HomeMy WebLinkAboutItem 6.4 L&L MAD83-2 Levy CITY CLERK
File #360-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July '16, 2002
SUBJECT: Public Hearing: Landscaping and Lighting District No. 83-2
(Tract 4719 - Stagecoach Road)
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED: 1) Resolution approving Engineer's Report, confirming diagram
and assessment, and ordering levy of assessment.
2) Engineer's Report
3) A~ssessment Diagram
RECOMMENDATION: ~,/ 1) Open public hearing
2) Receive Staff report and public comment
3) Question Staff and the public
4) Close public hearing and deliberate
5) Adopt resolution approving Engineer's Report, confirming
diagram and assessment, and ordering levy of assessment
FINANCIAL STATEMENT:
2002-2003 Sources and Use of Maintenance Assessment District Funds
Revenues:
Total A mount Proposed to Be Assessed: $55,698.04
Estimated Interest Revenue: 1, 051. O0
Estimated Prior Year Collections and Penalties: 0.00
Less Estimated Collection and Delinquency Cost: (947.00)
Net Total Revenues $55,802.04
Expenditures:
Contract Maintenance and Utilities: $55,185.00
Administration and Engineering: 2~841.00
Total Operating Expenses: $58,026.00
Expenses are expected to exceed revenues for Fiscal Year 2002-2003 by $2,223.96. It is recommended
that this amount be funded from the existing reserve in this district.
$55,659.36 will be assessed to property owners for the 2002/2003 street landscaping maintenance costs,
($228.72 per single family home and $38.68 per Amador Lakes unit). This is the same as the 2001-2002
assessment.
COPIES TO:
ITEM NO. ~
g:\assessdist\83-2\83-2staffrepthrg2002 ¢/
DESCRIPTION: In 1983, the City of Dublin formed Landscaping and Lighting Assessment District
No. 83-2 for the purpose of maintaining landscaping within Tract 4719. The District originally included
Stagecoach Park and Stagecoach Road north of the City Limit, but now includes only roadway landscaping
along Stagecoach Road and on the "interior slopes" (Coral Way and Agate Way) within the Dublin Hills
Estates development. The maintenance cost for Stagecoach Park, as well as the undeveloped Dougherty
Hills Park, is paid by the City through the Park Maintenance Operating Budget and is not a part of this
Assessment District.
The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the Amador Lakes
development (divided among the 553 condominium lots) and 40% to the Dublin Hills Estates development
(divided among 150 single-family lots). All of the "interior slope" maintenance cost is spread evenly to the
150 single-family lots.
The estimated June 30, 2002 reserve for this District is projected to be $31,674. The actual reserve will
not be known until the City closes its books and accrues the necessary revenues and expenses. In the past,
portions of the reserve have been used for landscape renovations, and to keep the assessment to property
owners as low as possible. The level of service in this District has been tailored to the available funds (i.e.,
low assessment, small reserve) as much as possible rather than requesting to increase the assessment in
order to perform additional work. This District has quite a large landscaped area, which is supported by
relatively few property owners.
For Fiscal Year 2002/2003, no change is recommended with respect to the method of determining the
assessments. The District boundary remains the same. The assessment to the single-family property
owners in the Dublin Hills Estates development is proposed to be $228.72 per single-family home. The
Amador Lakes Apartments property is proposed to be assessed at a rate of $38.68 per dwelling unit (or
$21,390.04 for the entire apartment development). This is the same as the 2001/2002 assessment.
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution.
RESOLUTION NO. -02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(STAGECOACH ROAD)
WHEREAS, by its Resolution No. 016-02, a Resolution Directing Preparation of Annual Report for
City of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (the "District"), this Council
designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in
accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council
and found to be sufficient in every particular, whereupon it was determined that said report should stand as
Engineer's Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that July 16,
2002, at 7:00 p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, was
appointed as the time and place for a hearing by the Council on the question of the levy of the proposed assessment,
notice of which hearing was mailed, published and posted in accordance with Government Code Section 54954.6;
and
WHEREAS, at the appointed time and place, said hearings were held, and all persons interested
desiring to be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and
considered by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of
diagram and assessment prepared by and made a part of the report of said engineer to pay the cost and expenses
thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve that:
(a) The property owners owning more than fifty percent of the area of assessable land within
the District had not, at the conclusion of said hearing, filed written protests against the said
proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps
and description, or against the diagram or the assessment to pay for the costs and expenses
thereof;
(b) The public interest, convenience, and necessity require that Said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and
expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the City
Clerk, which map is made a part hereof by reference thereto.
PASSED, APPROVED AND ADOPTED this 16th day of July, 2002.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk g.'(ad)~83-2183-21evy
CITY OF DUBLIN
LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2
(TRACT 4719)
FISCAL YEAR 2002-2003
ENGINEER'S REPORT
TABLE OF CONTENTS
1 ENGINEER'S LETTER ................................................................................. 3
2 ESTIMATE OF COSTS ............ ~ ..................................................................... 5
3 METHOD OFAPPORTIONMENT .............................................................. 6
4. PARCEL LISTING ........................................................... ' .............................. 7
5 CERTIFICATIONS ........................................................................................ 8
1 ENGINEER'S LETTER
WHEREAS, on February 19, 2002, the City Council of the City of Dublin,
California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its
Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-2
for the maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me
under said Act and the order of the Council of said City, hereby make the following assessment
to cover the portion of the estimated cost of the maintenance of said improvements and the cost
and expenses incidental thereto, to be paid by said District.
SUMMARY OF ASSESSMENT
(1) (2) (3)
As Filed As Preliminarily As Finally
Approved Approved
Cost of Maintenance $55,2 76. O0 $55,2 76. O0
Incidental Expenses $33,147.04 $33,147.04
TOTAL COST $88,423.04 $88,423.04
Prior Year Collections & Penalties 0 0
Estimated 2002-03 Interest Income
Applied to 2002-03 Operating Cost ($1,051.00) ($1,051.00)
Estimated Surplus from 2001-02
Fiscal Year ($31,674. 00) ($31,674. 00)
AMOUNT TO BE ASSESSED
FOR FISCAL YEAR 2002-2003 $55,69& 04 $55,69& 04
As required by said Act, a diagram is hereto attached showing the exterior
boundaries of said landscaping maintenance assessment district and also the lines and dimensions
of each lot or parcel of land within said landscaping maintenance assessment district as the same
existed at the time of the passage of said resolution, each of which lots or parcels having been
given a separate number upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels
of land within said landscaping maintenance assessment district by apPortioning that amount
among the several lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the maintenance of said improvements, and more particularly set forth in
the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said
landscaping maintenance assessment district in proportion to the estimated benefits to be
received by said lots or parcels respectively from the maintenance of said improvements. The
diagram and assessment numbers appearing herein are the diagram numbers appearing on said
diagram, to which reference is hereby made for a more particular description of said property.
The scope of work shall be the maintenance of landscaping and irrigation within
the road right-of-way and within a public easement along Stagecoach Road between the limits of
Amador Valley Boulevard and the northerly City Limit.
Further, the scope of work shall include the maintenance of the slopes and
landscaping and irrigation of the slopes within a public easement for those slope areas to the rear
of Lots 80 through 86 and 37 through 48, all within Tract 4719.
Each lot or parcel of land assessed is described in the assessment list by reference
to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal
Year 2002-2003 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings for public road purposes. For a
more particular description of said property, reference is hereby made to the deeds and maps on
file and of record in the office of the County Recorder of said County. Because the names of the
several owners are unknown to me, I hereby place the word "unknown" opposite the number of
each lot of parcel of land assessed, the amount assessed thereon, and the number of the
assessment.
Dated: June 18,2002
2 ES TIMA TE 0 F C OS TS
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
2002-2003 is as follows:
Maintenance
Street and Slopes, Stagecoach Road $35,604. O0
Slopes, Interior $19,581. O0
Administration $91. O0
$55,276.00
Incidentals
Engineer's Report and Proceedings $2,750. O0
County of Alameda Collection Costs (1.7%) $946.86
Contingencies/Reserve $29,450.18
$33,147.04
TOTAL: '$88,423. 04
3 ME THOD OF APPORTIONMENT
Sixty percent (60%) of the annual cost of maintaining the landscaping within and along
Stagecoach Road has been assigned to the 553 condominium lots within the multifamily portion
of the original Tract 4719, distributed on an equal basis. The balance of this annual cost has been
divided equally among lots 1 through 150, inclusive, of Tract 4719.
The cost of maintaining the excavated slopes and concrete culverts together with its landscaping
on the interior slopes of the single-family area (above Agate Way and Coral Way) shall be evenly
spread over Lots 1 through 150 of Tract 4719.
Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155,
being public agency owned, shall have a zero assessment.
4 PAR CEL LIS TING
Assessment & Lot Property Owners Number Assessment per 2002-2003 Total
Number of Units Unit Assessment
Lots 1 - 150, Tract
4719 IndiVidual Owners 150' $228.72 $34,308.00
Lot 152, Tract
4719 Public-Owned 0 $0.00 $0.00
Lot 153, Tract
4719 Public-Owned 0 $0.00 $0.00
Lot 154 Public-Owned 0 $0.00 $0.00
Lot 155 Public-Owned 0 $0.00 $0.00
Lots 1-553, Tract
5180 Individual Owners 553 $38.68 $21,390.04
District Total: 703 N/A $55,698.04
The complete parcel listing of assessments is provided on the following pages. The description
of each lot or parcel as part of the records of the County Assessor of the County of Alameda are,
by reference, made part of this Report.
5 CER TIFICA TIONS
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Section 2, with the diagram thereto
attached, was filed with me on June 18, 2002.
/.~
I, the City Clerk of the City of Dublin, California, hereby certi(y t)~at the foregoing Assessment,
with the diagram thereto attached, was preliminarily approved an"d confirmed by the City Council
of said City by its Resolution No. 94-02 duly adopted by sa~ ~ouncil ~lltJ)me 18, 2002.
I, the City Clerk of the City of Dublin, California, hereby cef~ify,}that the foregoing Assessment,
with the diagram thereto attached, was finally approved and Z6nfirmed by the City Council of
said City by its Resolution No. __-02, duly adopted by said Council on July 16, 2002.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment and diagram was filed in the office of the County Auditor of the County of Alameda,
California, on August 10, 2002.
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