The URL can be used to link to this page

Home My WebLink AboutItem 6.4 DubRanMAD99-1LevyAssesCITY CLERK FILE # 360-20 AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 7, 2001 SUBJECT: Public Hearing: Dublin Ranch Street Lighting Maintenance Assessment District No. 99-1 Report Prepared By: Lee S. Thompson, Public [Yorks Director ATTACHMENTS: 1) 2) Resolution approving Engineer's Report, Confn'ming Diagram and Assessment, and Ordering Levy of Assessment Engineer's Report RECOMMENDATION: /1) 4) 5) Open public hearing Receive Staff report and public comment Question Staff and the public Close public hearing and deliberate Adopt resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment FINANCIAL STATEMENT: Beginning Fund Balance, July 1, 2000 Fiscal Year 2000-01 Estimated Revenue Fiscal Year 2000-01 Estimated Interest Income Fiscal Year 2000-01 Estimated Expenditures Estimated Fund Balance, July 1, 2001 $18,588 $10,882 $1,252 ($947) $29,775 Fiscal Year 2001-02 Revenue: Fiscal Year 2001-02 Estimated Interest Income Fiscal Year 2001-02 Estimated Expenditures: Fiscal Year 2001-02 Pole Painting Fund Pole Painting Fund, Prior Years Estimated Fund Balance, July 1, 2002 $42,680 $1,502 ($43,777) ($5,923) ($~,8~o) $18,467 The proposed assessment for Fiscal Year 2001-2002 is $44,319 or $15.10 per single family lot. AlthoUgh it is proposed to use a small amount of existing reserves to offset a part of the maintenance cost, this proposed assessment is still higher than the $13.34 assessment for 2000-2001. The increase is due to increased power and maintenance costs as well as anticipated acceptance of facilities. This assessment is less than the maximum of $34.22 that was approved when this District was formed in 1999. COPIES TO: ITEM NO. ~ g:\ad\99-1~200 lagstfi'm2&pre991 DESCRIPTION: This is the third year of assessments for Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch Phase I). This District was initially set up for the decorative fighting in Dublin Ranch. Tract 7067 (Clifden Parc) in the westem hills was annexed in 2000-01, as the same lights have been installed in that tract. While an assessment amount has been collected for the past two years, neither Tract 7067 nor any of the tracts in Dublin Ranch have been accepted for maintenance. It is anticipated, however, that most of the lights in Phase 1, as well as Tract 7067, will be accepted within the first month ortwo of the 2001-02 fiscal year, with other subdivisions slated for acceptance later in the year, and the maintenance budget has been developed accordingly. It should be noted that the golf course property has been excluded from the Area A annexation for the present and is expected to be annexed next year. At the July 3, 2001, meeting, the City Council approved annexation of Dublin Ranch Area G and Area A (without golf course) to the District. As noted in the Financial Statement above, Staffhas calculated the proposed assessment based on the preliminary budget for Fiscal Year 2001-2002. This budget assumes the acceptance ora total of 515 lights, including all of Dublin Ranch Phase 1, Tract 7067 (Clifden Parc), and small portions of Areas A and G. The proposed assessment per single family lot and per multi-family dwelling unit is $15.10. Area G includes one furore development that will be commercial in nature, and it is proposed to assess the commercial property at the same ratio as has been used in the Citywide Street Light Maintenance Assessment District; i.e., at a rate of 5.5 times the single family rate multiplied by the acreage. The assessment includes the estimated cost of ongoing power and maintenance, as well as a factor for future pole painting. When the District was formed, it was assumed that the street light poles would need to be painted on a ten-year cycle, and 1/10 of the cost is being set aside each year for this purpose. The Engineer's Report identifies the pole painting cost separately from the reserve in this District. Staffrecommends that the City Council conduct a public hearing, deliberate, and adopt the resolution. RESOLUTION NO. - 01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AND TRACT 7067) WHEREAS, by its Resolution No. 39-01, a Resolution Directing Preparation of Annual Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 86-1 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that August 7, 2001, at 7:00 p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a hearing by the Council on the question of the levy of the proposed assessment, notice of which hearing was mailed, published and posted in accordance with Government Code Section 54954.6; and WHEREAS, at the appointed time and place, said hearings were held, and all persons interested desiring to be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment prepared by and made a part of the report of said engineer to pay the cost and expenses thereof; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve that: (a) The property owners owning more than fifty percent of the area of assessable land within the District had not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to pay for the costs and expenses thereof; (b) The public interest, convenience, and necessity require that said levy be made; (c) The District benefited by said improvemems and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the City Clerk, which map is made a part hereof by reference thereto. PASSED, APPROVED AND ADOPTED this 7th day of August, 2001. AYES: NOES: ATTEST: ABSENT: Mayor City Clerk g : (ad) 199-1tresolevy CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA AND TRACT 7067) (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972) FISCAL YEAR 2001-2002 ENGINEER'S REPORT THE UNDERSIGNED RESPECTFULLY SUBMITS THE ENCLOSED REPORT AS DIRECTED BY THE CITY COUNCIL ENGINEER OF WORK, ENGINEER'S REPORT STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA) Pursuant to the Landscaping and Lighting Act of 1972 LEE THOMPSON, City Engineer of the City of Dublin and Engineer of Work for Street Lighting Maintenance Assessment Distdct No. 99-1 (Dublin Ranch Area and Tract 7067), City of Dublin, Alameda County, California, makes this report, as directed by the City Council, pursuant to Section 22585 of the Streets and Highways Code (Landscaping and Lighting Act of 1972). The total assessment district area is 225.5 acres as shown in Part A (the Assessment Diagram and Boundaries Map) of this report. The "ultimate improvements" consist of: The maintenance, operation, repair and replacement of all public street lighting facilities located within the public streets and within public easements within private streets within the Distdct Boundaries, as shown on the approved improvement plans for the following Tracts: Final Maps 6925 and 6956 through 6964 and Tract 7067, including, but not limited to, the lighting poles, fixtures, conduits, conductors, service boxes, controllers, and appurtenances, and the furnishing of power, together with all incidental expenses for the maintenance, operation, and repair of the street lighting system. This report consists of five parts as follows: Part A- Part B - Part C - Part D - Part E - An Assessment Diagram and Boundary Map showing all of the real property within the Assessment District. An estimate of the annual maintenance costs for the planned "ultimate improvements" to be maintained. An Assessment Roll detailing the estimated cost of the maintenance on each residential parcel within the Assessment District. A statement of the method by which each parcel is proposed to be assessed. A list of assessors parcel numbers within this Assessment District, as shown on the last equalized assessment roll for taxes, or as known to the Clerk. This District is being established to pay for maintenance, operation and repair of the street light fixtures, which differ from the City Standard. A special light fixture has been created as a community element, which is a benefit to the homeowners within the District boundary. Respectfully submitted, Page 2 PART A ASSESSMENT DIAGRAM AND BOUNDARY MAP TO BE PROVIDED AS AN ATTACHMENT Page 3 PART B AN ESTIMATE OF THE ANNUAL MAINTENANCE COST FOR STREET LIGHTING IMPROVEMENTS STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 Street lights currently installed or anticipated to be installed in 2001-02:515 Total street lights estimated to be installed: 1021 (ultimate improvements) Fiscal Year 2001.02 ENERGY COST, inclUdes Dublin Ranch Phase 1, Area A, and Area G $28,050 And Tract 7067 STANDARD MAINTENANCE, includes Dublin Ranch Phase 1, Area A, and Area G $14,300 And Tract 7067 ADMINISTRATIVE COSTS for all areas Engineer's Report and cost of noticing $665 Annual Administrative Cost $610 $1,427 CAL-SLA Dues and Conference $152 Subtotal: $43,777 FUND FOR FUTURE POLE PAINTING ($115 x 515 lights, divided by 10 years) Dublin Ranch Phase 1, Area A, and Area G $5,923 And Tract 7067 COUNTY COST OF COLLECTION AND DELINQUENCY Cost of collection @ 1.7% ($753) $1,639 Estimated delinquency @ 2% ($886) Subtotal: $51,339 Use of Existing Reserve to Offset Portion of Cost: ~ ($5,458) Interest Income {$1,562) TOTAL FY 2001-02 ASSESSMENT $44,319 + TOTAL OF 2,935 LOTS $15.10 per lot Cash Balance Information: Beginning Fund Balance, July 1, 2000 $18,588 Fiscal Year 2000-01 Estimated Revenue $10,882 Fiscal Year 2000-01 Estimated Interest InCOme $1,252 Fiscal Year 2000-01 Estimated Expenditures ($947) Estimated Fund Balance, July 1, 2001 $29,775 Fiscal Year 2001-02 Revenue: $42,680 Fiscal Year 2001-02 Estimated Interest Income $1,562 Fiscal Year 2001-02 Estimated Expenditures: ($43,777) Fiscal Year 2001-02 Pole Painting Fund ($5,923) Pole Painting Fund, Pdor Years ($5,850) Estimated Fund Balance, July 1, 2002 $18,467 Page 4 Part B continued In addition to the increase in the annual maintenance cost as a result of additional lights, the annual maintenance cost shall be increased annually beginning July 1, 2000, by the percentage increase in the Bay Area Urban Wage Earner Consumer Price Index ("Index") (applies to all costs except electricitY), plus any actual increase in the cost of electricity. If the Bay Area Urban Wage Earner Consumer Price Index is unavailable or deemed by the City Council to be inappropriate, a comparable consumer price index, as approved by the City Council, shall be used to replace the Bay Area Urban Wage Earner Pdce Index. SAMPLE CALCULATION: Assume an increase in the index of 1% and a utility increase of 5%. ULTIMATE iMPROVEMENT COST LESS ENERGY COST (SUBJECT TO RATE INCREASE ONLY) $93,562 $(45,577~ ASSESSMENT SUBJECT TO INDEX INCREASE $47,985 INDEX INCREASE (ASSUMED 1%) 47,985 x.01 =480 $480 ENERGY COST 5% UTILITY RATEINCREASE45577x.~=22~ $45,577 $2,279 NEW TOTAL MAINTENANCE COST $96,321 Page 5 PART C ASSESSMENT ROLL STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 Assessment No. Name of Property Number Annual Assessment Owner of Lots Fiscal Year 2001-02 Ultimate Improvements Per Lot Total Per Lot Total* Lots 1-92 Tract 6956 Unknown 92 15.10 1,389.20 $34.22 3,148.24 Lots 1-69 Tract 6957 Unknown 69 15.10 1,041.90 $34.22 2,361,18 Lots 1-86 Tract 6958 Unknown 86 15.10 1,298.60 $34.22 2,942.92 Lots 1-91 Tract 6959 Unknown 91 15.t0 1,374.00 $34.22 3,114.02 Lots 1-113 Tract 6960 Unknown 113 15.10 1,706.30 $34.22 3,866.86 Lots t-117 Tract 6961 Unknown 117 15.10 1,766.70 $34.22 4,003.74 Lots 1-111 Tract 6962 Unknown 111 15.10 1,676.10 $34.22 3,798.42 Lots 1-45 Tract 6963 Unknown 45 15.10 679.50 $34.22 1,539.90 Lots 1-123 Tract 6964 Unknown 123 15.10 1,857.30 $34.22 4,209.06 Lots 1-17 Tract 7067 Unknown 17 15.10 256.70 $34.22 581.74 Future Tracts 7324, 7325,' 7326, and Unknown 1,509 15.10 22,785.90 $34.22 ' 51,637.98 7327 units (Area G) Includes commercial property calculated at 5.5 benefit units x lot acreage and high density residential calculated at 1 benefit unit per dwelling unit Lots 1-110 Future Tract 7136 Unknown 110 15.10 1,661.00 $34.22 3,764.20 Lots 1-50 Future Tract 7137 Unknown 50 15.10 755.00 $34.22 1,711.00 Lots 1-84 Future Tract 7138 Unknown 84 15.10 1,268.40 $34.22 2,874.48 Lots 1-54 Future Tract 7139 Unknown 54 15.10 · 815.40 $34.22 1,847.88 Lots 1-62 Future Tract 7140 Unknown 62 t5.10 936.20 $34.22 2,121.64 Lots 1-97 Tract 7141 Unknown 97 15.10 1,464.70 $34.22 3,319.34 Lots 1-105 Tract 7142 Unknown 105 15.10 1,585.50 $34.22 3,593.10 TOTAL: 2,935 15.10 44,318.50 $34.22 100,435.70 *Subject to increases in consumer pdce index and actual utility cost. Page 6 PART D METHOD OF SPREAD OF ASSESSMENTS STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 DUBLIN RANCH AREA AND TRACT 7067 The maintenance of the street lighting within the boundaries of the Assessment District benefits each residential lot in the Distdct in the same manner and to the same extent. Therefore, the Assessment has been equally apportioned over the proposed 2,935 planned single-family residential lots contained within the District. The per lot assessment will be $15.10 per lot for Fiscal Year 2001-2002, increasing to $34.22 (subject to inflation and Utility rate increases) at buildout for all residential lots within the boundaries of the Distdct on a per lot basis. Commercial property shall be assessed at 5.5 times the rate for residential lots times the acreage of the lot. Common areas and public land within the District have been exempted and will have a zero assessment since they receive no special benefit with regard to the special light fixtures. Until they are subdivided, the assessment for these lots shall be equal to the per-lot or per-unit assessment each year, times the number of proposed lots within each Tract. With the recording of the future Tract maps, the new assessments will be reapportioned to each of the individual residential lots. As more street lights are installed each year, until all 1,021 are installed, the assessment each year will be based on the estimated cost of maintenance (using the then current numbers in Part B), divided by the number of lights to be installed that year, provided in no event will the per lot assessment be mOre than $34.22 (as adjusted for inflation). It should be noted that future annexations to this District may affect the spread of assessments. Page 7 PART E PROPERTY OWNER'S LIST STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 Assessment No. Name of Property Owner Lots 1-92 Tract 6956 Unknown Lots 1-69 Tract 6957 Unknown Lots 1-86 Tract 6958 Unknown Lots 1-91 Tract 6959 Unknown Lots1-113 Tract 6960 Unknown Lots 1-117 Tract 6961 Unknown Lots 1-111 Tract 6962 Unknown Lots 1-45 Tract 6963 Unknown Lots 1-123 Tract 6964 Unknown Lots 1-17 Tract 7067 Unknown Future Tracts 7324, 7325, 7326, and 7327 Unknown (Area G) Lots 1-110 Future Tract 7136 Unknown Lots 1-50 Future Tract 7137 Unknown Lots 1-84 Future Tract 7138 Unknown Lots 1-54 Future Tract 7139 Unknown Lots 1-62 Future Tract 7140 Unknown Lots 1-97 Tract 7141 Unknown Lots 1-105 Tract 7142 Unknown The above property owners and the City of Pleasanton and Dublin San Ramon Services District own additional non-residential properties such as community?owned open space parcels, proposed public facilities, and community owned recreation parcels, Within the District boundaries, but they will have a zero assessment. Page 8 STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA AND TRACT 7067) CERTIFICATES I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Part B, with the diagram thereto attached, was filed with me on July 3, 2001. I, the City Clerk of the City of Dublin, California, hereby certify that t el{i~[oregoing Engineer's Report, together with the Assessment and diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. 118-01, duly adopted by said Council on July 3, 2001. I, the City Clerk of the City of Dublin, California, hereby certify that th going Engineer s Report, together with the Assessment and diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No, -01, duly adopted by said Council on August 7, 2001. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, together with the Assessment and diagram thereto attached, was filed in the office of the County Auditor of the County of Alameda, California, on August 10, 2001. Page 9 RANCH ,PHASE No, g85-005-~ AP DUBUN LAND COMPANY DUBLIN LAND COMPANY DUBLIN J~NCH AREA f AP No. gBS-OOg- DUBUN EANCH AREA H DUBLIN RANCH AREA B DUBLIN .I~ANCH AREAs B ,~' C NOTE' SHADING INDICATES ANNEXATION Ai~EAS -(AREAS A & G) EXHIBIT "A" LIGHTING MNNTENANCE DISTRICT NO. 99-1 (DUBLIN RANCE AREA) FOR THE FISCAL YEAR 2001-2002 TRACT '7t48 ZONE 2 LIGHTING MAINTENANCE FIZ[~ IN IH£ OFFICE OF' ~ COUNIY AUDIJ'OR OF TH£ ,4LA..~EflA. STATE OF ¢,4UF~NIA THIS ____ flAY COUNIY AUfllT~ ALAI~EDA COUNTY CAUFORNIA ~LEO ~ THE OFFICE OF ~ ~£RK OF 1~1£ COUNTY OF THE CIP/ OF Ot~lJN, CALIFORNIA. TNIS __ DAY ~ ...... ¢IIY OF DUBLIN L01'110 tOT ~ LOT 9 AN ASSES~ffNT WAS LEklEfl BY RIE ¢llY COUNCIL OF ~KE O~ OF OUBUi~, ~AUFORNIA. O~ LOT~,, PI£C~S. ANP PAROE~$ OF LAND .~OJW ON ~-fiS O/AfiFfA~f Otl Th'E __ flAY OF____~__ . ~Y IT2 RESOLU~70N NO,, · CITY CLERK CITY OF ~U~LIN COUNTy ~r AIAI~E~A STATE ~: CALIFORNIA 60' 30' O' ~0' SCALE F= 60' OF ASSESSMENT DIST No. 99-1. (DUBLIN RANCH ARE~) TRACT 7067 CLIFFDEN PARC crrY OF DUBLIb~ ALAMEDA COUNTY, CALIFORNIA ALIOUBI PLAN~ERS CIVIL TRg"CT H~. $868 111 / /