HomeMy WebLinkAboutItem 4.8 WIS AmendAgmt DubBlvd CI'TY CLERK
AG E N DA STATE M E NT
CiTY COUNCiL MEETiNG DATE: April 1, 2003
SUBJECT: Amendment to Consulting Services Agreement with Washington
Infrastructure Services (formerly MK Centennial) for the Widening
of Dublin Boulevard from Village Parkway to Sierra Court
(Modification to Scope of Work and Additional Compensation)
Report Prepared by: Lee $. Thompson, Public Works Director
ATTACHMENTS: 1) Resolution amending agreement
2) Budget Change Form
RECOMMENDATION: 1) Adopt Resolution approving Amendment No. 4 to the
Agreement with Washington Infrastructure Services, Inc.,
to expand the scope of work as described in the letter dated
February 11, 2003.
2) Approve a budget change from Gas Tax reserves in the
amount of $50,000.
FINANCIAL STATEMENT: The City's agreement with Washington Infrastructure Services, Inc.
(WIS) contract for the Dublin Boulevard Widening project was for
design and construction services. The construction services are
provided on an on-call basis, as determined by the City. Due to the
complexity of the project, the not-to-exceed time and materials fee
has been exhausted. Staff is recommending a budget change to add
$50,000 to fund WIS' work through the end of the project.
DESCRIPTION: During construction of the Dublin Boulevard Widening project, WIS
has responded to Contractor's requests for information and structural design clarifications at the City's
request. Amendment No. 3 added a not-to-exceed amount of $50,000 for construction support services,
but due to the complexity of the project, the contracted not-to-exceed time and materials fees have been
exhausted. This is primarily due to unforeseen structural design changes and issues raised by the
Contractor regarding the Alamo Canal Bridge. The bridge is being widened to six lanes as part of the road
widening project and is only partly finished. To continue to respond timely to any further structural
design clarifications it is necessary to add to WIS' contract an extension of their construction support
services. The consultant has prepared a scope of work, and the compensation associated with the
expanded scope of services is proposed at an amount not to exceed $50,000.
Staff recommends that the City Council adopt the resolution approving Amendment No. 4 to the
agreement with Washington Infrastructure Services, Inc, to expand the scope of work as described in
WIS' letter dated February 11, 2003.
COPIES TO: James H. Lundell, WIS
ITEM NO. ~
g2engr-contract\WashkAgstWash4AmendApril 1-2003 .doc
RESOLUTION NO. - 03
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT NO. 4 TO AGREEMENT WITH
WASHINGTON INFRASTRUCTURE SERVICES, INC. (FORMERLY MK CENTENNIAL),
FOR CONSULTING SERVICES FOR THE WIDENING OF
DUBLIN BOULEVARD FROM VILLAGE PARKWAY TO SIERRA COURT
WHEREAS, the City Council of the City of Dublin approved an agreement for Preliminary
Engineering and Environmental Services with Washington Infrastructure Services, Inc., for the Dublin
Boulevard project from Village Parkway to Sierra Court, on November 16, 1999; and
WHEREAS, the City of Dublin amended the agreement on July 18, 2000, to extend the scope
of services to include the preparation of Plans, Specifications and Estimates for the said project with an
additional compensation in the amount of $267,000 for a total aggregate amount of $411,000; and
WHEREAS, the agreement was further amended on November 20, 2001, to expand the Scope
of Work to include additional right-of-way survey work, bike path wall and creek slope protection design,
additional landscaping and signal interconnect design, other miscellaneous work, and design services during
construction at a cost of $139,164; and
WHEREAS, the agreement was further amended on July 16, 2002, to expand the Scope of Work to
include design services during construction at a cost of $30,000; and
WHEREAS, it is proposed to amend the agreement to expand the Scope of Work to allow the
consultant to respond to additional requests from the contractor performing the construction of said project
for information and design clarification at a not-to-exceed amount of $50,000;
NOW, THEREFORE, BE IT RESOLVED that the City Council o£the City of Dublin does hereby
approve Amendment No. 4 to the agreement with Washington Infrastructure Services to expand the scope of
work, as described in Exhibit "A", which is attached to this resolution.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amended agreement.
PASSED, APPROVED AND ADOPTED this 1 st day of April, 2003.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: Mayor
City Clerk
EXHIBIT "A*' OF RESOLUTION -03
AMENDMENT NO. 4 TO AGREEMENT BETWEEN CITY OF DUBLIN AND
W'ASHINGTON INFRASTRUCTURE SERVICES, INC., FOIl THE WIDENING
OF DUBLIN BOULEVARD FROM VILLAGE PARKWAY TO SIERRA COURT
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and Washington
Infrastructure ServiceS, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on
November 16, 1999, for Preliminary Engineering and. Environmental Services for the Dublin Boulevard
Widening Project between Village Parkway and Sierra Court; and
WHEREAS, the City amended the agreement on July' 18, 2000, to extend the scope of
work to include the preparation of Plans, Specifications and Estimates; and
WHEREAS, the City further amendec~ the agreement on November 20, 2001 and again on
July 16, 2002, to extend the Scope of Work to include additional design work; and
WHEREAS, the Scope of Work to be performed is proposed to be extended to allow the
consultant to respond to requests from the contractor performing the construction of the Dublin Boulevard
Widening for additional information and design clarification;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work'
The Scope of Work shall be modified as described in Consultant's Amended Scope of Services
dated February 28, 2003, for the Dublin Boulevard Widening Project.between Village Parkway and Sierra
Court (attached).
Extension of Term
The total cost for work covered by this amendment shall not exceed $50,000.
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
WASHINGTON' INFRASTRUCTURE SERVICES
~J~mes H. Lundell, V~e President
Febm~ 11, 2003
File No. 2262.020
Lee Thompson, City Engineer
City of Dublin
100 Civic Plaza
Dublin, CA 94568
RE: Dublin Blvd. Widening Project from Village Parkway to Sierra Court/Civic Plaza
Amendment No. 4 - Design Services During Construction
Dear Lee:
In response to Ferd Del Rosario's request ofArvind Joshi on Jalmary 21, 2003, we are enclosing a
rare schedule for staff we anticipate to work during the period begilming February 11, 2003
through the end of construction, September 30, 2003. h~ addition, we have also included a brief
scope of work for design services during construction for A~nendment No. 4. The design services
during construction (DSDC) will be billed on a time and lnaterials basis. We will need to include
time and materials for our subconsultants, Chaudhary & Associates and Haygood & Associates
since these subconsukants are not included in your on-call service contracts that you have for the
other subconsultm~ts used in design, Kleinfelder and Fehr & Peers Associates We xvill be
amending their contracts accordingly based on receipt of an executed contract from the City or an
authorization letter.
We request the City send us an attthorization letter that approves the above work and
authorization to proceed with DSDC pending an executed amendment for desigu service during
construction.
If you have any questions or reqnire more information, please do not hesitate to call me at (925)
824-44i4 or Joe Baughman at (925) 824-4419.
Z~~Sincerely' ~~w"-
Etty Mercurio ~
Project Manager
EM/nc
Encl.
cc: F. Del Rosario, City of Dublin
J. Lm~dell, WIS
A. Joshi. WIS
J. Bauglunan, WIS
j:\2262\Admin\Correspondence~Letters~Letter City DSDC Amend4.doc
Washington Group International, Inc. * 2633 Camino Ramon ~ Suite 450 ,, San Ramon, CA USA 94583
Phone: (925) 244-1500 ,, Fax: (925) 244~1520
2003 HOURLY RATE SCHEDULE
Average Hourly
Classification Design Staff for 2003 Hourly Rate Average Hourly Overhead Rate Fee on Labor Rate Including OH Rate Including
DSDC by Individual Rate & Fee Overhead and
Profit
, ~ ,
Etty Mercurio .... $53.60 i.69293 10% --' $158,78
Joe Baughman I $55.28 1.69293 10% $163.75
Project Manager / I $54.00 ' $161.00
Principal
-- Farhad Shahpar $40.98 1.69293 10% $121.39
Dave Whitmore $43.90 1,69293 10% $130.04
Structural Aurelio Alegria $45.14 $43,00 1.69293 10%. $133.71 $128,00
Engineer ,,
Peter DeStefano $44.00 1.69293 10% $130,34
Erica Skyrman $40.85 1.69293 10% , , $12t.01
Ron Allen $34.49 $39.00 1.69293 10% $102.17
Engineer II Steve Jackson $35.71 1.69293 10% $105,78 $115.00
Roadway
Engineer Chuck Morgansen $35.76 1.69293 10% $105.93
Miguel Lopez - $27.11 1.69293 10% $80,31
Engineer I Karen Stewar[ $33.65 $32.00 1,69293 10% $99.68 $95,00
Reggie Moo~:e $40.00 1.69293 10% $118.49
Mark Matsumoto $30.62 1.69293 10% $90.70
CADD Cathy Woods $29.49 1.69293 10% $87,36 $98.00
Veenu Chand $32,49 $33,00 1.69293 10% $96.24 "
Nancy Cook $19.86 1.69293 10% $58.83
Clerical $20.00 , $59.00
Notes:
1. These 2003 hourly rates are valid from February 11,2003 through March 1, 2003. After March 1. 2003, the hourly rate will increase on the average of 5%.
2. Actual rates for each individual will be used for billing and may exceed average hourly rates stateO above.
J:/Project/2262/Admin/Contract/HrlyRtAmd4.xls
DUBLIN BOU£EVARD WIDENING PROJECT February l ~, 2003
Scope of Services Paste 1
EXHIBIT
A Professional Services Agreement Between
CITY OF DUBLIN
(CITY)
and
WASHINGTON INFRASTRUCTURE SERVICES
(formerly MK Centennial)
(CONSULTANT)
for the
DUBLIN BOULEVARD WIDENING PROJECT
AMENDMENT NO. 4
SCOPE OF SERVICES
INTRODUCTION
This scope of services covers design services during consmtction for the project. The design service during
consn-action schedule will anticipate beghming February 11, 2003 and contimfing through construction.
Construction is anticipated to be complete by September 30, 2003.
1. Design Services During Construction (DSDC)
The CONSULTANT will provide design services during consmictions that include response to request for
informatio.n (RFIs) and response to contract change orders (CCOs). These services will be provided on a t~me
and material Basis during construction and are estimated to be $30,000. These services do not include
inspection services, construction quality control services, utility coordination, as-buiks drawings (record
drawings), record of survey or right-of-way record maps.
Design services during construction for subconsultants will be limited to ser~dces by Chaudhary and
Associates and Haygood and Associates. Their services will be provided on a time a material basis and are
included in the estimated $30,000. No other subconsultants are included in these design services during
construction, as the City will contract with the other subconsulants m~der separate contract.
J:k2262\Admin\Contrac~s\Amendment 4 DSDC scope.doc
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM
New Appropriations (City Council Approval. Required): Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
__X__ From Unappropriated Reserves Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
Name:
Dublin Boulevard Widening Project from
Village Parkway to Sierra Court (Engr- $50,000
Design)
Account #: 206-96920-740-078
Name: Name':
Account #:
Name: Name:
Account #:
Finance Mgr: ~..~.~ ~ Date: ~ ] Z"1[ ~c~
Signature
City Manager: Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: The budget change is required to amend Washington
Infrastructure Services agreement to expand the scope of work and provide additional compensation.
Mayor: Date:
Signature
Posted By: Date:
Signature
G:engr~hqdbudgchng. doc