HomeMy WebLinkAboutItem 4.19 PromoMarketBrochAmend CITY CLERK
File # 600-30 & 150-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 6, 2001
SUBJECT:
Budget Amendment for Promotional Marketing Brochure
Report Prepared by: Christopher L. Foss
Economic Development Director
ATTACHMENTS:
First Amendment to the Consultant Service Agreement
Budget Change Form
RECOMMENDATION
1. Authorize the City Manager to execute First Amendment to
the Consultant Services Agreement with ValForms.
2. Approve Budget Change form authorizing transfer of
$12,636 from unappropriated reserves.
FINANCIAL STATEMENT:
A budget transfer from unappropriated reserves - general fund, in
the amount of $12,636 will be required.
DESCRIPTION: In an effort to promote the City of Dublin to new development, the
City Council approved a contract with ValForms, Inc. to prepare an 8-page promotional marketing
brochure. Staff has worked closely with ValForms and has completed a brochure entitled "Dublin - It's a
Great Place to Grow." The brochure highlights the City's history, location, business atmosphere,
community, and quality of life. It also includes inserts with pertinent business and community data.
The original agreement with ValForms called for the brochure to be completed, with 2,500 copies, for
$28,500. Due to several revisions and additional scenarios beyond the original scope of the agreement
with ValForms, the original contract costs have been exceeded. The additional revisions, including
multiple color proofs, additional re-writes, and typesetting costs, will cost an additional $3,651.36 for a
total of $32,151.36.
Staff had originally anticipated that this project would be completed during Fiscal Year 2000-01.' During
that period of time, ValForms was paid, per the agreement, $19,515.38 for the work completed. Due to
the fact that the contract was not completed last fiscal year and the project funds were not carded over,
staff is requesting an additional appropriation of $12,636 to pay for the remaining contract and additional
costs.
Staff has prepared a draft First Amendment to the Consultant Services Agreement between the City of
Dublin and ValForms to increase the total compensation for the project (Attachment 1). A budget change
form has been prepared to effect the transfer of funds (Attachment 2).
H/cc-forms/agdastmt.doc
COPIES TO:
ITEM NO.
RECOMMENDATION
It is staff's recommendation that the City CounCil authorize the City Manager to execute the First
Amendment to the Consultant Services Agreement with ValForms and approve a budget change form, in
the amount of $12,636, to pay for the additional services relative to the City's Promotional Marketing
Brochure.
FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT
BETWEEN CITY OF DUBLIN AND VALFORMS, INC.
This First Amendment to the Consultant Services Agreement between the City of Dublin
and ValForms, Inc. (hereafter ,Agreement") is made by and between the City of Dublin
(hereinafter "City"), a municipal corporation of the State of California, and MuniFinancial
(hereinafter "the Contractor'"' this __ day of November, 2001.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises contained herein, the
parties agree as follow:
AMENDMENT OF AGREEMENT. Section 2 of the Agreement is hereby
amended by increasing the payment for services rendered from $28,500 to
$32,151.36.
OTHER TERMS OF AGREEMENT REMAIN IN EFFECT. All other terms
of the agreement shall remain in effect.
CONFLICTING TERMS. Wherever the terms of this Amendment and the
terms of the Agreement conflict, the terms of this Amendment shall be deemed to
supersede the conflicting terms of the Agreement.
IN WITNESS THEREOF, the parties have executed this Amendment as of the date
written above.
CITY OF DUBLIN
CONTRACTOR
By: By:
Richard C. Ambrose,
City Manager
ATTEST:
Kay Keck, C±ty Clerk
Contractor
G :\Chris~Brochure~rstamendmentvalforms 1162001.doc
ATTACHMENT 1
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - Wi~in Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
*'- Name: Corma*~t Services $12,636
game:
Account #: 001-90400-740.000
Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account 0:
Name: Name:
Account #: AccOunt #:
Name: Name:
Account #: Account #:
City Manager:
ASD/Fin Mgr
Signature
Signature
Date:
Date:
REASON FOR BUDGET CHANGE EN'I'I{Yi To pay for the remaining work on the City's Promotional
Marketing Brochure.
Mayor:
Posted By:
Signature
H:ICC-FOR. M~ORM-budg~t change.doc
Date:
Date:
Signature
ATTACHMENT 2