HomeMy WebLinkAboutItem 4.23 L&L MAD83-2PrelEngr CZTY CLERK
File # 360-20
AGENDA STATEMENT
CZTY COUNCZL MEETING DATE: 3une 19, 2001
SUBJECT: Landscaping and Lighting Maintenance Assessment District 83-2
(Stagecoach Road): Preliminary Engineer's Report
Report Prepared by.' Lee S. Thompson, Public Works Director
ATTACHMENTS: 1 ) Resolution Approving Preliminary Engineer's Report
2) Resolution Appointing Time and Place of Hearing Protests
of Proposed Assessments (August 7, 2001)
3) Preliminary Engineer's Report (Assessment Diagram will be
posted at the City Council meeting)
RECOMMENDATION:/~4~dopt resolutions.
FINANCIAL STATEMENT:
2001-2002 Sources and Use of Maintenance Assessment District Funds
Revenues.'
Total Amount Proposed to Be Assessed.' $55,659.36
Estimated Interest Revenue .' 953. O0
Estimated Prior Year Collections and Penalties 50. O0
Less Estimated Collection and Delinquency Cost.' (1,502.80)
Net Total Revenues $55,159.36
Expenditures.'
Contract Maintenance and Utilities.' $56,245. O0
Administration and Engineering.' 774.00
Total Operating Expenses: $5 7, O19. O0
Expenses are expected to exceed revenues for Fiscal Year 2001-2002 by $1,859. 64. It is recommended
that this amount be funded from the existing reserve in this district.
$55,659.36 will be assessed to property owners for the 2001/2002 street landscaping maintenance costs,
($228.72 per single family home and $38.68 per Amador Lakes unit). This is the same as the 2000-2001
assessment.
COPIES TO:
ITEM NO. 4~ ~
g:\assessdist\83-2\agstpre
DESCRIPTION: In 1983, the City formed Landscaping and Lighting Assessment
District No. 83-2 for the purpose of maintaining landscaping within Tract 4719. The District originally
included Stagecoach Park and Stagecoach Road north of the City Limit, but now includes only roadway
landscaping along Stagecoach Road and on the "interior slopes" (Coral Way and Agate Way) within the
Dublin Hills Estates development. The maintenance cost for Stagecoach Park, as well as the undeveloped
Dougherty Hills Park, is paid by the City through the Park Maintenance Operating Budget and is not a part
of this Assessment District.
The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the Amador Lakes
development (divided among the 552 condominium lots) and 40% to the Dublin Hills Estates development
(divided among 150 single-family lots). AH of the "interior slope" maintenance cost is spread evenly to the
150 single-family lots.
The estimated June 30, 2001 reserve for this District is projected to be $19,725. The actual reserve will
not be known until the City closes its books and accrues the necessary revenues and expenses. In the past,
portions of the reserve have been used for landscape renovations, and to keep the assessment to property
owners as low as possible. The level of service in this District has been tailored to the available ftmds (i.e.,
low assessment, small reserve) as much as possible rather than requesting to increase the assessment in
order to perform additional work. This District has quite a large landscaped area, which is supported by
relatively few property owners.
A Capital Improvement Project to replace existing irrigation controllers throughout the City was
performed during 2000-2001; the cost for that project which was associated with this assessment district
was $804. The new irrigation controllers can be operated by means of a remote device and are ultimately
expected to save maintenance costs.
For Fiscal Year 2001/2002, no change is recommended with respect to the method of determining the
assessments. The District boundary remains the same. The assessment to the single-family property
owners in the Dublin Hills Estates development is proposed to be $228.72 per single-family home. The
Amador Lakes Apartments property is proposed to be assessed at a rate of $38.68 per dwelling unit (or
$21,351.36 for the entire apartment development). This is the same as the 2000/2001 assessment.
Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report
and setting a public hearing date of August 7, 2001, for the purpose of hearing protests to the proposed
assessment.
/ ¢'//
RESOLUTION NO. -01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSMENT
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(TRACT 4719)
WHEREAS, by its Resolution No. 36-01, a Resolution Directing Preparation of Annual
Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (the
"District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to
make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of
1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 36-01 and under and pursuant to said Act, which report
has been presented to this Council for consMeration; and
WHEREAS, said Council has duly considered said report and finds that each and every part
of said report is sufficient; and that said report neither requires nor should be modified in any respect;
NOW, THEREFORE, BE IT RESOLVED
a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said
improvements and of the incidental expenses in connection therewith, as contained in said report be, and
each of them are hereby preliminarily approved and confirmed;
b) That the diagram showing the assessment district, description of the improvemems to be
maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District,
as contained in said report be, and it is hereby preliminarily approved and confirmed;
c) That the assessment of the total amount of the cost and expenses of the proposed
maintenance of said improvemems upon the several lots and parcels of land in said District in proportion to
the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of
the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved
and confirmed.
PASSED, APPROVED AND ADOPTED this 19th day of June, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
RESOLUTION NO. -01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPOINTING TIME AND PLACE OF HEARING PROTESTS
IN RELATION TO PROPOSED ASSESSMENTS
CITY OF DUBLIN LANDSCAPING AND LIGHTING
MAINTENANCE ASSESSMENT DISTRICT 83-2
WHEREAS, by its Resolution No. 36-01, a resolution directing preparation of annual report
for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District") this Cotmcil
designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in
writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 36-01, and under and pursuant to said Act, which
report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and each and every part thereof,
and finds that each and every part of said report is sufficient;
NOW, THEREFORE, BE IT RESOLVED that a public hearing shah be held on August 7,
2001, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which time the City
Council will hear protests and will consider and finally act upon the Engineer's Report.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said
hearing by the following means: publishing a notice once a week for two weeks in a local newspaper
published and circulated in the City and conspicuously posting a notice at not less than three public locations
at least ten days before the date herein set for hearing of protests and action on the Engineer's report.
BE IT FURTHER RESOLVED that said notices shah contain the following information: the
estimated assessment per parcel, the general description of the purpose or improvements the assessment will
~4~/f
fund, the address to which a protest may be mailed, and the date, hour, and place set for the above described
public hearings.
PASSED, APPROVED, AND ADOPTED this 19th day of June, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
CITY OF DUBLIN
LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2
(TRACT 4719)
FISCAL YEAR 2001/2002
ENGINEER'S REPORT
CONTENTS
1. Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and
Method of Apportioning.
2. Assessment Diagram
ASSESSMENT
WHEREAS, on March 20, 2001, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing
Preparation of Annual Report for Maintenance Assessment District 1983-2 for the maintenance of
improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said
Act and the order of the Council of said City, hereby make the following assessment to cover the portion
of the estimated cost of the maintenance of said improvements and the cost and expenses incidental
thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Filed As Preliminarily As Finally
Approved Approved
Cost of Maintenance $56,245. O0
Incidental Expenses $20,142. 36
TOTAL COST $76,387.36
Prior Year Collections &Penalties ($50. 00)
Estimated 2001-02 Interest Income
Applied to 2001-02 Operating Cost ($953. 00)
Estimated Surplus ~:om 2000-01
Fiscal Year ($19, 725. 00)
NET TO BE ASSESSED FOR
FISCAL YEAR 2001-2002 $55,659.36
As required by said Act, a diagram is hereto attached showing the exterior botmdaries of
said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of
land within said landscaping maintenance assessment district as the same existed at the time of the
passage of said resolution, each of which lots or parcels having been given a separate number upon said
diagram.
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I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land
within said landscaping maintenance assessment district by apportioning that amount among the several
lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the
maintenance of said improvements, and more particularly set forth in the list hereto attached and by
reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said landscaping
maintenance assessment district in proportion to the estimated benefits to be received by said lots or
parcels respectively from the maintenance of said improvements. The diagram and assessment numbers
appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made
for a more particular description of said property.
Each lot or parcel of land assessed is described in the assessment list by reference to its
parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2000-2001
and includes all of such parcels excepting those portions thereof within existing public roads or rights of
way to be acquired in these proceedings for public road purposes. For a more particular description of
said property, reference is hereby made to the deeds and maps on file and of record in the office of the
County Recorder of said County. Because the names of the several owners are unknown to me, I hereby
place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount
assessed thereon, and the number of the assessment.
Dated: June 19, 2001
City Engineer
ENGINEER'S COST ESTIMATE
FISCAL YEAR 2000-2001
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2000-
2001 is as follows:
Maintenance
Street and Slopes, Stagecoach Road $36,404. O0
Slopes, Interior $19,841. O0
$56,245.00
Incidentals
Administration $134. O0
Engineer's Report and Proceedings $640. O0
County of Alameda Collection Costs (1.7%) $946.21
Delinquencies (1%) $556.59
Contingencies/Reserve $17, 865.56
$20,142. 36
TOTAL: $76,387.36
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METHOD OF APPORTIONING
Sixty percent (60%) of the annual cost of maintaining the landscaping within and along Stagecoach Road
has been assigned to the 553 condominium lots within the multifamily portion of the original Tract 4719,
distributed on an equal basis. The balance of this annual cost has been divided equally among lots 1
through 150, inclusive, of Tract 4719.
The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the
interior slopes of the single-family area (above Agate Way and Coral Way) shah be evenly spread over
Lots 1 through 150 of Tract 4719.
Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155, being
public agency owned, shall have a zero assessment.
SCOPE OF WORK
The scope of work shah be the maintenance of landscaping and irrigation within the road right-of-way
and within a public easement along Stagecoach Road between the limits of Amador Valley Boulevard and
the northerly City Limit.
Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of
the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37
through 48, all within Tract 4719.
ASSESSMENT ROLL
Assessment &Lot Number Property Owners Amount of Assessmem
2000-2001 Tax Year
Lots. 1 - 150, Tract 4719 Individual Owners $228.72 -- $34,308.00
Lot 152, Tract 4719 Public-Owned $0
Lot 153, Tract 4719 Public-Owned $0
Lot 154 Public-Owned $0
Lot 155 Public-Owned $0
Lots 1-553, Tract 5180 Individual Owners $38.68/d.u. = $21,351.36
TOTAL: $55,659.36
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
CERTIFICATIONS
FISCAL YEAR 2000-2001
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report,
including Assessment, in the mounts set forth in Column (1), with the diagram thereto attached, was
filed with me on June 19, 2001.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the
diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by
its Resolution No. -01 duly adopted by said Council on June 19, 2001.
I, the City Clerk of the City of Dublin, Califomia, hereby certify that the foregoing Assessmere, with the
diagram thereto attached, was finally approved and confirmed by the City Council of said City by its
Resolution No. -01, duly adopted by said Council on August 7, 2001.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment
and diagram was filed in the office of the County Auditor of the County of Alameda, California, on
August 10, 2001.
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