HomeMy WebLinkAboutItem 7.1 LibraryFurniture Agati CITY CLERK
File #
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 6, 2002
SUBJECT: Civic Center Library Furniture Bid Award
Report prepared by: Herma Lichtenstein, Parks & Facilities
Development Manager
ATTACHMENTS: 1) Resolution of Award
2) Resolution Finding Interra Inc. non responsive
3) Environmental Manufacturing Considerations
4) Protest Notification
5) City Protest Response
RECOMMENDATION: /,~A/C~ 1) Adopt Resolution rejecting Interra Inc, as low bidder
2) Adopt Resolution Awarding the Contract to Agati Furniture
FINANCIAL STATEMENT: Bids Received: Interra Inc. $ 462,778
*Agati Furniture $ 480,909
Fetzer Furniture $ 562,453
Office Depot $ 0
Interform $ 698,880
Budget for Improvements $ 565,000
Five bids were received with the low bid of $462,778 being
submitted by Interra Inc. Their bid was found to be non responsive
as they could not fulfill the bonding requirements of the bid
proposal. The next lowest responsible bidder was Agati Furniture at
$480,909.
DESCRIPTION: The City Council authorized the Requests for Bids for the Civic
Center Library Furniture at the July 2, 2002 Council meeting. The Library Furnishings Request fOr Bid is
the first of two furniture packages for the Library. This package consists of all of the reading tables, web-
pac stations, circulation desk, reference desk, seating and lounge chairs for the library's public spaces.
Council requested that recycled materials be considered if possible and available. Consequently, as part of
the bid requirement Staff requested a separate breakdown of cost, if any, to manufacture the furnishings in
line with Green Building practices. Agati Furniture provided a break down of their current environmental
manufacturing standards (Attachment 3). As the furniture that the City specified utilizes the materials
outlined in Agati's standards the product the City will be receiving does fulfill the green building intent.
Specifically; Agati will manufacture the furniture for the City of Dublin's Library Project using domestic
/reforested / non-endangered maple solids and veneers. Core substances will be made of low formaldehyde
particle material. The topcoat will utilize a VOC varnish, reducing the amount of off gassing in the finishing
process. Inserts on tables and carrels will be made ofForbo Marmoleum, a naturally green product that is
COPIES TO: Agati Furniture/BSA Architects/Alameda County Library
made ofwoodpulp, linsead oil, and jute. The furniture will be shipped in blankets to avoid large amounts of
wrapping and boxing materials, which would otherwise have to be disposed of.
A protest has been lodged by the low bidder, Interra, Inc. which has been reviewed by the City Attorney..
The City Attorney has found the protest to be invalid and is recommending acceptance of the next low
bidder, Agati F umiture.
RECOMMENDATION:
It is the recommendation of Staff that the City Council take the following action:
1. Adopt Resolution rejecting Interra Inc, as low bidder
2. Adopt Resolution Awarding the Contract to Agati Furniture
RESOLUTION NO. -
A REsoLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 02-11
CIVIC CENTER LIBRARY FURNITURE
TO
AGATI FURNITURE
WHEREAS, the 2002-2003 Capital Improvement program includes funding for
the Civic Center Library Project; and
WHEREAS, the City sent out a Request for Bids and received 6 responses; and
WHEREAS, Agati Furniture, prepared the lowest responsive bid and was
determined to be qualified to do the work; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby award Contract No. 02-11 to the lowest responsible bidder therefor,
to wit, Agati Furiture, at a base bid of Four Hundred Eighty Thousand Nine Hundred and
Nine Dollars ($480,909.00) the particulars of which bid are on file in the office of the
City Engineer.
PASSED, APPROVED AND ADOPTED, this 6th day of August, 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 1
RESOLUTION NO.-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
CONTRACT NO. 02-11
CIVIC CENTER LIBRARY FURNITURE
REJECTION OF INTERRA, INC. BID AS NON RESPONSIVE
WHEREAS, On July 2, 2002, thc City Council authorized the Civic Center
Library Furniture to be advertised for bids;
WHEREAs, thc project was advertised as required by state law for bids; and
WHEREAS, Thc City received five bids prior to the ctosc of bids on July 26, 2002;
and
WHEREAS, Thc lowest bid received was $462,778 from Interra, Inc.; and
WHEREAS, upon staff completing it's evaluation of the bid it was found that
Intcrra, Inc was unable to meet thc bonding requirements of thc bid proposal; and
NOW, THEREFORE, BE IT RESOLVED that thc City Council of the City of
Dublin accepts thc staffrecommcndation to reject thc low bidder and consents to finding
Intcrra Inc. non responsive of it's bid dated July 6, 2002, for the Civic Center Library
Furniture.
PASSED, APPROVED AND ADOPTED, this 6th day of August, 2002.
AYE S:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 2
AGATI
Environmental Considerations
Agati considers environmental issues when manufacturing and delivering our product. In light of global concerns about
the environment, developing industry environmental regulations, and the manufacturers' role in environmental and
consumer protection, Agati will continue to research viable opportunities for increasingly green production.
Currently:
· Our Maple, Cherry, Oak, and Beech wood furniture is made from domestic non-endangered wood stock.
· Many of our lounge chairs incorporate solid 0SB frames, which are constructed from a high percentage of recycled
materials.
· Many of our table, carrel and service area designs incorporate Forbo Marmoleum inserts. This excellent natural
linoleum product is made of cork, linseed oil, and jute.
· Our specifiers often request Pionite Laminate products when incorporating laminate into our furniture designs.
Pionite is a leader in developing a green operations policy.
· We deliver and install our own projects, which affords Agati greater control over shipment waste. When delivering
and installing projects, Agati blanket wraps as much of the furniture as possible. This practice greatly reduces the
amount of cardboard and foam packing materials needed, and minimizes the burden of local refuse retrieval at the
project site. The shipping blankets are re-used project after project. When cardboard and foam packing materials
are needed, they are made of recycled materials, and are re-used whenever possible.
· We manufacture our product on a project only JITM basis. We therefore do not produce or warehouse an inventory
of unneeded products and materials.
ATTACHMENT 3
AGATI 1219 w LAKE st CHICAGO, IL 60607 T 312.829.1977 F 312.829.8249 www.aoati.corn
Herma Lichtenstein
From: Viggo Torbensen [v.torbensen@martela-usa.com]
Sent: Monday, July 29, 2002 12:40 PM
To: Herma Lichtenstein
Cc: Frank Palmieri
Subject: RE: Dublin Library Bid
Dear Herma,
I fully understand your position.
I have checked the status of Agatis contractors bond, currently Agatis does
not hold a valid state contractors license,
consequently their bid will have to be rejected as well.
Any bidder must hold the valid contractors license issued in the of the
bidder at the time of bidding
At this time it may be in the best interest of the City of Dublin to reject
all bids and re-bid.
This based on the fact that the mandatory job walk was changed from being a
mandatory to advisable after the date of the mandatory job walk
It is of course not possible to reverse what was stipulated as mandatory
after the fact.
We hereby officially protest the executing of the bid 02-11 and demand the
re-bid.
Sincerely Yours,
Viggo Torbensen
interra, Inc.
384 Forest Avenue, Suite 14
Laguna Beach, CA 92651
(949) 494-8408 fax (949) 497-0278
v.torbensen@martela-usa.com
http://www.martela-usa.com/
The information transmitted via this e-mail is intended only for the person
or entity to which it is addressed and may contain confidential and/or
privileged material. Any review,
retransmission, dissemination or other use of, or taking of any action in
reliance upon this information by persons or entities other than the
intended recipient is prohibited. If you received this in error, please
contact the sender and delete the material from any computer.
..... Original Message .....
From: Herma Lichtenstein [mailto:herma.lichtenstein@ci.dublin.ca.us]
Sent: Monday, July 29, 2002 11:24 AM
To: 'v.torbensen@martela-usa.com'
Cc: 'fpalmieri@palmierifurniture.com'
Subject: Dublin Library Bid
Hi Viggo,
I have heard back from our City Attorney's office. At this time I cannot
accept your offer of the 100% US Bank Guarantee in lieu of bonds.
ATTACHMENT 4
This will make your bid non responsive and the City will have to reject your
bid.
I will be sending out a formal letter to follow up on this.
Thank You, Herma
Herma Lichtenstein
From: Herma Lichtenstein
Sent: Tuesday, July 30, 2002 10:16 AM
To: 'Viggo Torbensen'
Cc: 'Laura'; 'Benjamin Reyes'
Subject: Bid Protest
Viggo Torbensen
Interra, Inc.
384 Forest Avenue, Suite 14
Laguna Beach, CA 92651
Dear Mr. Tobensen:
We have reviewed the basis for your protest of Bid 02-11 with our'City
Attorney's office and must respectfully deny your request for rebid. The
reasons for your protest dated July 29, 2002 do not invalidate the bid
submitted by Agati. For instance, this procurement relates to the purchase
of library furniture. It is not a public works project as defined by the
Public Contract Code. As such, a contractor's license is not required under Cal. Business
& Prof. Code Section 7052.
Moreover, the City properly issued a bid addenda advising all bidders that
the walk through was no longer mandatory. The addenda was issued well in advance of the
bid-opening date. Frankly, we do not see how the City's
modification of a walk through requirement served to provide an unfair
advantage'to the apparent low bidder.
Based on the foregoing, we will abide by our decision to recommend award of
the contract for Bid 02-11 to Agatl, who is the apparent lowest responsive
bidder.
Thank you for your interest in the City of Dublin.
cc: Agati
B. Reyes
ATTACHMENT 5