HomeMy WebLinkAboutItem 8.1 Budget Study Attach 7 & 7a
Listing of Community Groups Requesting Funding for Fiscal Year 2007-2008
ORGANIZATIONAL NAME:
:....rI(fl~d.rllllllllllllll.I'lIlltJ~~.;^
a Chabot-Las Positas Community College District (Tri-Valley One-
Stop Career Center)
b Child Care Link
c Dublin Fine Arts Foundation
d Dublin High School (Drug Substance Abuse Council)
e Dublin Partners in Education
f Pacific Chamber Symphony
Business Council
Based Group8:
h (New) Community Resources for Independent Living (CRIL)
i (New) Dublin High School Alumni Association
j (New) Dublin Unified School District
k (New) Teen Esteem
I (New) Tri-Valley Housing Opportunity Center
ATTACHMENT 7
cU
Tri-Valley One Stop Career Center Funding Request Review Checklist
APPLICATION SUBMITTAL REVIEW
A. Application
1. Date application received*... . . . . . . . . . . .. .. . . . . . .. . . . .. . . . . . . . . . . . .. . . . . . . . . . .
(Completed applications are due by 5:00 p.m. on February 5, 2007)
2. Two copies of the completed application form are submitted.......
B.
1.
2.
3.
4.
c.
1.
2.
2/5/2007
No, 1 copy
Organization Information
Name of the organization......... ............................................ I Chabot - Las Positas Community College District I
Is the applicant a nonprofit organization?....................................... I Yes
Does the organization has a 501 (c)3 State of California ID#?........ I 94-1670563
Does the organization have a current City Business License?...... I 10043
Funding Request
Fundi ng amount requested... .. . .. . .. . ... .. . .. .... . .. . ... .. . .. . . .. .. . .. . .. ...
Funding Source (i.e. General Fund, CDBG Fund).....................
$15,000
General Fund
D. Project Information
1. Proposed project name.... .... .. .... .. .... . .. .. .... .. .. .. .. . .. .... .. .. .. .. ...
2. Project start date... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...
3. Project complete date... ...... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...
4. Total # of organization clients......... ...... ...... ......... ......... ........
5. # of Dublin businesses / residents will serve...... ... ...................
E. Attachments
1. Name and home address of governing board of the organization..
2. List of current board officers of the organization...... ...... ...... ......
. 3. Current total organization operating budget, including revenue....
4. Most recent audit or tax return is submitted...... ...... ...... ...... ......
5. Document providing evidence of board/organization approval of
application and date of approval............. .... ..... .... .................
6. Organization's certificate of insurance showing coverage of
liability and worker's compensation. ........ ..... ...... .... ....... .... ....
7. Signed affidavit form from each collaborating agency identified
for the proposed project (if applicable)..................... ..............
8. Application verification declaration signature page...... ..............
PART'iU -Pe1S:ii!!gPI:IIC:ATION SU8Ml:iiglll:.UIREME~TS
City of Dublin - Employment & Training Services I
V1a007 I
6/30/2008 I
I
I
90 anticipated intensive case
Goal is minimum 25
Yes
Yes
Yes
Yes
Yes, 01/10/07
Yes
Yes
Yes
Yes No
1. Is the application complete?* (Y/N)................................................./ II X
If no, which sections are incomplete?..............................................1 Part II A2
2. Did the applicant organization complete a mandatory I II
presentation at City Council Public Hearing?' (V/N).................. .
3. Date notification letter of Council Approval of funding & I
mandatory financial reporting packet sent...............................
4. Date summary report is submitted to City*...... ...... ...... ...... ... .... I
(Report must submit to City by the end of August 2008. Failure to submit a report will result ineligibility for future funding)
.. Failure to subrnete application befor:e or ~9mply""ith any of the
requiremen.s wil ah applicationifr sideratloh.
Attachment
a
H:\Budget\COMMGRPS\One Stop Career Center Funding Request Checklist.xls Date Printed: 2/23/2007 4:26 PM
Q/
C1\cdJe-l
L ~.:> .R~''S I Trf~
CITY OF DUBLIN db~~~
crr'J.ECE1VED ;
. ,- Of:' .
,~ i
i ,.
COMMUNITYGROUP/ORGANIZATIO~L '..., ..
FUNDING REQUEST MlWAGfR'S OFflCIf:
ApPLICATION PACKET l:03f''?rr\
Fiscal Year 2007-2008
Section 2:
Application for
Community Group/Organizational Funding
SECTION 2
Page 1 of 23
CITY OF DUBLIN
Fiscal Year 2007-2008
COMMUNITY GROUP/ORGANIZATION
ApPLICATION FOR FUNDS
COVER PAGE
AGENCY NAME:
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
PROPOSED PROJECT/PROGRAM NAME:
CITY OF DUBLIN - EMPLOYMENT & TRAINING SERVICES
FUNDING AMOUNT REQUESTED:
$15,000.00 (FIFTEEN THOUSAND DOLLARS)
SECTION 2
Page 2 of 23
CITY OF DUBLIN
Fiscal Year 2007-2008
ApPLICATION FOR FUNDS
1.
Please select one expense category:
D Capital ./ Operating
2. Applicant Information:
Organization! Agency Name: Chabot-Las Positas Communitv Collef!e District
DBA: Tri-Vallev One-Stop Career Center
Mailing Address 5020 Franklin Drive, Pleasanton, CA 94588-3354
Street Address 5020 Franklin Drive
City: Pleasanton
State California
Zip 94588-3354
Karen Hallidav
Executive Director/Chairperson
(925) 424-1000
Work Phone
khallidav(ii)Jaspositascollef!e. edu
Email
Dr. Arnulfo Cedillo
Board President (if applicable)
(925) 485-5207
Work Phone
Email
Please list the Primary Project Contact Person who would be able to answer questions about this application and
project/program during the funding period.
Tamara Gatewood-Johnson
Site Manaf!er / Prof!ram Director
Job Title
Contact Person for Project/Program
(925) 485-5266 tf!atewood(iiJclpccd.orf!
Work Phone Email
(925)485-5273
Fax
Nonprofit Identification No. (required) 94-1670563
City of Dublin Business License No. (required) 10043
SECTION 2
Page 3 of 23
City of Dublin
Fiscal Year 2007-2008
Application for Funds
3. Proposed Project/Program Information (Do not describe Organization.)
Amount of Funds Requested: 15,000.00
(Maximum $25,000 per project.)
Proposed Project/Program Name:
Citv of Dublin - Emolovment and Traininf! Services
Proposed Project/Program Date(s): Start 07/01/2007 and End 06/30/2008
mo/day/yr. mo./day/ yr.
a. How would the requested funds be used?
· Describe, in detail, the PROPOSED PROJECT/PROGRAM (not the Agency).
· Bulleted text is acceptable.
· Identify if the proposed project/program is a new service, or extension of an
existing one.
· An additional page may be added, if needed.
Proposed Proiect/Prof!ram: Citv of Dublin - Emplovment and Traininf! Services
(Extension of an Existinf! Service)
The Tri- Valley One-Stop Career Center, which is primarily funded by the Alameda
County Workforce Investment Board (ACWIB) and fiscally operated by Las Positas
Community College, is applying for funding to support the continuing efforts of our
career center.
Our overall mission is to provide resources and services in support of employers and all
job, training, and education seekers. All services are free of charge to our community.
Specifically, the additional funding would be used to continue to serve Dublin residents
in the following ways:
. Provide in-depth case management services to Dublin residents enrolled into
Workforce Investment Act (WIA) program; Services to be provided by professional
Career Counselors include: Initial assessment and development ofIndividual
Employment Plan, vocational counseling, development of professional resume(s),
personalized and video-taped mock interview session and feedback, job development
and job referrals, financial assistance addressing mental health concerns, testing
SECTION 2
Page 4 of 23
services (i.e. typing tests, software assessment skills tests, etc), financial assistance to
purchase appropriate textbooks or job-specific equipment/licenses (i.e. tool sets,
nursing uniforms, Hazmat endorsements, etc), reimbursement of certain parking fees,
reimbursement of certain transportation fees; vocational training programs; job
retention services; and on-the-job (OJT) training services
. Provide a variety of job search related workshops and increased weekly on-site
recruitments
. Provide and increase available vocational assessments and evaluations by qualified
and credentialed counselors to Dublin residents not receiving case management
servIces
. Provide outreach services and increase accessibility to services for Dublin residents in
collaboration with Alameda County Library, Dublin branch. Outreach services
consist of on-site career counseling services and workshops including (but not limited
to) the following topics: resume writing, general job search strategies, issues of the
'older worker,' networking, resume critiques, etc.
The Youth component is a relatively new additional service and was started in May 2006.
It provides employment and educational services as well as career exploration services to
Dublin youth ages 14-21. The Tri-Valley One~Stop has created a youth friendly area
within the facility which includes job listings for youth, books, and other materials
specifically addressing the needs of our young customers. In order to continue and
expand the Youth program, our goals are to:
. Provide on-going outreach, employment and vocational counseling services to Dublin
youth, with a particular focus on at-risk, foster youth and youth with disabilities:
Meet with youth at local High Schools and Dublin Library, work closely with High
School Counselors and WorkAbility Coordinators, Apprenticeship program
coordinators, participate in High School or local Youth Job Fairs, participate in other
events relating to youth employment, work with local businesses to create youth-
friendly jobs, provide opportunities for volunteer work, job shadowing, or internships
. Increase the Youth Advocate's weekly hours. from currently 5-10 hours/week to 15 or
20 hours/week to achieve said program goals
. Increase the selection of books and materials (i.e. DVDs, software, test preparation
books, job search guidance books for youth, apprenticeship training materials, etc.)
SECTION 2
Page 5 of 23
City of Dublin
Fiscal Year 2007-2008
Application for Funds
b. How would the PROPOSED PROJECT/PROGRAM address an unmet community
need and improve the quality of life for Dublin residents. Why is this project/program
needed? (Additional page may be added, if needed):
The Tri-Valley One-Stop Career Center is comprised of an array of community
partnerships, yet primarily funded by ACWIB with funds originating from the
Department of Labor - Workforce Investment Act (WIA). The contributions of the City
of Dublin over the last five years have also played a significant role in the success we
have had in providing resources and services to job, education, and training seekers to the
city's residents. However, over the recent years, our primary annual funding has
gradually been reduced, to the point that we are currently operating a career center on a
very lean budget of $3 83 ,000. In order to successfully maintain and continue our
program serving Dublin residents, we are in need of a continued financial commitment of
our community partnerships.
ADUL T SERVICES
As we head into the new fiscal year 200712008, we anticipate a strong and continued
need for the services of the Tri-Valley One-Stop Career Center. The economy is
recovering, but many Dublin residents are still faced with (impending) lay-offs (i.e.
Calpine Corporation and Tower Records in Dublin, Tyco Healthcare, E-Loan, and Clorox
Services Company in Pleasanton, etc) from their jobs in our local and surrounding
communities.
While the local unemployment statistics may look positive, many of our customers are no
longer being accounted for in these statistics as they are now being considered long-term
unemployed (26 weeks +) or under-employed, meaning they have abandoned their job
search and, instead, have accepted lower paying positions not fully utilizing their skill
sets. This is best illustrated by the number of Dublin residents who visit our center
repeatedly and on a regular basis. As a result of experiencing these (un)-employment
issues, psychosocial concerns are on the rise and need to be addressed, i.e. divorce,
substance abuse, mental health issues, fear oflosing one's home or not being able to
provide for one's family. Staff assisted job search guidance and strategizing, labor
market research, vocational and personal counseling, job development, (re)-training for
skills upgrading, and appropriate referrals, to name a few, may all be services useful in
stabilizing their situations and providing assistance in once again becoming economically
self-sufficient through proper employment.
SECTION 2
Page 6 of 23
Another large group from within our Dublin service area that seeks our assistance is
comprised of individuals wishing to re-enter the workforce after a prolonged absence (i.e.
3 years +). Mainly, these are women who have stayed home to raise their children or
have taken care of an ailing parent. At some point in time, they either wish or need to
rejoin the workforce and to contribute financially to their families. More often than not,
these customers lack the in-demand skills, expertise and knowledge of the existing labor
market conditions necessary to compete in today's economy. Our comprehensive
services allow them to become reacquainted with the world of work and obtain the
necessary skills and tools to increase the marketability of their skills.
While the economy is still recovering, the job market remains a competitive field and
many job seekers and career changers need up-to-date and in-demand skills to compete
for open positions or retain their current jobs. Many others are currently employed but
may need to or wish to upgrade their skills in order to become more marketable and
subsequently being able to compete for higher paying and in-demand occupations. Our
services prepare workers and job seekers for new and in-demand job opportunities in
high growth, high-demand, and economically vital industries/sectors of the local and/or
American economy.
YOUTH SERVICES
On a daily basis, students drop out of High School and even Middle School. Without a
high school diploma, many of these individuals will most likely enter a perpetual cycle of
unemployment, government assistance, and possibly being in an out of the prison system.
According to the California Department of Education, almost one-third of high school
students drop out. This problem is further exacerbated by the fact that another third will
graduate without the credits needed to attend a four-year university. While many may try
to attend college, a large percentage fails as they do not have the skills to decide on a
major or understand how the classes relate to the world of work.
Youth, in particular at-risk, foster youth and those with disabilities face particular
challenges when it comes to job search and decision making about future careers and/or
educational choices. The purpose of our new youth service is to provide assistance to
young people in their vocational endeavors and to help them develop skills, habits, and
attitudes conducive to job success and personal growth.
Many youth in our Dublin service area are unaware of potential employers. While many
have a need to work in order to assist in the provision of the family or to become
financially independent, they lack the skills and the knowledge of how to locate and
secure employment. With a strong vocational project, many of these youth will have
assistance in locating appropriate and fulfilling work or making appropriate educational
choices.
In addition, the State of California - Department of Children and Family services - now
mandates that all foster youth register with their local One-Stop Career Center upon
SECTION 2
Page 7 of 23
turning 15 1/2. Henceforth, our One-Stop is busy trying to accommodate and assist our
local foster youth.
Overall, the program and services will assist Dublin residents, both youth and adults, to
become economically self-sufficient and to empower them with the skills, tools, and
resources to remain competitive in a rapidly changing global economy. The Dublin
community will ultimately be able to reap the benefits of an educated and competitive
workforce.
c. What documentation/data/records support the need for this PROPOSED
PROJECT/PROGRAM? Please identifY your data sources. (Additional page may be
added, if needed.)
Weare expecting that past programs years will serve as an excellent predictor of future
developments and the following statistics will highlight the continued need of our
proposed services.
In program year 2005/2006, the Tri-Valley One-Stop Career has served 320 Dublin
residents (1096 total visits). In our current program year, beginning July 1, 2006 to-date,
185 Dublin residents have visited our center 554 times and participated in a variety of our
services. (Based on 'SmartWare' tracking software)
Furthermore, since July 1, 2006, 14 City of Dublin residents have been enrolled into our
grant program and currently receive intensive services provided by professional Career
Counselors/ Case Managers as well as a Job Developer. 5 out of these 14 customers are
receiving (re)-training services funded by WIA monies. As there are 5 months left to
complete the program year, we expect the number of Dublin residents to be enrolled into
a training/intensive service to increase.
Our past and current Dublin clients have been able to benefit significantly from the
training and case management services and are now gainfully employed receiving livable
wages. Many have transitioned into local employment opportunities (i.e. Sybase, Tile
Setters Toy Store, Safeway, etc). Our general job placement and retention rates are 90%.
During the previous program year (2005/06) we served 18 Dublin residents in our
intensive services program. The training costs incurred totaled $12,706.
SECTION 2
Page 8 of 23
Cost of training services provided to residents of City of Dublin, CA:
Program Year
Total WIA Training
Costs incurred for
Dublin residents
$10,467
$12,706
$15,517
2004/2005
2005/2006
2006/2007 (in
progress)
Furthermore, according to 2006 data from the Employment Development Department
(EDD), Dublin's labor force, on average, includes about 15,300 individuals. In addition,
the City of Dublin grew fastest between 2004 and 2005 (data from 'Economic
Development Alliance for Business') from 39,759 to 41,907 and the trend is likely to
continue. Subsequently, as the City of Dublin continues to grow, more and more
residents, whether unemployed or employed, will need employment and/or training
services. Again, despite the area's relatively low unemployment rate, many Dublin
residents are now being classified as either long-term unemployed or under-employed
and, therefore, will not be accounted for in any EDD statistics yet their need for
employment and training services remains.
The Tri-Valley One-Stop's new youth services were first offered in May 2006. Since
then, we have worked diligently on developing strong community partnerships with
Dublin Library, Village High School and Dublin High School to better serve and support
Dublin youth. Our ultimate goal is to help youth/students to graduate from high school
with a plan in place to get a job, attend college, or enroll in a trade or apprenticeship
program.
According to a recent study conducted by the Alliance for Excellent Education,
Washington, DC (January 2007), reducing the number of high school drop-outs will have
a direct impact on our nation's economy. Currently, one third of all high school students
leave school without receiving a diploma. Specifically for California the estimated high
school graduation rate is 71 %. The study cites that the average annual income for a high
school dropout in 2004 equaled about $16,485, compared to $26,156 for a high school
graduate. Moreover, "if the students who dropped out of the class of 2006 had graduated,
the nation's economy would have benefited from an additional $309 billion in income
over their lifetimes (Allliance for Excellent Education, 2007).
SECTION 2
Page 9 of 23
City of Dublin
Fiscal Year 2007-2008
Application for Funds
d. Specify the PROPOSED PROJECT/PROGRAM population to be served.
. All Dublin youth, ages 14-21, with a particular emphasis on at-risk, foster youth, and
youth with disabilities.
. Dublin adult population (18+) (i.e. laid off workers, long-term unemployed or under-
employed individuals, individuals wishing to re-enter the workforce, individuals in
need of skills upgrade training, vocational counseling, or strategic job search
guidance)
e. Projects/programs must be evaluated to determine if they are being carried out efficiently
and if project/program goals are being met. Please describe how you plan to monitor
your project/program's success and impact.
· An additional page may be added, if needed.
In regards to monitoring the program's success and impact on the individual participants,
all participants enrolled in the intensive services program component are being tracked
and followed up with up to 12 months after program completion. Our Case Managers
follow a client from intake through program exit, as well as throughout the 12month
follow-up phase. Therefore, Case Managers are able to develop excellent rapport and
close relationships with those clients receiving intensive services, i.e. training or
counseling services. Case Managers are therefore able to keep accurate records and data
on a client's educational and training achievements as well as employment and job
retention information.
Certain data, i.e. a client's training and employment status, are also being reported to and
monitored by the Alameda County WIB, with data supported by the Employment
Development Department based on the participant's social security number. Based on
our submitted information as well as the data provided by the Employment Development
Department (EDD), Alameda County WIB issues monthly progress reports as well as a
final annual report. The reports are made available to staff, all Board members, all
ACWIB staff, community partnership agencies, and other local One-Stop Career Center
staff.
Clients who are not enrolled in the intensive component of the program are being
followed up with using our tracking software and database information - 'Smartware.' In
SECTION 2
Page 10 of23
addition, we mail surveys to all previously enrolled customers exploring their level of
satisfaction with the project as well as ideas for improvement.
Alameda County WIB also conducts an annual 'customer satisfaction' survey, which is
being given to all enrolled and not-enrolled (universal) customers. Since the survey's
inception three years ago, the Tri- Valley One-Stop Career Center has ranked highest the
last two years among all 14 career centers (in Alameda & Contra Costa counties)
included in the survey. As a result, in program years 2005/06 and 2006/07, we received
the "Goldstar for Exemplary Customer Service" award.
f. Specify numbers of clients served by agency, then by PROPOSED
PROJECT/PROGRAM:
The One-Stop serves customers in two different ways. First, there is the "Universal
Access" component. In this scenario, customers may use our resources such as
computers with high-speed internet access, research Labor Market Information, attend
workshops, attend drop-in counseling sessions, participate in on-site recruitments and
outreach activities at off-site locations, etc. All activities and services are offered at a
self-serve level. There is no intensive case management component. Services are
available and accessible based on the customer's interests and choices. There are no
prescribed State performance measures for our Universal Access component.
The next level of service is for a customer to enroll into our Workforce Investment Act
(WIA) program and receive more intensive employment services, including personalized
job search development, vocational counseling, resume writing, job retention, etc. Our
intensive program requires that we enroll, serve and exit a fixed number of individuals
per program year. At the beginning of each program year, July 1, we receive our
performance measures and goals from the Alameda County Workforce Investment
Board. The performance criteria include a total of eight measures, as set forth by the
State of California. All eight measures have to be met and / or exceeded by no later than
June 30 of each year in order for our One-Stop to remain in business and remain eligible
for continued funding. Since its inception in 1998, the Tri- Valley One-Stop Career has
always been highly successful and has met and/or exceeded all annual performance
measures.
Specifically, for program year 2007/08 our goal is to serve a minimum of 300 Dublin
residents using our universal services as well as enroll a minimum of 16 Dublin
residents into our intensive services program, making them eligible for vocational
and on-the-job training services.
The Youth Advocate will track and follow-up with all youth receiving services at the
One-Stop. In addition, the Youth Advocate also keeps track all of the youth that we
provide services to at schools or libraries within a group or classroom setting (via sign-in
SECTION 2
Page 11 of23
sheets, One-Stop registrations, etc.). Our goal is to serve a minimum of 25 Dublin
youth during the next program year.
Universal Access Intensive Case
A~ency Participants 2005/2006 Mana2ement
Total Number of Participants Served by Agency 3,800 131
Total Number of Dublin Residents Served by Agency - "\
_ \....- L
t . ":':J......
,- '-
Agency Participants 2006/2007
(in pro2ress) 07/01/2006- 01/23/2007
Total Number of Participants Served by Agency 1,850 Goal: 90
Total Number of Dublin Residents Served by Agency ,. <1. . . \..
-~ - ~ " . -~
- - - ___" ~"L- .!
ProiectlPro~ram Participants 2007/2008
Total Proposed Participants Served by this Project/Program N/A 90 (anticipated
number)
Total Number of Dublin Residents Served by this Project 3G,~ ,_' 1~11"); ~.,> ,,"~.
YOUTH SERVICES (undu lieated fi ures)
TOTAL YOUTH DUBLIN YOUTH DUBLIN YOUTH
SERVED TO-DATE SERVED TO-DATE TO BE SERVED IN 07/08
07/01/06 - 01/23/07
22 13 25
SECTION 2
Page 12 of23
\
,
i
" ,
City of Dublin
Fiscal Year 2007-2008
Application for Funds
5. Financial Information - Operating Budget
a. Expense Budget
IT 2007..2008
EXPENSE .BunG
Personnel Costs
Employee Salaries & Benefits
NOIl~P~jsonnelCosts
Services & Supplies
Capital Costs
Other: Services to Dublin
Residents:
Other: Services to Pleasanton
Youth
TOTAL
12,000
18 709**
,
66,757
15 000**
,
12 709**
,
66,757
15 000**
,
3,000
5 000**
,
393,712
336,712
15,000
Further Comments/Explanations (if necessary):
* * These budget figures are anticipated and represent our best estimate.
SECTION 2
Page 13 of 23
City of Dublin
Fiscal Year 2007-2008
Application for Funds
b. Revenue Budget
REVENUE BUDGET ORGANIZATION PROJECTIPROGRAM
CommittedIRestricted Funds
(specify source)
Alameda County Workforce Tri-Valley One-Stop General Employment and
Investment Board Career Center Training Services
Adult Services - $358,712
Youth Services - $15,000
TOTAL: $373.712**
City of Dublin Tri-Valley One-Stop General Employment and
Career Center Training Services - City of
$15.000*** Dublin residents (Y outh &
Adults)
City of Pleasanton Tri-Valley One-Stop Employment Services -
Career Center City of Pleasanton - Youth
$5.000**** Services
Non-CommittedIRestricted
Funds (specify source)
None
TOTAL $393,712
Further Comments/Explanations (if necessary):
* * This budget is an anticipated number and represents our best estimate. It is not our final
budget allocation. Generally, Alameda County Workforce Investment Board conveys our final
budget allocation in July of each program year (i.e. July 2007).
*** & **** These are anticipated amounts only.
SECTION 2
Page 14 of23
City of Dublin
Fiscal Year 2007-2008
Application for Funds
6. General Agency Information
a. List all years that Organization has previously received City of Dublin funding (not
Community Development Block Grant - CDBG).
2002/03
2003/04
2004/05
2005/06
2006/07
b. Describe the population(s) served by the Organization.
· Our universal services are available and free of charge to anyone, regardless of
employment status, age, income level, residency, etc.
· Our intensive services are available to Alameda County residents or those who have
recently lost their jobs working for an Alameda County based business
· Local Business Community
c. Describe all the services the Organization currently provides to Dublin residents.
· An additional page may be added, if needed.
Adults (a2:e 18+):
· Computer resource room (15 computers with high speed internet access)
· Books, DVDs, other materials
· Job board with local job listings
· Phones/fax/DVD player/copy machine
· Workshops/Guest speakers (at the Pleasanton facility or at the Dublin library)
- i.e. Resume preparation, Interviewing skills, Networking,
· Computer classes i.e. MS Word/Excel/PowerPoint)
· Vocational Counseling and Assessments (at the Pleasanton facility or at the Dublin
library)
· Vocational training services
· On-the-job training services
· Labor Market Information
SECTION 2
Page 15 of23
.
Resume Critiques
On-site recruitments
Annual job fairs
Personalized job search guidance and assistance
Taped mock interview session
Job development
Case Management Services
Follow-up and job retention services
Typing Certificate & other software testing services
Referrals
.
.
.
.
.
.
.
.
.
Youth (14-21)
· Computer resource room (15 computers with high speed internet access)
· Job board with local job listings specifically for youth
· Access to youth area
· Books, DVDs, other
· Phones/fax/DVD player/copy machine
· Workshops/Guest Speakers
· Computer classes i.e. MS Word/Excel/PowerPoint)
· Personal and vocational counseling
· Vocational assessments and evaluations
· Labor market information
· Personalized job search guidance
· Workshops (Resume writing/Job Search for Teens, Business Etiquette, etc.)
· Taped mock interview sessions
· Follow-up and job retention services
· Typing Certificate & other software testing services
d. Has your agency ever previously received funds from the City of Dublin? If yes,
please specify in what Fiscal Years and the amount received each year.
2002/03 - $10,000
2003/04 - $10,000
2004/05 - $10,000
2005/06 - $10,000
2006/07 - $10,000
SECTION 2
Page 16 of23
Tri- Valley One-Stop
Career Center
Connecting People with Opportunities for Emplo.vment
Attachment A
C,-rCECEiYED
t " DUfltlN
I I
Governin2: Board Members
erry NIdi A"'8"' ~ ,
. 11"11 ld':).i". '. c'J:;;:Nu' .
...n \.-Jt,kf"tvI;;;
Dr. Arnulfo Cedillo, President
Mr. Carlo Vecchiarelli, Secretary
Mrs. Isobel Dvorsky
Mr. Donald L. Gelles
Dr. Hal G. Gin
Dr. Alison Lewis
Dr. Barbara Mertes
Mr. Dayne Nicholls, Student Trustee
Mr. Nathan Cornejo, Student Trustee
5020 Franklin Drive, Pleasanton, California 94588
Telephone No: (925) 485-5272 - Facsimile No: (925) 485-5273
Website: www.trivalleyonestop.com
Attachment B
Tri-Valley One-Stop Career Center
For Fiscal Year: 2007-2008
Revenue
Grants:
Alameda County Workforce Investment Board
City of Dublin
City of Pleasanton
Total Revenue
$373,712
$15,000
$5,000
$393,712
Expected Expenses
Prof Experts/Prog Leaders
OASDHI Other Class Employees
SUI Other Class Employees
WCI Other Class Employees
ARS-Class Other
Office Supplies
Special Printing
Program/Operating Supplies
Periodicals
Travel Expense
Conference
Institutional Memberships
Telephone Service
Telephone Maintenance
Rental Facilities
Equip Maint - all other services
Software Licensing
Student Transportation
Postal & Delivery Services
Business Expense
Computers/Software Inventory
Scholarships
Books / Supplies
$393,712
$273,731
$3,969
$138
$3,808
$10,370
$3,640
$1,200
$1,800
$300
$2,400
$500
$565
$3,120
$743
$66,757
$1 ,800
$3,196
$2,000
$400
$3,100
$2,4 75
$4,200
$3,500
$393,712
*"' This budget is an anticipated number and represents our best estimate. It is not our final budget alloction.
Generally, Alameda County Workforce Investment Board conveys our final budget allocation in July of each year
(i.e. July 2007),
;;M~.~Q~~~ ~
t'. 'lJI ,""' 10. ii- ll:: ,~
-~ ~ '~ t 'f<. i
ATTACHMENT C
CHABOT-LAS POSIT AS
COMMUNITY COLLEGE
DISTRICT
ANNUAL FINANCIAL REpORT
JUNE 30, 2005
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
TABLE OF CONTENTS
JUNE 30, 2005
FINANCIAL SECTION
Independent Auditors' Report
Management's Discussions and Analysis
Consolidated Statements of Net Assets
Consolidated Statements of Revenues, Expenses, and Changes in Net Assets
Consolidated Statements of Cash Flows
Notes to Financial Statements
2
4
17
18
19
21
SUPPLEMENTARY INFORMATION
District Organization
Schedule of Expenditures of Federal Awards
Schedule of Expenditures of State Awards
Schedule of Workload Measures for State Apportionment Annualized Attendance
and Annual Apprenticeship Hours of Instruction
Reconciliation of Annual Financial and Budget Report with Fund Financial Statements
Note to Supplementary Information
45
46
47
48
49
50
INDEPENDENT AUDITORS' REPORTS
Report on Internal Control Over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards
Report on Compliance with Requirements Applicable to Each Major Program
and Internal Control over Compliance in Accordance with OMB Circular A-133
Report on State Compliance
52
54
56
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Summary of Auditors' Results
Financial Statement Findings and Recommendations
Federal Awards Findings and Questioned Costs
State Awards Findings and Questioned Costs
Summary Schedule of Prior Audit Findings
59
60
61
62
66
FINANCIAL SECTION
1
..~
Vavrinek, Trine, Day & Co., llP
Certified Public Accountants & Consultants
VALUE THE DIFFERENCE
INDEPENDENT AUDITORS' REPORT
Board of Trustees
Chabot-Las Positas Community College District
Pleasanton, California
We have audited the accompanying financial statements of the Chabot-Las Positas Community College District
(the District) as of and for the year ended June 30, 2005 as listed in the table of contents. These financial
statements are the responsibility of the District's management. Our responsibility is to express an opinion on
these financial statements based on our audits. The financial statements as of and for the year ended June 30,
2004 were audited by other auditors whose reported dated January 11, 2005 expressed an unqualified opinion on
those statements.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit
also includes assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for
our OpInIOn.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial
position of the Chabot-Las Positas Community College District as of June 30, 2005 and the respective changes in
financial position and cash flows, for the year then ended in conformity with accounting principles generally
accepted in the United States of America.
The Management's Discussion and Analysis on pages 4 through 16 is not a required part of the basic financial
statements, but is supplementary information required by the Governmental Accounting Standards Board
(GASB). This supplementary information is the responsibility of the District's management. We have applied
certain limited procedures, consisting principally of inquiries of management regarding the methods of
measurement and presentation of the required supplementary information. However, we did not audit the
information and express no opinion on it.
In accordance with Government Auditing Standards, we have also issued our report dated December 16, 2005, on
our consideration of the District's internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that
report is to describe the scope of or testing of internal control over financial reporting and compliance and the
results of that testing, and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards and should be considered in assessing the results of our audit.
2
5000 Hopyard Road, Suite 335 Pleasanton, CA 94588-3351 Tel: 925.734.6600 Fax: 925.734.6611 www.vtdcpa.com
FRESNO . LAGUNA HILLS . PALO ALTO . PLEASANTON . RANCHO CUCAMONGA
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the District's basic financial statements. The supplementary information listed in the table of contents,
including the Schedule of Expenditures of Federal Awards, which is required by U.S. Office of Management and
Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, are presented for
purposes of additional analysis and are not a required part of the basic financial statements. Such information has
been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion,
are fairly stated in all material respects in relation to the basic financial statements taken as a whole.
VCW1.JJlLK-, T~, D::Ly ~ C.o ;t'~p
Pleasanton, California Q
December 16, 2005
3
CHABOT -LAS POSIT AS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
New Accountill1! Standards (Third Year)
In June 1999, the Governmental Accounting Standard's Board ("GASB") released Statement No. 34, "Basic
Financial Statements and Management's Discussion and Analysis for State and Local Governments," which
established new reporting formats for annual statements. In November 1999, GASB released Statement No.
35, ItBasic Financial Statements and Management's Discussion and Analysis for Public Colleges and
Universities," which applied the new reporting models to public colleges and universities. In its "Accounting
Advisory No. 2001-01 It, the State Chancellor's Office opined that the California Community Colleges would
best benefit from, and would "therefore implement, It the business-type activities (ItBT AIt) reporting model, as
outlined in GASB Statement No. 34. According to the GASB's implementation schedule, the District's
effective implementation date began with fiscal year 2002-2003.
As required by the new reporting model, the annual report consists of three basic financial statements that
provide information on the District as a whole: the Statement of Net Assets; the Statement of Revenues,
Expenses, and Changes in Net Assets; and the Statement of Cash Flows. These statements are designed to
emulate corporate presentation models, whereby all District activities are consolidated into one total. The focus
of the Statement of Net Assets is designed to be similar to "bottom line" results for the District. This statement,
for the first time, combines and consolidates current financial resources (short-term spendable resources) with
capital assets. The Statement of Revenues, Expenses, and Changes in Net Assets focuses on both the gross
costs, and the net costs, of District activities, which are supported mainly by property taxes, state
apportionment, and other state revenues. This approach is intended to summarize and simplify the analysis of
cost of various District services to students and the public.
The following discussion and analysis provides an overview of the District's financial activities. Last year was
the second year for the new format with two years of information presented in the audited financial statements.
This is the District's third year of reporting in the new format, both the financial statements, and the discussion
and analysis, for 2005-06, will include comparisons of current to prior year activity.
Financial and Enrollment Hi2hlh?:hts
y As of June 30, 2005, the District's total liabilities and net assets were $231,004,397. Total net assets of the
District increased $18.8 million, or about 18.3%, over the previous year, due primarily to the net increase in
capital investments associated with the Measure B Bond fund.
y The voters within the boundaries of the Chabot-Las Positas Community College District approved Measure
B on March 4, 2004. The District, by virtue of this voter approval has the authority to issue up to $498
million in General Obligation Bonds over the next several years. The Board authorized the first issuance of
bonds totaling $100 million dollars and the proceeds were in the possession of the District on August 19,
2004.
y The District's Budget was designed to fund faculty, staff, direct program expenditures and support services
to serve16,330 full-time equivalent students for General Apportionment purposes for the 2004-05 year. The
actual reported FTES for 2004-05 was 16,336 full time equivalent students. Student demand for services
remained strong throughout the 2004-05 year.
4
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
y District cost increases were primarily in the areas of salary increases (3.438%-total District salaries), and
medical benefits premiums, which increased approximately 24%.
y Enrollment and enrollment growth: The budget provided a 7.4% increase in state-determined funds.
This increase expanded community college enrollment by 40,297 full-time students and also increased
funding per student by $168, or 3.7%. An additional $27M (0.65%) was provided to increase the 2004-05
growth caps of 43 districts that had unfunded enrollment at the 2003-04 second principal apportiomnent.
The District reached its estimated growth target of298 FTES in 2004-05.
y Partnership for Excellence: Total statewide funding for Partnership for Excellence was reduced from
$225 million to $193.6 million in fiscal year 2004-05. The District's loss totaled $450,513. Over the past
two fiscal years the District has sustained a total reduction of $1,526,582, or 35.5% from the original
allocation.
Y Equalization: $80 million is provided to equalize credit rates among districts. These funds allow 58
districts to increase their funding per credit FTES toward the 90th percentile (Los Angeles CCD). This
represents approximately $1.3 million dollars of equalization funding for the District.
y Scheduled Maintenance and Instructional Equipment Block Grant: Funding for these purposes has
been increased from the 2003-04 original budget allocation by approximately $27 million dollars statewide.
Y Cost-of-living adjustment: The budget provides a 2.41 % cost-of-living adjustment for apportiomnents
and state funded categorical programs (Matriculation, EOPS and DSPS).
y Enrollment Fee: Commencing Fall term 2004 the enrollment fee increased from $18.00 to $26 a unit.
The statutory change is included in SB 11 08, a budget trailer bill, which was signed on August 11, 2004.
y The District operating deficit at the end of the fiscal year was $2.3 million dollars. Under the Chancellor's
leadership, the District staff has put a strategic cost management review process in place to do a complete
analysis of instructional and support program expenditures. The goal is to determine the appropriate level
of financial support for various activities currently, but more impOliantly as both colleges grow and service
requirements change, what resources will be required to support those activities in 2005/06 and beyond.
5
CHABOT -LAS POSIT AS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
FULL- TIME EQUIVALENT STUDENT (FTES) ENROLLMENTS
'L,L '..,........5..':. ,........ .."................
:.'.
1.::g:.<,. .>y',".';' ...'n...:"
1993-1994 9,235 -3.8 3,419 -4.6 12,704 -3.6
1994-1995 8,593 -7.0 3,197 -6.5 11,790 -7.2
1995-1996 9,007 4.8 3,603 12.7 12,610 7.0
1996-1997 9,354 3.9 3,820 6.0 13,174 4.5
1997-1998 9,171 -2.0 4,098 7.3 13,269 1.0
1998-1999 9,636 5.1 4,581 11.8 14,217 7.1
1999-2000 9,868 2.4 4,678 2.1 14,546 2.3
2000-2001 1 0,005 1.4 4,982 6.5 14,987 3.0
2001-2002 10,569 5.6 5,508 10.6 16,078 7.3
2002~2003 10,928 3.4 6,120 11.1 17,048 6.0
2003-2004 10,326 -5.8 5,707 -7.2 16,033 -6.3
2004-2005 10,477 1.4 5,886 3.0 16,363 2.0
2005-2006 10,761 2.3 6,270 7.0 17,0311 4.25
(Projected)
I 2% Over Cap
6
CHABOT-LAS POSIT AS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
Statement of Net Assets
The Statement of Net Assets includes all assets and liabilities using the accrual basis of accounting, which is
similar to the accounting method used by most private-sector institutions. Net assets, the difference between
assets and liabilities, are one way to measure the financial health of the District. Total net assets of the District
increased $18.8 million, or about 18.3%, over the previous year, due primarily to the net increase in capital
investments associated with the Measure B Bond fund.
Statement of Net Assets
ASSETS 2005 2004 2003
Current Assets
Cash and short-term investments $ 15,862,922 $ 17,274,212 $ 20,485,530
Receivables 14,790,351 10,163,688 4,837,066
Inventories, prepaid expenses and other 2,711,649 1,178,311 1,069,671
Total Current Assets 33,364,922 28,616,211 26,392,267
Non-current assets
Cash and investment restricted 113,685,188 8,095,379 10,634,070
Capital assets, net 83,954,287 69,891,705 68,435,924
Total Noncurrent Assets 197,639,475 77,987,084 79,069,994
TOTAL ASSETS 231,004,397 106,603,295 105,462,261
LIABILITIES
Current Liabilities
Accounts payable, and accrued liabilities 11,606,821 6,041,923 4,101,533
Deferred revenues 5,419,601 3,758,089 3,356,948
Amounts held in trust 1,095,130 973,024
Long-term liabilities - current portion 7,011,024 727,311 1,042,085
Total Current Liabilities 25,132,576 11,500,347 8,500,566
Noncurrent Liabilities
Long-term liabilities 103,222,288 11,328,192 11,304,232
TOTAL LIABILITIES 128,354,864 22,828,539 19,804,798
Net Assets
Investment in capital assets, net of debt 73,563,079 62,888,955 60,492,912
Restricted 18,012,225 7,498,406 2,404,612
Unrestricted 11,074,229 13,387,395 22,759,939
TOTAL NET ASSETS $ 102,649,533 $ 83,774,756 $ 85,657,463
7
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
The components of cash and short-term investments are primarily the District's contingency balances for
multiple reserves ($3.6 million);the state-mandated 5%- reserve over "General Fund" expenditures, ($4.2
million); 2004-05 College budget carry-overs ($0.1 million); debt-funding for the District's life-time, retiree
health benefits ($2.7 million); property sale fund-District owned property in Castro Valley (Nike site - $1.8
million); lease revenue bond debt retirement ($0.4 million); and, the net cash effect of non-cash assets,
receivables, and liabilities. The primary component of the 2004-05 current asset increase was the $4.6 million
in receivables of apportionment, categorical program payments, Bookstore inventory, and capital project
claims.
AccouI1ts receivable primarily represents funding owed to the District by Federal, State and local governments,
as well as other sources such as tuition and fees. Local grants receivable by District is approximately $6.8
million. State grants receivable makes up another $4.3 million, and the total owed to the District by the Federal
government is an additional $0.5 million. The remaining accounts receivable of $3.1 million are made up of
student receivables, book vendor credits, and miscellaneous items. The primary component of the 2004-05
increase in accounts receivable were the $3.0 million deferral of the June apportionment payment, $0.9 million
in Lottery proceeds, due primarily to accruals for the 3rd and 4th quarter, $0.7 in interest primarily associated
with the measure B Bond Fund.
Inventories and prepaid items respectively represent stores warehouse merchandise inventory for the District
and the Bookstore, and prepayments for bookstore merchandise and other expenses.
Restricted cash and investment of $113.7 million consists of the first issuance of the Measure B Bond Funds
totaling $100 million and included in this total is the required reserves of $1.3 million, which is deposited in a
debt service fund held by Alameda County. The balance of the cash and investment includes cash deposit of
other major funds held in the County Treasury and other banking and financial institutions. Net capital assets
represent the District's original investment in land, site improvements, buildings and equipment, less
accumulated depreciation.
Accounts payable and accrued liabilities primarily represent year-end accruals for services and goods received
by the District during fiscal year 2004-05, for which payment would not be made until 2005-06. The accounts
payable amount primarily represents debt on vendor invoices. Accrued liabilities principally represent deferred
salaries and benefits payable for the months of July and August, which totals $1,170,658.
Deferred revenues represent prepayments received by the District, for which the amounts have yet to be earned.
Of this amount, $1.4 million represents student tuition and registration fees, received during 2004-05, for the
2005-06 summer and fall terms. $3.8 million represents funding for grants and contracts, whose terms and
conditions extend beyond the 2004-05 fiscal year. The other $0.2 million increase in 2004-05 is directly due to
an increase in categorical program deferred revenues.
Other current liabilities are composed of that portion of long-term lease and financing debt that is to be paid
during 2005-06.
The District's non-current liabilities primarily consist of: the accumulated liability for accrued employee
compensated absences ($1.7 million); the remaining debt on the Measure B Bond Fund ($100 million); the
remaining debt on the lease revenue bonds payable for the purchase of the District office and capitalized lease
obligations for the purchase of various equipment throughout the District ($5.4 million), and other long term
liability including premium payments of$3.1 million.
8
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
Net Assets
Unrestricted
11%
Property /
71%
unrestricted -
designated
0%
The largest component of the District's "net assets" is the investment in capital assets (net ofrelated debt),
$73.5 million. This represents the District's initial cost for property, plant, and equipment, less accumulated
depreciation, less any remaining debt used for the initial purchase. The next largest component, at $18 million,
is the District's "restricted assets" represents assets whose use is eamlarked for specific purposes, such as grant
and construction projects. The remaining $11 million in "unrestricted assets" of which $10.4 million has been
set aside for post-retirement health benefits, collective bargaining, Board-designated general reserve and other
contractual obligations The primary component of the 2004-05 increase in net assets is due primarily to the net
increase in capital investments associated with the Measure B Bond Fund.
Statement of Revenues, Expenses and Changes in Net Assets
The Statement of Revenues, Expenses and Changes in Net Assets (see next page) represents the financial
results ofthe District's "operations," as well as its "non-operating activities." The distinction between these two
activities involves the concepts of "exchange" and "non-exchange." An operating activity is one in which a
"direct payment"/exchange is made (by one party to another) for the receipt of specified goods or services, i.e.,
the payor is the one receiving benefit. As an example, tuition fees, paid by a student, is an "exchange" for
instructional services. Likewise, grant and contract funding received (on the condition that the District
provides specific/contracted services), is also an "exchange." Both are therefore recorded as "operating
revenue." The receipt of state apportionments and property taxes, however, do not include this "exchange"
relationship between "payment" and the "receipt of benefit." Such revenues are deemed "non-exchange"
transactions, and are therefore treated as "non-operating" activities.
Because the primary sources of funding, that support the District's instructional activities, comes from state
apportionment, and local property taxes, the financial results of the District's "operations" will result in a net
operating loss.
9
CHABOT -LAS POSIT AS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
The primary components of "tuition and fees" are the $26 per unit enrollment fee that is charged to all students
registering for classes, and the additional $156 per unit fee that is charged to all non-resident students. The
discrepancy between these fees is due to the fact that resident student instruction is largely subsidized by local
property taxes and state apportionment. Non-resident students must pay for the full cost of instruction.
Respectively, these two revenue-streams account for $7.5 and $1.2 million. ($2.9) million of the "gross total"
is due to Board of Govemor's (fee) Waivers, which is offset by an equal amount in "scholarship discounts."
Another $1.0 million is collected in the form of parking permits. The remainder is collected from an assortment
of other student fees.
The largest component of the District's operating revenues is non-capital grants and contracts. The largest sub-
component, $10.4 million, results from funding received from the Federal grants to include funding for
vocational training and higher education programs; State grants ($8.2 million) for categorical programs, such as
DSP&S, EOP&S, and Matriculation to name a few. Included in local grants and contracts ($5.8 million) are all
of the contracted education services, as well as all other, miscellaneous service-revenue received by the
District.
The revenue for auxiliary enterprises consists primarily of revenue from the District's bookstore and the current
portion of the retirees unfunded medical benefit liability. These two enterprise operations account for $4.1
million and $2.1 million dollars respectively.
The principal components of the District's non-operating revenue are: non-capital state apportionment, local
property taxes, non-capital grants and contracts, other state funding, and interest income. All of this revenue is
received to support the District's instructional activities.
The "state apportionments, capital" revenues principally represent state funding for state capital projects and
deferred maintenance programs.
The largest component of the District's operating expense is the cost associated with salaries and benefits.
Nearly 69% of the total expense is spent in this area. "Contract services and other operating expenses" account
for an additional 19% of the total. This latter category includes $19.8 million spent in connection with
programs funded by grants, contracts and costs of goods and services associated with a number of Capital
Projects taking place during 2004-2005. The remainder of this expense category includes insurance premiums,
facilities rental, equipment repair, and a host of other expenses necessary to the operation of the District.
10
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
Total Revenue - June 30,2005
State
apportionment,
capital
7%
Investment & Other
Income
2%
Srate taxes and
other revenue
1% J
Local property
taxes
28%
Tuition and fees
~ 8%
----
State
apportionments,
noncapital
30%
Auxiliary
enterprises
5%
11
CHABOT -LAS POSIT AS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
OPERATING REVENUES 2005 2004 2003
Tuition and fees $ 9,718,844 $ 8,789,144 $ 6,267,191
Grants and contracts, noncapital 24,380,289 17,139,384 18,121,877
Auxiliary enterprises 4,114,302 4,191,839 4,209,584
Internal service charges 2,151,520
Total operating revenues 40,364,955 30,120,367 28,598,652
OPERATING EXPENSES
Salaries and benefits 74,821,033 67,609,459 65,252,106
Payments to students 6,509,299 7,384,866 6,934,627
Books and supplies 5,376,202 5,104,606 5,281,967
Contract services and operating expenses 16,172,240 9,935,752 11,137,044
Noncapitalized equipment and utilities 1,971,317 1,781,978 2,148,413
Depreciation 2,522,310 2,651,762 2,699,791
Total operating expenses 107,372,401 94,468,423 93,453,948
Operating loss (67,007,446) (64,348,056) (64,855,296)
NON-OPERATING REVENUES (EXPENSES)
State apportionments, noncapital 36,632,704 27,378,401 30,142,384
Local property taxes 35,514,690 31,1 09, 158 29,095,303
State taxes and other revenue 1,774,015 2,529,602 2,286,093
Investment income 2,392,374 337,278 933,988
Other non-operating revenues and expendi 548,619 90,201 184,683
Total non-operating revenues 76,862,402 61,444,640 62,642,451
Loss before other revenues, expenses, gains 9,854,956 (2,903,416) (2,212,845)
State apportionments, capital 9,019,821 2,392,922 1,441,550
Increase/decrease in net assets 18,874,777 (510,494) (771,295)
Net assets - beginning of year 83,774,756 84,285,250 86,428,758
Net assets - end of year $ 102,649,533 $ 83,774,756 $ 85,657,463
12
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
Operating Expenses- June 2005
Depreciation
Utilites l 2%
2% \ I
\ /
/
Benefits /
17%
Contract services
and operating
expenses
19%
\
Operating Expenses by Function
Instructional activities
Academic support
Student services
Operation and maintenance of plant
Instructional support
Community services and economic development
Ancillary services, auxiliary services
Student aid
Physical property
Depreciation
Total Operating Expenses by Function
2005
$ 44,611,863
3,745,294
14,448,481
6,876,030
19,238,756
918,744
2,874,200
9,194,992
2,941,731
2,522,310
$ 107,372,401
Academic Salaries
32%
Classified Salaries
20%
2004
$ 37,832,015
3,548,220
16,895,372
8,856,134
11,881,189
981,864
1,798,607
7,117,532
2,905,728
2,651,762
$ 94,468,423
2003
$ 38,633,467
5,631,860
15,479,377
8,932,301
12,843,291
623,085
1,703,855
4,500,418
2,406,503
2,699,791
$ 93,453,948
During fiscal year 2004-05 the District has undergone a number of changes and expansions, particularly in the
area of Capital projects associated with the Measure B Bond Funds, local grants, contracts and partnerships.
The District has experienced growth in the areas of services provided to students and the public; some growth
in faculty and classified staff; and growth in categorical funding in the form of new grants and projects.
The Functional Expense chart incorporates all District funds appropriations for fiscal year 2004-05 and as
required in accordance with GASB Statement No. 35, a depreciation expense has been added. In 2004-05, the
District had an increase in contractual pay of 3.483% as well as a $0.2 million increase for parity pay. The
greatest expense in 2004-05 was in the area of instruction at 43%. Instructional support was 18% and academic
13
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
support at 3%. These costs were accommodated by increases in non-capital apportionment revenue and
categorical funding for part time faculty salary increase, which the District also received during this period.
The Student Services expense (13%) includes counseling and guidance services and expenses associated with a
number of state and categorical programs to include, Matriculation, Disabled Student Services Program (DSP
& S), Extended Opportunity Programs & Services (EOPS), Financial Aid Administration, and Veteran
Services. The bulk ofthe ancillary services and auxiliary operations percentage (11 %) encompasses the
bookstore operation. Also included in this category are expenses for the contract education department, food
service operation, parking operation, and student and co-curricular activities. The Community Services and
Economic Development (1 %), includes community services recreation, classes, and facility use. The functional
expense percentage in the area of the physical property category consists of a number of building improvements
and alterations that took place throughout the District.
As more services are provided, so increases the cost of the wear and tear of the physical plant. The decrease of
costs in this area occurred because of the knowledge that the District would suffer budget reductions in the
Scheduled Maintenance program. The District elected to defer certain expenditures pending new funding
sources.
Operating Expenses by Functional Classification - 2005
Depreciation
Ancillary SeNices, 20/0
f( Physical Property
Auxiliary SeNices -'. -
~ 3%
Comm"'tySeev'oes 11% ., '~' ~~".---~
and Economic ~~~
Development ------- ~
1% ~
Instcud'~~~o Support ///'// /~u \
Operation and / (/ \ Academic Support
Maintenance of Plant/ Student SeNices 3%
6% 13%
Instruction
43%
Statement of Cash Flows
The Statement of Cash Flows presents detailed information about the cash activity of the District during the
year. The statement is divided into five parts. The first part deals with the operating cash flows, and shows the
net cash used by the operating activities of the District. The second section reflects cash flows from non-capital
financing activities. The third section deals with the net cash used by financing activities related to the
acquisition of capital and related items. The fourth section reflects the cash received from investing activities,
and shows the purchases, proceeds, and interest received from investing activities. The fifth section, (not
summarized here) reconciles the net cash activity to the net operating loss on the Statement of Revenue,
Expenses and Changes in Net Asset.
14
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
2005 2004 2003
Cash provided by (used in)
Operating activities $ (58,827,676) $ (64,990,449) $ (61,893,681)
Non-capital financing activities 69,873,723 61,678,047 65,349,080
Capital and related financing activities 92,212,123 (2,784,233) (1,565,344)
Investing activities 1,717,650 355,625 400,127
Net decrease in cash 104,975,820 (5,741,010) 2,290,182
Cash - beginning of year 24,147,788 29,888,798 27,598,616
Cash - end of year $ 129,123,608 $ 24,147,788 $ 29,888,798
Capital Asset and Debt Administration
Capital Assets
At June 30, 2005, the District had a net $83 million in a broad range of capital assets, including land, buildings,
and furniture and equipment. This amount represents a net increase (including additions, deductions, and
depreciation) of $14 million, or 20 percent, from last year. We present more detailed information regarding our
capital assets in Note 4 of the financial statements.
Long-Term Debt
At the end of this year, the District had $110 million in debt outstanding versus $12 million last year, a
substantial increase, due to the issuance of the $100 million of GO Bonds. Other obligations include lease
revenue bonds, chi1drens center loan, compensated absences payable, and other long-term debt. We present
more detailed information regarding our long-term liabilities in Note 8 ofthe financial statements.
Economic Factors that will Affect the Future
The District is dependent on the State of California for a maj ority of its revenue. State law and regulation
further specifies the allowed uses of state revenue. The most important element of state funding is in the
General Apportionment calculation, which accounts for 81 % of the District's primary "operating fund," the
Unrestricted General Fund.
Although the District receives local income from property tax proceeds and student enrollment fees, these local
income sources are but a component of the state Base Apportionment calculation. Local income is deducted
from the computed total funding level, to determine the amount of state funds necessary to fund the District's
Base Apportionment. In this manner, the finances of the District are directly tied to the state economy, state
revenues, and the state legislative process to allocate revenues for public purposes.
The economic downturn, which began in the 2001-02 fiscal year, has resulted in a major loss of state personal
income tax revenue. The state, in turn, has elected to curtail some categorical programs and to under-fund
community college general fund programs statewide compared to the actual costs of inflation. Recent
economic forecasts prepared by state agencies and private institutions indicate that a recovery will occur in the
15
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2005
2005-06 fiscal year. The District is closely following state economic forecasts and will develop its financial
plan to assure a balanced budget in future fiscal years.
CONTACTING THE DISTRICT'S FINANCIAL MANAGEMENT
This financial report is designed to provide our citizens, taxpayers, students, and investors and creditors with a
general overview of the District's finances and to show the District's accountability for the money it receives. If
you have questions about this report or need any additional financial information, contact the Office of Fiscal
Affairs at Chabot-Las Positas Community College District, 5020 Franklin Drive, Pleasanton, California 94588,
or e-mail atmbrewington@clpccd.cc.ca.us.
16
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
CONSOLIDATED STATEMENTS OF NET ASSETS
JUNE 30, 2005 AND 2004
___.-..-"__,,.<,,,,,,,,,,,,,,.,.,,,v,o<-,,,,,,-'-""'_'~"""""""""""""'~Y"""'~>=''''''''''_''''''''''''''''''''_''''~~''''''"'=''''''''''_'''''-_.~-"......-..~-,-,=,-".--_..=~"'" ._,.,.,,,,...,,,,~_:_------.,
ASSETS 2005 2004
Current Assets:
Cash and cash equivalents $ 5,380,094 $ 16,839,008
Investments 1 0,482,828 435,204
Accounts receivable 14,790,351 10,163,688
Prepaid expenses 1 0, 149 234,640
Deferred charges 1,456,084
Stores inventories 932,783 769,943
Other current assets 312,633 173,728
Total Current Assets 33,364,922 28,616,211
Noncurrent Assets:
Restricted cash and investments 113,685,188 8,095,379
Land and construction in progress 19,183,518 4,815,725
Capital assets, depreciable 102,057,917 99,840,817
Accumulated depreciation (37,287,148) (34,764,837)
Total Noncurrent Assets 197,639,475 77,987,084
TOTAL ASSETS 231,004,397 106,603,295
LIABILITIES
Current Liabilities:
Accounts payable 10,152,872 6,041,923
Accrued interest 1,453,949
Deferred revenue 5,419,601 3,758,089
Amounts held in trust on behalf of others 1,095,130 973,024
Bonds payable - current portion 6,665,000
Lease revenue bond payable - current portion 150,000 145,000
Certificates of participation - current portion 405,000
Lease obligations - current portion 23,597 58,092
Other long-term liabilities - current portion 172,427 119,219
Total Current Liabilities 25,132,576 11,500,347
Noncurrent Liabilities:
Compensated absences payable - noncurrent portion 1,657,844 2,059,827
Bonds payable - noncurrent portion 93,335,000
Lease revenue bond payable - noncurrent portion 5,295,000 5,445,000
Certificates of participation - noncurrent portion 2,950,000
Lease obligations - noncurrent portion 26,206 52,399
Other long-term liabilities - noncurrent portion 2,908,238 820,966
Total Noncurrent Liabilities 103,222,288 11,328,192
TOTAL LIABILITIES 128,354,864 22,828,539
NET ASSETS
Invested in capital assets, net of related debt 73,563,079 62,888,955
Restricted for:
Debt service 13,143,218
Capital projects 2,838,074
Educational programs 1,859,683 1,234,394
Other activities 171,250 6,264,012
Unrestricted 11,074,229 13,387,395
Total Net Assets $ 102,649,533 $ 83,774,756
The accompanying notes are an integral part of these financial statements.
17
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
CONSOLIDATED STATEMENTS OF REVENUES, EXPENSES,
AND CHANGES IN NET ASSETS
FOR THE YEARS ENDED JUNE 2005 AND 2004
OPERATING REVENUES
Student Tuition and Fees
Less: Scholarship discount and allowance
Net tuition and fees
Grants and Contracts, noncapital:
Federal
State
Local
Auxiliary Enterprise Sales and Charges
Bookstore
Internal Service Sales and Charges
TOTAL OPERATING REVENUES
OPERATING EXPENSES
Salaries
Employee benefits
Supplies, materials, and other operating expenses and services
Equipment, maintenance, and repairs
Depreciation
TOTAL OPERATING EXPENSES
OPERATING LOSS
. NONOPERATING REVENUES (EXPENSES)
State apportionments, noncapital
Local property taxes
State taxes and other revenues
Investment income, net
Interest income on capital asset-related debt, net
Transfer from agency fund
Other uses
Other nonoperating revenue
TOTAL NONOPERATING REVENUES (EXPENSES)
INCOME BEFORE OTHER REVENUES AND EXPENSES
State revenues, capital
Interest expense, capital asset-related debt
TOTAL INCOME BEFORE OTHER
OTHER REVENUES AND EXPENSES
NET INCREASE (DECREASE) IN NET ASSETS
NET ASSETS, BEGINNING OF YEAR
PRIOR PERIOD ADJUSTMENT
NET ASSETS, END OF YEAR
The accompanying notes are an integral part of these financial statements.
18
2005 2004
$ 12,697,885 $ 10,518,331
(2,979,041) (1,729,187)
9,718,844 8,789,144
10,423,967 8,941,672
8,167,813 6,843,948
5,788,509 1,353,764
4,114,302 4,191,839
2,151,520
40,364,955 30,120,367
56,778,967
18,042,066
28,057,741
1,971,317
2,522,310
107,372,401
(67,007,446)
36,632,704
35,514,690
1,774,015
2,392,374
120,525
24,139
(15,000)
418,955
76,862,402
9,854,956
11,049,244
(2,029,423)
9,019,821
18,874,777
83,774,756
$ 102,649,533
54,177,886
13,431,573
22,425,224
1,781,978
2,651,762
94,468,423
(64,348,056)
27,378,401
31,109,158
2,529,602
337,278
706,110
62,060,549
(2,287,507)
2,392,922
(615,909)
1,777,013
(510,494)
85,657,463
(1,372,213)
$ 83,774,756
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
CONSOLIDATED STATEMENTS OF REVENUES, EXPENSES,
AND CHANGES IN NET ASSETS
FOR THE YEARS ENDED JUNE 2005 AND 2004
OPERATING REVENUES
Student Tuition and Fees
Less: Scholarship discount and allowance
Net tuition and fees
Grants and Contracts, noncapital:
Federal
State
Local
Auxiliary Enterprise Sales and Charges
Bookstore
Internal Service Sales and Charges
TOTAL OPERATING REVENUES
OPERATING EXPENSES
Salaries
Employee benefits
Supplies, materials, and other operating expenses and services
Equipment, maintenance, and repairs
Depreciation
TOTAL OPERATING EXPENSES
OPERATING LOSS
NONOPERATING REVENUES (EXPENSES)
State apportionments, noncapital
Local property taxes
State taxes and other revenues
Investment income, net
Interest income on capital asset-related debt, net
Transfer from agency fund
Other uses
Other nonoperating revenue
TOTAL NONOPERATING REVENUES (EXPENSES)
INCOME BEFORE OTHER REVENUES AND EXPENSES
State revenues, capital
Interest expense, capital asset-related debt
TOTAL INCOME BEFORE OTHER
OTHER REVENUES AND EXPENSES
NET INCREASE (DECREASE) IN NET ASSETS
NET ASSETS, BEGINNING OF YEAR
PRIOR PERIOD ADJUSTMENT
NET ASSETS, END OF YEAR
The accompanying notes are an integral part of these financial statements.
18
2005 2004
$ 12,697,885 $ 10,518,331
(2,979,041) (1,729,187)
9,718,844 8,789,144
10,423,967 8,941,672
8,167,813 6,843,948
5,788,509 1,353,764
4,114,302 4,191,839
2,151,520
40,364,955 30,120,367
56,778,967
18,042,066
28,057,741
1,971,317
2,522,310
107,372,401
(67,007,446)
36,632,704
35,514,690
1,774,015
2,392,374
120,525
24,139
(15,000)
418,955
76,862,402
9,854,956
11,049,244
(2,029,423)
9,019,821
18,874,777
83,774,756
$ 102,649,533
54,177,886
13,431,573
22,425,224
1,781,978
2,651,762
94,468,423
(64,348,056)
27,378,401
31,109,158
2,529,602
337,278
706,110
62,060,549
(2,287,507)
2,392,922
(615,909)
1,777,013
(510,494)
85,657,463
(1,372,213)
$ 83,774,756
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
CONSOLIDATED STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED JUNE 30, 2005 AND 2004
,....----
2005 2004
$ 8,438,792 $ 9,370,718
10,928,577 9,282,806
10,509,685 1,261,402
5,078,781 1,238,230
(15,620,379) (16,031,397)
(72,946,086) (67,166,878)
(8,800,965) (7,143,179)
3,583,919 4,197,849
(58,827,676) (64,990,449)
32,648,468 27,378,401
35,514,690 31,109,158
1,774,015 2,529,602
(63,450) 660,886
69,873,723 61,678,047
(16,687,255) (4,206,732)
102,810,665 296,824
11,886,351 2,392,922
(4,230,873 ) (793,359)
(1,446,240) (473,888)
(120,525)
92,212,123 (2,784,233)
8,999
1,717,650 346,626
1,717,650 355,625
104,975,820 (5,741,010)
24,147,788 29,888,798
$ 129,123,608 $ 24,147,788
CASH FLOWS FROM OPERATING ACTIVITIES
Tuition and fees
Federal grants and contracts
State grants and contracts
Local grants and contracts
Payments to vendors for supplies and services
Payments to or on behalf of employees
Payments to students for scholarships and grants
Auxiliary enterprise sales and charges
Net Cash Flows From Operating Activities
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
State apportionments
Property taxes
State taxes and other apportionments
Other nonoperating
Net Cash Flows From Noncapital Financing Activities
CASH FLOWS FROM CAPITAL FINANCING ACTIVITIES
Purchase of capital assets
Proceeds from capital debt
State revenue, capital projects
Principal paid on capital debt
Interest paid on capital debt
Interest received on capital asset-related debt
Net Cash Flows From Capital Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES
Proceeds from sales and maturities of investments
Interest received from investments
Net Cash Flows From Investing Activities
NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR
CASH AND CASH EQUIVALENTS, END OF YEAR
The accompanying notes are an integral part of these financial statements.
19
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
CONSOLIDATED STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED JUNE 30, 2005 AND 2004
"""""--="'---
2005 2004
CASH FLOWS FROM OPERATING ACTIVITIES
Tuition and fees $ 8,438,792 $ 9,370,718
Federal grants and contracts 10,928,577 9,282,806
State grants and contracts 10,509,685 1,261,402
Local grants and contracts 5,078,781 1,238,230
Payments to vendors for supplies and services (15,620,379) (16,031,397)
Payments to or on behalf of employees (72,946,086) (67,166,878)
Payments to students for scholarships and grants (8,800,965) (7,143,179)
Auxiliary enterprise sales and charges 3,583,919 4,197,849
Net Cash Flows From Operating Activities (58,827,676) (64,990,449)
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
State apportionments 32,648,468 27,378,401
Property taxes 35,514,690 31,109,158
State taxes and other apportionments 1,774,015 2,529,602
Other nonoperating (63,450) 660,886
Net Cash Flows From Noncapital Financing Activities 69,873,723 61,678,047
CASH FLOWS FROM CAPITAL FINANCING ACTIVITIES
Purchase of capital assets (16,687,255) (4,206,732)
Proceeds from capital debt 102,810,665 296,824
State revenue, capital projects 11,886,351 2,392,922
Principal paid on capital debt (4,230,873 ) (793,359)
Interest paid on capital debt (1,446,240) (473,888)
Interest received on capital asset-related debt (120,525)
Net Cash Flows From Capital Financing Activities 92,212,123 (2,784,233)
CASH FLOWS FROM INVESTING ACTIVITIES
Proceeds from sales and maturities of investments 8,999
Interest received from investments 1,717,650 346,626
Net Cash Flows From Investing Activities 1,717,650 355,625
NET INCREASE (DECREASE) IN CASH AND CASHEQUlV ALENTS 104,975,820 (5,741,010)
CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR 24,147,788 29,888,798
CASH AND CASH EQUIVALENTS, END OF YEAR $ 129,123,608 $ 24,147,788
The accompanying notes are an integral part of these financial statements.
19
CHABOT -LAS POSIT AS COMMUNITY COLLEGE DISTRICT
CONSOLIDATED STATEMENTS OF NET ASSETS
JUNE 2005 AND 2004
ASSETS 2005 2004
Current Assets:
Cash and cash equivalents $ 5,380,094 $ 16,839,008
Investments 10,482,828 435,204
Accounts receivable 14,790,351 10,163,688
Prepaid expenses 10,149 234,640
Deferred charges 1,456,084
Stores inventories 932,783 769,943
Other current assets 312,633 173,728
Total Current Assets 33,364,922 28,616,211
Noncurrent Assets:
Restricted cash and investments 113,685,188 8,095,379
Land and construction in progress 19,183,518 4,815,725
Capital assets, depreciable 102,057,917 99,840,817
Accumulated depreciation (37,287,148) (34,764,837)
Total Noncurrent Assets 197,639,475 77,987,084
TOTAL ASSETS 231,004,397 106,603,295
LIABILITIES
Current Liabilities:
Accounts payable 10,152,872 6,041,923
Accrued interest 1,453,949
Deferred revenue 5,419,601 3,758,089
Amounts held in trust on behalf of others 1,095,130 973,024
Bonds payable - current portion 6,665,000
Lease revenue bond payable - current portion 150,000 145,000
Certificates of participation - current portion 405,000
Lease obligations - current portion 23,597 58,092
Other long-term liabilities - current portion 172,427 119,219
Total Current Liabilities 25,132,576 11,500,347
Noncurrent Liabilities:
Compensated absences payable - noncurrent portion 1,657,844 2,059,827
Bonds payable - noncurrent portion 93,335,000
Lease revenue bond payable - noncurrent portion 5,295,000 5,445,000
Certificates of participation - noncurrent portion 2,950,000
Lease obligations - noncurrent portion 26,206 52,399
Other long-term liabilities - noncurrent portion 2,908,238 820,966
Total Noncurrent Liabilities 103,222,288 11,328,192
TOTAL LIABILITIES 128,354,864 22,828,539
NET ASSETS
Invested in capital assets, net of related debt 73,563,079 62,888,955
Restricted for:
Debt service 13,143,218
Capital projects 2,838,074
Educational programs 1,859,683 1,234,394
Other activities 171,250 6,264,012
Unrestricted 11,074,229 13,387,395
Total Net Assets $ 102,649,533 $ 83,774,756
The accompanying notes are an integral part of these financial statements.
17
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
CONSOLIDATED STATEMENTS OF CASH FLOWS, Continued
FOR THE YEARS ENDED JUNE 2005 AND 2004
RECONCILIATION OF NET OPERATING LOSS TO NET CASH
FLOWS FROM OPERATING ACTIVITIES
Operating Loss
Adjustments to Reconcile Operating Loss to Net Cash Used
by Operating Activities:
Depreciation expense
Changes in Assets and Liabilities:
Receivables, net
Inventories
Prepaid items
Accounts payable and accrued liabilities
Deferred revenue
Funds held for others
Compensated absences
Other
Total Adjustments
Net Cash Flows From Operating Activities
CASH AND CASH EQUIVALENTS CONSIST OF THE FOLLOWING:
Cash in banks
Cash in county treasury
Total Cash and Cash Equivalents
The accompanying notes are an integral part of these financial statements.
20
2005
2004
$ (67,007,446) $ (64,348,056)
2,522,310 2,651,762
(1,405,591) (5,272,239)
(162,840) 40,909
(1,231,593) 66,581
6,574,081 1,519,643
1,661,512 401, 141
48,163
(30,580)
173,728 (19,610)
8,179,770 (642,393)
$ (58,827,676) $ (64,990,449)
$ 5,380,094
123,743,514
$ 129,123,608
$ 9,803,679
14,344,109
$ 24,147,788
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Oreanization
The Chabot-Las Positas Community College District (the District) was established in 1961 as a political
subdivision of the State of California and provides post secondary educational services to residents of Alameda
County and the surrounding area. The District operates under a locally elected seven member Board of Trustees
form of government, which establishes the policies and procedures by which the District operates. The Board
must approve the annual budgets for the General Fund, special revenue funds, and capital project funds, but these
budgets are managed at the department level. Currently, the District operates two campuses/colleges located
within Alameda County, California.
Financial Reportine Entity
During the year ended June 30, 2004, the District adopted Governmental Accounting Standard Board (GASB)
Statement No. 39, Determining Whether Certain Organizations are Component Units. This statement amends
GASB Statement No. 14, The Financial Reporting Entity, to provide additional guidance to determine whether
certain organizations, for which the District is not financially accountable, should be reported as component units
based on the nature and significance of their relationship with the District.
The District identified the Chabot-Las Positas Colleges Foundation (Foundation) and the Chabot - Las Positas
Community College District Financing Corporation (Corporation) as potential component units. The District has
elected not to present the Foundation as a component unit because the Foundation's assets, liabilities, and
disbursements directly to the District are not considered to be significant to the District. The Corporation is
presented as a component unit as the board is controlled by the board of the District.
Under generally accepted accounting principles established by the GASB, the financial reporting entity consist of
the Chabot - Las Positas Community College District, as well as the following component units.
. Chabot - Las Positas Community College District Financing Corporation
The Chabot Las Positas Community College District Financing Corporation (Corporation) is a legally
separate organization component unit of the District. The Corporation was formed to issue debt
specifically for the acquisition and construction of capital assets for the District. The Board of Trustees of
the Corporation is the same as the Board of Trustees of the District. The financial activity has been
"blended" or consolidated within the financial statements as the District as if the activity was the
District's. Individually-prepared financial statements are not prepared for the Chabot - Las Positas
Community College District Financing Corporation.
Measurement Focus, Basis of Accountine, and Financial Statement Presentation
For financial reporting purposes, the District is considered a special-purpose government engaged only in
business-type activities. Accordingly, the District's financial statements have been presented using the economic
resources measurement focus and the accrual basis of accounting. Under the accrual basis, revenues are
recognized when earned, and expenses are recorded when an obligation has been incurred. All significant
intra-agency and intra-fund transactions have been eliminated.
21
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is
recorded on the accrual basis when the exchange takes place. Available means that the resources will be collected
within the current fiscal year or are expected to be collected soon enough thereafter to be used to pay liabilities of
the current fiscal year. For the District, available means expected to be received within 60 days of fiscal year-end.
Nonexchange transactions, in which the District receives value without directly giving equal value in return,
include State apportionments, property taxes, certain grants, entitlements, and donations. Revenue from State
apportionments is generally recognized in the fiscal year in which it is apportioned from the State. Revenue from
property taxes is recognized in the fiscal year in which the taxes are received. Revenue from certain grants,
entitlements, and donations is recognized in the fiscal year in which all eligibility requirements have been
satisfied. Eligibility requirements include time and purpose requirements.
The accounting policies of the District conform to accounting principles generally accepted in the United State of
America as applicable to colleges and universities, as well as those prescribed by the California Community
College's Chancellor's Office. The District reports are based on all applicable Governmental Accounting
Standards Board (GASB) pronouncements, as well as applicable Financial Accounting Standards Board (FASB)
pronouncements issued on or before November 30, 1989, unless those pronouncements conflict or contradict
GASB pronouncements. When applicable, certain prior year amounts have been reclassified to conform to
current year presentation.
The financial statements are presented in accordance with the reporting model as prescribed in GASB Statement
No. 34, Basic Financial Statements and Management's Discussions and Analysis for State and Local
Governments, and GASB Statement No. 35, Basic Financial Statements and Management's Discussions and
Analysis for Public Colleges and Universities, as amended by GASB Statements No. 37 and 38. The Business
type activities model followed by the District requires the following components ofthe District's financial
statements:
. Management's Discussion and Analysis
. Basic Financial Statements for the District as a whole including:
o Statement of Net Assets
o Statement of Revenues, Expenses and Changes in Net Assets
o Statement of Cash Flows
. Notes to the Financial Statements
The following is a summary of the more significant policies:
Cash and Cash Equivalents
The District's cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term
investments with original maturities of one year or less from the date of acquisition. Cash equivalents also
include cash with county treasury balances for purposes of the statement of cash flows.
22
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Investments
In accordance with GASB Statement No. 31, Accounting and Reportingfor Certain Investments and for
External Investment Pools, investments are stated at fair value. Fair value is estimated based on published
market prices at year-end. Investments for which there are no quoted market prices are not material.
Accounts Receivable
Accounts receivable include amounts due from the Federal, State and/or local governments, or private
sources, in connection with reimbursement of allowable expenditures made pursuant to the District's grants
and contracts. Accounts receivable also consist of tuition and fee charges to students and auxiliary enterprise
services provided to students, faculty, and staff, the majority of each residing in the State of California.
Management has analyzed these accounts and believes all amounts are fully collectable.
Inventory
Inventory consists primarily of bookstore merchandise and cafeteria food and supplies held for resale to the
students and faculty of the colleges. Inventories are stated at cost, utilizing the weighted average method.
The cost is recorded as an expense as the inventory is consumed.
Prepaid Expenditures and Deferred Charges
Prepaid expenditures (expenses) represent amounts paid in advance of receiving goods or services. The
District has the option of reporting an expenditure in governmental funds for prepaid items either when
purchased or during the benefiting period. The District has chosen to report the expenditures when incurred.
Deferred charges consist of unamortized bond issuance costs that are amortized over the life of the bond.
Capital Assets and Depreciation
Capital assets are long-lived assets of the District as a whole and include land, construction-in-progress,
buildings, leasehold improvements, and equipment. The District maintains an initial unit cost capitalization
threshold of $1 ,000. Assets are recorded at historical cost, or estimated historical cost, when purchased or
constructed. The District does not possess any infrastructure. Donated capital assets are recorded at
estimated fair market value at the date of donation. Improvements are capitalized; the costs of normal
maintenance and repairs that do not add to the value of the asset or materially extend an asset's life are not.
Major outlays for capital improvements are capitalized as construction-in-progress as the projects are
constructed.
Depreciation of capital assets is computed and recorded by the straight-line method. Estimated useful lives of
the various classes of depreciable capital assets are as follows: buildings, 25 to 50 years; improvements, 25 to
50 years; equipment, 3 to 8 years.
Accrued Liabilities and Long-Term Obligations
All payables, accrued liabilities, and long-term obligations are reported in the entity-wide financial
statements.
23
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Compensated Absences
Accumulated unpaid employee vacation benefits are accrued as a liability as the benefits are earned. The
entire compensated absence liability is reported on the entity-wide financial statements. The amounts have
been recorded in the fund from which the employees, who have accumulated the leave, are paid.
Sick leave is accumulated without limit for each employee based upon negotiated contracts. Leave with pay
is provided when employees are absent for health reasons; however, the employees do not gain a vested right
to accumulated sick leave. Employees are never paid for any sick leave balance at termination of
employment or any other time. Therefore, the value of accumulated sick leave is not recognized as a liability
in the District's financial statements. However, credit for unused sick leave is applicable to all classified
school members who retire after January 1, 1999. At retirement, each member will receive .004 year of
service credit for each day of unused sick leave.
Deferred Revenue
Deferred revenue arises when potential revenue does not meet both the "measurable" and "available" criteria
for recognition in the current period or when resources are received by the District prior to the incurrence of
qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the
District has a legal claim to the resources, the liability for deferred revenue is removed from the combined
balance sheet and revenue is recognized. Deferred revenues include (1) amounts received for tuition and fees
prior to the end ofthe fiscal year that are related to the subsequent fiscal year and (2) amounts received from
Federal and State grants received before the eligibility requirements are met are recorded as deferred revenue.
Net Assets
GASB Statements No. 34 and No. 35 report equity as "Net Assets." Net assets are classified according to
external donor restrictions or availability of assets for satisfaction of District obligations according to the
following net asset categories:
. Invested in Capital Assets, Net of Related Debt: Capital Assets, net of accumulated depreciation
and outstanding principal balances of debt attributable to the acquisition, construction or
improvement of those assets.
. Restricted - Expendable: Net assets whose use by the District is subject to externally imposed
constraints that can be fulfilled by actions of the District pursuant to those constraints or by the
passage of time.
. Unrestricted: Net assets that are not subject to externally imposed constraints. Unrestricted net
assets may be designated for specific purposes by action of the Board of Trustees or may otherwise be
limited by contractual agreements with outside parties.
When both restricted and unrestricted resources are available for use, it is the District's practice to use
restricted resources first and the unrestricted resources when they are needed.
24
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Operating Revenues and Expenses
Classification of Revenues - The District has classified its revenues as either operating or nonoperating
according to the following criteria:
Operating revenues - Operating revenues include activities that have the characteristics of exchange
transactions, such as, (1) student tuition and fees, net of scholarship discounts and allowances, (2) sales
and services of auxiliary enterprises, net of scholarship discounts and allowances, (3) most Federal, State
and local grants and contracts, and Federal appropriations, and (4) interest on institutional student loans.
Nonoperating revenues - Nonoperating revenues include activities that have the characteristics of
nonexchange transactions, such as State appropriations, property taxes, investment income, gifts and
contributions, and other revenue sources described in GASB Statement No. 34.
Classification of Expenses - Nearly all the District's expenses are from exchange transactions and are
classified as either operating or nonoperating according to the following criteria:
Operating expenses - Operating expenses are necessary costs to provide the services of the District and
include employee salaries and benefits, supplies, operating expenses, and student financial aid.
Nonoperating expenses - Nonoperating expenses include interest expense and other expenses not directly
related to the services of the District.
Estimates
The preparation of the financial statements in conformity with accounting principles generally accepted in the
United States of America requires management to make estimates and assumptions that affect the amounts
reported in the financial statements and accompanying notes. Actual results may differ from those estimates.
Property Tax
Secured property taxes attach as an enforceable lien on property as of January 1. The County Assessor is
responsible for assessment of all taxable real property. Taxes are payable in two installments on November 1 and
February 1 and become delinquent on December 10 and April 10, respectively. Unsecured property taxes are
payable in one installment on or before August 31. The County of Alameda bills and collects the taxes on behalf
of the District. Local property tax revenues are recorded when received.
25
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Federal Financial Assistance Programs
The District participates in federally funded Pell Grants, SEOG Grants, and Federal Work-Study programs, as
well as other programs funded by the Federal government. Financial aid to students is either reported as
operating expenses or scholarship allowances, which reduce revenues. The amount reported as operating
expense represents the portion of aid that was provided to the student in the form of cash. Scholarship
allowances represent the portion of aid provided to students in the form of reduced tuition. These programs
are audited in accordance with the Single Audit Act Amendments of 1996, and the U.S. Office of
Management and Budget's revised Circular A-133, Audits of States, Local Governments and Non-Profit
Organizations, and the related Compliance Supplement. During the year ended June 30,2005, the District
distributed $1,404,720 in direct lending of Federal Family Education Loans from the U.S. Department of
Education. These amounts have not been included as revenues or expenses within the accompanying
financial statements as the amounts were passed directly to qualifying students, however, the amounts are
included on the Schedule of Federal Financial Assistance.
Newly Issued Accounting Pronouncements
. GASB Statement No. 40: In March 2003, GASB issued Statement No. 40, Deposit and Investment Risk
Disclosures, which amends Statement No.3, Deposits with Financial Institutions, Investments (including
Repurchase Agreements), and Reverse Repurchase Agreements, and addresses additional risks to which
governments are exposed. Under Statement No. 40, State and local governments are required to disclose
information covering four principal areas:
o Investment credit risk disclosures, including credit quality information issued by rating agencies;
o Interest rate disclosures that include investment maturity information, such as weighted average
maturities or specification identification of securities;
o Interest rate sensitivity for investments that are highly sensitive to changes in interest rates
(ex: inverse floaters, enhanced variable-rate investments, and certain asset-backed securities; and
o Foreign exchange exposures that would indicate the foreign investment's denomination.
The GASB Statement No. 40 provisions are effective for financial statements for periods beginning after
June 30, 2004, and are included in NOTE 2 - DEPOSITS AND INVESTMENTS.
. GASB Statement No 42: In November 2003, GASB issued Statement No. 42, Accounting and Financial
Reporting for Impairment of Capital Assets and for Insurance Recoveries. This statement establishes
accounting and financial reporting standards for impairment of capital assets. The provisions of this
statement are effective for periods beginning after December 2004 and will be implemented by the
District in fiscal year 2005-2006.
. GASB Statement No. 43: In April 2004, GASB issued Statement No. 43, Financial Reportingfor
Postemployment Benefits Other than Pension Plans. The standards in this statement apply for trust funds
included in the financial reports of plan sponsors or employers, as well as for the stand-alone financial
reports of OPEB plans or the public employee retirements systems, or other third parties that administer
them. The provisions of this statement are effective for periods beginning after December 15,2005. The
District is not a plan sponsor of an OPEB Plan.
26
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2005 AND 2004
. GASB Statement No. 45: In June 2004, GASB issued Statement No. 45, Accounting and Financial
Reporting by Employers for Postemployment Benefits Other than Pensions. This statement establishes
standards for the measurement, recognition and display of OPEB expense, expenditures and related
liabilities or assets, note disclosures and, if applicable, required supplementary information in the
financial reports of State and local governmental employers. This statement generally provides for
prospective implementation - that is, that employers set the beginning net OPEB obligation at zero as of
the beginning of the initial year. The District is in the process of determining the impact the
implementation of this statement will have on the government-wide statements of net assets and activities.
This statement is effective for periods beginning after December 15,2006, depending upon the size of the
governmental entities' financial activity. The District will be implementing the requirements of this
standard in the 2008-09 fiscal year and has not determined the impact of this statement. The District has
been setting aside funds for this liability and currently has approximately $2.8 million set aside.
. GASB Statement No. 46: In December 2004, GASB issued Statement No. 46, Net Assets Restricted by
Enabling Legislation, an amendment of GASB No. 34. This statement clarifies that a legally enforceable
enabling legislation restriction is one that a party external to a government can compel a government to
honor. Accordingly, it clarifies the determination of restricted net assets within the statement of net
assets. This statement is not effective until June 30, 2006 (the 2006-2007 fiscal year). The District has
not determined its effect on the financial statements.
. GASB Statement No. 47: In June 2005, GASB issued Statement No. 47, Accountingfor Termination
Benefits. This statement establishes accounting standards for termination benefits. This statement is not
effective until June 30, 2006 (the 2006-2007 fiscal year). The District has not determined its effect on the
financial statements.
Comparative Financial Information
Comparative financial information for the prior year has been presented for additional analysis; certain amounts
presented in the prior year data have been reclassified in order to be consistent with the current year's
presentation.
NOTE 2 - DEPOSITS AND INVESTMENTS
Policies and Practices
The District is authorized under California Government Code to make direct investments in local agency bonds,
notes, or warrants within the State; U.S. Treasury instruments; registered State warrants or treasury notes;
securities of the U.S. Government, or its agencies; bankers acceptances; commercial paper; certificates of deposit
placed with commercial banks and/or savings and loan companies; repurchase or reverse repurchase agreements;
medium term corporate notes; shares of beneficial interest issued by diversified management companies,
certificates of participation, obligations with first priority security; and collateralized mortgage obligations.
27
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Investment in County Treasury - The District is considered to be an involuntary participant in an external
investment pool as the District is required to deposit all receipts and collections of monies with their County
Treasurer (Education Code Section 41001). The fair value of the District's investment in the pool is reported in
the accounting financial statements at amounts based upon the District's pro-rata share of the fair value provided
by the County Treasurer for the entire portfolio (in relation to the amortized cost of that portfolio). The balance
available for withdrawal is based on the accounting records maintained by the County Treasurer, which is
recorded on the amortized cost basis.
General Authorizations
Limitations as they relate to interest rate risk, credit risk, and concentration of credit risk are indicated in the
schedules below:
Authorized
Investment Type
Local Agency Bonds, Notes, Warrants
Registered State Bonds, Notes, Warrants
U.S. Treasury Obligations
U.S Agency Securities
Banker's Acceptance
Commercial Paper
Negotiable Certificates of Deposit
Repurchase Agreements
Reverse Repurchase Agreements
Medium-Term Notes
Mutual Funds
Money Market Mutual Funds
Mortgage Pass-Through Securities
County Pooled Investment Funds
Local Agency Investment Fund (LAIF)
Joint Powers Authority Pools
Maximum
Remaining
Maturity
5 years
5 years
5 years
5 years
180 days
270 days
5 years
1 year
92 days
5 years
N/A
N/A
5 years
N/A
N/A
N/A
Summary of Deposits and Investments
Authorized
Investment Type
County Pool Investment Funds
Maximum
Remaining
Maturity
N/A
28
Maximum
Percentage
of Portfolio
None
None
100%
None
40%
25%
30%
None
20% of base
30<;:'0
20%
20%
20%
None
None
None
Maximum
Percentage
of Portfolio
None
Maximum
Investment
In One Issuer
None
None
None
None
30%
10%
None
None
None
None
10%
10%
None
None
None
None
Maximum
Investment
In One Issuer
N/A
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Deposits and investments as of June 30, 2005, consist of the following:
Cash on hand and in banks
Cash in revolving fund
Cash with fiscal agent
Cash awaiting deposit
Investments
Carrying
Amount
$ 4,861,553
65,985
20,352
432,204
124,168,016
$ 129,548,110
Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an
investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to
changes in market interest rates. The District manages its exposure to interest rate risk by purchasing a
combination of shorter term and longer term investments and by timing cash flows from maturities so that a
portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash
flow and liquidity needed for operations.
W eighted Average Maturity
The District monitors the interest rate risk inherent in its portfolio by measuring the weighted average maturity of
its portfolio. Information about the weighted average maturity ofthe District's portfolio is presented in the
following schedule:
Total
Fair
Value
$ 424,502
123,842,509
$ 124,267,011
Weighted
Average
Maturity
In Years
N/A
0.93
Investment Type
Notes, mortgages, and contracts
County Pool
29
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Credit Risk
Credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment.
This is measure by the assignment of a rating by a nationally recognized statistical rating organization. Presented
below is the minimum rating required by the California Government Code, the Districts' investment policy, or
debt agreements, and the actual rating as of the year-end for each investment type.
Minimum Not Required
Fair Legal To Be Rating as of Year End
Investment Type Value Rating Rated AAA Aa Unrated
-
Notes, mortgages, and contracts $ 424,502 None $ $ $- $ 424,502
County Pool 123,842,509 None 123,842,509
Total $ 124,267,011 $ $ $ $- $ 124,267,011
Concentration of Credit Risk
The investment policy of the District contains no limitations on the amount that can be invested in anyone issuer
beyond the stipulated by the California Government code. The District does not have investments in anyone
issuer that represent five percent or more of the total investments.
Custodial Credit Risk - Deposits
This is the risk that in the event of a bank failure, the District's deposits may not be returned to it. The District
does not have a policy for custodial credit risk. As of June 30, 2005, $6,128,000 of the District's bank balance of
$6,643,000 was uninsured and collateralized with securities held by the pledging financial institution's trust
department or agent, but not in the name of the District.
Custodial Credit Risk - Investments
This is the risk that, in the event of the failure ofthe counterparty, the District will not be able to recover the value
of its investments or collateral securities that are in possession of an outside party. The District does not have this
type of investment.
30
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
NOTE 3 - ACCOUNTS RECEIVABLE
Receivables for the District consisted primarily of intergovernmental grants, entitlements, interest, and other local
sources.
The accounts receivable are as follows:
2005
Federal Government
Categorical aid
State Government
Apportionment
Categorical aid
Lottery
Local Government
Interest
Student receivables
Other local sources
Total
$ 588,638
3,052,901
283,715
931,335
747,166
3,014,032
6,172,564
$ 14,790,351
Student receivables
Less allowance for bad debt
Student receivables, net
$ 3,014,032
$ 3,014,032
31
2004
$
837,107
72,442
2,034,043
7,220,096
$ 10,163,688
$ 2,284,043
(250,000)
$ 2,034,043
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2005 AND 2004
NOTE 4 - CAPITAL ASSETS
Capital asset activity for the District, including bookstore activity, for the fiscal year ended June 30, 2005, was as
follows:
Capital Assets Not Being Depreciated
Land
Construction in progress
Total Capital Assets Not Being Depreciated
Capital Assets Being Depreciated
Buildings and improvements
Furniture and equipment
Total Capital Assets Being Depreciated
Total Capital Assets
Less Accumulated Depreciation
Buildings and improvements
Furniture and equipment
Total Accumulated Depreciation
Net Capital Assets
Depreciation expense for the year was $2,522,310.
Balance Balance
Beginning End
of Year Additions Deductions of Year
$ 2,087,458 $ $ $ 2,087,458
2,728,267 14,725,376 357,583 17,096,060
4,815,725 14,725,376 357,583 19,183,518
85,330,480
14,510,337
99,840,817
104,656,542
1,864,281
486,779
2,351,060
17,076,436
87,194,761
14,863,155
102,057,916
121,241,434
133,961
133,961
491,544
23,375,090
11,389,747
34,764,837
1,618,085
904,225
2,522,310
24,993,175
12,293,972
37,287,147
$ 69,891,705 $14,554,126 $ 491,544 $ 83,954,287
32
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2005 AND 2004
Capital asset activity for the District, including bookstore activity, for the fiscal year ended June 30, 2004, was as
follows:
Balance Balance
Beginning End
of Year Additions Deductions of Year
$ 2,087,458 $ $ $ 2,087,458
734,998 1,993,269 2,728,267
2,822,456 1,993,269 4,815,725
Capital Assets Not Being Depreciated
Land
Construction in progress
Total Capital Assets Not Being Depreciated
Capital Assets Being Depreciated
Buildings
Improvements
Furniture and equipment
Total Capital Assets Being Depreciated
Total Capital Assets
60,938,422
23,117,479
13,670,642
97,726,543
100,548,999
Less Accumulated Depreciation
Buildings and improvements
Furniture and equipment
Total Accumulated Depreciation
21,695,027
10,418,048
32,113,075
$ 68,435,924 $ 1,455,781 $
$ 69,891,705
Net Capital Assets
Depreciation expense for the year was $2,651,762.
NOTE 5 - INTERFUND TRANSACTIONS
Operating Transfers
141,124
1,133,455
839,695
2,114,274
4,107,543
61,079,546
24,250,934
14,510,337
99,840,817
104,656,542
1,680,063
971,699
2,651,762
23,375,090
11,389,747
34,764,837
Operating transfers between District governmental funds are used to (1) move revenues from the fund that statute
or budget requires to collect them to the fund that statute or budget requires to expend them, (2) move receipts
restricted to debt service from the funds collecting the receipts to the debt service fund as debt service payments
become due, and (3) use unrestricted revenues collected in the General Fund to finance various programs
accounted for in other funds in accordance with budgetary authorizations. These operating transfers have been
eliminated through consolidation within the entity-wide financial statements.
33
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
NOTE6-ACCOUNTSPAYABLE
Accounts payable for the District consisted of the following:
2005 2004
Federal financial assistance $ 218,242 $
State categorical aid 3,776,898 1,053,576
Emollment fees 1,424,461 2,704,513
Total $ 5,419,601 $ 3,758,089
NOTE 7 - DEFERRED REVENUE
Deferred revenue at consisted of the following:
Federal financial assistance
State categorical aid
Emollment fees
2005 2004
$ 218,242 $
3,776,898 1,053,576
1,424,461 2,704,513
$ 5,419,601 $ 3,758,089
Total
NOTE 8 - LONG-TERM DEBT
Long- Term Debt Summary
The changes in the District's long-term obligations during the 2005 fiscal year consisted of the following:
Balance Balance
Beginning End Due in
of Year Additions Deductions of Year One Year
Bonds and Notes Payable
General obligation bonds $ $ 100,000,000 $ $ 100,000,000 $ 6,665,000
Lease revenue bonds 5,590,000 145,000 5,445,000 150,000
Certificates of participation 3,355,000 3,355,000
Co-generation loan 670,185 670,185
Children center loan 270,000 270,000 60,000
Capital leases 110,491 60,688 49,803 23,597
Compensated absenses 2,059,827 401,983 1,657,844
Premiums, net of amortization 2,810,665 2,810,665 112,427
Total Long-Term Debt $12,055,503 $ 102,810,665 $4,632,856 $ 110,233,312 $ 7,011,024
34
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2005 AND 2004
The changes in the District's long-term obligations during the 2004 fiscal year consisted ofthe following:
Balance Balance
Beginning End Due in
of Year Additions Deductions of Year One Year
Bonds and Notes Payable
Lease revenue bonds $ 5,735,000 $ $ 145,000 $ 5,590,000 $ 145,000
Certificates of participation 3,740,000 385,000 3,355,000 405,000
Co-generation loan 243,250 426,935 670,185 89,219
Compensated absences 2,090,407 72,896 103,476 2,059,827
Capital leases 180,788 70,297 110,491 58,092
Children center loan 300,000 30,000 270,000 30,000
Total Long-Term Debt $12,289,445 $ 499,831 $ 733,773 $ 12,055,503 $ 727,311
Description of Debt
General obligation bonds were approved by a local election on March 2, 2004. The total amount approved by the
voters was $498,000,000. At June 30, 2005, $100,000,000 had been issued and $100,000,000 was outstanding.
Interest rates on the bonds are 2.000 to 5.125 percent. Payments on the general obligation bonds are paid by the
Bond Construction Fund.
The lease revenue bonds were issued in July 2002 in the amount of$5,735,000 for the purchase ofa building for
the District offices. At June 30, 2005, $5,445,000 was outstanding. The bonds mature through August 2027 with
interest rates ranging from 4.5% to 6.0%. Payments on the lease revenue bonds are paid by the Capital Outlay
Projects Fund.
The certificates of participation (COPs) were issued in December 1995 in the amount of$7,570,000 to finance the
acquisition, construction, and installation of a bookstore at Chabot College, portable classrooms at Las Positas
College, and an energy management system at both Colleges. The balance of the COPs was paid off as of June
30, 2005.
The Co-Generation loans were issued in 2004 to finance energy efficient improvements to the District facilities.
The balance of the loans was paid off as of June 30, 2005.
The children's center loans were issued in 2003 in the amount of$300,000 interest free to finance the purchase
and installation of relocatable child-care facilities on the Chabot College campus. At June 30, 2005, $270,000
was outstanding. The loans mature through December 2012. Payments of the loans are paid by Child
Development Fund.
The District has utilized capital leases purchase agreements to purchase primarily equipment. The current lease
purchase agreements in the amount of $49,803 will be paid through 2008.
35
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Debt Maturity
General Obligation Bonds
Issue
Date
2004
Maturity
Date
2029
Interest Original
Rate Issue
2.000-5.125 $100,000,000
The bonds mature through 2029 as follows:
Fiscal Year
2006
2007
2008
2009
2010
2011-2015
2016-2020
2021-2025
2026-2029
Total
Lease Revenue Bonds
Year Ending
June 30,
2006
2007
2008
2009
2010
2011-2015
2016-2020
2021-2025
2026-2028
Total
36
Bonds
Outstanding
July 1,2004
$
Issued
$ 100,000,000
Principal Interest Total
$ 150,000 $ 242,202 $ 392,202
150,000 238,903 388,903
155,000 235,047 390,047
160,000 230,515 390,515
165,000 225,188 390,188
925,000 1,021,300 1,946,300
1,170,000 780,500 1,950,500
1,485,000 457,662 1,942,662
1,085,000 83,125 1,168,125
$ 5,445,000 $ 3,514,442 $ 8,959,442
Principal
$ 6,665,000
7,380,000
2,155,000
2,230,000
2,310,000
13,030,000
16,425,000
21,210,000
28,595,000
$ 100,000,000
Redeemed
$
Interest to
Maturity
$ 4,355,173
4,208,838
4,037,013
3,971,238
3,903,138
18,027,063
14,598,663
9,952,719
3,844,375
$ 66,898,220
Bonds
Outstanding
June 30, 2005
$ 100,000,000
Total
$ 11,020,173
11,588,838
6,192,013
6,201,238
6,213,138
31,057,063
31,023,663
31,162,719
32,439,375
$ 166,898,220
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Children's Center Loan
Fiscal Year
2006
2007
2008
2009
2010
2011-2015
Total
Principal
$ 60,000
30,000
30,000
30,000
30,000
90,000
$ 270,000
Capital Leases
The District has entered into various capital lease arrangements and has recorded capital assets with
corresponding accumulated depreciation. The District's liability on lease agreements with option to purchase is
summarized below:
Year Ending
June 30,
2006
2007
2008
Total
Less: Amount Representing Interest
Present Value of Minimum Lease Payments
Lease
Payment
$ 26,325
20,071
7,593
53,989
4,186
$ 49,803
NOTE 9 - POSTEMPLOYMENT BENEFITS
The District provides medical, dental, and vision insurance coverage, as prescribed in the various employee union
contracts, to retirees meeting plan eligibility requirements. Eligible employees retiring from the District may
become eligible for these benefits when the requirements are met. The eligibility requirement for employees
participating in Public Employees' Retirement System (PERS) is a minimum age of 55 and a minimum ten years
of continuous service with the District. Additional age and service criteria may be required. The eligibility
requirement for employees participating in State Teachers' Retirement System (STRS) is a minimum age of 60
with five years of service, or age 50 with 30 years of service. In addition, the District also has minimum
continuous service requirements for retirement that range from three years to ten years and varies by employee
class. The District recognizes expenditures for these post-employment health benefits on a pay as you go basis.
37
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2005 AND 2004
The District offers subsidized health insurance benefits to all employees who retire from the District and meet the
age and serviced requirement for eligibility. Group medical coverage is provided for academic retirees hired on
or after April 1, 1986 and classified retirees hired on or after July 1, 1984. Such benefits are required through the
District's union contracts. The amount of the District's contribution per employee towards such annual premiums
is determined according to the collective bargaining agreements. The District recognizes the costs of providing
those benefits and related costs when paid. Active plan participants at June 30, 2005 totaled 290. Payments for
retired employees totaled $2,593,725 for the year ended June 30, 2005 and were recorded as expenses.
The District partially funds the Accumulated Postretirement Benefit Obligation ("APBO"), which is defined as
the present value of the projected benefits that have already been earned. Based on an actuarial study performed
in 2005 (the most recent available), the APBO was estimated to be approximately $81.4 million. Funds set aside
for funding purposes were $2,829,914 at June 30,2005.
NOTE 10 - RISK MANAGEMENT
Property and Liability
The District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors
and omissions; injuries to employees; and natural disasters. During fiscal year ending June 30, 2005, the District
contracted with the Alameda County Schools Insurance Group (ACSIG) for workers' compensation and
Statewide Association of Community Colleges (SW ACe) for property and liabilities insurance coverage. Settled
claims have not exceeded this commercial coverage in any of the past three years. There has not been a
significant reduction in coverage from the prior year.
Workers' Compensation
For fiscal year 2004-2005, the District participated in the Alameda County Schools Insurance Group Joint Powers
Authority (JP A), an insurance purchasing pool. The District is self insured for the first $1,000,000 of each
workers' compensation claim. The intent of the JP A is to achieve the benefit of a reduced premium for the
District by virtue of its grouping and representation with other participants in the JP A. The workers'
compensation experience of the participating districts is calculated as one experience, and a common premium
rate is applied to all districts in the JP A. Each participant pays its workers' compensation premium based on its
individual rate. Total savings are then calculated and each participant's individual performance is compared to the
overall saving. A participant will then either receive money from or be required to contribute to the "equity-
pooling fund." This "equity pooling" arrangement insures that each participant shares equally in the overall
performance of the JP A. Participation in the JP A is limited to K -12 and community college districts that can meet
the JP A's selection criteria.
NOTE 11 - EMPLOYEE RETIREMENT SYSTEMS
Qualified employees are covered under multiple-employer contributory retirement plans maintained by agencies
of the State of California. Certificated employees are members of the State Teachers' Retirement System (STRS)
and classified employees are members of the California Public Employees' Retirement System (CalPERS).
38
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2005 AND 2004
STRS
Plan Description
All certificated employees and those employees meeting minimum standards adopted by the Board of Governors
of the California Community Colleges and employed 50 percent or more of a full-time equivalent position
participate in the Defined Benefit Plan (DB Plan). Part-time educators hired under a contract ofless than
50 percent or on an hourly or daily basis without contract may elect membership in the Cash Balance Benefit
Program (CB Benefit Program). Since January 1, 1999, both of these plans have been part of the State Teachers'
Retirement Plan (STRS), a cost-sharing, multiple-employer contributory public employee retirement system. The
State Teachers' Retirement Law (Part 13 of the California Education Code, Section 22000 et seq.) established
benefit provisions for STRS. Copies of the STRS annual financial report may be obtained from the STRS
Executive Office, 7667 Folsom Boulevard, Sacramento, California 95851.
The STRS, a defined benefit pension plan, provides retirement, disability, and death benefits, and depending on
which component of the STRS the employee is in, post-retirement cost-of-living adjustments may also be offered.
Employees in the DB Plan attaining the age of 60 with five years of credited California service (service) are
eligible for "normal" retirement and are entitled to a monthly benefit of two percent of their final compensation
for each year of service. Final compensation is generally defined as the average salary earnable for the highest
three consecutive years of service. The plan permits early retirement options at age 55 or as early as age 50 with
at least 30 years of service. While early retirement can reduce the two percent age factor used at age 60, service
of 30 or more years will increase the percentage age factor to be applied. Disability benefits are generally the
maximum of 50 percent of final compensation for most applicants. Eligible dependent children can increase this
benefit up to a maximum of 90 percent of final compensation. After five years of credited service, members
become 100 percent vested in retirement benefits earned to date. If a member's employment is terminated, the
accumulated member contributions are refundable. The features of the CB Benefit Program include immediate
vesting, variable contribution rates that can be bargained, guaranteed interest rates, and flexible retirement
options. Participation in the CB Benefit Program is optional; however, if the employee selects the CB Benefit
Program and their basis of employment changes to half time or more, the member will automatically become a
member of the DB Plan.
Funding Policy
Active members ofthe DB Plan are required to contribute eight percent of their salary while the District is
required to contribute an actuarially determined rate. The actuarial methods and assumptions used for
determining the rate are those adopted by the STRS Teachers' Retirement Board. The required employer
contribution rate for fiscal year 2004-2005 was 8.25 percent of annual payroll. The contribution requirements of
the plan members are established by State statute. The CB Benefit Program is an alternative STRS contribution
plan for instructors. Instructors who choose not to sign up for the DB Plan or FICA may participate in the CB
Benefit Program. The District contribution rate for the CB Benefit Program is always a minimum of four percent
with the sum of the District and employee contribution always being equal or greater than eight percent.
Annual Pension Cost
The District's total contributions to STRS for the fiscal years ended June 30, 2005, 2004, and 2003, were
$2,209,252, $2,128,103, and $2,020,423, respectively, and equal 100 percent of the required contributions for
each year. The State of California may make additional direct payments for retirement benefits to the STRS on
39
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2005 AND 2004
behalf of all community colleges in the State. The revenue and expenditures associated with these payments, if
any, have not been included in these financial statements.
CalPERS
Plan Description
All full-time classified employees participate in the CalPERS, an agent multiple-employer contributory public
employee retirement system that act as a common investment and administrative agent for participating public
entities within the State of California. The Chabot-Las Positas Community College District is part of a "cost-
sharing" pool with CalPERS. Employees are eligible for retirement as early as age 50 with five years of service.
At age 55, the employee is entitled to a monthly benefit of 2.0 percent of final compensation for each year of
service credit. Retirement compensation is reduced if the plan is coordinated with Social Security. Retirement
after age 55 will increase the percentage rate to a maximum of2.5 percent at age 63 with an increased rate. The
plan also provides death and disability benefits. Retirement benefits fully vest after five years of credited service.
Upon separation from the Fund, members' accumulated contributions are refundable with interest credited through
the date of separation.
The Public Employees' Retirement Law (Part 3 of the California Government Code, Section 20000 et seq.)
establishes benefit provisions for CalPERS. CalPERS issues a separate comprehensive annual financial report
that includes financial statements and required supplementary information. Copies of the CalPERS annual
financial report may be obtained from the CalPERS Executive Office, 400 P Street, Sacramento, California
95814.
Funding Policy
Active plan members are required to contribute seven percent of their salary (seven percent of monthly salary
over $133.33 if the member participates in Social Security), and the District is required to contribute an
actuarially determined rate. The actuarial methods and assumptions used for determining the rate are those
adopted by the CalPERS Board of Administration. The District's contribution rate to CalPERS for fiscal year
2004-2005 was 9.952 percent of annual payroll.
Annual Pension Cost
The District's contributions to CalPERS for fiscal years ending June 30, 2005, 2004, and 2003, were $1,496,120,
$1,799,316, and $393,590, respectively, and equaled 100 percent of the required contributions for each year.
On Behalf Payments
The State of California makes contributions to STRS and CalPERS on behalf of the District. These payments
consist of State General Fund contributions to STRS which amounted to $1,602,783 (4.517 percent) of salaries
subject to STRS. A contribution to CalPERS was not required for the year ended June 30, 2005. These amounts
have been reflected in the consolidated financial statements as a component of nonoperating revenue and
employee benefit expense.
40
CHABOT -LAS POSIT AS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2005 AND 2004
Deferred Compensation
The District offers its employees a CalPERS administered 457 Deferred Compensation Program (the Program).
The Program, available to all permanent employees, permits them to defer a portion of pre-tax salary into
investment of an individual's own choosing until future years. The deferred compensation is not available to the
employees or their beneficiaries until termination, retirement, death, or an unforeseeable emergency. The
CalPERS Board controls the investment and administrative functions of the CalPERS 457 Deferred
Compensation Program. The Board for the exclusive benefit of participating employees, which adds security,
holds the assets in trust.
NOTE 12 - COMMITMENTS AND CONTINGENCIES
Grants
The District receives financial assistance from Federal and State agencies in the form of grants. The disbursement
of funds received under these programs generally requires compliance with terms and conditions specified in the
grant agreements and are subject to audit by the grantor agencies. Any disallowed claims resulting from such
audits could become a liability of the General Fund or other applicable funds. However, in the opinion of
management, any such disallowed claims will not have a material adverse effect on the overall financial position
of the District at June 30,2005.
Litigation
The District is involved in various litigation arising from the normal course of business. In the opinion of
management and legal counsel, the disposition of all litigation pending is not expected to have a material adverse
effect on the overall financial position of the District at June 30, 2005.
Construction Commitments
As of June 30, 2005, the District had the following commitments with respect to the unfinished capital projects:
CAPITAL PROJECT
Multi-Disciplinary Building - Las Positas
P.E. Building - Phase I - Las Positas
Gateway Computers - Districtwide
Other Projects - Districtwide
Remaining
Construction
Commitment
$ 14,864,357
1,344,504
377,502
1,259,363
$ 17,845,726
Expected
Date of
Completion
12/31/07
06/30/06
06/30/06
06/30/06
The projects are funded through a combination of general obligation bonds and capital project apportionments
from the State Chancellor's Office.
41
CHABOT-LAS POSIT AS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2005 AND 2004
NOTE 13 - P ARTICIP A TION IN PUBLIC ENTITY RISK POOLS AND JOINT POWERS
AUTHORITIES
The District is a member of the Alameda County Schools Insurance Group Joint Powers Authority JPAs. The
District pays annual premiums for its workers' compensation and dental insurance coverage. The relationship
between the District and the JP A is such that it is not a component unit of the District for financial reporting
purposes.
The JP As have budgeting and financial reporting requirements independent of member units and their financial
statements are not presented in these financial statements; however, transactions between the JP As and the
District are included in these statements. Audited financial statements are available from the respective entities.
The District's share of year-end assets, liabilities, or fund equity has not been calculated.
During the year ended June 30, 2005, the District made payments of $822,096 and $788,235 to Alameda County
Schools Insurance Group for its workers' compensation and dental insurance coverage, respectively. The District
. also paid $497,496 to Statewide Association of Community Colleges for property and liability insurance.
NOTE 14 - FUNCTIONAL EXPENSES
In accordance with requirements set forth by the California State Chancellor's Office, the District reports
operating expenses by object code. Operating expenses by functional classification are as follows:
Year ended June 30, 2005:
Supplies,
Material, and Equipment,
Employee Other Expenses Maintenance,
Salaries Benefits and Services and Repairs Depreciation Total
Instructional activities $ 33,072,673 $ 9,949,148 $ 1,275,387 $ 314,655 $ $ 44,611,863
Academic support 2,654,270 777,570 313,454 3,745,294
Student services 7,069,448 1,917,458 5,386,846 74,729 14,448,481
Plant operations and maintenance 3,154,399 1,290,411 2,409,052 22,168 6,876,030
Instructional support services 8,994,703 3,608,749 6,232,675 402,629 19,238,756
Community services and
economic development 579,059 \12,519 224,060 3,106 918,744
Ancillary services and
auxiliary operations 1,245,852 386,211 1,225,165 16,972 2,874,200
Student aid 9,194,992 9,194,992
Physical property and related
acquisitions 8,563 1,796,110 1,137,058 2,941,731
Unallocated depreciation 2,522,310 2,522,310
Total $ 56,778,967 $ 18,042,066 $ 28,057,741 $ 1,971,317 $ 2,522,310 $ 107,372,401
42
CHABOT -LAS POSIT AS COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 2005 AND 2004
Year ended June 30, 2004:
Supplies,
Material, and
Employee Other Expenses
Salaries Benefits and Services Depreciation Total
Instructional activities $ 29,924,640 $ 5,912,007 $ 1,995,368 $ $ 37,832,015
Academic support 2,506,925 722,785 318,511 3,548,221
Student services 6,615,446 1,756,904 8,523,022 16,895,372
Plant operations and maintenance 4,532,539 1,648,932 2,674,663 8,856,134
Instructional support services 6,978,133 2,249,832 2,653,223 11,881,188
Community services and
economic development 524,867 87,963 369,034 981,864
Ancillary services and
auxiliary operations 3,095,336 1,053,150 4,767,653 8,916,139
Physical property and related
acquisitions 2,905,728 2,905,728
Un allocated depreciation 2,651,762 2,651,762
Total $ 54,177,886 $ 13,431,573 $ 24,207,202 $ 2,651,762 $ 94,468,423
43
SUPPLEMENTARY INFORMATION
44
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
DISTRICT ORGANIZATION
JUNE 2005
The Chabot-Las Positas Community College District was established on July 1, 1961, and is comprised of an area
of approximately 588 square miles located in Alameda County. There were no changes in the boundaries of the
District during the current year.
BOARD OF TRUSTEES
MEMBER OFFICE TERM EXPIRES
Barbara Mertes Presi dent/Trustee 2008
Gary R. Craig Secretary /T rustee 2006
Dobie Gelles Trustee 2006
Arnu1fo Cedillo Trustee 2008
Isobel Dvorsky Trustee 2006
Alison Lewis Trustee 2008
Carol Vecchiarelli Trustee 2008
ADMINISTRATION
Dr. Susan A. Cota
Mr. Roy V. Stutzman
Chancellor
Vice Chancellor, Business Services
45
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED JUNE 2005
Federal GrantorlPass- Through
GrantorlProgram or Cluster Title
U.S. DEPARTMENT OF AGRICULTURE
Pass Through Programs From:
California State Department of Education
Child and Adult Care Food Program
The National Youth Sports Program Fund - Summer Food
Service Program for Children
Best Practices Grant - Nutrition Services
Total U.S. Department of Agriculture
U.S. DEPARTMENT OF LABOR
Pass Through Programs From:
County of Alameda
Workforce Investment Board
Workforce Investment Act (WIA Title Iill
Total U.S. Department of Labor
National Science Foundation Mathematical and Physical Sciences
U.S. DEPARTMENT OF EDUCATION
Student Financial Aid Cluster [I]
Federal Supplemental Eduational Opportunity Grant Program (FSEOG)
Federal Family Education Loans (FFEL)[2]
Federal College Work Study Program (FWS)
Federal Pell Grant Program (PELL)
Total Student Financial Aid Cluster
Higher Education - Institutional Aid
Child Care Access Means Parents in School
Subtotal Direct Programs
Pass Through Programs From:
California Community Colleges Chancellor's Office
Vocational Education - Basic Grants to States
Alameda County PIC Job Training Partnership Agreement
Tech-Prep Education
Subtotal Pass Through Programs
Total U.S. Department of Education
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
Pass Through Programs From:
California Community Colleges Chancellor's Office
Temporary Assistance for Needy Families (T ANF)
The National Youth Sports Program Fund-
Community Services Block Grant - Discretionary Awards
California Department of Education
Parent 1nfantfToddler Caregivers (PITC)
Child, Family & Community Services - Head Start
Child, Family & Community Services - Community Action to
Reach Out to Infants (CARl) Program
Total U.S. Department of Health and Human Services
Total Expenditures of Federal Awards
[I] Tested as a major program
[2] Amount not included in these financial statements
[3] Pass-Through Entity IdentifYing Number not available
See accompanying note to supplementary information.
46
17.259 C95-0l87 87,631
17.262 C95-0 187 428,473
516,104
47.049 [3] 67,797
Federal
CFDA
Number
10.558
10.559
10.574
Pass-Through
Entity
IdentifYing
Number
01-2962-1A
01-2962-IA
[3]
84.007 [3 ]
84.032 [3]
84.033 [3 ]
84.063 [3 ]
84.031 [3 ]
84.335 [3]
84.048
84.243
01-C01-007
C95-0187
Federal
Expenditures
$ 96,231
19,756
9,500
125,487
210,871
1,404,720
263,867
7,702,900
9,582,358
196,756
33,276
9,812,390
513,535
999
514,534
10,326,924
93.558 [3] 60,046
93.570 [3] 53,348
93.575 [3] 155,259
93.600 [3] 675,296
93.658 C95-0 187 27,000
970,949
$ 12,007,261
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
SCHEDULE OF EXPENDITURES OF STATE AWARDS
FOR THE YEAR ENDED JUNE 2005
Program Revenues Total
Cash Accounts Accounts Deferred Total Program
Program Received Receivable Payable Revenue Revenue Expenditures
Lottery (Prop 20) $ 216,145 $ 96,220 $ $ 21,316 $ 291,049 $ 291,049
EOPS 819,478 819,478 843,855
DSPS 1,111,282 1,111,282 1,114,431
T ANF, State Share 19,746 480 19,266 19,265
CalWorks 252,775 252,775 250,676
TTIP 425,033 244,684 180,349 180,349
CARE 126,241 126,241 123,918
BF AP Financial Aid Admin 676,463 676,463 676,462
Matriculation 870,539 870,539 920,275
Faculty & Staff Development 1,124 600 524 524
Faculty & Staff Diversity 33,582 33,582 33,582
Instructional Equipment 535,162 289,465 245,697 245,721
Instructional Equipment -Block Grant 407,960 382,056 25,904 25,904
Foster Care, CC 74,033 41,529 115,562 115,562
Child Development Training Consort, CC 21,627 100 388 21,339 21,339
Child Development Training Consort, LPC 6,175 6,259 12,434 12,435
Foster Care, LPC 65,597 30,251 95,848 95,848
CARl Pre-Training, CC 3,770 3,770 3,770
CAN Grant, CC 5,000 5,000 5,000
TRDP, Americorps 02-03 31,669 (31,669)
TRDP, Americorps 03-04 15,217 15,217 15,001
TRDP, Americorps 04-05 24,568 24,568 24,568
West Ed Personnel Prep Grant 2,112 2,888 1,558 3,442 3,442
CAN Grant, LPC 5,000 5,000 4,111
Workability III 57,650 21,154 78,804 78,804
AA Nursing 50,392 22,830 27,562
CACFP Food Program 1,506 1,506 1,506
State PreschoollPart Day 271,544 271 ,544 290,874
State Preschool/Wrap Around 312,990 312,990 287,888
Tri Cities Children's Center Grant 208,948 21,539 230,487 339,368
State Food Program 6,535 474 7,009 16,711
State Preschool Material Grant 2,198 2,198 2,128
CDE Facility Repair, 04-05 11,717
CDE Resource Grant, 04-05 2,048 2,048 1,981
ECC Quality Improvement Grant 10,000 10,000 6,553
Subtotal $ 6,579,139 $ 283,715 $ 54,979 $ 940,067 $ 5,867,808 $ 6,064,617
See accompanying note to supplementary information.
47
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
SCHEDULE OF WORKLOAD MEASURES FOR STATE APPORTIONMENT
ANNUALIZED ATTENDANCE AND ANNUAL APPRENTICESHIP HOURS
OF INSTRUCTION
FOR THE YEAR ENDED JUNE 2005
Reported
Data
CA TEGORIES
A. Credit Full-Time Equivalent Student (FTES)
1. Summer
2. Weekly census
3. Daily census
4. Actual hours of attendance
5. Independent study/work experience
Subtotal
1,551
12,055
1,370
490
665
16,131
B. Noncredit FTES
1. Summer
2. Actual hours of attendance
3. Independent study/work experience
Subtotal
Total FTES
59
527
586
16,717
C. Basic Skills Courses
1. Credit
2. Noncredit
Total Basic Skills FTES
D. FTES Generated in Leased Space
E. Gross Square Footage
1. Existing facilities
2. New facilities
Total Gross Square Footage
Schedule of Annual Apprenticeship Hours of Instruction
Reported
Data
July 1 - December 31,2004
January 1 - April 15, 2005
April 16 - June 30, 2005
Total
26,174
946
27,120
See accompanying note to supplementary information.
48
Audit
Adjustments
Audited
Data
1,551
12,055
1,370
490
665
16,131
59
527
586
16,717
1,356
1,356
550
844,656
844,656
Audit
Adjustments
Audited
Data
26,174
946
27,120
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
RECONCILIATION OF ANNUAL FINANCIAL AND BUDGET
REPORT WITH FUND FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 2005
Associated
Child Student
General Development Trusts
FUND BALANCE
Balance, June 30, 2005, (CCFS-311) $ 14,170,280 $ 146,984 $ 1,193,957
Decrease in:
Due to other funds (113,399)
Accounts payable 336,604
Revenue (98,827)
Increase in:
Accounts receivable 89,208
Due from other funds 8,144
Balance, June 30, 2005,
Fund Financial Statement $ 14,401,629 $ 236,192 $ 1,095,130
See accompanying note to supplementary information.
49
CHABOT-LAS POSIT AS COMMUNITY COLLEGE DISTRICT
NOTE TO SUPPLEMENTARY INFORMATION
JUNE 30, 2005
_.......""'""':w__"_'-~"'_,.,.,"'......_,..,.,....."""'_>Y"'""'*""_"'_=,...,....._~~'___~
NOTE 1 - PURPOSE OF SCHEDULES
Schedule of Expenditures of Federal Awards
The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the District
and is presented on the modified accrual basis of accounting. The information in this schedule is presented in
accordance with the requirements of the United States Office of Management and Budget Circular A-133, Audits
of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this
schedule may differ from amounts presented in, or used in the preparation of, the financial statements.
Schedule of Expenditures of State Awards
The accompanying schedule of expenditures of State awards includes the State grant activity ofthe District and is
presented on the modified accrual basis of accounting. Therefore, some amounts presented in this schedule may
differ from amounts presented in, or used in the preparation of, the financial statements.
Schedule of Workload Measures for State Apportionment Annualized Attendance and Annual
Apprenticeship Hours of Instruction
Full-Time Equivalent Students (FTES) is a measurement of the number of pupils attending classes of the District.
The purpose of attendance accounting from a fiscal standpoint is to provide the basis on which apportionments of
State funds are made to community college districts. This schedule provides information regarding the attendance
of students throughout the District.
Reconciliation of Annual Financial and Budget Report with Fund Financial Statements
This schedule provides the information necessary to reconcile the fund balance of all funds reported on the Form
CCFS-311 to the fund financial statements.
50
INDEPENDENT AUDITORS' REPORTS
51
ATTACHMENT D
CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT
January 16, 2007
Agenda Item:
5.13
Subject:
Approval of Request for Funding Assistance from the City of Dublin -
Community Group Organization Funding
Background: The Tri- Valley One-Stop Career Center is mainly funded by the Alameda County
Workforce Investment Board (WID), with a current program budget of$373,712 for the 2006-
2007 budget year. This represents a 27.435% reduction compared to the previous budget year.
In order to continue operating a successful One-Stop program, the Tri-Valley One-Stop Career
Center relies on additional funding sources. Weare therefore seeking grant funding assistance
from various local community groups.
Recommended Action: That the Board of Trustees approve the request for Funding Assistance
from the City of Dublin - Community Group Organization Funding on behalf of the Tri- Valley
One-Stop Career Center in the amount of$15,000.
~(!r- //~,o7
Submitted: Lor 0 LegaspilDate
~- f1- ~ ~/t17
Approved: Susan A. Cota/Date
DISAPPROVED
TABLED
APPROVED
.<"'
ATTACHMENT E
~
SWACC
Statewide Association of Comm Colleges
MEMORANDUM #: SWC01500-06
MEMORANDUM OF COVERAGE
DECLARATIONS
I. COVERED PARTY NAME AND ADDRESS
Chabot-Las Positas Comm. College Dist.
5020 Franklin Drive
Pleasanton, CA 94588
II. MEMORANDUM PERIOD: 12:01 A.M.
July 1, 2006 to July 1, 2007
III. COVERAGE A LIABILITY Per Occurrence, .
(Except as Follows)
$
5,000,000 per ace.
A. Legal Expense for Employee Benefit Programs
$
50,000 per oce.
B. Legal Expense for Breach Of Contract,
Except Employment Contracts
$
50,000 per Dec.
C. Asbestos Claims, including Legal
Expense, Indemnification or Both
$
50,000 per ace.
EXCESS LIABILITY - SAFER IF A
Total SAFER Annual Aggregate for all SAFER membership
$
4,000,000 per ace.
$
21,620,000
IV. COVERAGE B PROPERTY Per Occurrence,
$
250,000,000 per ace.
A. Construction and/ or Installation
(If Endorsed)
$
10,000,000 per ace.
10,000,000 per ace.
B. Sprinkler Leakage Damage caused by Earthquake
$
Keenan & Associates
License No. 0451271
SW ACC 1
Confidential - Client use only
2006/2007
Run By: JH
Run Date: 10/10/2006
."
ATTACHMENT E
PIPS
The Protected Insurance Program for Schools JPA
MEMORANUM # PIPS 00301-01
MEMORANDUM OF COVERAGE
DECLARATIONS
1.
Covered Party Name and Address:
Administrator's Name and Address:
Chabot-Las Positas Comm. College Dist.
5020 Franklin Drive
Pleasanton, CA 94588
Keenan & Associates
P.O. Box 4328
Torrance, CA 90510
License # 0451271
Attn: Mr. Stan Dobbs
2.
Memorandum Period:
July 1, 2006 12:01 AM
to
July 1, 2007 12:01 AM
3. Covered States: California
4. Employer's Liability Limits:
(a) E.L. Each Accident
(b) E.L. Disease - EA Employee
(c) E.L. Disease - Coverage Limit
$ 1,000,000.00
$ 1,000,000.00
$ 1,000,000.00
5. Description of Business Operation and Contribution
Classification of Operation
Public School District and All Operations
Incidental Thereto
Estimated Annual
Payroll
$ 56,546,177
Rate per $100 Estimated Annual
of Payroll Contribution
$ 1.391 $ 786,558
6. Contribution Adjustment Period:
12 Months
This Memorandum of Coverage Declarations is attached and made an integral part of the Memorandum
of Coverage.
For The Protected Insurance Program for Schools
,,,"'~"'~,,,.,,,
BY
".-"'""_! \.
,\ '
..",L~,",,,,.,.,::,"._
07/01/06
Protected Insurance Program for Schools, Manager
Issue Date
Keenan & Associates
License #0451271
Rev. 5/05/06
Confidential Client Use Only
Attachment F
City of Dublin
Fiscal Year 2007-2008
Application for Funds
ApPLICATION VERIFICATION
I attest that the information contained in this FY 2007-2008 grant application is accurate and that
the funds requested will not supplant any other monies secured by the organization.
Attached is a resolution, letter, or other document providing evidence that the Board of Directors
approved the application as submitted. Successful applicants are required to submit a summary
report as soon as possible after submitting the reimbursement request, but not later than August
30,2008. Failure to submit a report will result in ineligibility for future funding.
Signatures:
~"t%~~
~ar n Halliday'"
Executive Director
f~~7
; ate
,~4.~
"
//~(p/or
Date
Dr. Arnulfo Cedillo
Board President/Chairperson
SECTION 2
Page 19 of24
Attachment G
City of Dublin
Fiscal Year 2007-2008
Application for Funds
COLLABORATION AGENCY
AFFIDAVIT FORM
o This form is to be completed by each collaborating organization as named by the
applicant agency in the proposed project/program.
o Completed forms must be submitted at time of application.
Collaborating Agency Name:
Alameda ('mmty T.; brary
Agency Division/Department: f)llh 1 in 'Rrrln{"'h
Project/Program Title: City of Dublin-Employment & Traininq Services
~ri Vrlllpy Onp STOp rrlrppr
career development related
to City of Dublin residents
facility space,
Agency Project/Program Contact Person Lee Jouthas
Title
D'lblin Library Mrlna!}E',("
Phone q? ") R 0 1 7? F. F.
Email
ljollthoc::@aclibrary or!}
I attest that the applicant agency and our organization agree to work collaboratively to implement
the proposed project/program as identified in the FY 2007-2008 funding application.
Q, "',""'- I. 'v-rr-
'. .I-",,/~ /A-.l.'.A.k ~rY\_
Executive Diret10Y I
Date
1/)-4/ )_(5D7
I t
~'''''~'~l" ", ->-~. ,(
~.....L-" .:.~A;[_t1..~
Project/Prog~ Contact Person
Date
SECTION 2
Page 12 of 16