HomeMy WebLinkAboutItem 7.1 Dougherty Hill Park Dog Park
CITY CLERK
File # Drra[Q[Q]-~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 15, 2006
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
~. ~
FINANCIAL STATEMENT:
Dougherty Hills Park - Dog Park Award of Bid
Report Prepared by Rosemary Alex Parks and Facilities
Development Coordinator
1)
2)
3)
Resolution of Award - Base Bid
Resolution of Award - Base Bid with Alternates
Budget Change Form
1)
Determine preferred bid option and adopt resolution
awarding base bid and alternates as appropriate.
Approve budget change, if necessary.
2)
Construction Budget
Funds Available within Project Budget
Total Funds Available for Construction
Construction Proposal for Base Bid
Alternates 1 and 2
Total Bid Proposal
Funds Required for 10% Contingency
Total Budget Shortfall
$430,120
$45.000
$475,120
$424,474
$24.300
$448,774
$44,877
($18.531)
DESCRIPTION: At its meeting of June 20,2006 the City Council authorized Staff to
advertise for bids on Dougherty Hills Park - Dog Park. The project includes parking for twelve vehicles,
along with double-gated entry, 4' black chain link fence, water fountain, covered garbage cans, pooper-
scooper stations, benches, wheelchair access, site landscaping and turf grass surfacing. As part of the bid
package Staff included the two alternates primarily to achieve some flexibility in meeting the project
intent and budget. The two alternates are 1) add dog agility course for large dogs; and 2) substitute seeded
turf grass with sodded turf grass.
Bid Results
After a three-week bid period, on August 7, 2006 the City received bids from Robert A. Bothman and
Jensen Corporation. As discussed above in the financial statement, the low bid from Robert A. Bothman
exceeds the available budget by $18,531 (including both alternates and a 10% contingency). The City
Council has four options in terms of including or not including alternates in the project. If the City
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COPY TO: Robert A. Bothman, Jensen Corporation and Paul Niemuth and Associates
Page 1 of2
ITEMNO.~
G:\COUNCIL\Agenda Statements\2006\8-15 Dog Park Award.doc
Council elects to award only the base bid there will no need for a budget change; all other options will
require a budget change to be approved. A cost impact for each option is outlined below:
Ovtion 1 Option 2 Option 3 Option 4
Base Bid $424,474 $424,474 $424,474 $424,474
Alternate #1 Add Agility Course $12,300 $12,300
Alternate #2 Add Sod $12,000 $12,000
10% Contingency $42.447 $43.677 $43.647 $44.877
Total $466,921 $480,451 $480,121 $493,651
Available Construction Budget $475,120 $475,120 $475,120 $475,120
Difference $8.199 ($5.331 ) ($5.001 ) ($18.531)
As identified in the financial statement an additional $45,000 is available within the project budget.
Originally, the project budget included costs for a potable water connection, since it has been determined
that recycled water is available for irrigation the connection fees are significantly lower. This is what
accounts for the availability of funds for construction.
For the award of bid, it is recommended that the City Council award the base bid to Robert A. Bothman
and determine whether any or all of the alternates should be included. Staffhas prepared two resolutions.
The first resolution in Attachment 1 is for the base bid without alternates. The second resolution in
Attachment 2 is for the base bid with both alternates. If both alternates are included, it is recommended
that the City Council approve the budget change in Attachment 3. If City Council elects to include only
one alternate, it will be necessary to revise the amounts in the resolution Attachment 2 and budget change
Attachment 3.
RECOMMENDATION:
1) Determine preferred bid option and adopt resolution awarding base bid and alternates as
appropriate.
2) Approve budget change, if necessary.
~~~
RESOLUTION NO. -
If) f 3
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
AWARDING CONTRACT NO. 06-07
DOUGHERTY HILLS PARK - DOG PARK
TO
ROBERT A. BOTHMAN, INCORPORATED.
WHEREAS, the City of Dublin did, on August 7th, 2006, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 06-07,
which Plans and Specifications are hereby expressly referred to for a description of said work and for all
particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 06-07 to the lowest responsible bidder therefor, to wit, Robert A. Bothman,
Incorporated, at a base bid of four hundred twenty-four thousand four hundred and seventy-four dollars
($424,474) the particulars of which bid are on file in the office ofthe City Engineer.
PASSED, APPROVED AND ADOPTED, this 15th day of August, 2006.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT #1
"11 '6/t~/06
RESOLUTION NO. -
;<013
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
AWARDING CONTRACT NO. 06-07
DOUGHERTY HILLS PARK - DOG PARK
TO
ROBERT A. BOTHMAN, INCORPORATED.
WHEREAS, the City of Dublin did, on August 7th, 2006, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 06-07,
which Plans and Specifications are hereby expressly referred to for a description of said work and for all
particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements ofthe bid documents; and .
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin does
hereby award Contract No. 06-07 to the lowest responsible bidder therefor, to wit, Robert A. Bothman,
Incorporated, at a base bid of four hundred twenty-four thousand four hundred and seventy-four dollars
($424,474) and alternates #1 and #2 at twenty-four thousand three hundred dollars ($24,300) the
particulars of which bid are on file in the office ofthe City Engineer.
PASSED, APPROVED AND ADOPTED, this 15th day of August, 2006.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT #2
CITY OF DUBLIN
BUDGET CHANGE FORM
3of3
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
_x_From Budgeted Contingent Reserve (10800-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Contingent Reserve
$18,531
Name: Dougherty Hills Park ~ Dog Park
$ 18,531
Account #: 001.95625.750.050
Account #: 00 I-I 0800-799-000
Name:
Name:
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ASDlFin Mgr
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Signature
Date: <?\ q \ O(P
REASON FOR BUDGET CHANGE ENTRY: In order to award the Dougherty Hills Park - Dog Park with
both alternates the construction budget will need to increase.
City Manager:
Date:
Signature
As approved at the City Council Meeting on: Date:
Mayor:
Date:
Signature
Posted By:
Date:
Signature
H:\CC-FORMS\FORM-budget change. doc
ATTACHMENT #3