HomeMy WebLinkAboutItem 4.16 BSA Agmt Amend CITY CLERK
File # ~ ~ ~E~-~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February :!.8, 2003
SUBJECT: Amendment to Agreement with BSA Architects
Report by: Herma Lichtenstein, Parks & Facilities Development
Manager
ATTACHMENTS: A. Proposed Change Order
B. Budget Change Form
.?!~×,.. 1. Approve Change Order
RECOMMENDATION: 'i 2. Approve Budget Change
FINANCIAL STATEMENT: There are sufficient funds for the additional $45,000 for these
services; however a budget transfer is required.
DESCRIPTION: In August of 1999 the Dublin City Council approved an agreement
with BSA Architects for Consulting Services for the Dublin Civic Center Library. The firm completed the
design and construction drawings in 2001 and they were subsequently put out to bid. The bid was
awarded to NV Heathorn, Inc. and the project is currently under construction.
At the time that the original scope of services was negotiated with BSA Architects, Staff and the
consultant based the scope of construction observation for the contract on an estimated construction
period of 16 months. The project has now gone beyond the originally estimated time of completion and
additional review and input by the architect are necessary. It should be noted that there have been a
number of circumstances beyond the control of the City or the consultant that have impacted the progress
of the project or have necessitated additional review by the consultant. These include additional time to
review remediation and testing for window installation, inspections and review of damaged work,
recommendations for alternative window installations and 20 additional meetings. The City will seek to
recover a portion of these additional costs as part of the project settlement.
Staff has prepared a Change Order to the Agreement to provide for additional consultant services
(Attachment A). There are sufficient funds in the Fiscal-Year 2002-2003 Budget to execute the Change
Order, however a budget transfer for $45,000 is necessary. Staff has prepared the appropriate Budget
Change Form shown in Attachment B.
RECOMMENDATION:
Staff recommends that the City Council approve the Change Order to Agreement with BSA Architects
and approve the Budget Change.
COPIES TO: BSA Architects
ITEM NO. ~
H:herma\cagamnd.doc
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CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. 6
PROJECT: Dublin Public Library PAGE 1 OF 1
TO: BSA Architects
AGREEMENT DATED August 13,1999
between BSA Architects and the City of
Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This change order is not effective until approved by the City Manager
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used andno
allowance will be made for idle time.
CIaan~e requested by: BSA Architects
The last percentage shown, is the net accumulated increase or decrease from the original fee in the Agreement.
1. BSA Architects for a total not to exceed $45,000 based on additional site meetings during construction review and
remediation of faulty window installation and additional design coordination.
ESTIMATED COST INCREASE $45,000
~vIITTED B~: APPROVAL RECOMMENDED BY APPROVED BY ,~ ,
J . ,_ . . , -o..__
///I4'er~ma Lichte~{stein Date Diane Lowart Date Rlc~'ATmbrose ' "' Date
Parks & Facilities Develop. Manager Parks & Community Services Director City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date. Consultant
By Title
ATTACHMENT
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
DATE: 2/10/2003
PROJECT NAME: Dublin Public Library
CIP #: 93450
CONTRACT NO. hr01-03
CHANGE ORDER NO. 6
PERCENT COMPLETED 85%
CONTRACTOR: BSA Architects
CONTRAC3' AMOUNT: $966.000
CONTRACT CHANGE ORDERS: AMOUNT CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER#01, Design Changes $ 21,176.50 CHANGE ORDER#04, Solar PV/Monego Design $ 18,550.00
CHANGE ORDER#02. Additional Engineering $ 3,500.00 CHANGE ORDER#05, Add. Meetings & structural $ 22,000.00
CHANGE ORDER#03, Specification coordination $ 3,208.00 CHANGE ORDER#06, Add. Meetings &window $ 45,000.00
'$ 27,884.50 $ 85,550.00
TOTAL OF ALL CURRENTAND PRIOR CHANGE ORDERS: $113,434.50
ADJUSTED CONTRACT AMOUNT: $1,079,434.50
PROGRESS PAYMENTS MADE:
PAYMENT#01 $ 15,000.00 PAYMENT#29 $ 10,632.88
PAYMENT#02 $ 4,816.27 PAYMENT#30 $ 1,622.23
PAYMENT#03 $ 8,799.87 PAYMENT#31 $ 17,402.97
PAYMENT#04 $ 32,489.39 PAYMENT#32 $ 14,053.07
PAYMENT #05 $ 25,494.20 PAYMENT #33 $ 350.00
PAYMENT#06 $ 24,192.60 PAYMENT#34 $ 13,366.98
PAYMENT#07 $ 26,176.84 PAYMENT#35 $ 16,325.75
PAYMENT#08 $ 13,315.79 PAYMENT#36 $ 13,567.93
PAYMENT#09 $ 31,424.00 PAYMENT#37 $ 10,386.94
PAYMENT #10 $ 34,282.78 PAYMENT #38 $ 842.56
PAYMENT#II $ 24,655.51 PAYMENT#39 $ 16,295.18
PAYMENT#12 $ 77,159.64 pAYMENT#40 $ 13,461.81
PAYMENT#13 $ 42,160.32 PAYMENT#41 $ 9,927.16
PAYMENT#14 ' $ 35,145.74 PAYMENT#-42 $ 18,237.40
PAYMENT#15 $ 79,401.48 PAYMENT#43 $ 17,288.03
PAYMENT#16 $ 67,466.90 PAYMENT#44 $ 11,079.86
PAYMENT#17 $ 52,126.94 PAYMENT#-45 $ 3,208,00
PAYMENT#18 $ 92,146.81 PAYMENT #-46 $ 190.00
PAYMENT#19 $ 21,176.50 PAYMENT #47
PAYMENT #20 $ 47,617.47 PAYMENT ~-h~8
PAYMENT#21 $ 3,000.00 PAYMENT#49
PAYMENT #22 $ 14,642.57
PAYMENT #23 $ 22,778.84
PAYMENT #24 $ 6,614.54
PAYMENT #25 $ 12,023.52
PAYMENT #26 $ 6,987.75
PAYMENT #27 $ 12,409.62
PAYMENT #28 $ 8,827.00
$833,505.89 $188,238.75
TOTAL ACTUAL PAYMENTS: $1,021,744.64
ADJUSTED TOTAL CONTRACT: $1,079,434.50
REMAINING BALANCE ON CONTRACT: $57,689.86
RECOMMENDATION: APPROVED ['~/ APPROVED ~ APPROVED
DENIED DENIED DENIED
S iGNA RE:
Supervising City-Manager Mayor
Dept Head
3%%
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
~ Within Same Department Activity
From New Revenues Between Departments (City Council Approval
Required)
Other
Name: Civic Center Library ($45,000) Name: Civic Center Library '$4'5,000
Building Contract Services - Design & Engineering.
Account #: 310 93450 750.030 Account #: 310 93450 740.000
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: To allow for the necessary design and engineering review of the
construction of the Civic Center Library.
City Manager: ' ~-~'O,~ - ..... Date:
~ ~ I ' Signature
Fin Mgr/Admin ! <~,~.~ ~j5_,_.~,~,..__. Date:
Services DireCtor Signature
Mayor: Date:
Signature
Posted By: Date:
Signature
ATTACHMENT 2