HomeMy WebLinkAboutItem 4.17 PERMCO AmendAgmt CITY CLERK FILE # 600-30
AGENDA STATEMENT
CZTY COUNCZL MEETZNG DATE: June 19, 2001
SUBJECT: Amendment to Agreement for Consulting Engineering Services
with PERMCO Engineering and Management
Report Prepared by.' Lee S. Thompson, Public Works Director
ATTACHMENTS: 1 ) Resolution and Proposed Amendment to Agreement
2) Letter from PERMCO Engineering and Management
3) Current Agreement
RECOMMENDATION: Adopt resolution approving amendment to agreement and authorize
y/Mayor to execute amendment
FINANCIAL STATEMENT: Staff proposes to renew the consultant's agreement for another year,
and the consultant has stated that the hourly rate schedule will not be
increased for Fiscal Year 2001-2002. The amendment includes a
not-to-exceed amount of $100,000 for the current fiscal year, with
the cost of services to be paid from funds already budgeted in
various Capital Improvement Project Budgets. For certain projects
that are to be fully designed by the Consultant, the consultant will
be required to provide a separate scope of work and fee schedule
for Staffs approval.
DESCRIPTION: The City has contracted with PERMCO Engineering and
Management since 2000 for project management and design services. These services have included
coordination with Caltrans for several Capital Improvement Projects, including the Annual Street Overlay
Program, Hansen Drive Drainage Improvements and Bedford Court Subdrain. The City still has need of
these services and proposes to extend the agreement with PERMCO for one more year.
Staff recommends that the City Council adopt the resolution approving the amendment to the agreement.
COPIES TO: PERMCO Engineering & Management
ITEM NO. 4tiff
g:\engr contrNpermcoNagst amend0 1
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO THE AGREEMENT
WITH PERMCO ENGINEERING AND MANAGEMENT
FOR CONSULTING SERVICES
WHEREAS, the City of Dublin approved an agreement for consulting engineering services with
PERMCO Engineering And Management on November 21, 2000; and
WHEREAS, the term of the agreement is proposed to be extended until June 30, 2002;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the amendment to the agreement (extension of term) with PERMCO Engineering and
Management, which is attached hereto as "Exhibit A."
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 19th day of June, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
g:\engr\permco\reso amend0 1
¢ /
I.
EXHIBIT "A" OF RESOLUTION -01
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND
PERMCO ENGINEERING AND MANAGEMENT
FOR CONSULTING ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and PERMCO
Engineering and Management (hereinafter referred to as "CONSULTANT"), entered into an agreement on
November 21, 2000, to provide engineering services to CITY; and
WHEREAS, Consultant and the City of Dublin wish to extend the term of said agreement
for an additional one-year period (terminating June 30, 2002);
NOW, THEREFORE, the parties hereto agree as follows:
Extension of Term
The term of the agreement shall be extended to coincide with the end of the 2001-2002 Fiscal
Year; i.e., until June 30, 2002, and compensation shall not exceed an additional $100,000 for services
between July 1, 2001, and June 30, 2002.
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
PERMCO ENGINEERING AND MANAGEMENT
Date:
g:engr contracfipermco\amndment0 1 .doc
PERMCO
ENGINEERIN~ & MANAGEMENT
April 5,2001
Mr. Lee Thompson
Public Works Direotor
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Re: Consultant Agreement
Dear Mr. Thompson:
We have enjoyed working for the City and appreciate the ext=nsion of our contract
We will be happy to continue our current rate schedule until June 30, 2002. We look
forward to working with you during the upcoming fiscal year.
Very truly yours,
RAck Angrisam,
Principal
1005 Oak Street. Clayton, CA 945
925/672-4590 · FAX 925/672-2959 * E-MAIL
STANDARD
· CONSULTING ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT is made at DUblin, California, as of November 21, 2000, by and
between the CITY OF DUBLIN, a municipal corporation ("City"), and PERMCO Engineering &
Management ("Consultant',), who agree as follows:
1. SERVICES. Subject to the tm-ns and conditions set forth in this' Agreement, ConsUltant
shall provldeto City the services described in Exhibit A. Consultant shall provide said services at the ·
.time, place, and in the manner specified in Exhibit A.
2~ PAYMENT. City Shall pay Consultant for services rendered pursuant to this '
Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall
be the only payments to be made to Consultant for s,~vices rendered pursuaht to this Agreement. '
Consultant shall submit all billings for said services to City in.the manner specified in Exhibit B; or, if no
manner be specified in Exhibit B, then according to the usual and customary procedures and practices.
which Consultant uses for billing clients similar to City.
3..FACILITIES AND EOUIPMENT. Except as set forth i~ Exhibit C, Consultant shall, at
its sole cost anc[ expense,~fumish all facilities and equipment which may be required for furnishing
services pursuant to this Agrement. City shall furnish to Consultant only.the facilities and equipment
listed in Exhibit C according to th~ terms and conditions set forth in Exhibit C. '
I 4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of
this Agreement. In the event of any inconsistency between.said general provisions and any other tirms or
conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with the
general provisions.
5. EXHIBITS. All exhibits refdred to .lierein are attached hereto and are by this reference
incorporated.here're.
· ' 6. SUBCONTRACTING. The Consultant shall perform the work contemplated with
resources available within its own organization and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the City~ except that which is expressly identified in
the Consultant's proposal.
7. CHANGES..City may from time to time require changes in the scope of the services by
Consultant ~o be performed under this Agreement. Such changes, including any change in the mount of
Consultant's compensation which are mutually 'agreed upon by City and Consultant, sh~l..1 be effective as
amendments to this Agreement only when in writing.
8. RESPONSIBLE CHARGE. Consultant Shall assign a project manager(s) to the project
for the duration of the project. There shall be no change in the Project Manager or members of the project
team without prior written approval by the City. The Project Manager for Consultant shall be i~ack
Tannenbaum.
Agreement
Page 1 of 2
11/16/00
9. COI,rrRACT ADMINISTRATION. This Agre~nent 'shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be .directed to or through the Administrator or .
his or designee.
10. NOTICES. Any written notice to Consultant shall be Sent to:
Rick Angrisani, President
PERMCO Engineering & Management
1005 Oak Street
Clayton, CA 9451%1315
Any written notice to City shall be sent to: ;
Lee S. Thompson
Director of Public Works/City Engineer
100 Civic'Plaza "
Dublin, CA 94568
Executed as of the day first above stated:
CITY OF DUBLIN,
L~' ,,City,7~
Attest: ~ ~~.
· . ~. City ~rk By~~..L.,~Censultant,,
Approved as to form: '
Agreement
Page 2 of 2
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EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
A) Proiect Management Services
The City has several Capital Improvement Projects requiring project management.services that
are to be provided by the Consultant.
The initial projects 'included in'this contract are:
1) Alamo Canal Bike Path from Iron Horse Trail to 1-580
2) Dougherty Koad Improvements - Houston Place to 1-580
3) Annual Street Oreflay Program
4) Shannon Center - HVAC Replacement
In general, the Consultant. is to oversee and manage the preparation of studies,. CEQA. doc.uments,
p!arm, specifications, and bid documents. The consultant shall prepare project schedules and,
after approval by the City, follow through with the involved parties to assure adherence to the
schedules. Further, the Consultant shall coordinate with and process for approval as needed
through the City and other'involved agencies,. such as 'Caltrans, Zone 7, etc.
Upon approval of construction documents, Consultant will. assist the City with bid advertising,
issuance of addenda; review of bids for responsi. veness and references, and preparation' of
contract award recommendations. Upon. award of conslrue~on contract by City Council,
Consultant shall. oversee construction operations, respond to inquiries, review s..hop drawings,
material submittals, etc. Cons0.1tant shall review Contractors' invoices and make
recommendations for payment and change orders; Unless otherwise agreed to in writing,' '
Consultant shall not be responsible. for construction inspection, materials testing, or jobsite
safety. "
The Consultant shall keep the'City's representative, Ford Del Rosario, Senior Civil Engineer,
fully informed,' through phone calls, e-mail, and correspondence, as to progress of the projects
and any anticipated problems or potential delays. As par~ of this duty, the Consultant's
representativeshall meet with the City's P,.epresentative at least weekly to review the status of
each Of the projects.
The City may add or remove any projects to those listed above as the City may deem necessary.
The work performed under this task shall be on an hourly basis at the agreed upon rate of $69.00
per hour.
Exhibit A
'Page 3 of 3
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B~ Draffin~ and Design Services
From time to ~e, ~e City may need ~nor ~ng, cle~c~ or desi~ work perfoxed in.
conj~c~on with the projects being m~aged above. This work, upon prior 'approVal by the City's
r~rescnta~v~, shall be pc~O~ed on a ~me ~d mat~als basis in accord~ce wiffi ~e a~ched
billing rates.
Ce~ain projec~ (e.g., ~e ~ual Overlay Pmj~t) ~e to be fully desired by ~e Consult~t. For
~ose projec~ so ~eci~ed byte Ci~, ~e Consffi~t sh~l prep~e a s~te scope of work ~d
fee schedule. Ci~ shal~ ~ review s~d scop~ ~d fee sched~e, ~d, i~ acc~table, provide.
~Ren auffiodzation to ~e Co~ult~t to p~ceed wi~"ffie wor~
Exhibit A
Page 3 of 3
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· CITY OF DUBLIN
CONSULTING ENGINEERING SERVICES AGREEMENT
PERMCO
Engineering & Management
BILLING RATES
· EFFECTIVE THROUGH' JULY 1. 2001
Prin.eipal $110.00/hr.
Project Manager (Engineer) 90.00/hr.
Project Surveyor 86.00/hr.
Senior Engineer 69.00/hr.
Design Engineer 70.00Par.
Senior Construction Inspector 70.00/hr.
Construction Inspector 60.00/hr.
CADD Operator 57.00/hr.
Draftsperson (TechniCian) 45.00/hr.
Clerical 30.00/hr.
Two Person Survey Crew 175.00/hr.
Three Person Survey Crew 250.00/b.r..
The above hourly rates include vehicles, equipment, materials and overhead. Overtime rates are
equal to one and one-half times standard billing rates. Travel time rates are' equal to one-half of
the standard billing rate and include mileage.
Reimbursable expenses (e.g., printing, subcontracts, etc.) are invoiced at cost plus 10%.
EXhibit A
Page 3 of 3
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'PAYMENT SCHEDULE
City shall pay Consultant an mount not to exceed the total sum of 0ne Hundred
Thousand Dollars ($100,000) for services to t~e performed through June 30, 2001 pursuant to this
Agreement. Consultant shall submit invoices on a monthly basis for ongoing projects or upon
completion of short-term projects based on the cost for services performed' in accordance with
the Scope 0fServices and Rate Schedule (Exhibit A) or the approved cost proposal for the
individual project,
. The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum-
for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this Agreement unless such extra service and the price therefor'is agreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall 'such change order exceed twenty-
five percent (25%) of the initial contract price.
The serviced to be provided under this Agreement may be terminated without
cause at any point in time in the sole and exclusive discretion of City. If the Agreement is
terminated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials to the effective date of
such termination. In that event, all finished and unfinished documents and other materials shall,
at the option of the City, become City's sole and exclusive property. Consultant hereby expressly
waives any' and all claims for damages or compensation arising under this Agreement.
Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to date.
The Consultant' is not authorized to perform any services or incur any costs
whatsoever under the terms of this Agreement until receipt of a fully executed Purchase Order
from the Finance. Department of the City of Dublin.
Exhibit B
Page 1 of 1
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EXHIBIT C
City shall furnish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary .for Contractor's use while Consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and
time of furnishing said physical facilities shall be in the sole discretion of City. In no.event shall
City be obligated to £umish'any facility which may involve incurring any direct expense,
including; but not limiting the generality of this exclusion, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 of 1
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EXHIBIT D
GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, Consultant
shall be 'an independent Contractor and shall not be an employee of City. City shall have the right
to' control Consultant only insofar as the results of Consultant's engineering services rendered
pursuant to this Agreement; however, City shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this Agreement.
2, LICENSES; PERMITS; ETC. Consultant represents and wan'ants to City that he has all licenses,
permits, qualifications and approvals of,whatsoever nature which are legally required for
Consultant to practice his profession. Consultant represents and warrants to City that Consultant
shall, at his sole cost and expense, keep in effect at all times during the term of this Agreement
any licenses, permits, and approvals which are legally required for Consultant to practice his
profession.
3o TIME. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of Consu, ltant'S
obligations pursuant to this Agreement.
4. INSURANCE RiOUIREMENTS. 'Consultant shall .procure and maintain for the duration Of the
contract insurance against claims for injuries to persons'or damages tO property which may arise
from or in connection with the performance of the Work hereunder by the Consultant, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Consul.tant's bid. '
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage Coeeurrenee' form CG
0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
(3) Worker's Compensation insurance as required by the Labor Code of the State of
California and Employers Liability Insurance.
B. Minimum Limits of Insurance. Consultant shall maintain limits no less than: '
Exhibit D
Page 1 of 5
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(1) General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage.' If commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liabilityi $I,000,000 combined single limit per accident for bodily
injury and property damage.
(3) 'Workers Compensation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approve, d by the Ci. ty. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers,' offxcials and employees; or the Consultant shall procure a bond guaranteeing
payment of losses and 'related investigationS, claim administration and defense expenses.
D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions: .
(1) General ~Liability and Automobile Liability Coverages.
(a) The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or ,
on behalf of the Consultant; products and completed op'erations of the
Consultant, premises owned, occupied or used by the Consultant, or
automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall contain no special limitations on the scope of the protection
afforded to' the City, its officers, officials, employees or volunteers.
(b) The Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees and volunteers. Any insurance
or self-insurance maintained by the City, its. officers, offxcials, employees
or volunteers shall be excess of the Consultant's insurance and shall not '
contribute with it. ..
(c) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers;
Exhibit D'
Page 2 of 5
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(d) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, cxccpt with respect to the limits of
the insurer's liability. "
(2) Worker's Compensation and Employers Liability Coverage.
The insurer Shall agree to waive all fights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from. work'
performed by the Consultant for the City.
(3) . Professional Liability.
Consultant shall carry professional liability insurance in an mount deemed by the
City to adequately protect the City against liability caused by negligent acts, errors
or omissions on the part of the Consultant in the course of performance of the
services specified in this Agreement.
(4) All Coverages.
Each insurance policy required by this clause shall.be endorsed to state that
coverage shall not be suspended, vqided, cancelled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City,
E. Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of
no less than A:VIII.
F. Verification of Coverage. Consultant shall furnish City with certificates of insurance and
· with original endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person authorized by'
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right
to require complete, certified copies of all required insurance policies, at any time..
H. The Risk Manager of City may approve a variation of those insurance requirements upon
a determination that the coverages. scope, limits and forms of such insurance are either
not commercially available or that the Citys interests are otherwise fully protected.
5. CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to
any obligation whatsoever.
,Exhibit D
Page 3 of 5
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6. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation
pursuant to this Agreement. Any attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect..
7. PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant to
this Agreement. In the event that City, in its sole discretion, at any time during the term of this
Agreement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
8. .STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices his profession. All instruments of service of whatsoever nature which
Consultant delivers to City pUrsuant to this Agreement shall be prepared in a substantial, first
class and workmanlike manner and conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
9. HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all
responsibility for the work, shall bear all losses and damages directly or indirectly resulting to
him, .to any subConsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicated on active or passive negligence of
.the Consultant or of his subconsultant. Consultant shall indemnify, defend and hold harmless the
City, its.officers, officials, directors, employees and agents from and against any or all loss,
liability, expense, claim, costs (including costs of d~fense), suits, and damages of every kind,
nature and description directly or indirectly arising from the negligent performance of the work.
This paragraph shall .not be construcd to exempt the City, its employees and officers from its own
fraud, willful injury or violation of law whether willful or negligent. For purposes of Section
2782 of the Civil Code the parties hereto recognize and 'agree that this Agreement is not a
construction contract. By execution of this Agreement Consultant acknowledges and agrees that
he has read and understands the provisions hereof and that this paragraph is a material element of
consideration.
Approval of the insurance contracts does not'relieve the Consultant or subconsultants from
liability under this paragraph.
10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may bc funded by
fiscal assistance from another govemmental entity, Consultant shall comply with all applicable
rules and regulations to which City is bound by the terms of such fiscal assislance program.
11. DOCUMENTS. All reports, data, maps, models, charts, designs, plans, studies, surveys,
photographs, memoranda or other written documents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion ofthc work to be
performed hcrcunder or upon termination of the Agreement. No such materials or properties
Exhibit D
Page 4 of 5
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produced in whole or in part under this Agreement shall be subject to private use, copyrights,
or patent rights by Consultant in the United States or in any other country without the express
written consent of City. City shall have unrestricted authority to publish, disclose (as may be
limited by the provisions of the California Public Records Act), distribute, and otherwise use,
copyright or patent,' in whole or in part, any such reports, studies, data, statistics, forms or other
materials or properties produced under this Agreement.
Exhibit D
Page 5 of 5
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RESOLUTION NO. 199 - 00
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AGREEMENT WITH PERMCO ENGINEERING & MANAGEMENT
FOR CONSULTING SERVICES
WHEREAS, the City of Dublin has several upcoming projects which require the services of an
engineering consultant; and
WHEREAS, the qualifications of PERMCO Engineering & Management are appropriate for the
work proposed; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the agreement with PERMCO Engineering and Management for engineering consulting services.
BE IT FLIRTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 21~t day of November, 2000.
AYES: Coundlmetnbers Howard, McCormick, Zilta, Vice Mayor Loclthan and Mayor
Houston
NOES: None
ABSENT: None
ABsrae4: None ,, .
ATTEST:
K2/G/11-21-00/reso-permco.doc (Item 4.10)
g:\engr\permcoXreso agreement