HomeMy WebLinkAboutItem 6.4 MAD 83-1 Levy Assess
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CITY CLERK
File # D~[f2][Q]-~
7-e:;
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 1, 2000
SUBJECT:
ATTACHMENTS:
RECOMMENDATION: 1)
2)
I") ^ f't\/ 3)
\v ~ ~ 4)
5)
FINANCIAL STATEMENT:
Public Hearing: Citywide Street Lighting
Maintenance Assessment District 83-1
Report Prepared by: Lee S. Thompson, Public Works Director
1)
2)
Resolution approving engineer's report, confirming diagram
and assessment, and ordering levy of assessment
Engineer's Report
Open public hearing
Receive Staff presentation and public comment
Question Staff and the public
Close public hearing and deliberate
Adopt resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment
2000-2001 Sources
And Use of Street Light Maintenance District Funds
Revenues:
Gross Amount Proposed to be Assessed:
Estimated Interest Revenue:
Prior Year Collections and Penalties
Reimbursement for Public Damage:
Less Estimated Collection and Delinquency Cost:
Net Total Revenues
$154,906
6,512
2,700
6,000
(5.731)
$164,387
Expenditures:
Contract Maintenance and Utilities:
Street Lightingfor Underpass Artwork Capital Improvement Proj.
Administration and Engineering:
Total Operating Expenses:
$152,050
50,000
6.064
$208,114
The $43,727 difference is proposed to be paid from the existing reserve in this District. An estimated
balance of$89,921 will remain as afundfor future pole replacement.
The proposed assessment. $13.26 per sin21e family home. is the same as the 1999-2000 assessment.
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g: \assessdist\83-1 \agsthrng
COPIES TO:
ITEM No.M
lV
DESCRIPTION: This assessment district funds energy and maintenance costs for the
City's street lighting system, except for the lighting being installed in Dublin Ranch and Tract 7067, which
is funded through the Dublin Ranch Street Lighting Maintenance Assessment District. In 1983, the City
Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting'
Service Area. On August 13, 1984, the City Council approved the annual Engineer's Report and ordered
levy of assessments for the first time. In 1995-96, the City of Dublin and other agencies in Alameda
County took possession of PG&E-owned street lights in order to reduce maintenance costs. The 1996-97
assessment was reduced from the 1995-96 level by 30%.
For Fiscal Year 2000-2001, no change is recommended with respect to the method of determin/ng the
assessments. The assessment for a single-family house is estimated to be $13.26, which is the same as the
1999-2000 assessment. As shown on page 5 of the Engineer's Report, the assessment for a commercial
property is a factor of 5.5 multiplied by the single family rate or $72.93 multiplied bythe acreage of the
property. Vacant parcels pay One half the rate of developed parcels.
It is proposed t0use a portion of the reserve in this District to pay the cost of street lighting associated
with the Freeway Underpass Artwork Capital Improvement Project, in the amount of $50~000.
The estimated reserve balance remaining after Fiscal Year 2000-2001 expenditures is $89,921. It is
recommended that this reserve continue to be earmarked for future pole replacement. The City's older
street light poles were inspected during Fiscal Year 1999-2000, and six of these were corroded to the point
that replacement was warranted. Over 400 of the City's steel pole street lights exceed 30 years of age, and
it is anticipated that more of these poles may need to be replaced in the near future. The estimated cost of
replacing an individual pole is estimated to be $1,300, including PG&E disconnect and reconnect charges
for the overhead feed lines. The total expenditure to replace all of the poles would therefore total over
$500,000.
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution
approving engineer's report, confirming diagram and assessment, and ordering levy of assessment
RESOLUTION NO. -00
A RESOLUTION OF THE CITY COUNCIL
OF TI-ZE CITY OF DUBLI~
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT,
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 85-1
WHEREAS, by its Resolution No. 41-00, a Resolution Directing Preparation of Annual Report for City of
Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"), this Council designated the City
Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and
pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and
found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's Report
for all subsequent proceedings under and pursuant to the aforesaid Resolution and that August 1, 2000, at 7:00 p.m. in the
Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California,- was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment, notice of which hearing was published and
posted in accordance with the Landscaping and Lighting Act of 1972; and
WHEREAS, at the appointed time and place, said hearing was held, and all persons interested desiring to
be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by this
Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment
prepared by and made a part of the report of said engineer to pay the cost and expenses thereof;
approve that:
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
(a) The property owners owning more than fifty percent of the area of assessable land within the
District had not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against the
Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to
pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity tequfre that said levy bi made;
(c) The District benefited by said improvements and to be assessed to pay the costs and expenses
thereof, and the exterior boundaries thereof are as shown by a map thereof filed in-the office of the City Clerk, which map is
made a part hereof by reference thereto.
PASSED, APPROVED AND ADOPTED this 1st day of.August, 2000.
AYES:
NOES:
ABSENT:
~-"~TTEST:
Mayor
Deputy City Clerk
CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 1983-1
FISCAL YEAR 2000-2001
ENGINEER'S REPORT
CONTENTS
Assessment: Including Estimate of Costs, and Method of'Apportioning
(Assessment Poll Under Separate Cover)
Assessmem Diagram
ASSESSMENT
WHEREAS, on April 4, 2000, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the
acquisition and maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue .of the power vested in me under
said Act and the order of the Council of said City, hereby make the following assessment to cover
'the portion of the estimated cost of acquisition of and maintenance of said improvements and the
cost and expenses incidental thereto, to be paid by s. aid District.
· F~. 'TIMATE OF COSTS
(1) (2) (3)
As Preliminarily As Finally
As Filed Approved Approved
Cost of Maintenance $156,064 $156,064
Capital Improvement Project $50,000 $50,000
Incidental Expenses $97, 702 $97,702
TOTAL COST $303,766 $303,766
Estimated 2000-2001 Interest
Income Applied to 2000-2001
Operating Costs $6,512 $6,512
Prior Year Collections and
Penalties $2, 70'0 $2, 700
Reimbursement for Public
Damage $6,000 $6,000
Estimated SurplUs from 1999-00
Fiscal Year $133,648 $133,648
NET TO BE ASSESSED FOR
FISCAL YEAR 2000-2001 $154,906 $154,906
Assessment per factor
rate of"l" $13.26 $13.26
As required by said Act, a diagram is hereto attached showing the exterior boundaries
of said street light maintenance assessment district and also the lines and dimensions of each lot or
parcel of land within said landscaping maintenance assessment district as the same existed as of
January l, 2000, each of which lots or parcels having been given a separate number upon said
diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of
land within said street light maintenance assessment district by apportioning that amount among the
several lots or parcels in proportion to the estimated benefits to be received by each such lot or
parcel from the acquisition and maintenance of said improvements, and more particularly set forth in'
the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said street
light maintenance assessment district in proportion to 'the estimated benefits to be received by said
lots or parcels respectively fro m the acquisition and maintenance of said improvements. The diagram
and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to
which reference is hereby made for a more particular description of said property.
The scope of work includes the cost of energy and maintenance of street lights within the
City of Dublin, excepting street lighting within Street Light Maintenance Assessment District 99-1.
The scope of work shall also include the cost of purchase or installation of street lights.
Each lot or parcel of land assessed is described in the assessment list by reference to
its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year
2000-2001 and includes all of such parcels excepting those portions thereof within existing public
roads or rights of way to be acquired in these proceedings for public road purposes. For a more
particular description of said property, reference is hereby made to the deeds and maps on file and of
record in the office of the County Recorder of said County. Because the names of the several
owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of
parcel of land assessed, the amount assessed thereon, and the number of the assessment.
Dated: June 12, 2000
ENGINEER'S COST ESTIMATE
FISCAL YEAR 2000-2001
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
2000-2001 is as follows:
Maintenance
(1) Electric Energy
(2) Contract With Alameda County
(3) California Street Light Association
(4) Other Repairs and Maintenance Costs
including pole painting
(5) Administration
Capital Improvement Project
$89,050
$35,000
$995
$28,000
$3,019
$15~064
$56000
Incidentals
(1) Engineer's Report and Proceedings
(2) Cost of Collection (County of Alameda)
(3) Delinquencies
(4) Contingencies/Reserve
$2,0.50
$2,633
$3,098
$89,921
$97,702
$303, 766
4
METHOD OF APPORTIONMENT OF ASSESSMENT
The assessments shall be spread using a method of"factor rates" assigned to different land uses.
The establishment of the apportionment of a factor rate of"l" will be calculated by dividing the total
assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are
assigned as follows:
Use (x = any single digit number)
Factor Rate (x 1/2 if vacant)
Ox Exempt 0
lx & 73' Single Family Residential & Condo 1
22 Duplexes 2
23 Tri-Plexes 3
24 ' -Four-Plexes 4
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x (except 65) Institutional 5.5/ac.
7x (except 73) Apartments ..... 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
65 Cemeteries 0
xx9 Common Open Space 0
The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the
apportionment for a factor rate of 1.
CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT $3-1
CERTIFICATIONS
FISCAL YEAR 2000-2001
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Column (1), w/th the diagram thereto
attached, was filed with me on June 12,2000... . ~~~~~. ..
I, the City Clerk of the City of Dublin, California, hereby certif~at the foregoing Assessment, with
the diagram thereto attached, was preliminarily approved and confirmed bythe City Council o£said
City by its Resolution No. 96-00 duly adopted by said Counqil on Jun_e. 2)0, 2000.
I, the City Clerk of the City o£Dublin, California, hereby certit~/that the foregoing Assessment, with
the diagram thereto attached, was finally approved and confirmed by the City Council of said City by
its Resolution No. ***-00 duly adopted by said Council on August 1, 2000.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment and diagram was filed in the office of the County Auditor of the County of Alameda,
California, on ,2000.
g: (ad) 183-1 ~83-1 engr
6
NOTE'THE INDIVIDUAL PARCELS ~.RE iNCORPORATED
BY REFERENCE TO THE COLINTY ASSESSORS'
ROLL IN EFFECT ~iI~M~N~^NUAR¥ ~ooe
AND BOUNI~$ DESCRIPTION OF THIS MAP
ARE 0
ESTABLISHED BY RESOLUTION N0.1'97. I03 OF T~
ALAMEDA CouNTY B~RD OF Su~RV~SORS'
EFFECTIVE FEbRUaRY [ [96[. E~EPT AS ~O ~
SuBSE~ENT ~ATI~.
FISCAL YEAR 2g00-200~
% '~ 000'
DIAGRAM
STREET LIGHTING MAINTENANCE
ASSESSMENT DISTRICT 83-
CITY OF. DUBLIN
ALAMEDA COUNTY, STATE OF CALIFORNIA
SANTINA ~ THOMPSON
CORSULTING CIVIL ENGINEERS,
I040 OAK GROVE ROAD
CGNCC~,n ~'^' IFORNIA
INTERSTATE 580