HomeMy WebLinkAboutItem 5.4 Homeless Continuum
CITY CLERK
File # D[If1[j][õl-CHQl
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 19, 2005
SUBJECT:
Request from the Alameda County-Wide Homeless Continuum of
Care Council to contribute funding towards a Homeless
Management InfOl111ation System (HMIS).
Report prepared by; Julia Abdala, Housing Specialist
ATTACHMENTS:
I) Letter from Alameda County requesting match funds from all
cities in the County
2) Supportive Housing Program Match Request Chart for all cities
in County of Alameda
3) Budget Change Form
RECOMMENDATION:.~l)
, 2)
" \!
Receive Staff Report
Approve providing $1,946, as requested, to the Alameda
County-Wide Homeless Continuum of Care Council and
approve the Budget Change
FrNANClALSTATEMENT:
e DESCRIPTION:
The Alameda County-Wide Homeless Continuum of Care Council (HCCC) is requesting funding from all
cities in Alameda County in order to provide a required 20% match to a grant that HCCC received from
the U.S. Department of Housing and Urban Development (HlJD) of$384,000 for 2005-2006 fiscal year.
This grant, the Supportive Housing Program (SHP) was received to fund the new HUD-rnandated
Homeless Management Information System (HMIS). This data base is being called InHOUSE by the
HCCC.
An additional appropriation in the amount of $1,946 from the City's
Affordable Housing In-lieu fee fund will be required
The Alameda County-Wide Homeless Continuum of Care Council (HCCC) is a county-wide consortium
of homeless providers and planners that include the County of Alameda, cities with homeless populations
or programs and homeless service providers. It has been in existence since 1995. The biggest role of the
HCCC is to prepare the County's annual application to HlJD for the McKinney-Vento, Supportive
Housing Program (SHP) and Shelter Plus Care SuperNOFA (Notice of Funding Availability). With
Alameda County Housing and Community Development Staff, the HCCC schedules, organizes and
collects all the project application in the County into one large County-wide application to HUD. As a
whole, the County received approximately $22 million last year through this process. Locally, the
Homeless Outreach for People Empowerment (HOPE) Project, (a partnership between the Tn-City Health
Center, Tri- Valley Haven, the City of Livermore and the Tri-City Homeless Coalition) receives $269,000
a year in SHP funding.
. ------..---------------------------....---------------------------_._._----------~-------------_...._-------------------_..----
COPIES TO: InHouse Distribution
ŒAgendasI¡O(l5\CC SR In-house gran! match req by County,doc \ 1St '2.-
ITEM NO.
;.4
Congress has Jnandated a Homeless Management Information System (HMIS) for each HCCC in the
United States that receive Federal funds. HUD has also made the development of an HMIS system a part
of its scoring criteria for Countywide funding applications. The purpose of the HMIS system. being
developed and implemented is to obtain an unduplicated count of demographics and needs of the
homeless population in Alameda County. The HMIS system will allow better tracking and shared .
information on individuals while they are receiving services.
At this time, Dublin is being asked to contribute $1,946 as the City's share toward this information
management database (Attachment 2).
RECOMMENDATION:
Staff recommends that the City Council receive the Staff Report and approve providing $1,946, as
requested, to the Alameda County-Wide Homeless Continuum of Care Council and approve the Budget
Change
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ALAMEDA COUNTY-WIDE HOMELESS CONTINUUM OF CARE COUNCIL
224 W Winton Ave. #108. Hayward, CA 94544
Phone (510) 670-5944, FAX (510) 670-6378
March 28, 2005
Julia Abdala
Housing Specialist
City of Dublin, Planning Dept.
100 Civic Plaza
Dublin, CA 94568
Dear Ms. ra:
The Continuum of Care Council has operated 'since 1998 on the principles of collaboration and
partnership across the homeless system of care, including jurisdictions, agencies that serve
homeless people, and homeless clients. Now, the Council is faced with a significant challenge.
The United States Congress has mandated that every coIlllllunity that receives federal funding for
homeless housing and services must collect data about each client in a m9nHB'em.ent information
system. The primary funder of homeless services and housing in Alameda County is the federal
Department of Housing and Urban Development (RUD). Cities, non-profit agencies, and
Alameda County departments receive over $24 million annually on behalf of homeless people,
and each of these programs is covered by the Homeless Management Information System
(HMIS) mandate. RUD has announced that our compliance with this mandate will constitute a
significant portion of the scoring on our application for McKinney· Vento funds, which alone
results in over $22 million armually for our communities.
The Continuum of Care Council convened a community planning process to determine how to
fund this system, since in Alameda County the mandate includes more than 40 independent non-
profit organizations and several city and County departments. The COIlllllunity, represented by
20 diverse providers of homeless services and jurisdictions as well as the 45-member Continuum
of Care Council's broad community input, chose to fund the HMIS from McKinney-Vento
Supportive Housing Program (SHP) funding as this source would create the most stable funding
and least negative impact possible on homeless clients served countywide. While this funding
source is significant, it covers only 80"10 of direct project costs. The remaining 20%, or $91,568,
must be locally raised.
To fund the remaining portion of the InHOUSE system, the Council adopted a two-tiered
approach.. First, the SHP grant requires a cash match to complement the project funding. The
cash match is being requested from. each jurisdiction in the county proportional to its share of
service users and overall population as detailed in the enclosed SHP Match Proposal_ Since each
jurisdiction will benefit from utilization of the data produced by the InHOUSE system, it is
important for each jurisdiction to support the operations costs with match contributions. The
match contribution requested from City of Dublin is $1,946.
io\.\"1..-C$'
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MARATfACHMENT
IDUBI.IN PLANNING
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Second, service providers (including local jurisdictions and non-profit agencies) have committed
significantly to InHOUSE in several areas, including: sending staff to required trainings, using .
agency funds to cover staff time spent on data collection activities and required reporting.
Enclosed is an InHOUSE project description which includes background, overview, description,
purpose, and capacity of the InHOUSE system. Full implementation of the system will begin in
July 2005. Following implementation, we will be able to generate countywide and jurisdiction-
specific reports and data such as homeless counts, demographics, service utilization, and
progress to obtaining and keeping housing and other positive outcomes.
The Council was just notified about the SlIP award for InHOUSE. HlJD allows only 30 days to
obtain match letters and submit them. Please accept our apology for the quick turnaround we are
looking for! We are required t(l submit letters do¡:umenting the required match from each
jurisdiction no later than April 11, 2005. A samnle match letter including notation of the
. rn.ndatOlY elements in each letter is enclosed Please replicate the sample letter ontO letterhead,
filling in the appropriate blanks. After obtaining the appropriate signature on the match letter,
please return it to the Council. It is imperative we receive the match letter, with an original
signature no later than April 11,2005. Please let me know if you would like an electronic copy
of the sample match letter.
Weare extremely pleased and appreciative of your partnership in the InHOUSE project. Weare
confident that this system will become an integral tool in community planning, fundraising, and
evaluating the effectiveness of our system of care. Please contact me at 510.670.5944 or via
eJnail at Megan.Schatz@acgov.org should you have any questions about the InHOUSE project .
orthe match letter. Once again, thank you for your support and partnership.
Sincerely,
Enclosures:
InHOUSE Project Description
8m Match Proposal
Sample Match Letter
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ATTACHMENT-l
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CITY OF DUBLIN
BUDGET CHANGE FORM
t.f~y
CHANGE FORl\lI #
New Appropriations (City Council ApprovaJ Required):
Budget Transfers:
.
From New Revenue.
From Budgeted Contingent Re.e:rve (1080-799,000)
Within Sarne Department Activity
Bctween Depart¡;nents (City Council Approval Roquired)
Other
_X_ Frol!l UnappropdaredReserves (Fund 380)
Name:
Account #:
Nlllne: Match amount for grant received by
Alameda County-Wide Homeless Cominuum
of Care Council
$],946
Name:
Account #: 380.5U500.740.000
NamE:;
Aocount #:
Name.:
Account #:
Namo:
Account #:
Name:
Account. #:
Name:
Account #;
Name;
Account #;
Name:
Account #:
Account #:
Fin Mgr/ASD:
~^....-rl_~
Signature
Date: ~\\ \~
REASON FOR BUDGET CHANGE ENTRY: To provide a matching amount, along with aD cities in Alameda
County, as required for grant awarded to Alameda County-Wide Homeless Continuum of Care CounciJ
City Manager:
Date:
Signature
1'.Ii1Im:!1m'l¡1I;1!IJ~Æt!I·,
Øiø1lmøm1â~~
}~/~~T:Tf+:~~0;"
Mayor:
Date:
Signature
Posted By:
Date:
.
Signature
f(JI'ffU~tJ¡ng
ATTACHMENT j