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HomeMy WebLinkAboutItem 6.4 AD 83-1StreetLigtMaint CITY CL . File # D~~[Q]- AGENDA STATEMENT 2-D CITY COUNCIL MEETING DATE: July 20, 2004 SUBJECT: ATTACHMENTS: RECOMMENDATION: ~.' 1) 1$....... " ~~ 4) 5) FINANCIAL STATEMENT: Public Hearing: Citywide Street Lighting Maintenance Assessment District 83-1 Report Prepared by: Melissa Morton, Public Works Director 1) 2) Resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment Engineer's Report and Assessment Diagram Open public hearing Receive Staff presentation Receive public comment Close public hearing and deliberate Adopt resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment 2004-2005 Sources and Use of Street Light Maintenance District Funds Revenues: Total Amount Proposed to be Assessed: Estimated Interest Revenue: Estimated Prior Year Collections and Penalties Reimbursement for Public Damage: Less Estimated Collection and Delinquency Cost: Net Total Revenues $222,816 3,648 3,680 5,000 (6.016) $229,128 Expenditures: Contract Maintenance and Utilities: Administration and Engineering: Total Operating Expenses: $225,749 7.686 $233,435 The $4,307 difference will be paid by use of reserve in this District. An estimated balance of$109,870 will remain as afundfor future pole replacement. The proposed assessment of $16.84 per sin21e-familv home. is the same as the Fiscal Year 2003-04 Assessment. DESCRIPTION: This assessment district funds energy and maintenance costs for the City's street lighting system, except for the lighting installed in Dublin Ranch and Tract 7067, which is funded through the Dublin Ranch Street Lighting Maintenance Assessment District. In 1983, the City Council formed --------------------------------------------------------------- g: \assessdist\83-1 \83 -1 staffrepthrg2004 COPIES TO: ITEM NO. M ~ y ()b 2- Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the annual Engineer's Report and ordered levy of assessments for the first time. In 1995-96, the City of Dublin and other agencies in Alameda County took possession of PG&E-owned street lights in order to reduce maintenance costs. The 1996-97 assessments were reduced by 30% flora the 1995-96 level of $19.34. For 2002-2003, tho assessment was increased from $13.26 to $16.84 in order to fired in~ utility costs and the first two years of a phased six-year Capital Improvement Project to replace deteriorated poles in older subdivisions. The first phase of the pole replacement project was completed in Fiscal Year 2002-2003 at a cost that was less than ori~naHy anticipated. The second phase of the project, which was included in the proposed Capital Improvement Program for 2003-2004, was also funded from this Street Light Maintenanc~ Assessment District. A reserve of approximately $109,870 is projected to remain at tho end of Fiscal Year 2004-2005. This reserve is less than the amount allowed by State Law, which permits a reserve of up to 50% of the ope _rating cost for the District. Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment. D ITl Tas RESOLUTION NO. -04 A RESOLU~ON OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING ENGINEER*S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT $3-1 WHEREAS, by its Resolution No. 036-04, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and found to be ~ffieient in every particular, whereupon it was determined that said report should stand as Engineer's Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that July 20, 2004, at 7:00 p.m. in the Coundl Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin~ California, was appointed as the time and place for a hearing by the Council on the question of the levy of the proposed assessment, notice of which hearing was published and posted in accordance with the Landscaping and Lighting Act of 1972; and WHEREAS, at the appointed time and place, said hearing was held, and all persons interested desiring to be heard were given an oppommity to be heard, and all matters pertaining to said levy were heard and considered by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment prepared by and made a part of the report of said engineer to pay the ecet and expenses thereof; NOW, THEREFORE, BE 1T RESOLVED that the City Council of the City of Dublin does hereby approve (a) The property owners owning more than fifty percent of the area of assessable land within thc District had not, at the conclusion of said heari~ filed written protests against the said proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description, or ag~__in~ tho diagram or the assessment to pay for the costs and expenses thereof; (b) The public interest, convenience, and necessity require that said levy be made; (c) The District benefited by said improvements and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof are as shown by a map thereof filed in the office of the City Clerk, which map is made a part hereof by reference thereto. PASSED, APPROVED AND ADOPTED this 20th day of July, 2004. AYES: NOES: ATTEST: City Clerk Mayor CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 198~1 FISCAL YEAR 2004-2005 ENGINEER'S REPORT TABLE OF CONTENTS 2 ESTIMATEOFCOSTS ............. . .... , ................. . ......... . .................... . ............ 5 4 CERTIFICATIONS ......................................................................... ? ............ 7 ENGINEER'S I~ETTER WHEREAS, on March 16, 2004, the City Council of the City of Dublin~ California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessmem District 1983-1 for the acquisition and maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, Ti~EREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the foflowing assessment to cover the portion of the estimated cost of acquisition of and maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. Summary of Assessment (1) (2) O) As Filed As As Finally Preliminarily Approved Approved Cost of Maintenance $227,185 $22 7,185 Incidental Expenses $122,136 $122,136 TOTAL COSTS $349,321 $349,321 Estimated 2004-05 Interest Income ($3, 648) ($3, 648) Applied to 2004-05 Operating Costs Prior Year Collections and Penalties ($3, 680) ($3, 680) Reimbursement for Public Damage ($5, 000) ($5, 000) Estimated Surplus from 2003-04 Fiscal ($114,177) ($114,177) Year ' su -rorAL ($126,$05) ($126,$05) AMOUNT TO BE ASSESSED FOR $222,816 $222,816 FISCAL YEAR 2004-2005 As required by said Act, a diagram is hereto attached showing the exterior boundaries of said street light maintenance assessment district and also the lines and dimensions of ~..each lot or parcel of land within said landscaping maintenance assessment district as the same e..xisted as of January 1, 2004, each of which lots or parcels having been given a separate number upon said I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said street light maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the acquisition and maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof . Said assessment is made upon the several lots or parcels of land within said street light maintenance assessment district in proportion to the estimated benefits to be receiyed by said lots or parcels respectively .from the acquisition and maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. The scope of work includes the cost of energy and maintenance of street lights within the City of Dublin, excepting street lighting within Street Light Maintenance Assessment District 99-1 (Dublin Ranch). The scope of work shall also include the cost of purchase or installation of street lights. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2004-2005 and includes all of such Parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word #unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. 19leli sa -Morton, . . . Public Works Director: 2 The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2004/05 is as follows: ESTIMATE OF COSTS Maintenance (1) Electric Energy $179, i33 (2) Contract With Alameda County $3 7, 933 (3) California Street Light Association $883 (4) Other Repairs and Maintenance Costs $7,800 (5) Administration $1,436 $227,1SS Incidentals (1) Engineer's Report and Proceedings $6,250 (2) Cost of Collection (County of Alameda) $3,788 (3) Delinquencies ~ 1.0% $2,22~ (4) Contingencies/Keserve $109,870 $122,136 Total Estimated Costs $349,321 3 METHOD OF APPORTIONMENT The assessments shall be sPread using a method of"factor rates" assigned to differeni land uses. The establishment of the apportionment of a factor rate of"l" will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows: Use (x = any gngle digit number) Factor Rate (multiplied by .5 if vacant) Ox Exempt 0 lx & 73 Single Family Residential & Condo 1 22 Duplexes 2 23 Tri-Plexes 3 24 Four-Plexes 4 3x Commercial 5.5/ac. 4x Industrial $.S/ae. 5x Rural 0.5 6x (except 65) Institutional 5.5/ac. 7x (except 73) Apartments 6 8x Commercial 5.5/ac. 9x Commercial 5.5/ac. 65 Cemeteries 0 xx9 Common Open Space 0 The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the apportionment for a factor rate of 1. 4 CERTIFICATIONS I, the City Clerk of the City of Dublin, C~_!ifornia, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on June 15, 2004. ~~ ~~ I, the City Clerk of the City of Dublin, California, hereby ce~ ~. t the foregoing Assessment, with the diagram thereto attached, was preliminarily approved Kd confirmed by the City Council of said City by its Resolution No. 101-04, duly adopted by said Council on June 15, 2004. ~~-_ ~ I, the City Clerk of the City of Dublin, California, hereby cert~ the foregoing Assessmem, with the diagram thereto attached, was finally' approved and confirmed by the City Council of said City by its Resolution No. -04, duly adopted by said Council on July 20, 2004. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment was filed in the office of the County Auditor of the County of Alameda, California, on 2004.