employees and reviewing records and the information in possession of City.~ The location;
quantity, and time of furnishing said physical facilities shall be in the sole discretion of City. In
no event shall Ci.ty be obligated to furnish any facility which may involve incurring any direct
expense, including, but not ]~miting the generality o£this exclusion, long-distance telephone or
other communication charges, vehicles, and reproduction facilities..
Exhibit C
Page 1 of 1
01/26/00
GENERAL PROVISIONS
o
INDEP~~ CONTRACTO1L At all times dmSng the term of thLq.Agreement, Consultam
shall be an independent contractor and shall not be' au employee 'of City. City shall have the fight
to control Consultant only' insofar as the results of Consult~nt's engineering services rendered
pursuant to this Agreement; however, City shall not have the fight to control the means by which
Consultant accomplishes services rendered pursuant to this Agreement.
LICENSES: PERMITS: ETC.' Consultant represents and warrants to city that he or she has all
licenses,' permits, qualificafions and approvals of whatsoever nature which are legally required
for Consultant to practice his profession~. Consultant represents and warrants to City that
Consultant shall, at his s61e cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required for Consultant to
practice his or her profession.
TIME. Consultant shall devote such time to the performance of services pursuant to th/s
Agreement as may be reasonabtynecessary for satisfactory performance of Consultant's
obligations pursuant to this Agreement. -
'INSURANCE KEQUIREMENTs. Consultant shall procure and maintain for the duration of the
contract insurance again~ claims for injuries'to persons er aamages to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, his or her
agents, representatives, employees or subcontractors. The cost of such insurance shall be
included in the Consultant's
A~ · M~n~raum Scope of Insurance. Coverage shall be at least as broad as:
Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Seruices Office form number GL
0404 covering Broad Form ComPrehensive, General Liability; or Insurance
Servi'ces Office Comraereial General Liability coverage ("Occurrence" form CG
000I).
Insurance Sercices Office form number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
(3)
Worker's Compensation insumuee as required by the' Labor Code of the State of
Califomia and Employers Liability lu~qurance.
B. Miu~mum Limits of Insurance. Consultant shall maintain limits no less than:
Exhibit D ·
Page 1 of 5
01/26/00
O)
General Liability: $1,000,000.combined Single Ik~fit Per °Ccurrencefor bodily.
injury, personal injury and property damage. If commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit'shall apPly, separately to this project/location or the general
aggregate limit shall be twice the required occurrence ]~rait.
(2)
Automobile Liability:. $1,000,000 'COmbined single limit per accident for bodily
injury and property damage.
0)
Workers Compensation and Employers Liability: Workers compensation [un, ts
as required by the Labor Code 0fthe State of California and Employers Liability
limits of $1,000,000 per accident.. "
C. ~ Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City. At the. option of the City, either the insurer-shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, Officials and employees; or the Consultant shall procure a bond guaranteeing
payment"oflosses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the · following provisions:
.(1)
General Liability aud Automobile Liability. Coverages.
The City, its officers, officials, employees and volunteers are to be covered
as ~n~qureds as respects: liability arising out of activities performed by or
on behalf of the Consultant; products and completed operations of the
Consultant, premises owned, occupied or used. by the Consultant, or
automobiles oWned, leased, hired or borroWed by the Consultant' The
coverage shall contain no special limitations on the scope of the protection
afforded to the City, it~ officers, officials, employees or volunteers.
(b)
:The Consultaut's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees
or volunteers shall be excess of the Consultant's insurance and shall, not
contribute with it.'
(c)
Any failure to Comply with reporting provisiOns of the policies snail not
affect coverage provided to. the City, its officers, officials, employees 'or
volunteers.
Exhibit D
Page 2 of 5
01/26/00
(d)
The'Consultant'g insurance shall apply separately to each insured against
whom claim is made.or suit is brOught, except with respect to the limits of
the insurer's liability.
(2) Worker's Compensation and Employers Liability'Coverage:
The insurer shall agree to waive.all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses aris~g from work
performed by the ConSultant for the City.
(3)' ProfesSional Liability.
Consultant k~all carry professional liability insumuce in the mount of One'
'Million:Dollars ($1,000;000) to adequately protect the City against liability
caused by negligent acts, errors or omissions on the part of the Consultant in the
course of performance of the services specified in this Agreement. ·
(4)
An Coverages.
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, cancelled by either party~ reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, remm receipt requested, has been given to the. City.
Accegtabilitv of Insurers. In.~urance is to be placed with insurers with a Bests' rating of
no less than A:VIII.
Verification of Coverage. Consultant shall fumis5 City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates
and endorsements.for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf.- The certificates and endorsements are to be.
received and approved bY the City before work commences. The City reserves the right
to require' complete, certified copies of alt required 5asuranee policies, at any time.
I-II
The l~sk Manager of City may approve a variation of those insurance requirements ·upon
a determination that the coverages,' scope, limits and forms of such insurance are. either
not commercially ava~able or that the City's interests.are otherwise fully prOtected.
CONSULTANT NO AGENT.' Except as City may specify ~u writing, Consultant shalt have no
· authority, express or implied, to act on behalf of City in any capacity whatsoeve~ as an agent.
Consultant shall have no authority, express or implied, pursuant to this Agreement 'co bind City
to any obligation whatsoever.
Exhibit D
Page 3 of 5
01/26/00
o
ASSIGNMENT PROHIBITED. N.o party to this Agreement may assi[m any fight or obligation
pursuant to thi.¢ Agreement. Any.attempted or purported assignment of any right or obligation
purs,_mnt to this Agreement shall be void and of no effect.
7;
PERSONNEL. Consultant shall assign only competent personnel to perform sorvices pursuant to
this Agreement In the event that City, in its sole discretion, at any time during the term of this
A~eement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of SUch desire of City, cause the removal of such person or persons.
STANDARD OF PERFORMANCE. Consultant shall perform ail services required pursuant to
· this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices hit profession. Ail insmnnents of service of whatsoever nature which
Consulmut delivers to City pursuant to this Agreement shall be prepared' in a substantial, first
class and workmanlike manner and conform to the standards of qn~Iity normally observed by a
person'practicing in Consultant's.profession.
o
HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANrrs. Consultant shall take all
responsibg_ity for the work, shall.bear all losses and damages directly or indirectly resulting to
him, to any sub¢onsultant, to the City, Io CitY Officers and emplOYees, or to parties designated by
the' City, on account of the negligent performance or character of the work, mfforeseen
-difficulties, accidents, occurrences or other causes predicated~on active or pass/ye negligence of
the Consultant or ofb.is subeonsultant~ Commltant shall indemnify~ defend and hold harmless the
City, its officers, officials, directors, employees and agents from and ag~in~ any or all loss;
liability, expense, claim, 'costs (including costs of defense), suits, and damages of every l(Snd,
nature and description directly or indirectly arising from th~ negligent performance of the work.
· This paragraph shall nOt'be construed to exempt the City, its employees and officers from its own
fraud, willful injury or violation.of taw whether willful or negligent For purposes of Section
2792 of the Civil Code the parties hereto recommit7, and agree that this Agreement is not-a
· construction contract. By e~xecution of this Agreement Consultant acknowledges .and agrees that
he or she has read and.understands the provisions hereof and that this paragraph is a material
element of consideratiom
Approval of the insurance contra~ does not relieve the Consultant or subconsultants from
liability under thi~ paragrapk
C~VE~TAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply, with all applicable
rules and regulations to which City is bound by the terms of such fiscal assistance program.
11.
DoCuMENTS. All reports, data, maps, models, charts, designs, plans, studies, surveys,
· photographs, memoranda or other written documents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion of the work to be
performed hereunder or upon termination of the Agreement. No such materials or properties
Exhibit D
Page 4 of 5
01/26/00
produced in whole, or in part under this. Agreement shall be subject to private use, copyrights, .or
patent.fights by Consultant in the United States or in any other country without the express
w~itte~ consent of City..City shall have unrestricted authority to publish, disclose (as may be
l~ra~ted by the provisions of the California Public Records Act), distribute, and otherwise use, .
copyright or paten~, in whole or in part, any such reports, studies, data, statistics, forms or other
m~terialS or propertiesprodueed under this Agreement.
Exhibit D
Page 5 of 5
01/26/00
RESOLUTION NO. 191 - 00
A RESOLUTION Oiq' THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT WITH HQE, INCORPORATED
FOR ENGINEERING SERVICES
WHEREAS, the City Council of the City of Dublin approved an agreement for engineering services
with HQE, Inc. for the preparation of a Project Study Report (PSR) for the 1-580/San Ramon Road-
Foothill Road Interchange Improvement on February 1, 2000; and
WHEREAS, HQE Inc. had completed the PSR and Caltrans has tentatively approved the report;
and the next step in acquiring Caltrans approval is the preparation of the Project Report/Environmental
Documentation (PR/ED); and
WHEREAS, HQE's Scope of Work is proposed to be expanded to include the preparation of the
PR/ED and the not-to-exceed amount to perform this task is $160,972, and
WHEREAS, the Cities of Dublin and Pleasanton had previously agreed to equally share the cost of
preparing the PSR, and similarly Dublin had requested Pleasanton to equally share the cost of preparing the
PR/ED, through a funding agreement that has not yet been completed.
WHEREAS, the City of Dublin desires to advance the project, and to do so it is necessary for
Dublin to fully fund the cost of preparing, the PR/ED.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve Amendment No. 1 to the agreement with HQE, Inc. to include the preparation of the Project
Report/Environmental Document, which is attached hereto as "Exhibit A".
BE IT FURTI-IER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 21~ day of November, 2000.
AYES:
Councilmembers Howard, McCormick, Zika, Vice Mayor Lockhart and Mayor
Houston
NOES: None
ABSENT: None
ABSTAIN: None
, . ~ --CiBM21erk
K2/G/11-21-00/reso-hqc[doc (Item 4.2)
g:\eagr~qe~so 1 stamadlqov21-2000
- V ~'" Mayor
EXHIBIT "A" OF RESOLUTION [9 ! -00
. V E m NT TO A RE :m NT
BETWEEN CITY OF DUBLIN AND HQE, INCORPORATED
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and HQE, Inc.
(hereinafter referred to as "CONSULTANT"), entered into an agreement on February 1, 2000 to prepare a
Project Study Report for the 1-580/San Ramon Road-Foothill Road Interchange Improvement; and
ViltEREAS, the Scope of Work to be performed is proposed to be' extended; and
WHEREAS, the not-to-exceed contract mount is proposed to be increased to cover the
cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work' shall be extended to include preparation of the Project Report/Environmental
Documentation as described in HQE's Revised Scope of Work/Fee Estimate dated September 21, 2000
(Phase 1) for the 1-580/San Ramon Road-Foothill Road Interchange Improvement Project (attached).
Extension of Term
The totgl cost for time-and-materials work under this amendment shall not exceed an additional
$160,972.
ATTEST:
CITY OF DUBLIN
HQE, INCORPORATED
Date:
Heidi M. Ouren
· Civil Engineering
· Transportation Planning
· Highway & Rail Design
360 22na Street, Suite 700
Oakland, CA 94612
Tel: 510-763-4895
Fax: 5'10-763-5896
e-mail: h~le2t~.oacbell.net
;September 2I, 2000
Mr. Ferd Del Rosario
City of Dublin
100 Civic Plaza
P.O. ]Box 2.340
Dublin, CA 94568
Subject: 1-580/San Ramon Rd/Foothill Rd Interchange Improveme. nts
Project Report/Environmental Document and PS&E Scope/Fee Estimate
Dear Ferd:
EncI6sed for your approval is the Revised Scope and Fee Estimate for the PR/ED and PS&E
phases of the above referenced project. Per our discusslom on September 18, we' have revised
the scope submitted to you August 31, 2000 to clarify the following elements.
· Task 4.A. Cultural Resources: Added sentence regarding coordinatiOn With the appropriate
Native American association for Archaeological Report purposes. (sec p. 4)
· Task 4.F. Categorical' Exemption/Exclusion: Added reference to NEPA (see p. 6)
· Task 3.F. Draft Mated'als/Retaining Wall Report: Added visual inspection of San Ramon
Road pavement conditions, north of interchange to Dublin Boulevard. (see p. 8) Thc
possibility 'of using recycled'asphalt for this project will be investigated aS. part'Of the PR/ED.
· Added item 4. Project Schedule to list anticipated milestone dates for the PR/ED and PS&E.
(seep.
These revisions were.either clarifications or are deemed to be minor in nature and do not change
the Original fee estimat6 presented to you in August~ -The total cost, including subconsuttant
services, for Phase 1 remains at $160,972 and $338,353 for PhaSe 2.
Please call me if you have anyl questions or need additional information. We look forward to
continuing our work with you on this project. ..
SinCerely,
Heidi M..Ouren, P.E.
Proj eot Manager
C: Bill wan Gelder, City of Pleasanton
Diane D'Alesio, I-IQE
Ci~ of Dublin/City of Pleasanton
!r580/San Ramon Road/Foothill Road Interchange'Modifications
Project Report/Environmental DocUment
Plans, Specifications and Estimate
" Scope of }York
1. GENERAL SCOPE
HQE, Inc. shall prepare a Project Report (PR)/Environmental DoCument (ED), and' Plans,
Specifications and E~timate (PS&E) for modifications to the 1-580/San Rarnon Road/Foothill
Road Interchange. The PR/ED' will be prep .ared for City and Caltrans approval and will
proVide .'data on the preferred altemative outlined in the Project Study Report. The
Environmental Document will be a Categorical. Exclusion/Categorical Exemption under
CEQA/NEPA. The PS&E will be prepared using Caltrans Standard Specifications and
Standard Plans dated July 1999 in order to secure an encroachment permit for construction.
Purpose of Pro]eat
'This project proposes to modify the 1-580 / San Ramon Road / Foothill Road Interchange in
order to eliminate weaving Problems and improve .traffic operations. The existing San
Ramon Road/I-580 Interchange is a four-quadrant'cloverleaf (Caltrans Type I_~-10)
interchange providing fi:ce flow characteristics for all movements. The purpose of the project
is to reconfigure the interchange to eliminate two weaving areas: the westbound 1-580
· diagonal .off-ramp/northbound San Ramon Road weave between the off-ramp and Dublin'
Boulevard; and the: eastbound I.-580 diagonal 'off-ramp/southbound Foothill, Road weave
between the off-ramp and Dublin Canyon Road.
project Des~ription/Understandin~ '.
The proposed project wilt modify the interchange by realigning' both the Westbound and
· eastbound diagonal off-raraps to a tee intersection with.San Ramon Road/Ftothill Road and
. removing the existing, loop. off-ramps in both directions. The proPosed configuration is a
standard partial cloverleaf (Caltrans 'Type L-9) interchange. No right of way acquisition or
temporary construction easements will be required for the proposed project and no major
utility relocations will occur.
Major features of the proposed project include:
Realignment of the westbound 1-580 off ramp terminus to a tee intersection at San
Ramon Road and installation of a new signal;. -
· Realignment of .the eastbound 1-580 off ramp terminUs to a tee intersection at Foothill.
Road (San Ramon Road) and installation of a neW signal;
· Removal of westbound I~580 to southbound San Ramon ROad loop off-ramp;
prpsescope.doc Page 1 of 11 ..
09/21/00
1-580/San Ramon Rd/Foothill Rd InterChange
PR/ED and PS&E Scope of Work
City of Dublin
City o f Pleas anton
Removal of eastbound 1-580 t° northbound Sam Ramon Road loop off-ramp;
· Widening .the westbound diagonal off-ramp to two lanes; and
· Widening the eastbound diagonal off-ramp to two lanes and providing a 400 m auxiliary
lane:
· Construction of a retaining wall adjacent to the eastbound 1-580 auxiliarylane.
e
DETAILED SCOPE OF' SERVICES
Phase 1 - Proiect Report/Environmental Document
Task I - project Management
A.' Admirdstration
Includes monthly Invoicing,. Progress Reports and Contract Compliance.
B. Schedule/Budget Control
Prepare initial PRfED schedule and budget and update them as necessary to continually
reflect project status. Schedule Will be updated only if impacts become significant.
C~ Agency Coordination.
· Coordinate with the City of Dublin, City of Pteasanton, Caltrans and Utility Companies
aS required.
Subcensultant Coordination
Direct, manage and monitor all subconsultant services for contract compliance and
prepare Subconzultant Agreements.
E. ProjeCt Files
Develop and'maintain project files in general adherence with .Calm Uniform File
System.
.D.
TaSk 2 - Meetings
A. Kick-OffMeeting
It is assumed that the PR/ED will follow the PSR schedule without interruption, therefore
no Kick-Off Meeting will be required.
prpsescope, doc Page 2 of 11
09/21/00
1-580/San Ramon Rd/Foothill Rd Interchange
PR/ED and PS&E Scope of Work
of DUbUn
City of Pleasanton
B. pDT Meetings .
Monthly project Development Team meetings will be held' to discuss project
shams/schedule and resolve outstanding issues. HQE will prepare, minutes for each
· meeting and distribute to all team members.
C. Technical.Coordination Meetings
Meetings will be held as necessary to discuss technical issues such as geometry, technical
study results, mapping requirements, etc.
D. Meetings wi~ City of Dublin/Pleasant°n
Assumes four meetings to discuss project progress and outstanding issues, if any.
Includes presentation to each city Council if required..
~ask $ - Pr°jeer Repo~
A. Data Collection
ColleCt all available data pertinent to the project modifications, including planning
stadies, record drawings, utility records, and agreements.
B. Site Visits
The project team will eonduct site visits as necessary to identify and understand existing
field conditions.
C. MefficM~ping
Prepare topographic mapping to Caltraus standards at a scale of 1:500 with 0.5 m contour
intervals. Includes setting Aerial Targets, :.flying the project site, and compiling the
metric mapping in Intergraph Microstation format. Targets will be fled horizontally
(NAD 83 HPGN) and vertically (NAVD 88) using GPS.
Preliminary Geometrics
Typical Cross Sections, Layouts, and Profiles/Superelevation Diagrams will be prepared
and refined using the metric mapping.
Design Exceptions
Design Exception Fact Sheets or Supplements to those prepared during the PSR Phase
will be prepared as required.
prpsescope.doc Page 3 of 11 09/21/00
'I-580/San Ramon Rd/Foothill Rd Interchange
PR/ED and PS&E Scope of Work
. CityofDublin
City of Pleasanton
F. Cost Estimates
Cost estimates prepared during the PSR Phase' will be updated and refined for inclusion
in the PR.
G. Draft Project Report
Prepare and submit, for review a Dmf~ Project Report. The report will be based on, and
incorporate previousiycompleted.engineering and environmental technical studies.
H. Final Project Report
IncorpOrate review comments as appropriate and updateresubmit 'the Project Report for
approval.
Task 4 - Environmental Document/Technical Studies
A. cultural Resources
Prepare the Area of Potential Effects (APE) map in accordance with the Guidance for
Consultants, Procedures for. the Protection of Historic Properties, and the Section 106
Process (1996). The APE will be prepared in consultation with the Caltrans resource
specialist to be submitted to the FI-1WA engineer for sign-off. Conduct cultural resources
investigations, and .prepare' cultural resources reports consisting of the Archaeological
Survey Report (ASR), Historic Architectural Survey Report (HASK) and Historic Properties
survey Report (I-IPSK) and other necessary documents to satisfy CEQA Guideline Section
15064.5 and the California Register of Historical Resources (Public Resources Code
5024.1). and Section 106 of the National Historic Preservation Act of 1966, as amended
(revised 1999). PreParation of the ASR will include contacting the appropriate Native
American association to inform them of the project comPOnents. However, any exploratory
excavations, if required, are not included in this scope.
B. Biological Resources
Prepare a Natura! Environmental, Study Report (NES) in accordance with Caltrans guidance
for consultants. A biologist, botanist/wetland .ecologist, revegetation expert and Fisheries
biologist will thoroughly survey the project area to assess habitats in the project area for
their potential to support Special .Status plants and wildlife. Waters of the United States,
including wetlands, will be delineated and mapped,; if appropriate, using U.S. 'Army Corps
of Engineers jurisdictional criteria. The biologists will also measure trees larger than 6 inch
diameter-at-breast height that occur within the impacted areas.
prpsescope.doc Page 4 of 11 09/21/00
1-58o/$an Ramon Rd/Foothill Rd Interchange
PR/ED and P$&E $cot~e of Work
C~ of Dublin
C~ of Pleasan~on
C. Noise
An acoustical analysis will be prePared for the project and include the folloWing:
Conduct continuous 24-hour noise level measurements at one or two exterior
locations identified in the vicinity of the project area. The intent of these noise level
measm:ements is to' quantify existing, traffic noise levels and statistical changes in
traffic noise levels in the vicinity of the project site, and to assist in quantifying
background noises levels at'noise-sensitive recePtors. Short-term measurements of
traffic noise with concurrent traffic counts will be made to verifY the accuracy of the
Sound32 traffic noise prediction model.
Use the Sotmd32 model to predict existing ar/d future traffic noise levels associated
with the-project. The analysis will be based on Waffle information found in the
Traffic Operations Analysis Report. ..
Use the Sound32 model to determine noise reductions provided by barriers as
reqifired. 'Based UPon discussions with the project team, it will be determined where
the barriers should be lOcated if required.
* The acoustical analysis Which will address the noise standards of Dublin, Pleasanton,
and meet the requirements of the Caltrans/FHWA Protocol procedures.
Air Quality
Prepare a qualitative assessment of ak quality impacts of the project based on the traffic
information provided in the Traffic Operations Analysis Report. The analysis' of CO
emissions will be conducted according to the CaltranS CO Protocol (Caltrans/UC Davis); no
CALINE modeling will be conducted.-
E. Hazardous Materials
Fo
An Aerially Deposited Lead (ADL) Evaluation will be performed to comply with the
requirements detailed in Caltrans' Interim Aerially Deposited Lead Testing Procedures
(9-14-95) and the California Department of Toxic Substances Control (DTSC) regulatory
Draft Variance dated May 18, 2000.. This task will include the following:
* Prepare Health and Safety Plan (HASP) for worker safety in lead impacted areas.
· Soil Borings (10 assUmed) with four soil samples collected from each boring.
· Perform Laboratory Analysis on 40 samples collected.
· Prepare ADL Evaluation Report. '
Categoric~ Exemption/Exclusion (CE/CATEX)
prpsescope.doc
Page 5 of 1 i
09/21/00
· 1-580/$an Ramon Rd/~oothill Rd Interchange
PR/ED and P$&E Scope of Work
City of Dublin
City of Pleasanton
Prepare the environmental document (CE/CATEX) in accordance.with the requirement of
the. CEQA Guidelines and Caltrans Guidance for combined documents to satisfy both
CEQA/NEPA requirementsl
.A.
Phase 2 - Plans, Specifications and Estimate
Task 1 - Project Management
Administration
Includes monthly Invoicing, Progress Repons and Contract Compliance.
B. Schedule/Budget ContrOl
Prepare initial PR/ED, schedule and budget and update them as necessary to continually
reflect project status. Schedule will be updated only if impacts become significant.
C. Agency Coordination '
Coordinate With the City of Dublin, City of Pleasanton, Caltrans and. Utility Companies
as required.
D. Sub¢onsultant Coordination
· Direct, manage and monitor all subconsultant services for contract compliance and
prepare Subeonsultant Agreements.
E. Project Files
'Develop .and maintain project files in general adherence with Caltrans Uniform File
System.
Task 2- Meetings
· A. Kick-OffMceting
It is assumed that the PS&E will follow the PR/ED schedule without interruption,
therefore no Kick-OffMeeting will be required.
B. PDT Meetings
prpsescope.doc Page 6 of 11 09/21/00
1-5 80/San Ramon Rd/Foothill Rd Interchange
PR/ED and PS&E Scope of [York
City of Dublin
City of Pleasanton
Monthly Project 'Development Team meetings will be held to discuss project
· status/schedule and resolve outstanding issues. HQE will. prepare minutes for each
meeting and distribute to all team members.'
Technical Coordination Meetings
Meetings will be held as necessary to discuss technical issues such as geometry, technical
study results, mapping requirements, etc.
Meetings with City of Dublin~leasanton
Assumes four meetings to discuss, project progress and outstanding issues, 'if any.
Includes presentation to each City Council if required.
Task 3 - 35% PS&E
A. Geometric Base Maps
Horizontal and vertical geometry will be set based on' coordinate surveys obtained.
Typical Cross sections will also be updated to show preliminary pavement structural
sections recommended in the Draft Materials Rep'°rt.
B. Cost Estimate '
The cost estimate prepared during the PR/ED Phase will be updated as appropriate to
reflect addition details obtained during 35% PS&E,
Co
Conceptual Staging
Preliminary stage construction concepts will'be prepared to identify the sequence of
operation' and the traveled way to be used for traffic movement during each stage. Traffic
detour requirements will also 'be identified.
Preliminary Drabaage-Plans
Skeleton drainage plans will be developed to show existing systems and preliminary
layout.of proposed systems. No pipe sizes or/nlet types will be identified at this stage:.
E. Draft Drainage Report (Hydrology)
Hydraulic reviews of locally affected sub-basins will be performed to determine flows
reaching the project site. Flows for all drainage areas, culverts and channels within the
project limits will be calculated and required improvements will be identified.
prpsescope.doc Page 7 of 11 · 09/21/00
]-580/San Ramon Rd/Foothill Rd Interchange
PR/ED and PS&E Scope of' Work
'City of Dublin
City of Pleasanton
F. Draft Materials/Retaining Wall Report
Conduct a field exploration program to evaluate subsurface conditions. Five soil bOrings,
are assumed, three adjacent ~o the proposed retaining wall and one in. the new portion of
each proposed off ramp. Laboratory tests will be performed to determine moisture
content/dry density, gradation, liquid limit/plasticity index, etc. The report will include
recommendations for retainktg wall type, pavement structural sections, temporary and
permanent construction sIopes, and allowable pipe materials~ Visual investigations of the
portion of San Ram°n Road between the westbound ramps and Dublin Boulevard will. be
conducted and recommendations for appropriate overlay will be made. This effort will
not include boring or bag sampling if determined that a more detailed investigation is
require. ,
G.' Supplemental Surveys
Field surveys will be performed to provide cross section information, establish grate
eIevations, pipe sizes, and inverts for existing drainage structure, identify surface utility
features, and lOcate up to four potholes.
Task 4- 65% PS&E '
A. 65% Plans
All.plans shown on the attached drawing list will be prepared and submitted for agency
review.
Engineer's Estimate
The Engineer's Estimate wilI be prepared using Caltrans' standard bid item codes and
descriptions.
C. Standard Special Provisions (SSP's) .
HQE-will identify SSP's required for the items of work appropriate to the project and edit
them accordingly. City special provisions will be incorporated ,as required.
Do
Final Draft Drainage RepOrt
Comments received from the Draft Drainage Report submittal 'will be incorporated as
necessary and the report will be resubmitted with the 65% plans.
E. Final Materials/Retaining Wall Report
Comments received from the Draft Materials/Retaining Wall Report submittal will be
incOrporated as necessary and the report will be resubmitted with the 65% plans.
prpsescope.doc Page $ of 11 09/21/00
I.~80/San Ramon Rd/Foothill Rd Interchange
PR/ED and PS&dE Scope of }Fork
cuy of >ub n
City of Pleasanton
QA/QC
All 65% documents will undergo a quality assurance/quality control review to assure
consistency and completeness.
Task 5- 95% PS&E
A. Response to Comments
· Ail .comments received during the 65% submittal review will be responded to by
indicating their disposition directly on the comment sheet received. Meetings will be
held with. the appropriate reviewer(s) to resolve any comments requiting clarification
and/or those that are in conflict with the designer's in'cent.
B. 95% Plans
The 65% plans' will be updated to include review comments as appropriate and
resubmitted for agency review..
C. Update Engineer's Estimate '
The Engineer's Estimate will be updated to include revisions made as a result of 65%
review comments.
Update SSP's
The 65% SSP's will be updated to i~clude review comments as appropriate and
resubmitted for agency review.
Final Drainage Report
The Final Drainage Report will be updated if necessary to respond to additional review
· comments and submitted for approval.
QA/QC
All 95% documents will underg0 a quality assUrance/quality control reView to assure
consistency and Completeness and that all comments received during the 65%' revieW
have been adequatelY addressed.
Do
go
prpseseope.doc
Page 9 of i 1 09/21/00
1-580/San Ramon Rd/Foothill Rd Interchange
· PP./ED and PS&E Scope of Work ~
City of Dublin
City of Pleasanton
Task 6 - 100% P$&E
A.
Bo
Response to Comments
All comments received during the 95% submittal review will be responded (0 by
indicating their disposition dkectly on. the comment sheet received. Meetings will be
· held with the appropriate reviewer(s) to resolve any comments .requiring clarification
and/or those that are in conflict with the designer's intent.
Final QA/QC
All final documents will undergo a quality aSsurance/quality control review to assure
consistency and completeness and that all comments received during the 95% review
have been adequately addressed.
Final PS&E
A final set of Plans, SSP's and Engineer's Estimate will be submitted for approval by the
reviewing agencies.
Obtain Encroachment Permit '
HQE will prepare an Encroachment Permit app~catiOn for ,the City's signature and.
continue to track it thrOugh the Caltrans Permit Engineer until received.
ASSUMPTIONS
A. No ramp metering is included in this project. Coordination with Calm' TOS project
that will install ramp meteringin the westbound direction will be performed.
No right of way or temporary construction easements are required for the project.
No sound walls are included in the design of the project.
Landscaping is limited to the median areas north and south of the interchange ramps and
where the existing diagonal off-ramps are being obliterated.
E. Existing drainage systems will handle additional runoffimp0sed by the project. No
downstream improvements or detention basins are required.
F.. Retaining .walls, sign foundations/posts, and signal foundations/posts can be designed as
Caltrans' standard. No special structural design is required.
G. No approvals by Calm' Headquarters will be required.
prpsescope.doc Page 10 of 11 ' 09/21/00
1-580/San Ramon Rd/Foothill Rd Interchange
PR/ED and PS&F. Scope of [Pork
City of Dublin
City of Pleasanton
H. Caltrans' will provide monument control values to be used for the project.
I. No lane closures will be required for field work. '
J. No public meetings are required other than presentations to each City Council.
K. Watering schedules and maintenance manuals for irrigation/planting are not included.
L. Signal t/ming plans are not included in this scope of work.
M. The appropriate Environmental Document is a Categorical Exemption/Categorical
Exclusion.
4. PROJECT SCHEDULE
The anticipated schedule to complete the Project Report/Environmental Document and PS&E
is as follows,
NTP
Dm.fi PR/ED
Final PR/ED
35% PS&E'
65% PS&E
95% PS&E
100% PS&E
Begin Construction
October 18, 2000
March 2001
June 2001
June 2001
October 2001
March 2002
June 2002
August 2002
.prpseseope.doc
Page 11 ofll
09/21/00
1-580/San Ramon Rd/Foothill Rd Interchange Improvements
Project Report/Environmental Docnment
Engineering SerVices Fee Estimate
· CMl Engineering ',
· Transpiration Planning
· Highway & Rail Deslg~
..... . Task Number/ D~sign CADD/ Om'ce Total
Description PM PE Engr I Designer Admin Hoars
" $ 126.00 $ '107.00. $' 70.00 $ 75.00 .$ 50~
Task 1 - Pr°J~ct Management' "
~. Admin'istration " 9 0 0 0 18 27
Bi Sc eaulemudg Co uo,! .,,, I 9 9 0 0 01
c. Agency C.o,..ordination .... 36 18 .... 0 0 .0]...... 54
d~ Subconsultant Coordination .. 18 12 12 0 0 42
i e. Project Files 0 4 8 0 8: 20
;fask 1 Total 72 43 20 0 261 16!
Task 2-"Meeting.s ......
a. rack-0ffMee 'g., 0 0 0 0 0 0
9 9 is 0 0
b. PDT Team Meetings .....
C~ Tectmi~al Coordinati°n meetings· 10 10 20 0 0 ' 40
d. Meetings with City of I)ablinffPleas~ton 8 8 0 0! 0 16
Task 2 Total 27 27 38 0 0 92
Task 3 - Project RePOrt- '"' , .....
a~ Data Collection- 2 4 8 O i 0 14
b. Site Visits 4 4 6 0: 0
~, Metric Mapping ' 1 4 8 8 -0 21
d. l>reliminm3r Geometrics 8 24 60 201 0 112
e~ Design Exceptions ~ 8 16 20 0 ' 0 44
f. Cost Estimates 4 40 60 0 0 . ;. 104
g..Draft Project Report 8 24 60 0 0 92
h. Final Project Report 4 · 8 .24 0! 0 36
Task 3 Total 39 124 246 28 0 437
Task 4 - En¢ironmental Docnment/Teehnieal Studies
a. Cultural Resources 1 2 1 0 0 4
b. Biological Resources 1 2~ 1 0 0 4
c. Noise. · . ~. 2 4 1
d. Air ~Ualit~ ' .... 2 4 1 0 0
e. Hazardous Materials 2 4 1 0 0
f. C~tegoricai Exemption/ExclusiOn' '" 2 2 1 0 0
Task 4 TOtal 10 18 6 0 0 34
..... TOTAL liQE ItOURS "148 212 310 28 "26 " 7~
'ToTALDIlt, ECT LABOR COST $" 18,64g. $ 22,684 $ .21,700 $ 2,100 $ '"1,300 '$ 66,432
TOTAL HQE DIRECT EXPENSES $ 3,000
TOTAL HQE COST $ 69,4~2
SUBCONSULTANTS:
Environmental Document
ftazardous Material - ADL Testing
Metric Mapping
PAR Environmental Services, Inc.
Harza Engineering Company,
Chaudhat3' & Associates
40,750
12,950
37,840
160,972
[TOTAL COST PRfED
predtaskrnh, xl$ 1 of 1 ~0/2KI0
1-580/San Ramon Rd/Foothill Rd Interchange Improvements
...plans, Specifications and Estimate
Engineering Services Fee Estimate
* Civit Engineering
· Transportation Planning
· Highway& Rail Design .
Task Number/ Design CADD/ Office Total.
Description'' 'PM PE EngrI Designer Admin Hours
$ 126.00 $ 107.00 $ 70.00. $ .75.00 $50.00
Task 1 - Proj~%'t Management
a. Administration · 9 , 0 0 01 18 27
b..Schedule/BUdl~et Control 9 9 0 01 ' 0 18
c. Al~ency CoOrdination 36 18 0 0i 0 - 54
d. Subconsultant Coordination 40 40 20 .. 0] 0 100
e, Project Files 0 4 8 .0i · 8 20
Task I Total 94 71 28 0i 26 219
Tnnk 2 - Meetings .
a.'l<icg-offMeetin$ . 0 0 0 '. 0: 0 0
b, PDT Team Meetly, ,gs 9 9 18 0 0 36
c. Technical Coordination meCda~s . 20 20 40 0 0'. 80
cl. Meefin$~ with City of Dublin/Pleasanton 8 8 0 0 0 16
· Task 2 Total 37 37 58 0 0 132
Task 3 - 35% PS&E .
a, Geometric Base Maps 4 16 24 4 0 48
b, Cost Estimate. 4 4 8 0 0 16'
c, Conceptual Si~voing 4 4 6 6 0 20
cl. Prellminnry Dlmlnage lalal~, 2 8 161 16 0 42
e. 'Draft Drainage Report (Hyclrolo~/) . 16 80 40! ' 8 0 144
f. Draft Matexiats/Re~ainin~ Wall Report ' HARZA ENGINEERING COMPANY
g,' Supplemontal Surveys ' CHAUDHARY & ASSOCIATES
' Task 3 Total 30 112 94 34 0 270
Task 4 - 65% PS&E
a. 65% plan~ 80 200 320 360 0 960
b. ~no~ncgr's Eatlmato 4 241 48 0 0 76
c. SSP's 81 401 - 16 0' 0 64
d, Final Drai~ Dr~e Report 8 401 20 . . 4 0 .7~-
:e. Final Materials~_etainin~ Wall Report KARZA ENGINEERING COMPANY
:f. QA/QC,, ', 8 41 4 .4 0 20
Task 4 Total 108 308 - 408 '368 0 1192
',Task 5 - 95% PS&E
la. Prepare Response to Comments 4 8 24 0 · 0 36
ih. 95% pln.~ . . 40 60 160 I'60 0 420
c, Update En~ineor's Elaimate ' 2 · 12 16 0 0 30
d. Update SStVs 6 20 8 0 0 34
~. Final Drain%~e Report .- .. 4 16 8 2 0 30
f. QA/QC ' S 8 16 16 0 48
Task 5 Totali 64 124 232 178 0 598
Task 6.- 100% PS&E
a, Response to Comments 4 - 8 8 4 0 24
b.-Final QA/QC 4 .4 8 8 0 24
c. Final PS&~ 24 40 ' 100 · 100 0 264
cL Obtain Encm~hm~t Pormit , 8 8 0 0 0 16
Task 6 Total 40 60 116 112 0 328
· TOTAL HQE.HOURS 373 712 936 692 26 2739
TOTAL DIRECT LABOR COST $ 46,998 $ 76,184 $ 65,520 $ 51,900 $1,300 $ 241,902
TOTAL HQE DIRECT EXPF_aNSES $ 12,071
TOTAL I~,QE COST $ 2sa,~7a
psetaskmh,xls I ~ 1
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CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
Budget Transfers:
CHANGE FORM #
From Unappropriated Reserves From Budgeted Contingent Reserve (I 080-799.000)
(If Other than General Fund, Fund No - Within Same Department Activity
X From New Revenues Between Departments (City Council Approval Required)
Other ~
Name: Name:
1-580/San Ramon Road-Foothill Road
Interchange Improvements (Engr-Design) $ 70,235
Account#: Account#: 300-96380-740-078
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
ASD/Fin Mgr
Signature
REASON FOR BUDGET CHANGE ENTRY:
The budget change is required to fully fund the preparation of the plans and specifications pluS5%
contingency plus $8,000 for additional PR work.
City Manager: Date:
Mayor:
Posted By:
G:lEngr--contractlhqelbudget change amendment 2. dac
Signature
As approved at the City Council Meeting on:
Signature
Signature
Date:
Date:
Date: