HomeMy WebLinkAboutItem 7.3 MurraySchoolBellTower CTTY CLERK
File # 600-35
#02-07
AGENDA STATEMENT
CZTY COUNCTL MEETZNG DATE: 3uly 16, 2002
SUBJECT: Award of Contract for Murray School Bell Tower Project
Report by: Rosemary Alex, Parks and Facilities Development
Coordinator
ATTACHMENTS: 1. Resolution of Award
2. Budget Change Form
3. Letter from Dave Burton, Dublin Rotary Club
4. Letter from Eve Feller, GFWC Dublin/San Ramon Women's Club
RECOMMENDATION: 1. Adopt resolution to award contract to TGK Contracting
(~~ 2. Approve a Budget Change of $8,100 from Unappropriated
. /, Reserve
FINANCIAL STATEMENT: Available Construction Budget: $101,350
Low Bid Received: $ 99,500
DESCRIPTION: At the meeting of June 4, 2002 the City Council authorized Staff to
solicit bids to complete the design and construction of the Murray School Bell Tower. On July 2, 2002
three bids were submitted. The bid results are as follows:
1) TGK Contracting - $99,500
2) N.V. Heathorn - $170,039
3) Pacific Coast Reconstruction and Building, Inc. - $191,700
Staff recommends adding a 10% contingency thus bringing the amount of funds needed to $109,450. The
Fiscal Year 2002-2003 Budget includes $101,350 for construction of the project. An additional
appropriation in the amount of $8,100 is needed to award the contract.
The Fiscal Year 2002-2003 Budget anticipates receiving $30,000 in contributions towards the project.
The Murray School Bell Tower Campaign has committed $25,000 for the project (Attachment 3). In
addition, the GFWC Dublin/San Ramon Women's Club will contribute $3,000 (Attachment 4) for the
purchase of the bell. Thus, there is a $2,000 shortfall in the revenue budgeted and the anticipated revenue.
COPIES TO: TGK Contracting/Rotary Club/GFWC Dublin/San Ramon
Women's Club ll~l~ ~l[
ITEM NO.
A comparison of the approved project budget versus the estimated project cost based on the bids received
and the anticipated contributions are as follows:
Approved Project Budget Estimated Project Cost Difference
Inspection $ 2,800 $ 2,800 $ 0
Improvements $101,350 $109,450 $ 8,100
MiscellaneoUs $ 1,000 $ 1,000 $ 0
Total $105,150 $113,250 $ 8,100
Contributions $ 30,000 $ 28,000 ($2,000)
Net Cost to City $ 75,150 $ 85,250 $10,100
CONCLUSION:
Staff has reviewed the bid results, checked with references, and recommends that the City Council adopt
the resolution in Attachment 1 awarding the Murray School Bell Tower Project Contract No. 02-07 to
TGK Contracting. Further, Staff recommends that the City Council approve the Budget Change Form in
Attachment 2.
Page 2 ~ff~ ~
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 02-07 TO TGK CONTRACTING TO COMPLETE THE DESIGN
AND CONSTRUCTION OF MURRAY SCHOOL BELL TOWER
WItEREAS, the 2002-2003 Capital Improvement program includes funding for the Murray
School Bell Tower; and
WHEREAS, the City sent out a bid packages to six construction firms and received three bids in
response; and
WHEREAS, TGK Contracting, prepared the lowest bid estimate and was determined to be
qualified to do the work; and
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the contract
with TGK Contracting, for design and construction of the bell tower for Murray School.
PASSED, APPROVED AND ADOPTED, this 16th day of July, 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 1
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
__ X__ From Unappropriated Reserves From Budgeted Contingent Reserve (I 080-799.000)
Within Same Department Activity
__ From New Revenues Between Deparmaents ICity Council Approval Required)
Other
Name: Name: Improvements Not Buildings
Account #: Account #: 001.95560.750.050 $8,100
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Fin Mgr/ASD: i/~-~-rJ~.~ iA....~/,...,wj~ Date: ~'~ /~ c~ [ ~7.~
Signature
REASON FOR BUDGET CHANGE ENTRY:
In order to award the contract for the Murray School Bell Tower project, additional funds are needed.
City Manager: Date: Signature
Mayor: Date: Signature
Posted By: Date:
Signature
formslbudgcbng
ATTACHMENT 2
Dublin Rotary Club
Old Hurray School Bell Tower Project
July 9, 2002
Mr. Rich Ambrose, City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Rich,
This is to confirm that the Dublin Rotary Club and the Dublin Historical Preservation
Association will be able to donate $25,000 toward the cost of building the Bell Tower on
the old Murray School. At last count, we had $22,240.00 and I feel certain Rotary and
the DI-IPA will make up the difference.
The Dublin Women's Club has committed to purchasing the bell.
Originally, we had a Contractor's estimate to build the Bell Tower for $50,000.00 and we
promised to raise one-half, if the City would agree to match it with $25,000.00. Now
with the bid cost at $99,500.00, we hope the City will make up the difference and the Bell
Tower will be installed this year.
I know the citizens of DUblin will be proud to have the Old Murray School preserved in
its original configuration and they will thank the Dublin City Council for completing this
project.
Very sincerely,
Dave Burton
Project Chairman
ATTACHMENT 3
Dublin Rotary Club · P.O. Box 2029 · Dublin, CA 94568
GFWC DUBLIN/SAN RAMON WOMEN'S CLUB
P. O. Box 2443 * Dublin, CA 94568
July 8, 2002
City of Dublin
Dublin Civic Center
Club
Officers
Attention: Rosemary Alex
P~esident
Martha Pittore
Carol Lopez
JnnnaThompson The GFWC Dublin/San Ramon Women's Club (formerly
Second VP Women's ClUb of Dublin) has approved the purchase of the
v~ ~ school bell replacement for the Old Murray School project.
I.ynda Rodl~Z
We are committed to the sum of $3,000.
Virginia Castmo
Pat Loncarich -.---~ ~
r,~w~ Eve Feller
~-,.~ror Past President 2000-2002
Eve Feller
Treasurer 2'002-2003
Mimi Powers
Auditor
Appokttees
Corr. ~ecret4~
Jan ~aweser
Pa~liame~garian
Member: California Federation of Women's Clubs & General Federation of Women' s Clubs, Int'l
ATTACHMENT 4