HomeMy WebLinkAboutItem 5.1 DUSD SchoolComputers CTTY CLERK
File #
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 1, 2003
SUBJECT: WRITTEN COMMUNICATIONS: Request from Dublin Unified
School District For Additional Funding for "Computer For Our
Schools Project"
Report Prepared by: Richard C. Ambrose, City Manager
ATTACHMENTS: 1. Letter from Dublin Unified School District
2. Resolution Authorizing Additional Matching Money for the
"Computers For Our Schools Project"
3. Budget Change Fo. rm
RECOMMENDATION:/~ Consider request.
FINANCIAL STATEMENT: The Adopted Fiscal Year 2002-2003 Budget included $10,000 for
capital support and another $125,000 in operational support for the
"Computers For Our Schools Project." To date a total of $9,900 has
been expended as matching funds.
DESCRIPTION: The Dublin Unified School District has requested that the City allocate an
additional $9,500 for the matching grant program in the "Computers for Our Schools Project" budget. As
presented by the Superintendent's letter (Attachment 1), the additional funds will be used to match a
$9,500 fund raising effort recently brought forward by Dublin High School to purchase an additional 18
student computers. Providing the additional matching funds would require the Council to approve a
budget change form and adopt a Resolution authorizing the additional matching funds to be paid during
Fiscal Year 2002-2003.
RECOMMENDATION: Consider request and determine whether to grant an additional $9,500 in
matching funding for the "Computers for Our Schools Project." If the Council approves the School
Districts' request the Council will need to adopt the attached Resolution (Attachment 2) authorizing the
additional "matching" money and authorize the Budget Change Form (Attachment 3).
COPIES TO: Dublin Unified School District
ITEM NO. ~
DUBLIN SCHOOLS
DUBLIN UNIFIED SCHOOL DISTRICT
Committed ~o lhe Succexs of 2~ll ,~'tudents'
March ~8, 2003
Mr. Richard Ambrose
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94526
Dear Rich:
As a follow up to our recent discussion, the purpose of this letter is to request a one-time current year
augmentation to the "Computers for Our Schools" project in the amount of $9,500. As you are aware, due to
the generosity of the City Council, the state of technology in our school district could not be better. Over the
past four years, the City's matching grant program has resulted in well over $300,000 that has been used to
purchase computers for the district's students. As a result, the ratio of students to computers is among the
lowest in the State of California at about 3.2 students per computer. This could not have been accomplished
without the City's support.
At the same time over the past two years the amount of matching fund contributions has dwindled. Given
the state of our economy this trend is understandable. In the current fiscal year, the City Council
appropriated $10,000 for the matching grant program. We understood and agree that this would be the last
year of the program. As you are aware, Dougherty Elementary School submitted a grant at the beginning of
the school year in the amount of approximately $9,900. The City has matched that amount and as a result,
there is no additional dollars available to match.
In the interim, Dublin High School notified me that they have collected $9,500 in contributions through fund
raising efforts such as the United Way to devote to the purchase of student computers. It was their hope
that there would be matching funds available in the "Computers for Our Schools" project. Since the funds
allocated for this year have been expended, I am requesting that the City Council consider approving a one
time allocation of $9,500 in order that the funds collected by Dublin High School can be matched in order
that an additional 15 student computers can be purchased.
If you can forward this request to the City Council for their consideration, I would greatly appreciate it. We
recognize that the current economic times are difficult for all public agencies. The support for this last
allocation of funds for the project will be greatly appreciated by the Dublin High School students, parents and
staff.
If you have further questions, please feel free to contact me at 828-2551, ext. 8001. Thank you again for
your consideration of this request.
$~cer. ely yours,
Joi~r~ Sugiyama, Ed. D.
Superi' 'ntendent of Schools
ATTACH ENT/'I,
RESOLUTION NO. - 2003
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING ADDITIONAL FUNDING
FOR THE "COMPUTERS FOR OUR SCHOOLS PROJECT" MATCHING MONEY
AGREEMENT FOR FISCAL YEAR 2002-2003.
WHEREAS, the City of Dublin, the Dublin Unified School District, and Dublin Partnerships in
Education entered into an Agreement on September 30, 1999 for the "Computers For Our Schools
Project;" and
WHEREAS, the City authorized funding for the "matching" money as defined in the original
Agreement for Fiscal Year 2002-2003 in the amount of $10,000, and
WHEREAS, the Dublin Unified School on March 18, 2003 has made an additional funding
request in the amount of $9,500 for "matching" money, and
WHEREAS, the City wishes to provide the additional funding request for the "matching" money
as defined in the original Agreement to be included in funding for Fiscal Year 2002-2003.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes and additional $9,500 in "matching" money for the Fiscal Year 2002-2003 "Computers For
Our Schools Project," in accordance with the Agreement dated September 30, 1999.
PASSED, APPROVED AND ADOPTED this 1st day of April, 2003.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Attachment 2
cITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
__X__ From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
Name: Unappropriated Reserves $9,500.00 Name: Capital Outlay $9,500.00
Account #: Account #: 001-10800-750-090
Name: Name:
Account #: Account #:
Name: Name: ·
Account #: Account #:
Name: Name:
Account #: Account #:
Fin Mgr/ASD: ~"~ V~.....e,~-..)'.~ Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: Approval of additional "matching" money for the "Computers
For Our Schools Project" for Fiscal Year 2002-2003.
City Manager: Date: Signature
Mayor: Date: Signature
Posted By: Date: Signature
ATTACHMENT 3