HomeMy WebLinkAboutItem 8.1 CDBG2002-3ApplicationsCI'TY CLERK # 480-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 5, 2002
SUBJECT:
Community Development Block Grant (CDBG) Program for Fiscal
Year 2002/2003 - Project Applications
Report Prepared By: Julia Abdala/Housing Specialist
ATTACHMENTS:
Chart showing Final 2002/2003 CDBG Allocation for
Dublin
Table of Applicants for Funds
CDBG Applications:
A. City of Dublin - Sidewalk Ramps
B, Dublin Housing Authority - Arroyo Vista Roof Repair
C. Financial Contribution Toward Acquisition and
Rehabilitation of the Family Crisis Homeless Center to
be owned by Tri-Valley Haven and rehabilitated by
Allied Housing, Inc.
D. Allied Housing Inc. - Tri-Valley Housing Scholarship
Program
E. Valley Community Health Center - Senior Support
Services
F. Tri-Valley Haven - Domestic Violence Shelter
G. Spectrum Community Services, Inc. - Meals on Wheels
H. Alameda County Food Bank
I. Bay Area Community Services - Valley Creative Living
Center
J. Eden I. & R. - Tri-Valley Housing Access Project
K. Easter Seals Bay Area -After School Activities for Youth
L. Eden Council for Hope & Opportunity - Rental
Assistance Program
RECOMMENDATION:
1)
Direct staff to submit applications for $ 87,335 in CDBG
funding for Fiscal Year 2002/2003 as outlined below:
· City of Dublin - Sidewalk Ramps $ 6,782
· Dublin Housing Auth. - Arroyo Vista Roof Repair $ 34,000
· Contribution toward Acquisition/Rehabilitation of
· the Tri-Valley Family Crisis Homeless Shelter. $ 5,427
g:\cdbg\sffrptsX2-00 ccsr for fy 01-02 cdbg projects
COPIES TO: In-House Distribution
ITEM NO. ~
· Valley Community Health Center- Senior Support $ 7,000
· Tri-Valley Haven Domestic Violence Shelter $ 8,000
· Spectrum Community Services-Meals on Wheels $ 4,000
· City of Dublin - Minor Home Repair (mandatory) $15,526
· Program Administration $ 6,600
TOTAL: $ 87,335
FINANCIAL STATEMENT:
DESCRIPTION:
(see discussion below)
The City has partiCipated in the Alameda County Urban County Housing and Community Block Grant
(CDBG) Program since 1982. During this current Fiscal Year (Fy 2001/2002), the City received $ 92,057
in CDBG funding,
1.
These funds were allocated as follows:
Jurisdiction Improvement Projects (broken down as shown below) $ 69,023
· City of Dublin - Sidewalk Ramps $ 9,523
· Dublin Housing Authority - Arroyo Vista Roof Repair $ 42,000
· Allied Housing Inc. - Tri-Valley Housing Scholarship $10;000
· Valley Community Health Center- Senior Support $ 7,500
Housing Rehabilitation (Minor Home Repair/Grants) - Mandatory $16,434
City General Administration $ 6,600
DUBLIN'S TOTAL 2001/2002 CDBG FUNDING $ 92,057
JURISDICTION IMPROVEMENT PROJECT STATUS FOR CURRENT FISCAL YEAR
City of Dublin - Handicap Sidewalk Ramps - $9,523
The City will be constructing 9 concrete handicap ramps at various curb returns within the residential
areas of Dublin. This project is currently out to bid. The bid opening will occur early in February and
will be going for Council approval February 19, 2002. It is anticipated that all 9 ramps will be completed
by the end of this fiscal year.
Dublin Housing Authority - Arroyo Vista Improvements - $42,000
The Dublin HoUsing Authority received CDBG funds for this fiscal year to repair and/or replace leaking
and damaged roofs in approximately 8 Arroyo Vista residential buildings. With additional funding
assistance from the City of Pleasanton and their own Capital Improvement Funds Arroyo Vista anticipates
re-roofing all of the buildings within the next two or three years. The goals and objectives of this project
are to maintain a useful'life of the Arroyo Vista property through repairing leaking and damaged roofs
and to provide employment opportunities for public housing residents through federal construction
contract requirements.
2
Allied Housing, Inc. - Tri-Valley Housing Scholarship Program (TVHSP) - $10,000
Allied Housing has provided supported housing searches, intake evaluation and developed resource plans
for 3 Dublin residents this fiscal year. The intent is to direct the participant to training that would promote
a higher salary and financial independence over a two-year period. Additionally, one of these three
residents has qualified for a Housing Scholarship. This means the individual qualified for and currently
receives rental assistance while attending school for employment training. The lease agreement and
housing inspection conducted was also sUpPorted by our CDBG funds. The monthly rental subsidy for the
difference between 30% of this resident's income and the Rental Amount is paid by the City of Dublin's
in-lieu fund.
Valley Community Health Center ' Senior Support Services - $7,500
The Valley Community Health Center is currently providing services for seniors in Dublin. The services
offered include ~senior health screening, case management, Partners in Safety, Drug and Alcohol
assistance, in-house reassurance (friendly visiting), choreworker registry services, in-home counseling and
information and referral. So far nine (9) seniors have been provided with case management services. The
goal is to assist 15 seniors by the end of this fiscal year.
FISCAL YEAR 2002/2003 CDBG ALLOCATION
Dublin's CDBG allocation for fiscal year 2002/2003 is $ 87,335, a drop of $4,722 or 5%. (see Exhibit A).
The Alameda County Housing and Community Development Department - Urban County staff (County
HCD) uses a formula for determining the amount of funds that may be used for certain project categories.
The CDBG funds for next Fiscal year may be spent as follows:
Jurisdiction Improvement Projects
$ 65,209
Housing Rehabilitation (mandatory)
$15,526
General Administration
$ 6,600
TOTAL $ 87,335
The City has flexibility in the distribution of the Jurisdiction Improvement Projects category and in the
General Administration funds. The funds allocated for Housing Rehabilitation must be reserved at the
level assigned by the County.
The City received 12 proposals for service that fall under the Jurisdiction Improvement Projects category.
See Attachment 2.
After the City Council decides how the City's CDBG project funds will be distributed, the appropriate
applications must be submitted to the County HCD by February 8, 2002. Because the City participates in
the Urban County CDBG Program under an annual agreement, it is necessary to apply for CDBG funds
for specific projects annually. Once the County HCD reviews and approves Dublin's project applications,
a program agreement between the City and the County HCD will be drafted, which the City Council will
need to authorize. The final City-County agreement will then be submitted to the federal Housing and
Urban Development Department in' June of this year.
CDBG JURISDICTION IMPROVEMENT PROJECTS FOR CONSIDERATION
All Community-Based Organizations (CBO) that provided proposals requesting funding from the City of
Dublin were rated using an objective sheet listing items such as "How well did the CBO demonstrate the
need in Dublin for their services?" and "How well does the CBO demonstrate knowledge of Dublin."
The staff recommendations are based on those CBOs that scored the highest in responding to the RFP,
have explained their ability to provide the services proposed best, and those currently or previously
funded, how well they are currently utilizing the funds allocated and how well those services are being
provided.
City of Dublin - Sidewalk Access Ramps for Handicapped Accessibility - Requesting $80.400
Staff Recommends$ 6,782
As part of the City of Dublin Sidewalk Program, the Public Works Department is requesting $ 80,400 in
CDBG funds to install approximately 67 concrete handicap ramps at various curb returns within the
residential areas of Dublin (see Attachment 2A). Each ramp would cost approximately $1,200, which
includes construction and administrative costs° The goals and objectives of this project are to comply
with the Americans with Disabilities Act and meet the needs of handicapped residents in the City of
Dublin. At this time there remain approximately 150 sidewalk ramps to install.
Because of the small amount of funds available to Dublin for distribution to various service providers,
staff recommends a smaller amount be allocated for Sidewalk Access Ramps and the City strive to install
handicap accessibility on a more gradual schedule.
This project qualifies for CDBG funding under "Removal of Architectural Barriers."
Dublin Housing Authority - Public Facilities and Improvements -Requesting $43,000
Staff Recommends$ 34,000
The Dublin Housing Authority has requested $ 43,000 in CDBG funds to cover the costs of
repairing/replacing leaking and damaged roofs on approximately 8 additional buildings at the Arroyo
Vista housing complex (see Attachment 2B). At the end of this fiscal year the Housing Authority will
have completed the re-roofing of 76 buildings. There remain 74 to go. The staff recommendation of
$34,000 will allow for an additional 6 buildings to be m-roofed. The Alameda County Housing Authority
also has a three- year commitment from the City of Pleasanton for replacing additional roofs at Arroyo
Vista. For fiscal year 2002-2003 Pleasanton has committed to provide over $37,500 toward re-roofing at
Arroyo Vista.
It is anticipated that at the end of fiscal year 2002-2003 the Dublin Housing Authority will only need one
more year of funding from Dublin and Pleasanton of about $70,000, combined, to complete the remaining
roofs on the property. This is because in addition to the amounts they hope to receive from these two
Cities, they anticipate contributing a much large portion of their capital improvement budget to finish this
project quickly.
The Arroyo Vista 150-unit subsidized housing complex provides much needed housing for very low-
income families within the City of Dublin. The goals and objectives of the improvement project would be
4
to maintain a useful life of the Arroyo Vista property through repairing and/or replacing leaking roofs and
damaged roof members and to provide employment opportunities for public housing residents through
federal construction contract requirements. Trees are trimmed back to make the roof repairs as well.
Staff recommends a lower amount of funding for Arroyo Vista because of the decreased CDBG funding
available to the City this year, because more qualified community-based organizations are requesting
funding and because the Dublin Housing Authority's capital improvement budget is able to take up the
slack in the funds we would be reducing for 2002-2003.
This project qualifies for CDBG funding under "Public Housing Modernization."
City of Livermore - Contribution Toward Acquisition and Rehabilitation of the Family Crisis Homeless
Shelter
Requesting - $11,674 - $18,090
depending on loan terms
Staff Recommends - $ 5,427
The Valley Community Health Center advised the City of Livermore in September that it intends to sell
the current Family Crisis Homeless Shelter on the open market. All operations at the shelter have ceased
and it is currently vacant. The City of LiVermore, Pleasanton and the County of Alameda have been
working to purchase and rehabilitate the shelter on behalf of a non-profit agency that will manage the
facility. Since it is much more difficult to establish a new homeless shelter than to work to maintain an
existing facility, this was deemed a prudent course of action.
Tri-Valley Haven is the agency that will manage the facility and Allied Housing, Inc. will rehabilitate the
shelter. Tri-Valley Haven was chosen because of their record of running these types of shelters
successfully. They currently own and nm the two domestic violence shelters with 30 beds in Livermore.
Allied Housing, Inc. has produced affordable housing throughout the Bay Area successfully.
These two Cities approached Dublin and requested that the City financially assist in providing funding for
the acquisition and rehabilitation. Livermore has agreed to finance the project by applying for a HUD
Section 108 loan in the amount of $475,000. This has been approved by their City Council on January 28,
2001. A Section 108 loan makes funds available to the applicant by guaranteeing the funds with future
CDBG entitlements. Livermore also established how much would be required from Pleasanton and
Dublin by dividing part of the loan amount ($407,364) by three. This would require a $145,788
contribution by each of the parmers.
While staff recommends participating in this venture and recognizes that the services to be provided are
necessary for the region, staff did not agree that each municipality should contribute equally. Since the
loan funds are guaranteed by CDBG, it seemed logical to tie the contributions to CDBG allotment. While
Livermore and Pleasanton are entitlement jurisdictions and receive substantial CDBG annually, Dublin
does not. Dublin only receives 10% of all CDBG funding entering the Tri-Valley region. For this reason
staff recommends that Dublin cOntribute 10% of the cost of the loan for the acquisition and rehabilitation
of this shelter.
LiVermore may take the Section 108 loan out for 10 years, 15 years or 20 years. Dublin may pay back the
10% contribution ($43,736.45) within any of these time periods. Staff recommends that Dublin pay back
their portion of the loan in a ten-year period, this would require Dublin to make ten annual payments of
$5,427. The current CDBG application for 2002-2003 would be for this first annual payment of $5,427.
CDBG applications would, similarly, need to be presented to the County for the next ten years.
5
The City will need to enter into an agreement with the City of Livermore to participate in this project.
The agreement would stipulate the terms of the re-payment, would make the repayment contingent on
continued receipt of CDBG funds from the County of Alameda, would stipulate a ten year schedule and
other clauses to protect the City, as determined by the City Attorney.
This contribution would assist in keeping a shelter in the Tri-Valley area that is much needed. Should this
shelter go out of business Dublin would receive their funds contributed back through a foreclosure
process.
Allied Housing, Inc. - Tri-Valley Housing Scholarship Program - Requesting $12,668
Staff Recommends $ 0
Allied Housing, Inc. has requested $12,668 in CDBG funds to cover the cost of case management
services for 5 Dublin households, 5 program assessments, referrals and counseling, and 2 new enrollments
for housing scholarships as part of the Tri-Valley Housing Scholarship Program (TVHSP). The goal of
this program is to assist low-income individuals and families that are in a housing crisis and cannot afford
market-rate rents while completing job training and/or educational programs at local schools, to become
employed and eventually become self-sufficient.
Dublin currently funds the above listed services through CDBG and rental subsidies through the City in-
lieu fees. The City has allocated $36,000 in in-lieu fees for the current fiscal year because rental subsidies
are not an eligible expense for use of CDBG funds. To date only $3,571 has been invoiced for rent
payments including an advance through March of this year.
The current fiscal year has not demonstrated a great need in Dublin for these services or there has not been
sufficient outreach and marketing undertaken by this organization. Because of this limited success during
this year, staff recommends no further funding be considered. In March of this year staff will meet with
the Program Director to determine if additional residents are receiving service, or what other measure may
be taken to promote participation in the Housing Scholarship Program. At that time the City can
determine if it wishes to continue funding this organization with the City in-lieu fees.
Valley Community Health Center (VCHC) - Senior Support Services - Requesting $ 8,088
Staff Recommends $ 7,000
The VCHC has requested $ 8,800 in CDBG funds to provide case management services to 15 new seniors
and their families in Dublin. Case management services involve making an initial assessment of a
senior's living situation and needs. The assessment consists of an evaluation of the senior's physical,
mental and emotional status, and an assessment of the needs for assistance with daily living activities.
Staff recommends continued funding of this program at a lower level. This is simply because the City is
reCeiving reduced funding in fiscal year 2002-2003.
This project qualifies for CDBG funding under "Senior Services."
Tri-Valley Haven - Domestic Violence Shelter - Requesting $12,000
Staff Recommends $ 8,000
Tri-Valley Haven has requested $12,000 to provide education on domestic violence in the form of
presentations to various organizations in Dublin, provide counseling, information and referrals to 80
6
Dublin residents relating to domestic violence, provide legal counsel to 8 Dublin residents and provide for
shelter to 3 Dublin families due to domestic violence. This would be a new program funded through the
Dublin CDBG funds and would assist in providing a service to low-income Dublin residents that
previously was only available at greater distances.
Tri-Valley Haven has two domestic violence shelters with 30 beds where families may stay for up to three
and a half months. In addition to the shelter facilities and Community Building in LiVermore, they have
two offices in Pleasanton to better serve residents in Dublin. As staff rated the proposals received for
CDBG funding, using criteria such as knowledge of Dublin, proximity to Dublin residents, well
established goals, clearness of budget, Tri-Valley Haven rated highly. Staff recommends funding this
agency to provide a needed and well-documented service to the residents.
This project qualifies for CDBG funding under "Battered Spouses Facilities" as well as "Abused Children
Services".
Spectrum Community Services, Inc. - Meals on Wheels - Requesting $ 5,002
Staff Recommends $ 4,000
Spectrum Community Services, Inc. is requesting $5,002 in CDBG funds to provide for an additional
route of food delivery to homebound seniors in the City of Dublin through their Meals on Wheels
Program. The funding would provide for an average of at least 12 meals being delivered daily to the
homes of low-income, frail, homebound elderly Dublin residents. This is a program funded for the first
time through CDBG in Dublin. Meals on Wheels is a well known and well regarded program that assists
in providing nutrition to homebound seniors. Meals are individually packaged, counted, placed in route-
specific delivery equipment, and placed in the driver's car for immediate delivery. All meals and food
items are delivered within 2 hours of packaging, as required to satisfy food safety standards. Hot foods
are kept hot in special insulated transport containers and cold foods are transported in coolers using blue
ice.
In addition to nutrition, these home visits provide a valuable service in observation of physical and
environmental changes that might indicate need for other support services or assistance. This program is
instrumental in allowing frail elderly to remain as independent as possible in their homes as long as
possible.
This project qualifies for CDBG funding under "Public Services - General"
Alameda County Community Food Bank - Requesting $10,000
Staff Recommends $ 0
The Alameda County Community Food Bank has requested $10,000 to provide food to low-income
households in Dublin. The CDBG funding would be used to cover a portion of the Food Bank's food
purchase, administrative and operational costs associated with serving hunger relief agencies. They
propose to increase food distribution and recruit a new member agency to provide food relief in Dublin.
While the Food Bank does provide a valuable service, they currently do have resources and agenCies
distributing food both in Livermore and Pleasanton. These are in locations that needy Dublin residents
can access. Because the City is receiving reduced funding this year, staff recommends that, at this time,
we do not consider funding this organization.
Bay Area Community Services - Valley Creative Living Center - Requesting $10,000
Staff Recommends $ 0
Bay Area Community Services is requesting $10,000 in funding for their Valley Creative Living Services
Program. This CBO assists clients with a history of severe and persistent mental illness in functioning as
independently as possible, by offering a variety of groups and support services. In-house job skills
training groups as well as skill building, budgeting, money management, cooking and other living skills
are taught. Dublin CDBG funds would be used to support the salary of a licensed individual providing the
training and groups.
While these are valuable services provided at the Creative Living Center in Pleasanton, staff recommends
that because of reduced funding and high demand for CDBG dollars, the City not consider funding this
organization at this time.
Eden I. & R., Inc. - Tri-Valley Housing Access Prqject - Requesting $2,000
Staff Recommends $ 0
Eden I. & R., Inc. is requesting $2,000 in funding for their Housing Access Project. Currently the
Housing Access Project maintains a housing database with over 39,000 units for Alameda County.
Although their office is in Hayward, clients access the information through the phone line. The funding
requested would be to update and maintain a minimum of 350 housing listing for the City of Dublin in the
affordable housing database.
Again, although this is a valuable service, staff recommends the City not consider funding this proposal at
this time, for the following reasons. First, the CDBG funding was reduced this year, secondly, there was a
high demand for Dublin CDBG dollars and finally, staff must monitor all CDBG-funded projects. This
involves visiting the sites and evaluating how thorough their record keeping and how well the program
follows CDBG guidelines. The amount of administrative time needed to monitor a grant of $2,000 is
excessive.
Easter Seals Bay Area - After School Activities for Youth with Behavioral Problems and Disabilities -
Requesting $11,000
Staff Recommends $ 0
Easter Seals Bay Area is requesting $11,000 to increase opportunities for inclusion in their After School
Activities Program. The $11,000 would provide for Acti~,ity Scholarships for 10 youth at $25 per
individuals per month during the 9-month school year and $150 per month during the 3 month school
vacation months. The funds would also provide for staff professional development for 20 staff paid to
attend 16 hours of training and $2,100 instructor fee. Their current program is located at 7425 Larkdale
Avenue, formerly the Kaleidoscope Activity Center. They currently serve 50 children and youth ages 5
through 22. The children in the program are diagnosed with disabilities such as autism, cerebral palsy,
Down syndrome, epilepsy and mental retardation.
Again, while this organization provides a valuable service and would welcome the opportunity to increase
this service staff recommends no funding be allocated. This is because of the reduced and limited
amounts of CDBG funding Dublin has available at this time.
Eden Council for Hope and Opportunity (ECHO) - Rental Assistance Program - Requesting $21,430
Staff Recommends $ 0
ECHO is requesting $21,430 for their Rental Assistance Program. The City funded ECHO's Rental
Assistance Program during the current fiscal year with City In-lieu funds. This is because Rental
Assistance is not an eligible CDBG activity. ECHO is requesting funds for pre-screening for
relocation/rental assistance, support counseling, information and referral, deposit/past-due rent guarantees,
fOllow-up, collection and outreach.
This program provides a valuable and innovative service to the community. It assists renters who have
fallen behind in payment of their rents by developing agreements with the landlords and tenants to
establish a repayment schedule. ECHO will guarantee the repayment of the amounts owed. ECHO will
also provide good references for tenants who have successfully paid their debt.
At this time the program is behind in their goals for the current fiscal year. The goals for this year stated
that ECHO would provide guarantees for 12 households, prescreen 120 households, provide info and
referral to 60 households, provide counseling to 60 households and follow-up on 12 households. At this
time they have provided prescreening to 5 households.
Because Rental Assistance is a goal the City has adopted in the Affordable Housing Implementation Plan
adopted July 17, 2001, staff recommends reviewing ECHO's record in March of this year. It would be
necessary to determine, at that time, whether there is insufficient demand for these services in Dublin or if
more outreach is necessary. If Council wishes, at that time, we could fund ECHO, at a reduced amount
for 2002-2003 from the in-lieu fimds.
CONTRACTS WITH AGENCIES PROPOSING NON-CITY PROJECTS
If the Council approves funding for the various non-City projects, Dublin would need to enter into a
separate contract with each agency for purposes of project administration and fund tracking purposes.
STAFF RECOMMENDATION
All of the above projects meet the CDBG program's national objectives of benefiting low and moderate
income persons or persons with physical disabilities and, with the exception of rental assistance, they are
all eligible uses of CDBG funds. However, the total amount requested for all projects exceeds Dublin's
total CDBG funding allocation.
The City Council may allocate CDBG funds among eligible Jurigdiction Improvement Projects as they
choose, and they may consider other eligible Projects that have not yet been proposed. The City also has
the flexibility in the distribution of Jurisdiction Improvement and General Administration funds.
Staff recommends the following:
The City fund the Dublin Housing Authority Roof Repair project ($ 34,000), the Tri-Valley Haven
Domestic Violence Shelter ($8,000), the VCHC Senior Support program ($ 7,000), and Spectrum
Community Services, Meals on Wheels ($4,000),
The City enter into an agreement with the City of Livermore and partner with them, Pleasanton
and the County of Alameda for the Acquisition and Rehabilitation of the Tri-Valley Haven Family
Crisis Homeless Shelter at 559 Meadowlark in Livermore. See Attachment 3C, the staff report
from the City of Livermore staff, requesting approval for this project from their City Council° It is
recommended that Dublin contribute 10% of repayment of this loan, proportional to the amount of
CDBG funding Dublin receives, compared to Livermore and Pleasanton. Dublin would be
required to contribute $5,427 annually.
o
The remaining funds ($ 6,782) would be used for the City's Access Ramp project. Staff also
recommends that the full General Administration amount of $ 6,600 remain the same. If there are
any remaining funds at the end of fiscal year 2002-2003 they can be re-allocated for the Sidewalk
Handicap Ramp project in the future.
The recommended allocation for Fiscal year 2002/2003 CDBG funding is illustrated in Attachment 2,
following this staff report.
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10
2002/2003 CDBG ALLOCATION (G:\CDBGADMN\2002CDBG\dme allocation formula, wb3)
DATE: 4-Dec-01
JURISDICTION CDBG TOTAL HOUSING CDBG
IMPROVEMENT HOUSING AFFORDABLE PROJECT COUNSELING GENERAL ANNUAL
PROJECTS REHABILITATION HOUSING FUND FUNDING SERVICES ADMIN TOTAL
60% (30%) 00%) 100% (20%) (100%)
OWNER RENTAL
(20%) 00%)
TOTALS $931,560 $310,520 $155,260 $155,260 $1,552,600 $125,000 $419,400 $2,097,000
ALBANY $93,156 $31,052 $124,208 $6,600 $130,808
DUBLIN $65,209 $15,526 $80,735 $6,600 $87,335
EMERYVILLE $46,578 $49,683 $96,261 $6,600 $102,861
NEWARK $167,681 $62,104 $229,785 $7,800 $237,585
PIEDMONT $18,631 $9,316 $27,946 $6,600 $34,546
COUNTY $540,305 $142,839 $155,260 $155,260 $993,664 $125,000 $385,200 $1,503,864
I $931,560 [ $310,520I $155,2601 $155,2601 $1,552,5991 $125,0001 $419,4001 $2,097,000
ATTACHMENT 1
APPLICANTS FOR CDBG FUNDS 2002-2003
Applicant Program Amount Amount Amt. staff
Requested receive this recommends
year 01-02
A. City of Dublin Sidewalk Handicap $80,400 $ 9,523 $ 6,782
Public Works Dept. Ramps
B. Dublin Housing Arroyo Vista Re-roof $43,000 $42,000 $34,000
Authority Project
C. Tri-Valley Haven Family Crisis Center $11,674- $ 0 $5,427
(City of Livermore) $18,090.33
depending on
loan terms
D. Allied Housing Inc. Tri-Valley Housing $12,668 $10,000 $ 0
Scholarship Program
E. Valley Community Senior Support $ 8,088 $ 7,500 $ 7,000
Health Center Services
F. Tri-Valley Haven Domestic Violence $12,000 $ 0 $ 8,000
Shelter
Spectrum Meals on Wheels $ 5,002 $ · 0 $ 4,000
G. Community
Services
H. Alameda County Food Distribution $10,000 $ 0 $ 0
Food Bank
I. Bay Area Valley Creative Living $10,000 $ 0 $ 0
Community Center
Services
J. Eden I&R, Inc. Tri-Valley Housing $ 2,000 $ 0 $ 0
Access Project
K. Easter Seals Bay After School Activities $11,000 $ 0 $ 0
Area for Youth
L. Eden Council for Rental Assistance $21,430 $20,000 $ 0
Hope and Program Inclusionary
Opportunity Funds
(ECHO)
County of Alameda Minor Rehab. $15,526 16,434 $15,526
(mandatory)
City of Dublin Administration $ 6,600 $ 6,600 $ 6,600
TOTAL $255,804 $92,057 $87,335
ATTACHMENT 2
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: City of Dublin
2. Organization to be funded: City of Dublin - Public Works Department
3. Address/Location of project: Various locations within the City of Dublin
4. Project title: Handicap Ramps for Sidewalks
5. Activity type (from attached list 10 - Removal of Architectural Barriers
of eligible activities):
6. Description: Install approximately 67 concrete handicap ramps at various curb returns. This is
part of Dublin's Sidewalk Program and the work will be done at various locations within residential areas.
7. Indicate how this project will benefit low to moderate income households:
This project is in compliance with the Americans with Disabilities Act Public Law 101-336, requiring facilities
and programs which receive public funds to be accessible and usable by people with disabilities and meets the
needs of handicapped residents in the area.
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
Contractor Bid Award Feb. 4, 2003
Ramp Construction Completion April 15, 2003
Project Completion (close-out) May 16, 2003
Submitted by: Ferdinand Del Rosario Title: Sr. Civil Engineer
Address: 100 Civic Plaza City, State, Zip Code: Dublin CA 94568
Telephone #: (925) 833-6630 Fax #: (925) 829-9248
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
ATTACHMENT3A
10. Project Benefit:
A. Identify the area that the project is serving (i.e., siteCitywide
address, citywide, census tract(s), and/or service area).
B. Attach map with clearly identified boundaries of
areas to be served and/or beneficiaries of project.
C. C. Identify project beneficiaries within service
D. 1. Total number of persons (P) or households
(HH):
E. 2. Number persons or households with income
less than 50 percent of the County median: '
F. 3. Number persons or households with income
between 50 and 80 percent of County median:
G. 4. Total (2 + 3):
H. 5. Percent (4 divided by i and convened to
%):
I. D. Source(s) of dam: B.
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations:
A. Benefits low and moderate income households: ( )Area (X)Limited Clientele ( )Housing ( )Jobs
B, If using "Area" benefit, ensure that city/census tract is at least 51% low/moderate income based
on the 2000 Census. (If 2000 Census figures are not yet available, 1999 Census figures may be used.
This is the only criteria for "Area" benefit - surveys of block groups are no longer eligible.
B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need having a
particular urgency []
12. Budget Projection:
A. Estimated total cost of project: $80,400
B. Estimated funding from all sources: $80,400
Source #1: 2002/2003 CDBG funds requested $80,400
Source//2:
Source #3:
NOTE: Sum of Source #1-3 should equal "12A" above.
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts $80,400
(Rehab, Land Prep.)
Staff Salaries & Benefits
Office Expenses
Contract Services
Relocation Expenses
Total $80,400
13. Environmental Review Requirements: Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
documentation [include title and date], etc.)
Category
A. Historic Preservation: Is there any historical
significance to the site or property?
B. Floodplain Management:
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
E. Sole Source Aquifers:
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
name of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
publication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M. Airport Clear Zones and Accident Potential Zones:
Source Documentation
To be completed by County staff.
None in Alameda County.
(April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
N/A - Urbanized Area - Personal
Experience - Lee Thompson, Director
Of Public Works 1/16/02 ,
None in Alameda County.
N/A - No significant impact - Personal
Experience- Lee Thompson, Director of
Public Works 1/16/02
N/A - Urbanized Area - Personal
Experience- Lee Thompson, Director of
Public Works 1/16/02
To be completed by County staff.
N/A - Urbanized Area -Personal
Experience - Lee Thompson, Director of
Public Works 1/16/02
N/A - No Significant Impact -Personal
Experience - Lee Thompson, Director of
Public Works 1/16/02
To be completed by County staff.
J~N-28-02 ?~E 12~08
~L~MED~ ONT¥ H h
NO, 510 727 8554
P, 02
ALA1VIEDA COUNTY HOUSLNG & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2,002/2003 ,PROGRAM
,..;,,,_', .... ~,,.',., ..... '~ ,-.-,,% " . .
L Proje.ct to serve/be located ~: City of Dublin
~, Organiza~0n ~O be f~u~ed: DuBlin Housing Authority ·
3. A~d="essfLoca~i,o,. of project: 6700 Dough_erty Road, Dublin, CA
4. Project t~flel Arroyo Vi~t~ Property
l/St of eligible ac4ivities): 14¢, Public Houzing
6. D~c~p~on; R~-roof and re-pain= roof trim at ~even (7)
R~move or prune ~ack approximately ~0 trees.
7. ~ ~d Obj~tlve~_. ~in~ain useful life of property by
dmmaRad and leaking roofs~ repair dry rot, Re-paint Xoof t~im and removal
of dead or leaniBg trae~ which Rose a gafegy
8. ~hed~ - List majq; ben~a~k~ h ~ ~vd0~t ~ ~pl:mema~0n of~rojc~ ~elude'
compl~fion date~ ~or ~x~ple, project ~ey ~d desi~ ~u~i~on, co~o~-~, co~ction-
9. . _ _ B~ark: ~ Select consuleant Da~e:
...... , .,~ePare specific~B~ an~ ~%d doc~. 1/01/05
Selec~ contractors 3/01/ 0
Pro~e~g~sgart 4/01/
Pro~ eot comple:ion 6/30/
._~s, 22941_A~he~t°a. Se. Ci~, ~te, Zip ~de:. ~a~art, CA 94541-0633
.,.~ ....... , .... ~,_ ...... . -',~:Y" ~, , ..... , ..... ::~' ~,' ~ . ,, -,. .~ I~%~,_~..~, . ..
I Piogra~n $~aff
Urban Cour~ TAC
HCDAC
_.~3~d of sup, e?, i~ors
fFor ~lCD Usc Only)
J~H-28-H008 11:14~H TEL)510 ?ST 8554
JAN-28-02 TUE 12:09 RLRREDR CNTY H R Ffl× NO, 510 727 8~4
P, 04
Fmd~g So~ ~t ~i~ So. ce ~ F~ SOurce ~3
Co~6don Conmac~ 4 ~
- "'- ' ' " ' .'-~ .... . "~ -' ....... ~ ~5_~ '--.' '~ ,-~%T', ....
S~ S~[~ a Bene~ $ ~ 000
Offim Expemes $1,000
Con,act So. Joes
R,Ioca~on
JRN-28-2002 il:IGAM
~EL)510 727 8554
Pa~e 3
ID]CITY OF DUBLIN PAGE:004 E=99z
JfiN-28-02 TUE 12:10 fiLRHEDR CNTY H R FR× NO, 510727 8554
P, 05
-o~ other doqume~ntagioa [include title ~d date], e~.)
B. Floodp~
C,
Environment~d Review Req~flremeuts: Source doctunentafion ~t~ below bclude~,
l~t~ ~o; 1)~r~cn~ expc~ence of ~e ~vid~ c~m~l~g ~ appli~den [i~lud~ n~me, ~tle ~d
date]; 2) ~o~r in~vid~ experi~n~d ~ ~e ~bje~t'[~lU~ n~e, title ~M &tel;
Wetlands Protection: Are there any w~flands'tl~t will
be affected by th~ project?
D. Coastal Zone:
tole 8ource Aqt~tt%rs~
Endangered Species: Use person/, exi~erience or
camel ae Nsflo~ Wfl~ Associafi°~ ~
ff aero ~e ~er~ sp~ics pr~nt a or ~d ~C
project ~i~. ~ ~e ~res is ~r~dy urbane, noi~ ~
ci~n~ yo~ ~rson~ ex~ce, ~clud~ ~e ~ ~d
~te, or ~ n~e of ~ publi~tion ~t s~pom
~ Q~y: Uss p~so~ ~nce or ob~
~oma~on ~om ~cM Pl~g D~t or EPA
F~mb~ ~ot~om Use p~rs~n~ expc~n~ or ~e
lo~1 Ping ~~t m d~t~e wh~ Or no~
~lude ~ n~e ~d rifle of ~e indi~du~ ~ ~
publi~fiok ~t s~m ~e
To be completed by CoO.re_fy
No
None M ,Ah~i~da COM.
(,April 1990 M~r~ of
~r~ady urbax~zed -
· persorial experiaUce
(Ophelia B,
Executive Directo~
Janua~ 2, 2002
None ~u Alameda Cowry,
Satisfactory based upon
approval o£ ogher cous~r, ucti
in the a:ea. (Ophslia B.
Ba$Sal, Executiv, e DSredtor
January 2, 2002 )
Already urbanized -
personal exparience.
(Ophelia
Executive Director
J~nuary 2,2002)
To be cor~plet~:d by ,C,.ounty slMf.
JAN-BB-BOB8 il:16aM TEL)510 787 8554 ID)CITY OF DUBLIN PAGE:005 R=100z
JRN-28-02 TUE 12:11 RLRMEDR ONTY H R FR× NO, 510 727 8554 P, 06
Explosive and Flammable OperatIo~:
expericu~ or ob~ ~on ~om
cMef or EPA ~ det~ if
accep~I~ ~p~n d~st~ce
explosive or fi~able ~ or
de~e~tion md ~e date., or
p~bli~fio~ ~ su~o~s ~e
persen~ e~i~ or ~ loc~ f~
· ~at ~e pcoje~ is not Io~a~ wi~in 20~ feet of'a toxic
or radioacave site, ~clude ~e
SOtWce Docu~O~on
No knowledge o£ exploatv~s
or flammable operations -
personal expart,eu~e
(Ophelia B. Base'l, Ext~Utive
Diree£or - Sauu, ary 2, ~002)
No k~owledge of toxins
radioactive materi~!s -
p erson,al experience
(Ophelia
DirecCo~ - January 2, 2002)
Page 5
JAN-28-2002 ll:17AM TEL)510 727 8554 ID)CITY OF DUBLIN PAGE:00G R=i00z
ALAMEDA COUNTY HOUSI!NG & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: Tri-Valley Region/Located in Livermore
2. Organization to be funded: City of Livermore
3. Address/Location of project: 559 Meadowlark Ave., Livermore
4. Project title: Family Crisis Homeless Shelter
5. Activity type (from attached list 14A Single-Unit Residential - Rehabilitation
of eligible activities):
6. Description: Funding will be to pay back a portion of a loan taken out by Livermore for acquisition
Rehabilitation of Tri-Valley Haven's Family Crisis Shelter. Dublin's portion of the funds will go toward
rehabilitation of the existing facility
7. Indicate how this project will benefit low to moderate income households:
Will provide a shelter for low- and moderate-income homeless households, until they are able to move to
more stable housing situation
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
Will complete all rehabilitation by June 2003
Submitted by: Jean Prasher Title: Human Services Coordinator
Address: 3311 Pacific Ave. City, State, Zip Code: Livermore, CA 94550
Telephone #: 925/373-5146 Fax #: 925/373-5034
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
10. Project Benefit:
ATTACHMENT 3C
/06
A. Idemify the area that the project is serving (i.e., site CITYWIDE
address, citywide, census tract(s), and/or service area).
B. Attach map with clearly idemified boundaries of
areas to be served and/or beneficiaries of project.
C. C. Idemify project beneficiaries within service
D. 1. Total number of persons (P) or househol~ N/A
(HH):
E. 2. Number persons or households wi~ income N/A
less ~han 50 percent of ~e County medi~:
F. 3. Nmber persons or households with ~come UNK
be~een 50 ~d 80 percent of Co~ medi~:
G. 4. Tot~ (2+3): ALL
H. 5. Percent (4 divided by 1 ~d converted to 100%
%):
I. D. Source(s) of data: B. INFO GIVEN TO CITY OF
DUBLIN
J. ll. ~oject meets which of the following National Objectives as defined in CDBG RegulationS:
A. Benefits low ~d moderate income households: ( )Area (X)Limited Clientele ( )Hous~g ( )Jobs
B. If using "Area" benefit, ensure that city/cens~ tract is at le~t 51% low/~oderate income b~ed
on the 2000 Census. (If 2000 Census figur~ are ~ot yet a~ailable, 19~9 Census figures may be used.
This is the only criteria for "Area" benefit - surveys of block groups are no longer eligible.
B. Aids in ~e prevention or elim~ation of slms or blight
C. Meets re~ato~ provision for ~ activi~ designed to meet a co~m~ development need hav~g a
paaicul~ urgency
12. Budget Projection: $5,427
A. Estimated total cost of project:
B. Estimated ~ding from ~l sources:
Source ~l: 2002/2003 CDBG ~nds requested $5,427
SourCe ~2:
Source
NOTE: Sum of Source ~1-3 should equ~ "12A" above.
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts $5,427
(Rehab, Land Prep.)
Staff Salaries & Benefits
Office Expenses
Contract Services
Relocation Expenses
Total
13. Environmental Review Requirements: Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or Other
documentation [include title and date], etc.)
Category
A. Historic Preservation: Is there any historical
significance to the site or property?
B. Floodplain Management:
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
Source Documentation
To be completed by County staff.
None in Alameda County.
E. Sole Source Aquifers: (April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the f'mding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
.of the individual making the determination and the date, or the
name of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or 'obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or 'the name of the
)ublication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M. Airport Clear Zones and Accident Potential Zones:
None in Alameda County.
To be completed by County staff.
To be completed by County staff.
DRAFT
CITY OF LIVERMORE
CITY COUNCIL
TO CITY COUNCIL
Linda M. Barton
City Manager
STAFF REPORT
DATE:
TO:
PREPARED BY:
REVIEWED BY:
JANUARY 28, 2002
HONORABLE MAYOR AND CITY COUNCIL
JEAN PRASHER, HUMAN SERVICES COORDINATOR
ERIC URANGA, HOUSING AND HUMAN SERVICES MANAGER
MARC ROBERTS, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: Authorization of related agreements to finance the Family Crisis Shelter
project. This includes execution of agreements and appropriation of funds to the Tri-Valley
Haven and Allied Housing, execution of a Public Participating Jurisdiction (PPJ) agreement and
authorization for the City of Livermore to submit a Section 108 Loan Application to the U.S.
Department of Housing and Urban Development.
SUMMARY AND RECOMMENDATION
In September 2001, Valley Community Health Center (VCHC) stated their intention to cease homeless
services offered through the Family crisis Homeless Shelter and sell the property on the open market.
City of Livermore staff has been working with the City of Pleasanton and Alameda County, to purchase
the Shelter on behalf of a non-profit agency who will manage the facility.
Staff and Livermore Human Services Commission recommend City Council authorize the City Manager
to sign a Public Participating Jurisdiction (PPJ) agreement between the City of Livermore, City .of
Pleasanton and Alameda County to coordinate the efforts to fund the acquisition and rehabilitation of
this Shelter to serve homeless persons and families ia eastern Alameda County.
Staff and the Livermore Human Services Commission recommend the City Council authorize a
resolution for to approve submission of a Section 108 Loan Guarantee application to the U.S.
Department of Housing and Urban Development to finance the acquisition and rehabilitation of the
Family Crisis Shelter. Furthermore, Staff and the Human Services Commission recommended the City
Council authorize a resolution and appropriate these Section 108 Loan proceeds to the Tri-Valley Haven
to repay acquisition bridge loan financed with HELP funds from the City of Livermore and Alameda
County and complete rehabilitation of the Shelter property.
Staff and Human Services Commission also recommend the City Council authorize and agreement and
approve an appropriation of $20,000 °f Community Development Block Grant (CDBG) program income
DATE 1 AGENDA ITEM NO.
to Allied Housing to fund pre-development costs related to the acquisition and purchase of the Family
Crisis Shelter.
BACKGROUND AND DISCUSSION
Background
The Family Crisis Homeless Shelter is a 6-bedroom facility located at 559 Meadowlark Avenue in
Livermore. Until November 2001, three shelters operate in the Tri-Valley and all are located in
Livermore; Family Crisis, Shepherds Gate, and the Tri-Valley Haven's facility for victims of Domestic
Violence. Before the facility's closure, Family Crisis was the only Shelter allowing two parent families
and single fathers with children to participate in their program, serving approximately 150 persons per
year with a continuous waitlist for new residents. Although all persons living in the Shelter are
homeless, their previous residences were from throughout Alameda and Contra Costa County, with
some residents as from the Central Valley. This type of geographic mix for clients is typical for
homeless Shelters.
The property has operated as a family shelter for approximately 25 years. The Center, a non-profit that
provided counseling for low income and homeless persons in the Tri-Valley, originally managed this
facility. This agency purchased the property at 559 Meadowlark in 1986 for $159,373. In 1997, The
Center disbanded and Valley Community Health Center (VCHC) assumed the facility and maintained
services for the homeless population.
In September 2001, despite receiving additional funding for shelter operations from Livermore and
Dublin, VCHC reported a consistent operation deficit within the program and informed Alameda County
and the cities of Livermore and Pleasanton of their intent to sell the shelter immediately to pay off
VCHC's full operating deficit. Alameda County, Livermore, and Pleasanton informed the Executive
Director that they were unable to purchase property immediately for the full asking price of $400,000
because of a lack of readily available funding sources. In late October, VCHC announced the shelter's
closure and eminent sale.
In November 2001, Supervisor Scott Haggerty convened a meeting with the Mayor of Dublin, Mayor,
City Manger, and Staff of Pleasanton, Vice Mayor and Staff of Livermore, and Staff of Alameda County
Social Services and Community Development. Per direction given at this meeting, Livermore and Allied
Housing staff formulated a budget to provide the various jurisdictions with the estimated costs associated
with acquiring and rehabilitating the shelter. Staff of all jurisdictions met in mid December to ascertain
these costs. Escrow is closing on February 11, 2002 and estimated the rehabilitation will be completed in
June and, with the Shelter reopening on July 1, 2002.
Discussion
After the announcement of the Shelter's closure and eminent sale, the Cities of Livermore and
Pleasanton along with Alameda County began formulating a strategy to maintain homeless services
and determine if the Shelter could be purchased and reopened with a different non-profit service
provider. Due to Tri-Valley Haven's affiliation with the HOPE Van, a program that provides
psychiatric and medical services to the homeless, and their interest in providing a Winter Relief
program to fill this year's service void, we began discussions to determine if it would be feasible for
the Haven to assume operations for the Family Crisis Shelter. With support from the Cities and
Alameda County, the Haven expressed interest in maintaining Shelter services.
The Haven contracted with Allied Housing, a non-profit housing developer, to assist them with
completing acquisition, and rehabilitation of the Shelter. Understanding the importance of maintaining a
family shelter in this community, the Human Services Commission chose to recommend providing
Allied Housing a $20,000 appropriation of CDBG program income to assist them and the Tri-Valley
Haven with pre-development costs associated with acquiring the property. These costs are, but not
limited to, working with City of Livermore staff to develop a program budget and assist with
development of financing sources, contracting with a real estate agent to negotiate the property's sale,
cOordinating a building inspection to recommend a budget for rehabilitation, termite inspection, roof
inspection and so forth.
As this project developed the City of Livermore, City of Pleasanton, and Alameda County recognized
the desirability and efficiency of coordinating their efforts to fund the acquisition and rehabilitation of
the Family Crisis Shelter. To that end, Staff has prepared a Participating Public Jurisdictions (PPJ)
contract that details the specific activities and the amount of funding contributed by each jurisdiction
as it relates to this project.
On November 11 Allied's Real Estate agent made a $365,000 bid on the Shelter property in the name
of the Tri-Valley Haven. On November 21, in order to begin ascertaining total project costs, a
Rehabilitation Specialist from Alameda County Community Development, and a private contractor
hired by Allied Housing, completed an initial inspection of the building to determine the extent of
rehabilitation. The reports submitted by both contractors were very similar with rehabilitation costs
estimated at $98,000. Staff has built in a 15% contingency totaling $15,000 to cover unanticipated
repairs. This brings the cost of the rehabilitation portion of the project to $113,000. Due to this being
a Shelter that will house families, $25,000 was added to the budget for landscaping and play
equipment. An additional $80,150 is budgeted to cover fees, interest, appraisals, inspections, and Other
related soft costs. The total budget for this project is $583,150.
Based upon the meeting in mid-December to discuss breakdown of project costs as directed by the
meeting with Supervisor Haggerty, it was recommended Livermore, Pleasanton, Dublin, and Alameda
County consider providing a minimum allocation of $145,787 to fund this project. Since each City and
the County would have different concepts regarding how to fund this project. Livermore staff
analyzed various short and long term financing options and sent a memo describing those options and a
budget to all the participants of Supervisor Haggerty's meeting.
Alameda County chose to provide a majority of their funding early in the process, with the exception
of Housing and Community Development's CDBG allocation, which will be available after July 1,
2002.
At this time, Staff of Livermore and Pleasanton felt the best option was to spread the cost of the Shelter
over the long term and reviewed the option of applying for a Section 108 loan from the US Department
of Housing and Urban Development (HUD). After discussions with HUD staff learned this project is
an eligible program expense. Because the 108-loan limit is five times the City's annual Community
Development Block Grant (CDBG) entitlement in the year the City applies, HUD staff recommended
the City with the largest entitlement make the request. For FY 2001/02, Livermore's entitlement was
$521,000 and Pleasanton's $395,000, therefore, Livermore is able to request a Section 108 Loan up to
$2,605,000.
State and local governments routinely utilize this type of financing as an additional source of revenue
to leverage other local funds in support of large public projects. A Section 108 Loan Guarantee is a
mechanism HUD uses to pledge the full faith and credit of the Department (the Federal Government)
to secure a loan between a private sector lending institution and applicant. HUD is not the lender, but
the guarantor of the loan. Interest rates for the program are based on market conditions at the time
HUD makes a public offering of the loan. In 1995, Livermore utilized Section 108 totaling $180,000
to replace the roof on the Multi-Service Center. The 108 loan was paid off in August 2000.
The City of Dublin was initially hesitant to participate in this process due to their lack of available
CDBG funding. Due to their population being under 50,000, Dublin does not receive funds directly
from HUD as Livermore and Pleasanton, but only $80,735, directly from Alameda County. Staff of
Livermore, Pleasanton, and a representative from Supervisor Haggerty's office recently met with
Dublin staff to ascertain how they coUld participate in this project. Staff suggested various options,
including participating with Livermore and Pleasanton to spread the cost throughout the long term.
Dublin Staff was hesitant to recommend full funding and is suggesting they contribute $43,736.45 to
this project, based upon the proportion of CDBG funds they receive in relation to Livermore and
Pleasanton. Dublin Staff is requesting the project make a formal request for funding directly from
their City Council during their CDBG process on February 5, 2002. Staff of the Haven, Allied
Housing, City of Livermore, and other interested parties will attend to make the presentation.
The result of the Dublin City Council meeting will determine each participant's share in the project.
$145,788 $145,788
$43,735 $179,805
$0 $194,384
To cover Livermore's portion of the project, the Human Services Commission and Staff recommend
the City apply to HUD for a $475,000 Section 108 Loan to acquire and rehabilitate the Shelter. If the
City Council chooses to approve this recommendation, Staff will submit the loan application to HUD
on January 29. The loan amount is $108,150 less than the $583,150 project budget because of
Alameda County choosing to fund part Of the project in the early stages and Livermore's potential
appropriation of $20,000 of pre-development funds. The remaining Alameda County funds available
after July 1, 2002 will be used to pay down the loan. City of Pleasanton staff is making the request to
participate in the Section 108 loan at their February 5, 2002 City Council meeting.
Dublin staff has indicated that if they participate, they would be receptive being a part of the Section
108 loan. The final amount of the loan will be determined by the interest rate, the amount Dublin
provides, and if the project incurs anY additional rehabilitation costs. The following matrix describes
an approximate loan repayment a 1 O-year, 15-year, or 20 year payback and no additional rehabilitation
cost. HUD staff advised City Staff to assume a 6% interest rate to determine an approximate payback
amount.
If Dublin allocates $145,788 the loan will total $407,364.
10 years $54,271 $18,090.33
15 years $41,251 $13,750.33
20 years $35,022 $11,674.00
If Dublin allocates $43,736, the other jurisdictions will be requested to contribute $179,805 to the
project. The loan Will total $383,346.
10 ye~s $51,071.12 $5,427.10 $22,822.01
15 ye~s $38,818.70 $4,125.10 $17,346.80
20 years $32,956.92 $3,502.20 $14,727.35
If Dublin does not allocate any dollars to the project, each jurisdiction will be requested to provide
$194,384. The loan repayment for Livermore and Pleasanton will total $368,768.
10 years $49,128.96 $24,564.48
15 years $37,342.40 $18,671.22
20 years $31,703.64 $15,851.87
Staff is recommending the loan proceeds from the Section 108 loan are allocated to the Tri-Valley
Haven for acquisition and rehabilitation of the Family Crisis Shelter. Due to the closing on February
11, the Haven will utilize $317,000 of City and Alameda County's short-term housing loan program to
purchase the property. Both programs are funded with State of California HELP dollars to provide
loans to housing projects. The City of Livermore will contribute the remaining $180,000 available in
our HELP account to this project and Alameda County will contribute $137,000. The remaining
$12,000 for acquisition will be covered by a lien the City of Livermore placed on the property. HUD
staff has informed us that we can begin drawing down our Section 108 loan between 60 to 90 days
after submission of the application. The Haven will pay back both the City's and Alameda County's
HELP loan in late April or early May. City Staff has been in discussions with HUD Staff and received
approval that the Section 108 application will reimburse pre-award costs to payback the short-term
HELP loans. The remaining portion of the Section 108 loan will be used to complete rehabilitation of
the Shelter property.
FISCAL AND ADMINISTRATIVE IMPACTS
The Human Services Coordinator would be responsible for compiling the 108 application to HUD and
to ensure timely repayments are made on February 1 and August 1 of each year. The City would be
responsible for repaying the Section 108 loan approximately $16,000 and $25,000 per year utilizing
either CDBG or In-Lieu funds. This final loan amount will be determined when the interest rate is
finalized after HUD's public offering of loans.
Livermore would also be required to complete agreements with the City of Pleasanton and potentially
Dublin for their portion of the 108 loan, and with the Tri-Valley Haven to acquire and complete
rehabilitation of the property. In addition, Livermore Staff is completing a Regulatory Agreement to
ensure this property remains a shelter in perpetuity.
Regarding Allied, there are no fiscal impacts other than staff time associated with preparation and
execution of the agreement. Funds are currently available through unspent program income generated by
repayments from the Housing Rehabilitation Loan program funded through the City's annual CDBG
allocation from the U.S. Department of Housing and Urban Development. Currently the City has
$109,990.12 of unspent program income. If approved this will reduce the amount to $89,990.12
CONCLUSION/RECOMMENDATION
Staff and Livermore Human Services Commission recommend City Council authorize the City Manager
to sign a Public Participating Jurisdiction (PPJ) agreement between the City of Livermore, City of
Pleasanton and Alameda County to coordinate the efforts to fund the acquisition and rehabilitation of
this Shelter to serve homeless persons and families in eastern Alameda County.
Staff and the. Livermore Human Services Commission recommend the City Council authorize a
resolution for to approve submission of a Section 108 Loan Guarantee application to the U.S'.
Department of Housing and Urban Development to finance the acquisition and rehabilitation of the
Family Crisis Shelter. Furthermore, Staff and the Human Services Commission recommended the City
Council authorize a resolution and appropriate these Section 108 Loan proceeds to the Tri-Valley Haven
to repay acquisition bridge loan financed with HELP funds from the City of Livermore and Alameda
County and complete rehabilitation of the Shelter property.
Staff and Human Services Commission also recommend the City Council authorize and agreement and
approve an appropriatiori of $20,000 Of Community Development Block Grant (CDBG) program income
to Allied Housing to fund pre-development costs related to the acquisition and purchase of the Family
Crisis Shelter.
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: to serve DUBLIN/PLEASANTON/LIVERMORE
2. Organization to be funded: ALLIED HOUSING, INC.
3. Address/Location of project: Tri-Valley One-Stop in Pleasanton, Las Positas College in
Livermore & City of Livermore Multi-Services Center
4. Project title: TRI-VALLEY HOUSING SCHOLARSHIP PROGRAM
5. Activity type (from attached list 05 Public Services
of eligible activities):
6. Description: Case management services including outreach, assessment, assistance with
vocational training, housing and referrals for employment for low-income individuals
7. Indicate how this project will benefit iow to moderate income households:
Will assist low-income individuals in completing job training and gaining employment by providing
counseling, references and rental assistance for a limited period of time
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
Assist 5 clients through case management by June 2003
5 Housing Scholarship Program Assessments, referrals & counseling by June 2003
2 new enrollments into Housing Scholarship Program by June 2003
Submitted by: ANN JOHNSON Title: DIRECTOR OF PROGRAM
SERVICES
Address: 22245 MAIN ST., #204 City, State, Zip Code: HAYWARD, CA 94541
Telephone #: 510/881-7310 Fax #: 510/881-7320
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
10. Project Benefit:
ATTACHMENT3D
A. Identify the area that the project is serving (i.e., site TRI-VALLEY REGION, WE ARE
address, citywide, census tract(s), and/or service area). FUNDING FOR DUBLIN
B. Attach map with clearly identified boundaries of ~'
areas to be se~ed ~d/or beneficiaries of project.
C. C. Idemi¢ project benefici~ies within service '~
D. 1. Tot~ number of persons (P) or households 12 (P)
(HH):
E. 2. Nmber persons or households wi~ income UNK.
less ~ 50 percent of ~e Co~ty medi~:
F. 3. Nm~r persons or households wi~ ~come 12 (P)
between 50 ~d 80 percent of Co~ medi~:
G. 4. Totfl (2+3): 12 (P)
H. 5. Percent (4 divided by 1 ~d convened m 100%
%):
I. D. Source(s) of dina: B. Proposfl to CiW of Dublin
J. 11. Project meets which of ~e following Nmional Objectives as defined in CDBG Regulmions:
A. Benefits low ~d moderate income households: ( )Area (X)Limited Clientele ( )Housing ( )Jobs
B. If using "Area" benefit, ensure that city/census tract is at le~t 51% iow/moderate income b~ed
on the 20~ CenSus. (If 2000 Ce~us figur~ ~e not yet available, 1999 Census figures may be used.
This is the only criteria for "Area" benefit - su~eys of block groups are no longer eli~ble..
B. Aids in ~e prevention or elimination of slums or blight
C. Meets reg~ato~ provision for ~ activity desired to meet a co~ity development need hav~g a
p~ic~m Urgency
12. Budget ~ojection: $12,668
A. Estimated tot~ cost of project:
B. Estimated ~ding from all so~ces:
Source ffl: 2002/2003 CDBG ~ds requested $12,668
Source ~: Ci~ not providing ~y o~er ~ding at ~is time
Source g3:
NOTE: Sum of Source ffl-3 shoed equ~ "12A' above.
2
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab, l.and Prep.)
Staff Salaries & Benefits $10,652
Adm/Office Expenses $1,616
Contract Services
Relocation Expenses
Marketing $78
Audit $156
Insurance $78
Mileage $88
Total $12,668
13. EnVironmental Review Requirements: Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
documentation [include title and date], etc.)
Category CATEGORICALLY EXEMPT
A. Historic Preservation: Is there any historical
significance to the site or property?
B. Floodplain Management:
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
E. Sole Source Aquifers:
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
name of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
· chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
mblication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M. Airport Clear Zones and Accident Potential Zones:
Source Documentation
To be completed by County staff.
None in Alameda County.
(April 1990 Memoranda of Understanding
'HUD EPA MOU of 1990]).
None in Alameda County.
To be completed by County staff.
To be completed by County staff.
CITY OF Dublin
COMMUNITY DEVELOPMENT BLOCK GRANT
Proposal FY 2002-2003
Organization: Allied Housing Inc.
Address/City/Zip: 22245 Main St. #204, Hayward, CA. 94541
Agency Phone: (510) 881-7310 Fax: (510) 881-7320 E-Mail: aj.olmson~lliedhousing.org
Proposed Project Name: Tri-Valley Housing Scholarship Program
Agency Contact Person: Ann Johnson, Director of Program Services (x312)
Project Manager Background:
Ann Johnson has served as the Program Manager for the Housing Scholarship Program (HSP)
since December of 2000, and has implemented the start-up of the Housing Scholarship Program
in the City of Alameda. Ann is now serving Allied Housing as the Director of Program Services
and continues to oversee the Housing Scholarship Program. In addition to housing, Ann has
work experience in employment and training, disability services, and welfare to work. Ann is
currently pursuing a certificate in Non-Profit Management through California State Hayward
Continuing Education Program and has received a Master of Fine Arts ~om the Theater School
at DePaul University in Chicago.
Although the number of total available rental units in Dublin has increased over the last two
years, the number of affordable units has decreased. Dublin's economic growth has sustained
higher priced rental units and left a limited supply of affordable rental units. Dublin's lower
income residents and Dublin's lower wage service workforce, have few options to sustain or
establish themselves in the community.
Fair Market Rent (FMR) guidelines for Alameda County establish $1,271 for a two-bedroom
unit. A family with two individuals working would have to bring home a combined income of
almost $50,000 a year in order to pay this amount using 1/3 of income allocated towards
housing. Dublin residents, who have purchased a home prior to 1996, will experience a fortunate
benefit of the City of Dublin's econemic growth. On the other hand, renters whom have
established themselves in the community are likely to experience financial hardship.
FIECEIYED
DUBLIN PLANNING
Program History:
The Tri-Valley Housing Scholarship Program in the City of Dublin has utilized funds from the
Community Based Block Grant to support program staffing, and has set aside $36,000 of In-Lieu
fees for rental subsidy. The Housing Scholarship Program has been in operation since 1999 in
the City of Livermore and Pleasanton utilizing HOME funds for rental subsidy and CDBG funds
for case-management. This fiscal year 2001-2002, is the first fiscal year the City of Dublin has
joined this regional effort in providing funds for both case-management and rental subsidy.
Program Description:
HSP targets individuals and families whom live 50% below the median income, who are in an
education or employer based training program that can be completed within 24 months. Eligible
candidates must live, work, or have familial connection with the participating jurisdiction for
which they seek subsidy, and establish themselves as residents of the community.
The application process is extensive and requires one on one case-management with each
potential HSP scholarship recipient, prior to approval. Prior to HSP approval, applicants are
required to provide: credit history, income eligibility, academi~-transcripts, letters of
recommendations, rental history information, personal letter of interest, a current r6sum6, labor
market information related to their chosen career direction, budget information, transportation
and child-care plans. Each applicant at the point of intake receives community resource
information and housing counseling.
Once an application is complete, Case-management presents the application to the next Tri-
Valley Housing Scholarship Advisory Board meeting.
The Tri-Valley Housing Scholarship Program Advisory Board consists of representatives from
key Tri-Valley non-profit agencies who meet monthly to review scholarship applications that
meet basic eligibility requirements. Each application id closely reviewed to evaluate viability and
likelihood of an outcome of self-sufficiency. The definition of success for a Tri-Valley Housing
Scholarship graduate is that they were able to maintain stable housing and find employment
related to their field of study.
Once an applicant is approved for rental subsidy, case-management services meet with the HSP
client for an orientation reviewing the process of the program and the agreement for
participation.
Housing Scholarship participants' needs are tracked with a holistic approach that ensures
comprehensive attention to the participants' diverse needs. Allied Housing's case manager will
monitor and establish quarterly goals to address the HSP client's need for housing, credit repair,
employment, food, transportation, and childcare will also be determined.
At the HSP client's one-year anniversary, their progress is reviewed with the Tri-Valley HSP
Advisory Board. The Tri-Valley HSP Advisory Board must recommend scholarship continuance,
and upon continuance, a rental assistance transition plan is prepared.
Location & Disability Access:
Case Management Staff is located on a weekly basis at the Tri-Valley One-Stop in Pleasanton, at
Las Positas College in Livermore, and at the City of Livermore Multi-Services Cemer. Each
location is fully wheel chair accessible and interpreter accommodations can be made by
appointmem. Brochure and application information is available in large print for the visually
impaired.
Outreach Effort:
Case managers target their outreach to those individuals who are in jeopardy of dropping out of
school, or their career development training, because of financial hardship related to the high
cost of housing in the bay area. Housing Scholarship Program Staffhave begun to reach out to
the Dublin retail service sector, typically employing college students in lower wage part-time
employment. The Tri-Valley One-Stop and Las Positas College also are outreach points to
identify Dublin residems. _
Quantified Objectives:
Allied proposes the following service characteristics for the City of Dublin as part of the Tri-
Valley Housing Scholarship Program for 2002-2003
Intake, Housing Counseling & Application 5
Processing
Advisory Board Meeting Coordination 11
Program Management, and Rental Subsidy Admin. 25% ofl?T Staff
New HSP Enrollments for Dublin 2
Case Management fi.om 2001-2002 Carry Over 3
Supported Homing Searches & Inspections 2
Individualized Career Plans & Employmem Search 2 (new enrollments)
Transportation Planning, Child Care Planning, and 2 (new enrollments)
Budget Plmaning
Case Management Hours 60 hours
Schedule of Work:
o I 1 Monthly Advisory Board Meeting (July 2002 through June 2003).
o 5 clients serviced through case management services, 3 of which are carry over
enrollments fi:om 2001-2002 (July 2002 through June2003)
o 5 HSP housing assessment, housing referral and counseling (July 2002 through
June 2003).
o 2 new enrollments into the HSP program (July 2002 through June 2003).
Invoice Timetable: '
Invoicing will coincide with quarterly CDBG reports
Budget:
3-1B-199~ 1:47AM FROM
Housing Scholarship Dublin: 15% of Total
Budget Housing Scholarship
Budget
Marketing
Audit
Insurance
Mileage
Payroll & Benefits
Salaries
Tetal
Program Administration
$?8.00
$156.00
$78.00
$1,352.00
$9,3OO.0O
$11,052.00
$i,6't6.00
$12,710.00
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: DUBLIN SENIORS/visit seniors in their homes,/site -located in
PLEASANTON
2. Organization to be funded: VALLEY COMMUNITY HEALTH CENTER
3. Address/Location of project: 5353 SUNOL BLVD, PLEASANTON, CA 94566
4. Project title: SENIOR SUPPORT PROGRAM
5. Activity type (from attached list 05A SENIOR SERVICES
of eligible activities):
6. Description: To prevent or postpone institutionalization of seniors through provision of services
which enable them to remain independent in their homes, improve their qualitY of life and preserve dignity.
7. Indicate how this project will benefit low to moderate income households:
All those' served will be Iow- or moderate-income.
8. Schedule - LiSt major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
15 new Dublin seniors will receive case management services by June 2003
Submitted by: MARLENE PETERSEN Title: PROGRAM DIRECTOR
Address: 5353 SUNOL BLVD. City, State, Zip Code: PLEASANTON, CA 94566
Telephone #: 925/931-5378 Fax #: 925/931-5391
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
10. Project Benefit:
ATTACHMENT3E
A. Identify the area that the project is serving (i.e., site CITYWIDE
address, citywide, census tract(s), and/or service area).
'B. Attach map with clearly identified boundaries of
areas to be served and/or beneficiaries of project.
C. C. Identi¢ project benefici~ies wi~ se~ice
area. ~i~ ~ .....
D. 1. Tot~ nmber of persons (P) or households 15 (P)
(HH):
E. 2. Number persons or households wi~ income UNK.
less ~ 50 percent of ~e Co~ me~:
F. 3. Nmber persons or households wi~ income 15 (P)
between 50 ~d 80 percent of Co~ medi~:
G. 4. Tot~ (2+3): 15 (P)
H. 5. Percent O divided by 1 ~d conve~ed m 100~
~):
I. D. Source(s) of data: B. propos~ submitted m Ci~ of Dubl~
J. 11. PrQect meets which of ~e follow~g Nation~ Objectives as defined in CDBG Regulations:
Benefits low ~d moderate income households: ( )Area (X)Li~ted Clientele ( )Housing ( )Jobs
B. If using "Area" beneffi, e~ure that city/census tract is at le~t 51% low/moderate income b~ed
on the 2000 Census. (If 2000 Census figures are not yet available, 1~9 Census figures may be ~ed.
This is the only criteria for "Area" beneffi - surveys of bilk groups are no longer eligible.
B. Aids in ~e prevention or elimination of slums or bli~t
C. Meets regffiato~ provision for ~ activity designed m meet a co~uni~ development need having a
particular ~gency
12. Budget Projection:' $8,088
A. Estimated tot~ cost of project:
B. Estimated ~ding from ~1 sources:
Source ~1: 2002/2~3 CDBG ~ds requested $8,088
Source ~2: City not providing o~er ~ding
So,ce
NOTE: Sum of.So,ce ~1-3 should eq~ "12A" above.
2
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits $8,088
Office Expenses
Contract Services
Relocation Expenses
Total $8,088
13. Environmental Review Requirements:. Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, tide and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
documentation [include title and date], etc.)
Category CATEGORICALLY EXEMPT Source Documentation
A. Historic Preservation: Is there any historical
significance to the site or property?
B. Floodplain Management:
To be completed by County staff.
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
None in Alameda County.
E. Sole Source Aquifers: (April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and tide of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
name of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
mblication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M. Airport Clear Zones and Accident Potential Zones:
None in Alameda County.
To be completed by County staff.
To be completed by County staff.
4
iC mmunity
Health Center
Our Heart is in the Community
January 10, 2002
City of Dublin
100 Civic Plaza
Dublin, California 94568
Julia Abdala
Housing Specialist
Dear Julia,
Re: Community Development Block Grant Application
Thank you for the opportunity to summit the enclosed application for the
Community Development Block Grant year 2002-2003.
As our community ages, the need for senior services continues to grow.
With your past support we have been able to make a difference in the lives
of Dublin senior residents.
Once again, thank you for your support and the oppommity to apply in this
funding cycle. If you have any questions I can be reached at 931-5378.
Sincerely,
Marlene Petersen
Director, Senior Support Program
Administrative Offices · 4361 Railroad Avenue · Pleasanton, California 94566-6652 · (925) 462.5544° Fax (925) 462-5303
Medical Services · 4361 Railroad Avenue · Pleasanton, California 94566-6652 · (925) 462-1755 · Fax (925) 452-1650
Mental Health and Drug & Alcohol Recovery · 3922 Valley Ave., Suite A · Pleasanton, California · (925) 462-5544
Family Crisis Services · 1613 Second Street ° Livermore, California 94550-4327 · (925) 449-1664 · Fax (925) 449-~.~,d7
www. vchc.org · emaih valleycomhealth@aol.com
City of Dublin
Request for Proposal
Senior Support Program addresses the needs of the aging population in
our community. Chronic illnesses and the effects of aging prevent
seniors from maintaining an independent life. The common practice of
rapid discharge from hospitals compounds the problem, as seniors are
routinely discharged long before fully convalescing. They are in
enormous need of assistance. For these seniors, as well as many others
who have disabilities, simple tasks such as bathing, dressing, cooking,
shopping and handling financial affairs are extremely difficult, if not
impossible. If left alone, the seniors inability to perform these daily
tasks necessitates institutionalization. The financial bUrden of
institutionalization can quickly deplete an entire lifetime of
savings. When a senior no longer has the resources to pay for care,
society must bear the burden, as tax dollars subsidize institutionalization.
Senior Support Program has been providing services for Dublin seniors
since 1981. Services offered through this program include senior health
screening, case management, Partners in Safety, Drug & Alcohol
program, in-home reassurance (friendly visiting), choreworker registry
services, in-home counseling, and information and referral services.
The Senior Support Program is seeking funding to provide greatly needed
case management services in the Dublin area. Through the case
management service, seniors are visited in their homes and an initial
assessment is made of the living situation and needs. This assessment
consists of an evaluation of the senior's physical, mental and emotional
status, as well as their need for assistance with daily living activities.
After the initial visit, a care plan is formulated with the senior and their
family. This plan includes locating, arranging and overseeing services
such as transportation, meals, safety devices, and in-home companions
and workers. Referrals are made and services are coordinated with
physicians, home health nurses, social workers, attorney and other
professionals. Assistance is provided in applying for Medi-Cal, food
stamps and SSI and in handling Medicare and health insurance billing.
The situation is monitored on an ongoing basis at intervals appropriate to
the individual needs of the senior, and care plans are modified as
necessary.
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: Residents of DUBLIN/located in LIVERMORE
2. Organization to be funded: TRI-VALLEY HAVEN
3. Address/Location of project: 3663 PACIFIC AVE., LIVERMORE, CA 94550
4. Project title: TRI-VALLEY HAVEN DOMESTIC VIOLENCE SHELTER
5. Activity type (from attached list 05G BATTERED SPOUSES FACILITIES
of eligible activities): 03Q ABUSED CHILDREN SERVICES
6. Description: Provides services to women and children who are victims of domestic violence
7. Indicate how this project will benefit low to moderate income households:
by providing shelter to above listed families
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
575 Dublin Residents provided with education in presentations by June 2003
80 Dublin Residents will receive counseling, information .and referrals by June 2003
8 Dublin Residents will receive legal counsel by June 2003
3 Dublin families will be given shelter by June 2003
Submitted by: ANN KING Title: EXECUTIVE DIRECTOR
Address: 3663 PACIFIC AVE. City, State, Zip Code: LIVERMORE, CA 94550
Telephone #: 925/449-5845 Fax #: 925/449-2684
(For HCD Use Only)
Reviewed/Approved bY: Date:
Program Staff
Housing Director
Urban County TAC
Hc Ac
Board of Supervisors
I
10~ Project Benefit: [
I
ATTACHMENT 3F
A. Identify the area that the project is serving (i.e., site CITYWIDE
address, citywide, census tract(s), and/or service area). . ,~,~ ~ ,~ ~ ,,~ ~I~)~ ii~tltt, ,~,~l/it ~!I~ ~
B. Attach map with clearly identified boundaries of /~ ~ t¢ :~ :;~ ~: ~ r,
areas to be served and/or beneficiaries of project. ~li ~i}g~
C. C. Identify project beneficiaries within service ~ .......... ~ ~,~, ~ ~ ~..¢~ ~:~?~
D. 1. Total number of pbrsons (P) or households 91 excluding education
(HH):
E. 2. Number persons or households with income unk.
less than 50 percent of the County median:
F. 3. Number persons or households with income 91 households
between 50 and 80 percent of County median:
G. 4. Total (2+3): 91 households
H. 5. Percent (4 divided by 1 and converted to 100%
%):
I. D. Source(s) of data: B. proposal to City of Dublin
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations:
A. Benefits low and moderate income households: ( )Area (X)Limited Clientele ( )Housing ( )Jobs
B. If using "Area" benefit, ensure that city/census tract is at least 51% low/moderate income based
on the 2000 Census. (If 2000 Census figures are not yet available, 1999 Census figures may be used.
This is the only criteria for "Area" benefit - surveys of block groups are no longer eligible.
B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need having a
particular urgency
12. Budget Projection: $12,000
A. Estimated total cost of project:
B. Estimated funding from all sources:
Source #1: 2002/2003 CDBG funds requested $12,000
Source//2: Dublin not providing any other funding to this shelter
site
Source//3:
NOTE: Sum of Source #1-3 should equal "12A" above.
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source # 1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits $10,951
Office Expenses $215
Contract Services
Relocation Expenses
Communications $374
(web sites, phone)
Utilities $460
Total $12,000
13. Environmental Review Requirements: Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
docnmentation [include title and date], etc.)
Category CATEGORICALLY EXEMPT Source Documentation
A. Historic Preservation: Is there any historical
significance' to the site or property?
B. Floodplain Management:
C. Wetlands Protection: Are there any wetlands that will
be affected by thi~ project?
D. Coastal Zone:
E. Sole Source Aquifers:
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
n~me of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
mblication that supports the finding.
L. Toxic ChemicalsfRadioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M. Airport Clear Zones and Accident Potential Zones:
To be completed by County staff.
None in Alameda County.
(April 1990 Memoranda of Understanding
EPA MOU of 1990]).
None in Alameda County.
To be completed by County staff.
To be completed by County staff.
CDBG Dublin Request for Proposal
FY 2002-2OO3
1. Narrative description of program including complete name, justification of services and need in
Dublin, as well as location/s of access to local residents
Th-Valley Haven provides services for women and their children who are victims of domestic violence, sexual
assault, and other crisis situations. Now in its 25t~ year of service, this 501(c)(3) non-profit organization is the
only organization in ~the Tri-'Valley area specifically chartered to serve battered women and their children. Tri-
Valley Haven is also the only Rape Crisis Center in the Valley.
We are pleased to announce that we have also added shelter and case management services for homeless
families in the Th-Valley area who are not necessarily victims of domestic violence or sexual assault. These
families may stay for up to six months. Winter relief shelter began operating on December 15, 2001 ,and will
continue into March 2002.
Th-Valley Haven has two domestic violence shelters with 30 beds where families may stay for up to three and a
half months. Our emergency shelter program consists of two phases. Phase I extends'up to 45 days and Phase
II extends up to day 105 for clients who need additional time to stabilize emotionally and/or economically.
Volunteers and paid staff answer our 24-hour Crisis Hotline. At all:times, a paid staff member can personally
meet people in chsis. Our Rape Chsis Center provides services to victims Of sexual assault and their families.
Services include crisis response, advocacy, individual counseling, and counseling support groups. Our Rape
Crisis Center also works very closely with the Valley SART.
Our Prevention and Education Program is an important component to the services we provide. Other services
provided by Th-Valley Haven include housing, CalWORKs assistance that includes employment preparation
and job search assistance, and assistance with restraining orders through our restraining order clinic.
Tri-Valley Haven has become the Valley coordinator for the HOPE Project. The HOPE Van is a mobile unit
that provides free medical services, coUnseling, social services, and alcohol and drug abuse counseling to
homeless women and men in the Th-Valley area. Our HOPE Project coordinator provides case management
for clients who access these services.
We have a 13 member volunteer Board of Directors who actively oversees all operations. Tri-Valley Haven
employs 30 regularly paid staff members and has access to four back-up and rehef client advocates who are
available on-call as well. In addition, over 580 commtmity volunteers help to provide services throughout the
year.
Th-Valley Haven serves a rural and suburban area that is geographically isolated from other parts of Alameda
County. It takes a minimum of one and a half hours and two transfers to reach the county seat of Oakland by
public transportation. The Th-Valley area continues to be the fastest growing area within Alameda CountY. As
the area expands and shows ever-increasing affluence, the town and rural areas have growing pockets of
poverty. Lack of affordable housing is an ever-growing problem as well. Because of our geographic isolation,
services must be available in the Th-Valley area. Domestic violence victims from low-income families could
not receive crisis services such as shelter and food from an agency that was located outside the Valley.
Transportation for our clients is provided by shelter staff, or via bus fare, and/or money for fuel is provided for
access to services. Services located within ¼ mile of the shelter include the bus depot, ACE Train depot,
Greyhound Bus depot, and AA meetings.
RECEIVED
1 4=
DUB LIN PLANNING
In addition to our shelter facilities and Community Building in Livermore, we have two offices in Pleasanton to
better serve residents in Dublin and Pleasanton. Clients in all of our programs usually contact us first through
our 24-hour crisis line, including our 800 number, howeyer, Tri-Valley Haven receives referrals from many
different sources. Our clients can'find our services through the National Domestic Violence Hotline, local
yellow Pages, law enforcement agencies, the courts, churches, and local hospitals and mental health agencies.
Fliers are sent 'throughOut the community as new-services are added. The Th-Valley Haven staff is often in the
community providing outreach and our Prevention Coordinator goes into the various schoOls in the community
to talk about our services.
Tri-Valley Haven has served residents of Dublin since we became operational in 1978. During fiscal year
2000/01, our Restraining Order Clinic serVed five Dublin residents. Seventy-six residents received counseling
services at our Community Building. During this same fiscal year 579 Dublin residents attended 27
presentations offered through our Community Education Program: 407 Dublin students, ages 14 to 18, attended
17 school presentations; 47 officers attended seven police department presentations; and 125 residents attended
three community/church presentations.
2. Name of responsible party (Executive Director, Program Administrator, etc.) and one paragraph
resume
Executive Director: Ann King
In .1987 Ann King earned a Master of Social Work degree with a focus on administration, concentrating on
children, youth, and families. She has over 24 years experience in working with domestic violence and poverty
programs, including 12 years in homeless services. Her work historY includes front line service beginning with
volunteer work, hotline, caSe management, counseling and education, management'of emergency services and
shelter/housing programs, and development and administration Of numerous programs for men, women and
children. Though her.primarY focus of care has been battered and sexually assaulted women, Ms. King has
worked with homeless, ex-offender, mentally ill; crime victim, unemployed, chemically-dependent, disturbed
youth, and court-ordered populations. As a particular strength she has overseen 13 successful shelter/housing
programs over the course of her career. Ms. King has been the executive director with Tri-Valley Haven for
four years.
3. Contact information, including address, telephone, fax and email if any
Contact Person: Raeanne Frank
Tri-Valley Haven
3663 Pacific Avenue
Livermore, CA 94550
P: (925) 449-5845, ext. 111
F: (925) 449-2684
EmaiI~ raeanne~trivalleyhaven, org
4. Quantified goals and objectives to be accomplished in 2002-2003 with this funding
Our shelter program is based on an empowermem model. Counseling and advocacy are designed to help the
battered woman and her children build self-esteem, learn about the cycle of violence, and obtain needed
resources so they can transition into a safe community and lead violence-free lives. Individual weekly
counseling and five weekly support groups are provided for each shelter resident. During FY 2000/01, the
Haven's staff provided 527 units of individual counseling and 482 group units. 701 units of advocacy were
provided in peer groups. Our homeless shelter program will also be based on an empowerment model. Case
management staff will address similar issues of self-esteem and the transition into independent living.
2
Each child that enters the domestic violence shelter undergoes her/his own assessment, then a program is
designed for that child that meets her or his individual needs, The support of staff members and volunteers help
the child adjust to shelter living and begin to deal with the violence they have seen and/or experienced. The
children were provided 478 units of individual Counseling and 381 units of group or family counseling during
the last fiscal year.
-After leaving the domestic violence .shelter, the family may continue to receive support through counseling
groups and advocacy services at our community building. We help these families with their transition to
community living by aSsisting with household establishment needs suCh as furniture and household items which
are met through in-kind donations given .by community members, retail organizations or service organizations.
The Haven participates in the McKinney funded HCD grant which was awarded to Allied Housing. Through
this grant a client advocate works at our shelters to assist eligible women with long-term job, housing, and
family needs. This advocate is available to assist clients for up to two years after she "graduates" from our
shelter program:
CDBG Dublin funds will provide money for advocacy staff at our shelters, as well as some operating costs.
Advocacy/case management is the heart of our services. This funding will allow our staff to be able to provide
much needed advocacy, resources and information, support, and quality time with the 'shelter residents for our
. programs. Our goal is to provide a smooth transition into safe and violent-free independent living.
Our goals for FY 2002/03 are as follows:
Legal
Non-residential
Residential
Education
8 Dublin residents served
80 Dublin residents served
3 Dublin residents served
575 Dublin residents served
/ob
5. Proposed schedule of .work and timetable for invoicing for funds
Work would commence July 1, 20021 and wilt be invoiced on a monthly basis, no later than the 25th of the
month. Monthly invoices will include all supporting documentation.
~6. Explanation how program is accessible to the disabled
All of our facilities are handicapped accessible and include at least one handicapped bathroom.~ Our step-house
can be entered via a ramp. The house foi~ the homeless shelter will undergo major renovation this spring, and it,
too, will be handicapped accessible.
7. Budgetshowing proposed usage of CDBG' funds, including amounts to be used for administration,
office expenses and service provision. Please provide line items detailing proposed usage of funds.
See attached budget.
3
Budget.categorY.and Line lf~m Detail.
A. Salaries Services - Salaries/Employee Benefits
Case Manager/Client Advocate
$31,200 year, x 30.00% F.T,E.
$15.00 per. hour
Benefits ~ 1.7.00%
Total salaries & benefits
This person provides client advocacy services to shelter
clients and on the crisis hotline,
9,360.00
1,591.00
10,9'51.00
B. Operating Supplies
Office Supplies
Communications
Utilities
Total Operating Supplies
215.00
374.00
460.00
,o~.oo'"
Total Request 12~000,00 ~
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: SERVE CITY OF DUBLIN/OFFICE LOCATED IN HAYWARD
2. Organization to be funded: SPECTRUM COMMUNITY SERVICES, INC.
3. Address/Location of project: 1435 GROVE WAY, HAYWARD, CA 94546
4. Project title: MEALS ON WHEELS
5. Activity type (from attached list 05 PUBLIC SERVICES
of eli§ible activities):
6. Description: Home delivered meals to qualifying elderly Dublin residents
7. Indicate how this project will benefit low to moderate income households:
By providing one healthy meal to home bound elderly
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
To provide an average of at least 12 meals daily in Dublin starting July 2002 through
June 2003
Submitted by: JOAN DURIE Title: PROJECT DIRECTOR
Address: 1435 GROVE WAY City, State, Zip Code: HAYWARD, CA 94546
Telephone #: 510/881-0300 Fax #: 510/537-3340
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TA C
HCDAC
Board of Supervisors
10. Project Benefit:
ATTACHMENT3G
e J06.
A. Identify the area that the project is serving (i.e., site CITYWIDE
address, citywide, census tract(s), and/or service area).
B. Attach map with clearly identified boundaries of r l 4 "r; s i i z
areas to be served and/or beneficiaries of project.
C. C. Identify project beneficiaries within service u, A ; ' ` IS n
area. I O R ' 0 6
i
:
D. 1. Total number of persons (P)or households 12 People daily
(HH):
E. 2. Number persons or households with income 12
•
• less than 50 percent of the County median:
F. 3. Number persons or households with income 0
between 50 and 80 percent of County median:
G. 4. Total (2+3): 12
H. 5. Percent(4 divided by 1 and converted to 100%
%):
I. D. Source(s) of data: B. Proposal to City
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations:
A. Benefits low and moderate income households: ()Area ()Limited Clientele ()Housing ()Jobs
B. If using "Area" benefit, ensure that city/census tract is at least 51% low/moderate income based
on the 2000 Census. (If 2000 Census figures are not yet available, 1999 Census figures may be used.
This is the only criteria for "Area" benefit—surveys of block groups are no longer eligible.
• B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need-having a-
particular urgency -
12. Budget Projection: $5002
A. Estimated total cost of project: $8306
B. Estimated funding from all sources: $8306
Source#1: 2002/2003 CDBG funds requested $5002
Source#2:
Source#3:
NOTE: Sum of Source#1-3 should equal "12A" above.
•
2
y /Dc
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source#1 Funding Source#2 Funding Source#3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries &Benefits $2,918.
Office Expenses •
Contract Services
Relocation Expenses• •
Mileage $2,084
Total 5,002
•
•
3
13. Environmental Review Requirements: Source documentation requested below include~s, but is not
limited to: 1)personal experience of the individual completing the application [include name, tide and date]; 2)
another individual experienced with the subject [include name, tide and date]; 3) publication or other
documentation [include title and date], etc.)
CategoryCATEGORICALLY EXEMPT
A. Historic Preservation: Is there any historical
significance to the site or property?
B. Floodplain Management:
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
E. Sole Source Aquifers:
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Ptarming Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect lOcal farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
name of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
mblication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M. Airport Clear Zones and Accident Potential Zones:
Source Documentation
To be completed by County staff.
None in Alameda County.
(April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
None in Alameda County.
To be completed by County staff.
To be completed by County staff.
4
Agency:
Address:
Executive Director:
Contact Person:
Title:
Telephone:
Fax:
E-mail:
Project Title:
Spectrum Community Services, Inc.
1435 Grove Way, Hayward, CA 94546
Richard Valle
Joan Durie
Project Director
(510) 881-0300
(510) 537-3340
spectrumes.org
Senior Nutrition and Activities Project -
Meals On Wheels Route
RECEIVED
JAN
DUBLIN PLANNING
Funding: $5,002
Fiscal Year: FY 2002-03
Spectrum requests CDBG funding to sustain its Meals On Wheels delivery route in
Dublin which will result in an average of at least 12 meals being delivered daily to
the homes of low-income, frail, homebound elderly Dublin residents.
Proposal - Meals On Wheels Route Page 1
I. PROJECT SUMMARY
A. Project Description
Spectrum Community Services, Inc. is requesting that the City of Dublin fund support of
the Meals On Wheels route in Dublin. Since the early 1980's, Spectrum has covered all
costs (administrative, operational, delivery and food) for providing this home-delivered
service to the elderly Dublin residents, with no funding support from the City of Dublin.
Spectrum has provided congregate and home-delivered meals to elders throughout
central, southern, and eastern portions of Alameda County since 1978. The primary
funding source for nutrition services for elders in Alameda County is the Alameda
County Social Services Agency/Department of Aging. Spectrum's nutrition program is
known by its acronym SNAP, (the Senior Nutrition & Activities Project). In Dublin,
SNAP serves an average of at least 12 delivered meals daily (approximately 3,025 meals
annually) to frail, homebound, and recovering seniors via the Dublin Meals On Wheels
route. Spectrum maintains an additional 7 routes and serves congregate meals at 4 Senior
Centers in the Valley area, which serve Dublin, Pleasanton and Livermore senior
residents.
The criteria for the Home-Delivered meal service is they must be 60 years of age and
older, and homebound. As an enhancement to the Meals On Wheels service, Spectrmn
assists non-seniors whenever there is room and in keeping with the time restraints.
Since the 1997-98 program year, the Meals On Wheels service for the Th-Valley area has
been prepared and packed for Spectmm's delivery drivers by the Valley Memorial
Hospital. This change Came in response to the results of an open bid process conducted
in the Spring of 1997.
The Project Director/Nutritionist, a Registered Dietitian with 20 years experience in
Spectrum's Senior Nutrition and Activities Project exercises great care to maintain the
high quality meal service in the Th-Valley for which SNAP has become known. As
always, special attention is paid to ensure that the meals are served hot, pleasant in
appearance, well-balanced and flavorful. Additionally, Spectrum offers menus to meet
the requirements of the following special diets: Diabetic, Low Sodium, Renal, Low Fat,
Low Cholesterol, Mechanical Soft, and Soft.
Meals are packaged individually, counted and placed in route-specific delivery
equipment, and placed in the driver's car for immediate delivery. All meals and food
items are delivered within 2 hours of packaging, as required to satisfy food safety
standards. Hot foods are kept hot in special insulated transport containers using heated
tiles, and cold foods are transported in coolers using blue ice. As always, temperatures
are regularly monitored for compliance with standards.
Proposal - Meals On Wheels Route Page 2
Meals are delivered Monday through Friday, except for holidays. During the2002-03
program year, there will be a total of 248 delivery days. Additionally, the Meals On
Wheels service offers chilled and frozen entrees and accompanying food items to the
homebound clients for holiday and weekends. These meals are delivered during the week
just prior to when they will be needed.
The Home Delivery Coordinator visits new Meals On Wheels clients in their homes.
During the visit, the Coordinator establishes eligibility, conducts a needs assessment
(including any dietary restrictions), and explains SNAP's procedures and suggested
donation policy. Staff revisit clients quarterly to assess their continued need for the
meals.
On a daily basis, the Home Delivery Coordinator's responsibilities include coordinating
meals with the Driver, making an'angements and adjustments on any dietary needs,
responding to any feedback on clients observed by the Driver such as follow-up calls to
the senior to check up on safety and personal status.
The role of the Home Delivery Driver should not be minimized. Too often, the Driver is
the only person with whom the senior has any contact, and is thus an important
component of'the senior's safety net. Drivers are trained to observe physical and
environmental changes that might indicate need for other support services or assistance,
and to report those changes immediately to the Home Delivery Coordinator.
B. Assessment of Need
Since the turn of the century, the life expectance of the average American has increased
by 27 years, and it continues to rise. Enormous population growth in the upper age
brackets has created an increased demand for comprehensive senior services.
In Dublin, the population over the age of 60 grew from 653 in 1980 to 1,259 in 1990 - a
93% increase, of which, 770 seniors are 65 years and older. In Alameda County, the
elderly population (55+) is expected to increase by more than 75% from 1990 to 2010,
and the percent of the elderly population that are 85+ years will increase from nearly 6%
in 1990 to over 18% in 2010. It is clear that the need for living assistance among the
elderly will increase.
As people live longer, the portion of their lives spent in retirement is increasing.
However, a longer life expectancy does not necessarily imply a sustained level of health
or mobility. Among those older than 75, the aging process generally decreases one's
ability to live independently, but not the desire to do so; ie., being frail and homebound is
generally perceived as more desirable than being frail and institutionalized. Among the
many activities of daily living that are affected by decreased mobility and increased
infirmity is food preparation, an activity tied directly to one's immediate health and well-
being.
Proposal - Meals On Wheels Route Page 3
Frail, homebound elders are often isolated and unable to cook for themselves. This
simple need for food is compounded by other needs - for socialization, human
interaction, and a sense that one is still contributing. All elders experience some loss as
they age - loss of a spouse, sibling, or friend. These losses can result in an overall
feeling of depression, loneliness, and helplessness. The delivery of a meal to a frail,
homebound elder fulfills a primary need (nutrition) and provides the opportunity for
human contact, even if it is for just a few minutes each day.
Additionally, there are a growing number of elders, otherwise quite able to care for
themselves, who are in need of Meals On Wheels service as they recover from disease or
surgery. The amount of time needed to recuperate from an illness or surgery increases
with age. This becomes problematic for the elder without family or other informal
support network. Healthful, nutritious food and human contact promote a speedy
recuperation and return to normal activity levels such as to join other seniors at the local
senior centers for congregate meals.
C. Population/Area To Be Served
Spectrum Community Services, Inc. is requesting $5,002 to cover a portion of the
FY 2002-03 costs of the 2-hour Dublin Meals On Wheels route. This route will enable
the daily delivery of hot, nutritious meals to the homes of an average of at least 12 frail,
60 years and older, homebound elders who reside in Dublin. The duration of service
provision varies from client to client depending on the particular set of circumstances.
Some will need the service for a limited time following an illness and discharge from a
hospital, while others need the service on an on-going basis. Additionally, there will be
the occasional homebound disabled non-seniors who require Meals On Wheels service.
In Dublin, the population served on the Meals On Wheels route range from 98 to 62 years
of age with physical limitations that include: being wheelchair bound, blind, severe
stroke, congestive heart failure, bed-ridden, Alzheimer disease, and having emphysema.
Over the course of the 2002-03 contract year, the requested funds will enable the delivery
of more then 3,000 meals. Most elders and disabled served by Spectrum are low-income, ·
living at or below 125% of federal poverty guidelines.
D. Quantified Goals and Objectives
Spectrum has established the following objective specific to the funds requested in this
proposal:
to deliver by June 30, 2003, a minimum of 3,025 meals for the Meals On Wheels
route (an average of at least 12 per day for 248 serving days) serving frail,
homebound elderly who reside in the City of Dublin.
Proposal - Meals On Wheels Route Page 4
• By June 30,2003, a minimum of 12 unduplicated seniors will be served home-
delivered meals daily.
E. Schedule of Work and Timetable for Invoicing
The schedule of work as proposed herein is straight forward. If funding is given, staff.
will continue the food service operation already in place.
The timetable for invoicing will be on a monthly basis.
F. Accessibility
The requested funds will be used to bring meals to frail, homebound, isolated seniors and
when possible, disabled non-seniors. There are no accessibility issues; indeed,the
requested funds will increase seniors' access to needed nutrition.
Attachment: Proposed Project Budget
Sample Menu
■
Proposal—Meals On Wheels Route Page 5
/a f
II. PROPOSED PROJECT BUDGET
Spectrum is requesting $ 5,002 for FY 2002-03 to cover a portion of the costs of the
Dublin Meals On Wheels Route, specifically 25% of the Home Delivered Coordinator's
salary and route mileage. Spectrum will continue to cover the catered meals expense at
$1.11 per meal x 12 meals per day for 248 serving days.
As indicated, Spectrum has been covering all of the administrative, operational, delivery
and food costs for the Dublin route. Because funding amounts have increased, Spectrum
finds it necessary to approach the City of Dublin to suppport this established critical
service to its Dublin residents. The detail of the request is as follows:
PAID STAFF:
Home-Delivery Coordinator
(261 days at 25% time)
This Other Total
Request Sources Project
2,150.64 2,150.64
Benefits:
FICA 133.34 133.34
MEDFICA 31.18 31.18
SUI 82.25 82.25
WCOMP 172.05 172.05
Medical 349.19 349.19
Total Benefits 768.01 768.01
Total Salary & Benefits
2,918.65 2,918.65
OTHER EXPENSES:
Catered Meals
($1.11 per meal x 12 meals per day
for 248 service days)
3,303.36 3,303.36
Mileage
(28 miles per day at rate of 0.30
for 248 service days)
2,083.20 2,083.20
GRAND TOTAL:
5,001.85 8,305.21
Note: None of Spectrum's 12% administrative overhead will be covered with CDBG
funds.
Proposal - Meals On Wheels Route Page 6
•
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: to serve DUBLIN/located in PLEASANTON&LIVERMORE
2. Organization to be funded: ALAMEDA COUNTY COMMUNITY FOOD BANK
3. Address/Location of project: NO EXACT ADDRESS PROVIDED, SIX AGENCIES IN TRI- .
VALLEY AREA, 2-PLEASANTON, 4-LIVERMORE
4. Project title: ALAMEDA COMMUNITY FOOD BANK
5. Activity type (from attached list 05 PUBLIC SERVICES
•
of eligible activities):
6. Description: To provide food to low-income residents of Dublin
7. Indicate how this project will benefit low to moderate income households:
Will benefit low-income households by providing nutrition
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
Will increase food distribution to area by 10% (from 71,210 lbs to 78,331 lbs) by June 2003.
Will recruit new member agency in Dublin by June 2003
Submitted by: SUZAN W. BATESON Title: ' EXECUTIVE DIRECTOR
Address: 700 MURMASK ST., #69 City, State, Zip Code: OAKLAND, CA 94607
Telephone#: 510/834-3663 Fax#: ' 510/834-3259
(For HCD Use Only)
• Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TAC
•
HCDAC
Board of Supervisors
10. Project Benefit:
ATTACHMENT 3H
A. Identify the area that the project is serving (i.e., site CITYWlDE
address, citywide, census tract(s), and/or service area).
B. Attach map with clearly identified boundaries of
areas to be served and/or beneficiaries of project. ~ ~ ........................
area.C' C. Identify project beneficiaries within service
D. 1. Total number of persons (P) or households Unknown
(HH):
E. 2. Number persons or households with income
less than 50 percent of the County median:
F. 3. Number persons or households with income
between 50 and 80 percent of County median:
G. 4. Total (2+3): Unknown
H. 5. Percent (4 divided by 1 and converted to 100% to be low or mod income
%):
I. D. Source(s) of data: B. Proposal to City of Dublin
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations:
A. Benefits low and moderate income households: ( )Area (X)Limited Clientele ( )Housing ( )Jobs
B. If using "Area" benefit, ensure that city/census tract is at least 51% low/moderate income based
on the 2000 Census. (If 2000 Census figures are not yet available, 1999 Census figures may be used.
This is the only criteria for "Area" beneffi - surveys of block groups are no longer eligible.
B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need having a
particular urgency
12. Budget Projection: $10,000
A. Estimated total cost of project:
B. Estimated funding from all sources:
Source #1: 2002/2003 CDBG funds requested $10,000
Source #2: City not providing any other funding
Source #3:
NOTE: Sum of Source #1-3 should equal "12A" above.
C. Estimated budget by funding source (use appropriate categories depending on projec0:
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Comtmction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits $4,650
Office Expenses $550
Contract Services
Relocation Expenses
Fuel/Vehicle $600
Food $4,000
Equipment (Lift, etc) $200
Total $10,000
13. Environmental Review Requirements: Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
documentation [include title and date], etc.)
Category CATEGORICALLY EXEMPT source Documentation
A. Historic Preservation: Is .there any historical
significance to the site or property?
B. Floodplain Management:
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
To be completed by County staff.
None in Alameda County.
E. Sole Source Aquifers: (April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
name of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
)ublication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M. Airport Clear Zones and Accident Potential Zones:
None in Alameda County.
To be completed by County staff.
To be completed by County staff.
r
ALAMEDA COUNTY
,. yi i ,r.°' COMMUNITY
,,,:,v: 4
si FOOD BANK
January 11, 2001
•
Julia Abdala, Housing Specialist •
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Ms.Abdala,
The Alameda County Community Food Bank respectfully submits this application for$10,000 in
Community Development Block Grant(CDBG) funds to support hunger relief efforts for Dublin
residents and the expansion of Food Bank services in Dublin.
In a recent study of emergency food recipients in Alameda County entitled"Hunger: The Faces-and
Facts," the Food Bank surveyed over 400 people who relied.on hunger relief agencies last year.
Forty-five percent of the respondents reported that they had to make the difficult choice between
paying for food or paying for rent during the previous twelve months. Food security and housing are
directly related, and the prohibitive housing prices in the Bay Area put low-income and working poor
Alameda County residents at risk of being hungry.
The Food Bank is aggressively seeking to expand services in the Tri-Valley region. Currently,the
Food Bank does not have„any member agencies in Dublin. However, thirty-three member agencies
report that Dublin is part of their service area. In other words, Dublin residents in need of emergency
food who contact the Food Bank are being referred to food pantries, Emergency Food Box sites, soup
kitchens and'shelters as far away as Oakland and Fremont.
With support from the City of Dublin,CDBG fiinds:will•beused to cover'a portion of the Foci
Bank's food purchase, administrative and operational costa-assocnttedwitlus'er g.hunger-elief
agencies that Dublin residents depend•on. Furthermore, CDBG funds will help the Food Bank recruit
a new member agency in Dublin,which will be operating by June 2003.•
The Alameda County Community Food Bank recognizes the need for our services in Dublin,and we
are committed to growing our presence in the Tri-Valley to ensure that low-income Dublin residents
have access to the nutritious food they need. Please contact me if you have any questions.
Sincerely, -
e ' •
uzan Bateson
Executive Director RECEIVE..
APartner at N 1 4 2002
• r..yi aMw.
y
DUBLIN
California Association of Food Banks °10BN0f''Second Harvest California Hunger Action Coalition PLANNING
Ending Hunger
P.O. BOX 24590 OAKLAND, CA 94623 (510) 834-3663 FAX (510) 834-3259 www.accfb.org
City of Dublin Community Development Block Grant Proposal
Applicant: Alameda County Community Food Bank
Contact Information
Organization:
Executive Director:
Mailing address:
Physical address:
Phone:
Fax
Email:
Website:
Alameda County Community Food Bank
Suzan Walkup Bateson
PO Box 24590, Oakland, CA 94623
Oakland Army Base, 700 Murmansk Street, Suite 69
Oakland, CA 94607
(510) 834-3663
(510) 834-3259
sbateson@secondharvest.org
www. accfb.org
2. Narrative Description
Since 1985, the Alameda County Community Food Bank has provided comprehensive services,
in collaboration with other hunger relief agencies, to help people in need transform their lives.
As Alameda County's central clearinghouse for donated food, the Food Bank collectedmore than
12 million pounds of food from manufacturers, producers, retailers, grocers, growers and
individuals in fiscal year 2000-2001. Through a network of 300 hunger relief agencies, including
food pantries, soup kitchens, shelters and residential programs, the Food Bank provides about
800,000 meals each month to low-incOme and working poor families, children, the elderly, abUse
survivors, people living with AIDS and the homeless.
In addition to achieving our primary purpose of collecting and distributing nutritious food, the
FOod Bank is committed to raising public awareness about hunger and povertyand promoting
short- and long-term solutions, to prevent hunger. To this end, the Food Bank operates programs
that enable our agencies and their clients to make the most of their limited food resources. The
major objectives are to improve the nutritional quality and safety of meals and food bags
distributed by our agencies and to increase the ability of their low-income clients to provide
themselves with healthy low-cost meals. These programs include:
· Nutrition Education Program seeks to increase the.nutritional standards of our agencies
through food safety and nutrition education seminars, to ensure the availability of high-
quality food to'the low-income community, and to increase awareness among agencies and
clients' about availablefood assistance programs.
· Food, Education, Alternatives, Skills & Techniques (FEAST) works to assist our agencies'
clients in their transition from. dependency to self-sufficiency. The program targets
individuals who regularly rely on emergency food assistance to meet their monthly
nutritional needs. Clients participate in a series ofweekiy support groups focusing on
cooking ideas for low-cost healthy eating, as well as life-skills exercises for self-esteem
building, relationship management, decision making and goal setting.
· Hunger Education and Advocacy Program utilizes the strength of the member agencies and
their clients to educate the general public and policymakers about the causes of hunger and
fosters broader participation in determining how basic needs will be met in our community.
· Hunger Information & Referral Hotline connects an average of 500 callers-in-need per month
to emergency food programs in their neighborhoods. Hotline Operators also provide
information about food stamps, Women, Infants & Children (WlC), Self~Help and Resource
Exchange (SHARE), USDA commodities, school meals, and senior programs. Hunger
Hotline operators have access to 140 languages through a language line.
JAN I
1 of 4
City of Dublin Community Development Block Grant Proposal
Applicant: Alameda County Community Food Bank
· Senior Food Program parmers with senior housing facilities and other community
organizations to provide quality supplemental food to Iow-income Alameda County seniors.
· Emergency Food Box Program ensures that families facing crises receive nutritious food.
Countywide, the Food Bank provides food to 22 Emergency Food Bank sites, which prepare
and distribute three-day nutritionally balanced food boxes to people in need.
· USDA Government Commodities provide more than one million pounds of commodities for
distribution each year. The Food.Bank operates this program in collaboration with the state's
Emergency Food Assistance Program and oversees 55 USDA distribution sites in the county.
The Food Bank is a member of several networks that help maximize our hunger relief efforts in
relation to overhead costs through collaboration. The Food Bank is a member of America's
Second Harvest, the national food bank network, the California Food Bank Association, the
Emergency Services Network of Alameda County and the California Hunger Action Coalition.
The Food Bank also works closely with other Bay Area food banks on regional food solicitation
efforts, hunger education and advocacy projects and media efforts.
3. Statement of Need
Hunger is not an isolated event but a consequence of the larger problem of poverty. Within the
nine Bay Area counties, Alameda County has the highest rate of poverty. Housing costs in the
Bay Area take a heavy toll on low-wage earning families. According to "Out of Reach 2001:
America's Growing Wage-Rent Disparity," a study conducted by the National Low Income
Housing Commission, California is the "Least Affordable State" in the country, and three of the
country's top five least affordable metropolitan areas are Bay Area cities. Last year, Alameda
County was among the top five counties nationwide with the largest increase in housing costs.
Due to the current economic downturn, an increasing number of low-wage earning families are
forced to rely on emergency food sources in a daily struggle to fill the ever-expanding gap
between income and basic living expenses.
Although cities in the Tri-Valley are among the most affluent in the Bay Area, hunger and
poverty persist. Traditionally, evidence of hunger and poverty in the Tri-Valley has remained
hidden, despite the growing need in these communities.2 Consequently, services to low-income
Tri-Valley residents are often difficult to find. Currently, the Food Bank's network of 300 hunger
relief agencies does not include a single agency in the city of Dublin.
The Food Bank now serves six agencies in the Tri-Valley area, two. in Pleasanton and four in
Livermore.3 Countywide, thirty-three Food Bank member agencies report that they are serving
Dublin residents. Agencies as far away as Oakland and Fremont report that Dublin residents are
using their services. Within the first week of January 2002, the Food Bank received four calls
from Dublin residents through the Hunger Hotline, a program designed to refer callers to
emergency food providers in their area for same-day food assistance. The four callers were
1 San FrancisCo, San Jose and Oakland ranked number 1, 2 and 4 respectively. Alameda County ranked fourth
nationwide as a "Local Jurisdiction with Largest Change.in Housing Wage." In 2000-2001,' the average cost of a
two-bedroom dwelling increased over 26 percent.
2 An article in Pleasanton Weekly noted that poverty-in P.leasanton is mostly hidden and that services for low-
income people can be difficult to locate (Stephanie Ericson, February 23, 2001).
3 The Food Bank added the sixth agency last year, and recently contracted with Alameda County to open a new
Emergency Food Box site in Livermore in 2002.
2of4
City of Dublin Community Development Block Grant Proposal
Applicant: Alameda County Community Food Bank
referred to agencies outside of Dublin due to the lack of available hunger relief services in their
home city. In total, the Food Bank's six Tri-Valley member agencies provide emergency food to
more than 4,000 people each month.
In. June 2001, the California Department of Finance-reported that the Food Stamp Program
caseload in Dublin totals 58 cases~ In a study of hunger in Alameda County published in
December 2001, the Food Bank found that only one-quarter of eligible households receive
federal nutrition assistance. Furthermore, 90 percent of households that do receive food stamps
report that their benefits do not last the entire month; on average, food stump benefits last only
2.2 weeks. Furthermore, Dublin does not offer a summer meals program to children who rely on
free or reduced-price breakfast and lunch programs during the school year. Each month,
hundreds of Dublin's low-income and working poor families, children and senior reside~nts are
forced to seek emergency food in surrounding cities.
With support from the City of Dublin, CDBG funds will be used to cover costs associated with
providing food and resources to member agencies, serving Dublin residents, and increase the
pounds of food to these agencies by 10 percent during the grant period. These costs include
transportation, food purchase and administration. Furthermore, CDBG funds will support the
stafftime of the Food Bank's director of programs, Jean Hom, and two of her staffmembers, the
nutrition education and advocacy coordinator and program coordinator, who will recruit a new
member agency in Dublin by June 2003.
4. Responsible Personnel
Jean Hom, director of programs, has been with the Food Bank since 1997. As the director of
programs, a position she has held since 1999, she develops and manages programs designed to
address hunger i-n a comprehensive manner, including nutrition education, hunger research,
education and advocacy, and private and public food assistance. Horn's professional experience
also includes development work with the National Center for Youth Law and the American Civil
Liberties Union. Hom received her Bachelor of Arts in social work from the University of
California, Berkeley, and completed the first year of law school at Hastings College of Law.
Hom supervises a staff of Six, including the nutrition education and advocacy coordinator and
program coordinator, with whom she will work to recruit a new member agency in Dublin.
Manuel Cortez, director of operations, supervises the general operations of the Alameda County
Community FoodBank, including food collection and distribution, transportation and warehouse
operations. Cortez has been with the Food Bank since 2000, and brings 30 years of experience in
business and industry to his position, as well as an MBA. Cortez supervises a staff of fourteen,
and oversees the Food Bank's food distribution to agencies serving Dublin residents.
5. Goals, Objectives and Schedule
Food Distribution
Goal: The Food Bank will increase fOod distribution to current Tri-Valley member
agencies by 10 percent.
Objective:
The amount of food delivered to the six Tri-Valley agencies (listed below) will
increase from 71,210 pounds to 78,331 pounds annually by June 30, 2003.
3 of 4
City of Dublin Community Development Block Grant Proposal
Applicant: Alameda County Community Food Bank
Agency Recruitment
Goal: The Food Bank will expand its membership in Dublin.
Objective: The Food Bank's Program Department will research and recruit a new member
agency in Dublin by June 30, 2003.
•
Invoicing:
The Food Bank's director of finance, Linda Hui,will invoice the City of Dublin on a quarterly
basis. Please see Attachment B for invoicing timetable..
6. Service Locations and Accessibility
Tri-Valley member agencies:
Solidarity Fellowship Interfaith Sharing, Inc. Family Crisis Services
823 Olavina Street St. Bartholomew Church 418 Junction Ave., Rm. 106
Livermore, CA 94550 Livermore, CA 94550 678 Enos Way
Livermore, CA 94550
Shepherd's Gate BACS/Valley Creative Living Center
1639 Portola Avenue 3900 Valley Avenue, Suite B
Livermore, CA 94550 Pleasanton, CA 94566
•
Extended Day Child Care Center(EDCC)
5199 Black Avenue .
Pleasanton, CA 94566
These member agencies serve a variety of clients, including homebound seniors,people with
disabilities, children,victims of domestic abuse, and the homeless. Services include home
delivery of hot meals and food bags, as well as on-site hot meals and food pantries.
7. List of Attachments
Attachment A: Project Budget
Attachment B: Timetable for Invoicing Funds
Attachment C: 501 (c)(3)Documentation
Attachment D: Board of Directors
Attachment E: Financial Statements and Audit,FY 00/01
Attachment F: Hunger: The Faces and Facts (Executive Summary)
•
4 of
ATTACHMENT A
ALAMEDA COUNTY COMMUNITY FOOD BANK
Dublin Food Distribution
Program Budget
FY 02/03
Personnel:
Nutrition Services Coordinator
Recruit Dublin agency
Director of Programs
Supervision of recruitment
COmmunity Programs Coordinator
Compiles monthly reports for government funders
Driver
Transport food to agencies serving Dublin residents
Warehouse Worker
Stock and pull food products for distribution
Employee Benefits
Personnel Subtotal
Other Expenses:
General & Administrative
Includes supplies, copying, postage, rent, etc.
Fuel/Vehicle Maintenance
Food Purchases
Supplement emergency food boxes
Eqmpment
Includes forklift and pallet jack operation
Other Expenses - Subtotal
Annual
Budget
Dublin
CDBG
Funding
Requested
5,000 1,500
2,000 500
3,000 700
1,000 700
800 650
2,360 600
14,160 4,650
2,124 550
700 600
5,000 4,000
290 200
8,114 5,350
$ 22,274 $ 10,000
GRAND TOTAL
Dublin CDBG [/10/02
•
5
•
•
ATTACHMENT B
ALAMEDA COUNTY COMMUNITY FOOD BANK
Dublin Food Distribution
Timetable for Invoicing for Funds •
FY 02/03
•
The Food Bank can bill the City of Dublin on a quarterly basis for services rendered as follows:
Dublin
CDBG
Funding 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Requested 7/02-9/02 7/02-9/03 7/02-9/04 7/02-9/05 Total
Personnel: •
Nutrition Services Coordinator - 1,500 900 200 200 200 1,500
Recruit Dublin agency in the first quarter; •
provide technical assistance and training
Director of Programs 500 200 100 100 100 - 500
Supervision of recruitment
Community Programs Coordinator . 700 175 175 175 175 700
Compiles monthly reports for government finders
Driver • 700 175 175 175 175 700
Transport food to agencies serving Dublin residents;
once or twice per month •
Warehouse Worker 650 162 162 163 163 ' 650
Stock and pull food products for distribution
Employee Benefits 600 285 105. ' 105 105 600
Personnel Subtotal • 4,650 1,897 ' 917 918 918 4,650
Other Expenses: .
General&Administrative 550 262 • .96 96 96 550
Fuel/Vehicle Maintenance 600 150 150 150 150 600
Food Purchases 4,000 1,000 1,000 1,000 1,000 4,000
To be based on actual food purchases •
Equipment ' 200 50 50 50 50 200 .
Other Expenses-Subtotal 5,350 1,462 - 1,296 1,296 1,296 5,350
•
GRAND TOTAL $ 10,000 $ 3,359 $ 2,213 $ 2,214 $ 2,214 $ 10,000
•
•
•
•
•
Dublin CDBG 1/10/02 •
ATTACHMENT C
THE ALAMEDA COUNTY COS~UNITY
FOOD BANK INC
10901 RUSSET
OAKLAND, CA 94603
Internal Revenue Service
EPYEO Disclosure Desk
P.O. Box 2350 Los Angeles, CA 90053
Person to Contact:
L. Barragan (A %o K)
F. Miraflor <L to Z)
Telephone Number:
(~13).894-2336
Refer Reply to:-
92-895
Da t e: 0
RE: 94-2960297
THE ALAMEDA COUNTY CONtMUNITY
FOOD BANK INC
Gentlemen:
This is in response to your request for a determination
letter of the above-n&raed organization.
A. review of-our records indicates that the above-named
organization v;as recognized to be exempt from Federal income
tax in FEBRUARY, !985, as an organization described in
internal Revenue Code sect ion 501(o) (3) . It is further
classi fied as an organization that is not a private
foundation as defined in section 509(a) of the code, because
ii is an organization described in sec'lion l?0(b) ( 1 ) (A) (vi) -
This letter is to verify your exempt status
and the fac* thai the determination letter
issued in FEBRUARY, t985 conlinues to be in ef fecl.
tf you are in need of further assistance, please feel free to
contact me at the above address.
We appreciate your cooperation in this regard.
Sincerely,
Disclosure Assistant
Attachment D
ALAMEDA COUNTY COMMUNITY FOOD BANK
BOARD OF DIRECTORS
with Affiliation
October 2001
Dianne Jacob, President
Public Relations Consultant
New Leaf Communications
Oakland
Frances C. Wright, Vice President
Assistant Minister
Bibleway Church & New Life Recovery Center
Oakland
· OFFICERS
Owen Rubin, Treasurer
Director of Technology & Business
Development
Quicksilver Technology, Inc.
San Jose
Pete W. Taylor, Jr., Secretary
Volunteer
Downs Memorial United Methodist Church
Oakland
· MEMBERS AT LARGE ·
Sim ~vila
Attorney
Littler Mendelson
Oakland
~:' "Sister Marilyn Medau
Program Director
St. Mary's Community Center
Oakland
Chip 'Conradi
Vice President r Taxes
The Clorox Company
Oakland
Charles O'Neil
Resource Coordinator
Evergreen Baptist Church
Oakland
Ted Fichter
Vice President, Investments
Sutro & Co.
Oakland
Madge Gates
Consultant
Community Relations Exchange
Oakland
Lola Hardy
AgencY Coordinator
Grace Baptist Church
Oakland
Sharon Kidd
First Time Juvenile Offenders Coordinator
Oakland Police Department
Oakland
Frankie Ross
Assistant V.P.
Financial Consultant
Merrill Lynch
Berkeley
Dan Scarola
Director of Manufacturing (Retired)
The Clorox Company
Oakland
Cleveland Thomas
Executive Director
Good Samaritan Home
(Chairman, Food Bank Network)
Oakland
Charlene Tschirhart
Director of Development & Public Affairs
Catholic Charities of the East Bay
Oakland
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: CITY OF DUBLIN/LOCATED IN PLEASANTON
2. Organization to be funded: BAY AREA COMMUNITY SERVICES/VALLEY CREATIVE
LIVING CENTER
3. Address/Location of project: 3900 VALLEY AVE., "B" PLEASANTON, CA 94566
4. Project title: VALLEY CREATIVE LIVING CENTER
5. Activity type (from attached list 05B HANDICAPPED SERVICES
of eligible activities):
6. Description: Assist residents with mental illness in functioning as independently as possible by :~
offering a variety of groups and support services
7. Indicate how this project will benefit Iow to moderate income households:
Will promote independence in residents with mental disabilities, assist in locating suitable employment
promote self-esteem, encourage symptom management and educate in using of supports within the community
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
Will serve a minimum of 12 very low- and low-income Dublin residents
with psychiatric disabilities including help these residents and families, when
applicable, understand mental illness, manage symptoms and utilize community
resources by June 2003
Submitted by: LISA ELFAND, PH.D. Title: PROGRAM DIRECTOR
Address: 3900 VALLEY AVE., "B' City, State, Zip Code: PLEASANTON, CA 94566
Telephone #: 925/484-8457 Fax #: None provided
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
10. Project Benefit:
ATTACItME~ 3I
A. Identify the area that the project is serving (i.e., site CITYWIDE
address, citywide, census tract(s), and/or service area). •
B. Attach map with clearly identified boundaries of 1:101:1,60AMMENtitigginitntgagaiROVEVAR
areas to be served and/or beneficiaries of project. r N 4
C. • C. Identify project beneficiaries within service . .E .s o,u „ it ...n x
a area. t ,,. tittry � wL Fr �
S
D. 1. Total number of persons (P) or households 12 (p)
(HH): '
E. 2. Number persons or households with income unknown
less than 50 percent of the County median:
F.. 3. Number persons or households with income 12 (p)
between 50 and 80 percent of County median:
G. 4. Total (2+3): 12(p)
H. 5. Percent(4 divided by 1 and converted to 100%
%):
I. D. Source(s) of data: B. Proposal to City of Dublin
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations: _
A. Benefits low and moderate income households: ()Area ()Limited Clientele ()Housing ()Jobs
B. If using "Area” benefit, ensure that city/census tract is at least 51% low/moderate income based
on the 2000 Census. (If 2000 Census figures are not yet available, 1999 Census figures may be used.
This is the only criteria for"Area" benefit—surveys of block groups are no longer eligible.
•
B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need having a
particular urgency
12. Budget Projection: $10,000
A. Estimated total cost of project:
•
B. Estimated funding from all sources:
•
Source#1: 2002/200,3 CDBG funds requested $10,000
Source#2: no other City money provided
Source#3:
• NOTE: Sum of Source#1-3 should equal "12A" above.
•
•
•
•
•
2 .
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits $10,000
Office Expenses
Contract Services
Relocation Expenses
Total $10,000
13. Environmental Review Requirements: Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
documentation [include title and date], etc.)
Category CATEGORICALLY EXEMPT Source Documentation
A. Historic Preservation: Is there any historical
significance to the site or property?
B. Floodplain Management:
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
E. Sole Source Aquifers:
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
It. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
name of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
mblication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience, or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M.
To be completed by County staff.
None in Alameda County.
(April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
None in Alameda County.
To be completed by County staff.
Airport Clear Zones and Accident Potential Zones: To be completed by County staff.
PROPOSAL SUMMARY
City of Dublin CDBG
DOBLIhl
1. Narrative Description of Pro.am
Valley Creative Living Center (Valley CLC), a program of Bay Area Community Services
(BACS), is a year-round, social/vocational rehabilitation day program serving low and very low
income residents with mental illness in the Tri-Valley area. Valley CLC provides service to clients
who primarily rely on Medi-Cal for their insurance coverage. This community-based service
assists clients with a history of severe and persistent mental illness in functioning as independently
as possible, by offering a variety of groups and support services. Employment is a major focus of
the program. We offer in-house job skills training groups as well as individual support for job
searches, and work with the Department of Rehabilitation to provide members with access to job
oppommities. Other activities focus on skill building, including budgeting, money management,
cooking and nutrition, gardening and other independent living skills. We also work with members
on issues such as self-esteem, symptom management, and learning to use supports within the
community.
Valley CLC is an essential component in the continuum of mental health services in Alameda
County, providing day rehabilitation, socialization, pre-vocational, educational Services, as well as
advocacy and coordination with other mental health services in Alameda County. The Valley
CLC works closely with other services providers in the area including the Valley Mental Health
Center, the Valley Community Health Center, Department of Rehabilitation, Kaiser, Eden
Hospital, Gladman Day Treatment, Regional Center of the East Bay, Cronin House, Board and
Care Homes, as well as private therapists and psychiatrists in the community. The Director also
attends the Joint Meeting of the Valley Mental Health Advisory Committee and the Valley
Council for Mental Health as well as INTERACT meetings, to provide comprehensive services
for our clients. The Valley CLC is a resource and support for parents and relatives who have a
family member with mental illness. Valley Creative Living Creative Living Center has served the
Tri-Valley area for over 12 years. The entire Tri-Valley area (Pleasanton, Dublin, and Newark) is
the target area for the program. Approximately 15% of the clients we serve are from Dublin.
Valley Creative Living Center operates on the clubhouse model which fosters a sense of home,
belonging and mutual support. We are open three days a week and engage members in activities
that develop basic living skills, self-esteem and pre-vocational skills. Members plan activities,
including planting our community garden, celebrating cultural diversity with an international
potluck and award's ceremony, and planning cultural and recreational outings to museums,
libraries, parks etc.
Program goals are: to prevent unnecessary and costly hospitalizations; to provide a supportive
setting for clients to move toward independent living or remain stable in their current living
situation; to engage clients in rehabilitation efforts and programs; to support our clients' efforts to
engage in employment by providing pre-employment training; and to be accessible, relevant and
useful to the arm's various ethnic and racial groups.
2 .Responsible Party_
Susan Garbuio, MSW
Executive Director
The Executive Director of Bay Area Community Services is Susan Garbuio, MSW. Her
responsibilities include overseeing the financial viability of the organization, hiring and firing staff,
working with the Board of Directors, interfacing with government and community entities,
building collaborations, and program planning and development. She has a Master's Degree in
Social Work with over 30 years experience in social services. She has been Executive Director at
BACS since July, 1992.
3 Contact Information:
Agency Name:
Address:
Contact Person:
Telephone:
Bay Area Community Services
7901 Oakport, Suite 3400
P.O. Box 2269
Oakland, Ca. 94621
Liz Prince, MFCC
(510) 613-0324
Title: Director, Mental Health Svcs
Program Name:
Address:
Contact Person:
Telephone:
Valley Creative Living Center (Valley CLC)
3900 Valley Ave., #B
Pleasantorg CA 94566
Lisa Elfand, Ph.D. Title: Program Director
(925) 484-8457
4. Goals and Objectives:
To respond to the needs of the community by serving a minimum of 12 very low
and low-income Dublin residents with psychiatric disabilities.
To provide ongoing rehabilitation services, five days per week, year round in the
following categories of applied living skills: money management and budgeting,
job preparation skills, pre-employment training classes or placement in paid jobs,
food preparation and nutrition, community awareness, stress management and self
esteem, leisure skills, current events and cultural awareness.
o
To help 12 Dublin residents and their families, if appropriate, understand mental
illness, manage their symptoms and utilize other mental health support services in
-1-
order to prevent unnecessary hospitalizations.
5 Proposed Schedule of Work
The program is fully operational and is ongoing. Continued outreach will be made to residents of
the Tri-Valley area, including Dublin. Funds will be invoiced quarterly with the submission of
quarterly monitoring reports.
6 Program Accessibility to the Disabled
Prospective diems must have a diagnosis of a major mental illness to be eligible for services, and
are evaluated for entrance to the program based on need for the service. In addition, the site
meets ADA standards for wheelchair accessibility. Several of our members have physical as well
as mental disabilities.
7 Budget
Please see attached budget. We are requesting $10,000 from the City of Dublin towards staff
costs of the Valley Creative Living Center.
-2-
BAY AREA COMMUNITY SERVICES,INC.
,Budget&Expenses for FY 2002-03
July 1,2002-June 30,2003 /7 5 /06
137 Funds
Account Description VALLEY CLC provided
Source MHS Dublin CDBG
55300 Govt Contracts/MHS Alameda Couc 134,837 0
55400 City Pleasanton 20,000 0
55400 City of Dublin 10,000 10,000
69000 Miscellaneous Revenue
*******************************
TOTAL REVENUE 164,837 . 10,000
EXPENSE
70100 Salaries-Reg 67,708 9,290
70110 Salaries-Sub 7,203 0
Salaries Total 74,911 9,290
71200 Worker's Compensation 2,469 0
71310 Health Benefit/Medical 5,643 0
71320 Health Ben/Dental 1,167 0
71330 Health Ben/Life Ins 288 0
71340 Health Ben/Vision 202 0
72100 Fica(.0765) 5,731 710
72200 Sui 749 0
Fringe Benefits Total 16,249 710
Salaries and Benefit Total 91,160 10,000
80015 Doctors Fees 100 0
80095 Data Processing Fees 125 0
Contracted Services Total 225 0
(prof Fees Total) ---- — ---------- —
81030 Program Supplies ' 550 0
80160 Office Supplies 500 0
81080 Biding&Gr Supplies 250 0
Supplies Total 1,300 0
82000 Telephone 2,300 0
83000 Postage 350 0
84010 Rent 31,714 0
84060 Gas&Electric 3,200 0
'190 Bldg Repair/maintenance 600 0 ReawEs)
Occupancy Total 35,514 0 'ZQa
`IN Q�N� OG
DuB
•
BAY"AREA COMMUNITY SERVICES,INC.
_1Budget&Expenses for FY 2002-03
July 1,2002-June 30,2003 • 4 /P6
137 Funds
Account Description VALLEY CLC provided
G/L Source MHS Dublin CDBG
85100 Equipment-Expendable 350 0
85200 Equipment-Non Expendable • 500 0
85300 Equipment-Lease/rent 600 0
85400 Equipm-Repair/maint 650 0
Equipment Total 2,100 0
86100 PrintingCopy Service 250 0
86600 Advertising 3,000 0
Printing&Publ Total 3,250 0
87300 Vehicle Operations 400 0
87400 Vehicle Repair&Maint 500 0
87500 Vehicle Insurance 1,327 0
87600 Vehicle Registration 330 0
87700 Local Staff Travel 700 0
Transportation Total• 3,257 - 0
�
�1
88400 Outside Conferences 500. 0
88500 Dues&Memberships 80 0
Conferences Total 580 0
90100 General Liability 432 0
Insurance Total 432 0
94000 Miscellaneous Expense 25 0
Other total 25 0
•
Operating Expenses 49,333 0
Salary and Operating Expenses 140,493 10,000
97000 Mental Health Administration overh 11,700 0
96000 Indirect Cost(revenue)@ 9.00 12,644 0
Total EXPENSES 164,837 10,000 RECEIVE°
l
ON 112402
OPERATING GAIN or(LOSS) 0 0 01)804 PL MO*
q9 �� /96
ALAMEDA COUNTY HOUSING & COAIKUNITY DEVELOPMENT
) PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: RESIDENTS OF DUBLIN
2. Organization to be funded: EDEN I. &R., INC.
3. Address/Location of project: 570 B STREET, HAYWARD, CA 94541
4. Project title: TRI-VALLEY HOUSING ACCESS PROJECT
5. Activity type (from attached list 21C PUBLIC INFORMATION
of eligible activities):
6. Description: Tri-Valley Housing Access Project will be available to all individuals and service
providers and will dedicate a specific amount of time for City of Dublin to maintain and expand housing
database
7. Indicate how this project will benefit low to moderate income households:
Will provide references for vulnerable populations, low and fixed income households,disabled, single-parent
households and the homeless of Dublin
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
Will develop and maintain a minimum of 350 Dublin units in a.database
to provide Dublin residents for free by easy phone access . by June 2003
Submitted by: BARBARA BERNSTEIN Title: EXECUTIVE DIRECTOR
Address: 570 B STREET City, State, Zip Code: HAYWARD, CA 94541
Telephone#: 510/537-2710 Fax#: 510/537-0986
• (For HCD Use Only)
Reviewed/Approved by: • Date:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
10. Project Benefit:
ATTACHMENT 3J
A. Identify the area that the project is serving (i,e., site Citywide
address, citywide, census tract(s), and/or service area).
B. Attach map with clearly identified boundaries of
areas to be served and/or beneficiaries of project.
C. C. Identify project beneficiaries within service
D. 1. Total number of persons (P) or households n/a
(HH):
E. 2. Number persons or households with income
less than 50 percent of the County median:
F. 3. Number persons or households with income
between 50 and 80 percent of County median:
G. 4. Total (2+3): n/a
H. 5. Percent (4 divided by 1 and convened to
%):
I. D. Source(s) of data: B. Proposal presented to Dublin
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations:
A. Benefits low and moderate income households: ( )Area ( )Limited Clientele ( )Housing ( )Jobs
B. If using "Area" benefit, ensure that city/census tract is at least 51% low/moderate income based
on the 2000 Census. (If 2000 Census figures are not yet available, 1999 Census figures may be used.
This is the only criteria for "Area" benefit - surveys of block groups are no longer eligible.
B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need having a
particular urgency
12. Budget Projection: $2,000
A. Estimated total cost of project:
B. Estimated funding from all sources:
Source #1: 2002/2003 CDBG funds requested $2,000
Source #2:
Source #3:
NOTE: Sum of Source #1-3 should equal "12A" above.
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits $2,000
Office Expenses
Contract Services
Relocation Expenses
Total $2,000
13. Environmental Review Requirements: Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
documentation [include title and date], etc.)
Category CATEGORICALLY EXEMPT Source Documentation
A. Historic Preservation: Is there any historical
significance to the site or property?
B. Floodplain Management:
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
E. Sole Source Aquifers:
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
name of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
publication that supports the finding..
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M. Airport Clear Zones and Accident Potential Zones:
To be completed by County staff.
None in Alameda County.
(April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
None in Alameda County.
To be completed by County staff.
To be completed by County staff.
570 B Street ·
Eden I&R, Inc.
"linking people and resources"
Hayward, CA 94541 · (510) 537-2710 ·
Fax: (510) 537-0986
January 14, 2002
Julia Abdala
Housing Specialist
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Ms. Abdala:
Please accept the enclosed two copies of Eden I&R's CDBG proposal for Fiscal Year
2002-2003.
It is our intention to assist low-income Dublin residents in their search for affordable,
stable, and permanent housing. This goal would be accomplished through support of our
comprehensive and up-to-date housing database. This database is easily accessed through
our free Community Housing And Information Network phone line service.
Please let me know if you need any additional information.
Sincerely,
Executive Director
www.edenir.org · Eden Information & Referral · edenir~edenir.org
1. Narrative
Name: Tri-Valley Housing Access Project
Justification of services and need in Dublin as well as location/s of access to local
residents:
Since 1976, Eden I&R, Inc. (Information & Referral) has been fulfilling its mission of
"linking people with resources." We accomplish this goal through an advanced process
of assessment, referral, and advocacy. Comprehensive, accurate, and up-to-date
information is at the core of our broad range of community programs. Agency computers
are networked to a customized relational database of over 39,000 low-cost housing units
throughout the East Bay. Staff in our Housing Department conduct extensive outreach
throughout the year to obtain new housing listings from landlords with detailed
information, including, but not limited to, move-in requirements, landlord expectations
and acceptance of rental subsidies such as Section 8. Information on housing availability
is free of charge to all callers to Eden I&R's phone lines, and landlords pay no fee to list
properties.
Here at Eden I&R we operate a battery of programs through which we disseminate
information that the Housing Services Project gathers. Through housing subscriptions,
phone-based information and referral programs, and collaborative roving programs, our
Resource Specialists provide comprehensive information to low income individuals,
families, as well as their advocates and service providers, as they search for safe,
affordable, and decent housing through the East Bay.
The purpose of our CDBG program is to update and maintain a minimum of the 350
housing listings for the city of Dublin in our affordable housing database. Low-income
residents of Dublin need easy access to information about affordable housing. Eden I&R
provides free telephone access to accurate and up-to-date information on housing
availability. Currently our agency maintains a housing database with over 39,000 units
for Alameda County. Although our offices are located in Hayward, we maintain close
relations with Community Based Organizations (CBOs) based in the Tri-Valley area who
refer Dublin clients to us for housing information and other social services.
For fiscal year 2001, Eden I&R successfully met our goals for serving the Th-Valley area
with funds from the Tri-Valley Community Fund. With the assistance of funding from
the Tri-Valley Community Fund, our agency conducted presentations with property
owners throughout the Tri-Valley Area. The goal of our outreach to property owners was
to educate them about the need for affordable housing and to encourage them to list their
property with us for free. We also utilized the funds from the Th-Valley Community
Fund to conduct workshops with low-income residents to enable them to understand what
information is needed to obtain housing in such a tight and overpriced housing market.
Due to the success of the targeted project, Eden I&R wants to continue expanding and
maintaining the housing information in our database for Dublin.
Our current funding that enables us to serve Dublin is coming to an end. To ensure the
maintenance of in-depth affordable housing information for Dublin, we need to seek
other funds. The Tri-Valley Housing Access project will be available to all individuals
and service providers of Dublin and we will dedicate a specific amount of time to the
maintenance and expansion of records for the city of Dublin. Through our collaborative
efforts with Echo Housing, Inc., Horizons Family Center, and the Valley Community
Health Center, we will receive referrals for the vulnerable populations - those with low
or fixed incomes, the disabled, single parent-headed families, and the homeless - of
Dublin.
2. Name of Responsible party: Barbara Bernstein, Executive Director
Barbara Bernstein has been Executive Director of Eden I&R, Inc. since 1989. She has
over thirty years of social service experience working in the fields of information &
referral, housing, employment & training, disaster preparedness, criminal justice, and
youth services. Barbara has developed and participated in numerous collaborative
efforts that involved such partners as community based organizations, government
staff, school superintendents, police officers, politicians, business leaders and the
media.
o
Contact information:
570 B Street
Hayward, California 94541
510.537.2710 - phone
510.537.0986 - fax
bbernstein@edenir.org
4. Quantified goals and objectives to be accomplished in 2002-2003 with this
funding:
Eden I&R's goal for 2002-2003 is to help low-income residents of Dublin obtain
affordable, and stable housing. Our first objective in achieving this goal is to
maintain a minimum of 350 Dublin housing units in our database. We will
accomplish this by our Housing Specialist calling Dublin property owners and
managers a minimum of once per month to update their individual records. The
second objective is to provide Dublin residents with free and easy telephone access to
the housing database. This will be provided by our Community Housing And
Information Network (CHAIN) Resource Specialists, who will provide customized
housing referrals to Dublin callers.
5. Proposed schedule of work and timetable for invoicing for funds:
Eden I&R will begin work on this project on July 1, 2002 and invoice monthly (or
quarterly if more convenient) for services provided.
6. Explanation how program is accessible to the disabled:
TDD phone access to the deaf and hearing impaired is available through our phone
lines.
7. Budget showing proposed usage of CDBG funds:
See attached budget.
/ab
EDEN I&R
WORKING BUDGET
FY 2002/2003
PROPOSED FY 2002/2003
Housing with CHAIN Phoneline Access Program
Tot Prg Cos' CDBG
TOTAL SALARY
FRINGE BENEFITS
TOTAL PERSONNEL
200,636
]Non Personnel
Board Discretionary Fund
Consulting Fees
Interns
Client Expenses
Directory Related Expenses
Dues & Subscriptions
Volunteer Relations
Employee Relations
Expendable Equipment
Capital Equipment
Equipment Lease
Equipment MaintJRepairs
Bank Fees
Tax & Licenses
Insurance
Professional Fees
Mileage
Occupancy - Rent
Occupancy - Utilities/Janitorial/Repair
Postage & Shipping
Printing & Duplication
Advocacy & Outreach
Recruitment
Computer Supplies & Software
Supplies
Telecommunications
Staff Development
Travel
Investment Expense
Depreciation
Miscellaneous
TOTAL NON PERSONNEL
TOTAL ALL EXPENSE
INDIRECT COSTS ALLOCATED
TOTAL COSTS
~.I~462 37,041
237,678
2,000 All CDBG funds will be used to support Resource Specialist
who updates the housing database and provides direct services
to the CHAIN phonline.
183
7,523
0
0
0
1,194
43
830
609
7,500
66
651
28
43
2,819
2,621
7,552
11,529
4,938
3,450
5,516
16,993
1,502
2,412
3,115
10,915
1,278
519
443
5,757
0
100,030
337,708
56,357
394,065 2,000
DUBLINCDBG
1/14/02
No
Left
Mess~e
y 0
E~t
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: CITY OF DUBLIN
2. Organization to be funded: EASTER SEALS BAY AREA
3. Address/Location of project: 7425 LARKDALE AVE, DUBLIN, CA
4. Project title: AFTER SCHOOL ACTIVITIES FOR YOUTH WITH
BEHAVIORAL PROBLEMS AND DISABILITIES
5. Activity type (from attached list 05D YOUTH ACTIVITIES
of eligible activities):
6. Description: Will serve 50 youth ages 5 - 22 teaching vital independent living skills
7. Indicate how this project will benefit low to moderate income households:
teaching coping skills and independent living skills to low- and moderate-income youth (80 % below median)
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Will provide community activity scholarships for low- Date: by June 2003
income families
Will provide staff development regarding community inclusion strategies and by June 2003
methods
Submitted by: LISA VALDEZ Title: GRANT MANAGER
Address: 2757 TELEGRAPH AVE. City, State, Zip Code: OAKLAND, CA 94612
Telephone #: 510/835-2131, x-107 Fax #: 510/835-1847
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
10. Project Benefit:
ATTACHMENT3K
A. Identify the area that the project is serving (i.e., site CITYWIDE
address, citywide, census tract(s), and/or service area).
B. Attach map with clearly identified boundaries of
areas to be served and/or beneficiaries of project.
C. C. Identify project beneficiaries within service
area.
D. 1. Total number of persons (P) or households at least 50 youth
(HH):
E. 2. Number persons or households with income unknown
less than 50 percent of the County median:
F. 3. Number persons or households with income 50
between 50 and 80 percent of County median:
G. 4. Total (2+3): 50
H. 5. Percent (4 divided by 1 and convened to 100%
%):
I. D. Source(s) of data: B. Proposal Presented to Dublin
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations:
A. Benefits low and moderate income households: ( )Area ( )Limited Clientele ( )Housing ( )Jobs
B. If using "Area" benefit, ensure that city/census tract is at least 51% low/moderate income based
on the 2000 Census. (If 2000 Census figures are not yet available, 1999 Census figures may be used.
This is the only criteria for "Area" benefit - surveys of block groups are no longer eligible.
B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need having a
particular urgency
12. Budget Projection: $11,000
A. Estimated total cost of project: no other City funding
B. Estimated funding from all sources:
Source #1: 2002/2003 CDBG funds requested $11,000
Source #2:
Source #3:
NOTE: Sum of Source #1-3 should equal "12A" above.
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits
Office Expenses
Contract Services
Relocation Expenses
Activities Scholarships $6,750
Staff Professional Dev. $4,250
Total $11,000
13. Environmental Review Requirements: Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
documentation [include title and date], etc.)
Category CATEGORICALLY EXEMPT Source Documentation
A. Historic Preservation: Is there any historical
significance to the site or property?
B. Floodplain Management:
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
E. Sole Source Aquifers:
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the ,ame of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
~arne of the publication that supports the finding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
}ublication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the projec[ is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
supports the finding.
M. Airport Clear Zones and Accident Potential Zones:
To be completed by County staff.
None in Alameda County.
(April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
None in Alameda County.
To be completed by County staff.
To be completed by County staff.
Creating solutions, changing lives.
Easter Seals Bay Area
Helping people with disabilities
gain greater independence.
January l0,2002
2757Telegmph Avenue
Oakland, CA 94612
510.835.2131 phone
510.444.2470fax
Ms. Julia Abdala
Housing Specialist
City of Dublin
100 Civic Plaza
Dublin, CA 94568
RECEIVED
JAN 1 0 Z00Z
DUBLIN PLANNING
Dear Ms. Abdala:
On behalf of the board and staff of Easter Seals Bay Area, I appreciate the opportunity to
submit this proposal for Community Development Block Grant funding from the City of
Dublin for July 1, 2002 through June 30, 2003. Your support will help Easter Seals
continue its 74-year history of creating solutions and changing the lives of children and
adults with disabilities throughout the Bay Area, and continue 20 years of service to
Dublin youth.
Easter Seals provides after-school programs for Tri-Valley children with both disabilities
and behavior challenges. At our Dublin site, we currently serve 50 children and youth
ages 5 through 22, teaching them vital independent living skills. In addition, we are
moving ahead with plans to expand our local program during the City's 2002/2003 fiscal
year in order to serve additional youth.
With funding of $11,000 from the City of Dublin, we will be able to increase
opportunities for inclusion through community activities and staff professional
development. Without inclusion in the Tri-Valley community, our youth remain isolated
and must practice coping skills in an artificial setting. With community-based activities
and specialized staff training, we can move closer to our goal of helping each youngster
develop the toOls needed to live as independently as possible as an adult. We propose
offering activity scholarships to low-income families, as well as staff development
provided by a community inclusion specialist.
Please note that we will also be applying for Community Development Block Grant
funding for our campus improvement project from the cities of Livermore and
Pleasanton, who have provided funding for Easter Seals' Dublin site in the past. Thank
you again for allowing us to submit our proposal. We welcome any questions, and look
forward to the opportunity to discuss our proposal with you.
Sincere/~y~ ~
President and CEO
Proposal to City of Dublin
For Community Development Block Grant Funding
January 2002
1. Program Description
Easter Seals Bay Area provides after-school programs for Tri-Valley children with both
disabilities and behavior challenges through our Dublin site, located at 7425 Larkdale Avenue,
formerly the Kaleidoscope Activity Center. We currently serve 50 children and youth ages 5
through 22, teaching them vital independent living skills and allowing families to remain
together, rather than resorting to institutionalization. We also make it possible for parents to
maintain employment, continue their education, and meet the needs of their other children.
The children and youth enrolled in the program are diagnosed with disabilities such as autism,
cerebral palsy, Down syndrome, epilepsy, and mental retardation.
We are the only organization that provides this type of after-school and summer vacation
program in the Tri-Valley, and services have been provided at the Dublin site since 1982.
In 2000, Easter Seals was chosen as Dublin's Organization of the Year by the City Council and
the Chamber of Commerce.
Easter Seals' after-school program focuses on inclusion in the community, and reverses the
isolation often experienced by youth with special needs by incorporating a variety of
community outings to teach social skills, coping skills, vocational skills, and self esteem. For
example, our youth practice grocery shopping, handling money, ordering from a menu, and
filling out a job application. They also compete in sports tournaments, such as soccer and
bowling. Perhaps most important, outings allow our youth to spend time doing the same things
that other youth do after school, and feel part of the community.
Easter Seals' services also include a behavior management program conducted under the
oversight of a psychologist specializing in developmental disabilkies. He has created
individualized behavior plans for each youngster, helped parents learn behavior coaching
techniques, and trained staffto appropriately handle disruptive social behaviors and serve as
behavior coaches.
Our overall program goal is to help each youngster develop the tools needed to live as
independently as possible as an adult and reduce his or her reliance on public assistance
programs. We focus on helping youth gain confidence to interact in community environments
and ease their feelings of inadequacy and low self esteem. Easter Seals' after-school program
consistently maintains full enrollment.
We are currently moving ahead with plans to provide expanded space to meet the needs of
additional Tri-Valley youth with disabilities, and their families. Easter Seals will construct a
new campus at our existing site, replacing uninhabitable structures. At this time, we are
working with the Dublin Unified School District, which occupies adjacent property, and the
City of Dublin on modifications to the existing site, zoning issues, and building permits.
We hope to break ground during the City of Dublin's 2002/2003 fiscal year.
Easter Seals Bay Area's mission is to
create solutions and change the lives of children and adults with disabilities and special needs,
and their families.
Easter Seals Bay Area Page I
Proposal to City of Dublin
For Community Development Block Grant Funding
January 2002
2. Responsible Parties
Michael Pelfini, Ed.D., is the president and chief executive officer of Easter Seals Bay Area, a
locally-governed affiliate of the Easter Seals national headquarters. Mike has held leadership
roles with Easter Seals since 1992. Prior to joining the Bay Area affiliate in July 2000, Mike
served as a regional manager for Easter Seals' national headquarters and was responsible for
providing support and consultation to Easter Seals affiliates throughout the western and
southwestern United States. He also spent ten years as a special education instructor in public
and private school settings, and has served nonprofit organizations since 1980. He received a
doctorate in the area of Organization and Leadership from the University of San Francisco, a
Master of Science degree in Special Education from Dominican College in San Rafael, and an
undergraduate degree in Philosophy.
Ron Halog manages Easter Seals' after-school programs. He has been involved in the Dublin
program since 1997, and has over 20 years of experience working with people who have
developmental disabilities. Ron holds a Bachelor of Arts degree in Recreation and Leisure
Studies, as well as numerous instructor certificates from the American Red Cross, such as
water safety, community first aid and safety, and lifeguard. He has 13 years of experience
directing recreational programs.
3. Contact Information
For questions or additional information regarding this proposal, please contact:
Lisa Valdez
Grant Manager
Easter Seals Bay Area
2757 Telegraph Avenue
Oakland, California 94612
Phone: 510-835-2131, extension 107
Fax: 510-835-1847
Email: lvaldez~esba, org
4. Goals and Objectives
With funding received from the City of Dublin, Easter Seals will increase opportunities for
community inclusion, allowing our youth to gain confidence interacting in typical
environments through:
Community activity scholarships for low-income families
Staff professional development regarding community inclusion strategies and methods
Easter Seals Bay Area Page 2
Proposal to City of Dublin
For Community Development Block Grant Funding
January. 2002
Goal 1 - Activity Scholarships
Many of our families cannot afford to pay the cost for community outings - the core of our
inclusionary focus. More than 70 percent of our families come from either very low income or
low/moderate income households. Without the ability to participate in community inclusion
activities, our youth remain isolated, interacting only with staff and youth like themselves, and
practicing coping skills in an artificial setting.
Typical activities include bowling, visiting science museums, attending sporting events, going
to the beach, interacting with potential future employers, and eating out or shopping. Costs not
only include direct activity fees, but also transportation expenses - gas and maintenance for
Easter Seals' three vans. In addition, with the expansion of our Dublin site, we anticipate an
increase in 'activity fees as we serve more youth. Whenever possible, we negotiate group
discounts, to keep activity fees at their lowest.
During summer vacation and spring and winter breaks, we plan two full days a week of
community inclusion activities. In addition, each age group participates in one week of "day
camp" during the summer, when they are off site each day. Our youth would benefit from as
many activities as possible, especially those where they explore specific independent living
opportunities.
Our goal is to remove financial barriers so that all enrolled youth can attend scheduled
activities, and so that we can increase the number of community outings. Our objectives are:
· Determine which families need activity scholarships by July 1, 2002
· Offer full or partial activity scholarships to an estimated ten families who cannot afford activity
fees for July 1, 2002 through June 30, 2003
· Offer three additional activities each month during the summer, and one per month during the
school year
Goal 2 - Staff Professional Development
Easter Seals staff already receive training in areas such as child development and behavior
management, However, in order to increase opportunities for inclusion, we propose to provide
our staff with training developed by a community inclusion specialist. The training will teach
our staff how to:
· Understand each person's unique needs and develop individualized goals for community
inclusion
· Motivate and inspire each youth to create a rewarding and productive future
· Access the community in order to maximize opportunities to develop independent living skills,
including learning vocational skills, attending community college courses, doing volunteer
work, and developing rewarding hobbies
· Identify and manage travel risks to promote safety during community outings
· Effectively mentor each youth using techniques designed to meet that individual's specific
needs and help them achieve their dreams
· Support parents in the transition to a fully inclusive and individualized service delivery model
Easter Seals Bay Area Page 3
Proposal to City of Dublin
For Community Development Block Grant Funding
January 2002
Our professional development objectives are:
Provide 16 hours of community inclusion training to our 20 staff by November 2002
Evaluate impact of new training six months after it is conducted through staff meetings
and bi-annual Independent Service Plan report completed for each youth
5. Schedule of Work
Activities take place year round, though activity costs tend to be highest during summer
vacation. Therefore, we anticipate a higher invoice for the first quarter of the City's fiscal
year, which includes two months of school vacation. In addition, as we expand our facility
and enroll new youth, we anticipate that the need for activity scholarships will increase as well.
Both costs will also depend upon the number of families who demonstrate a need for assistance
- some families may demonstrate an ongoing need, while others may only require short-term
assistance.
For staff professional development, we anticipate incurring this cost during the second quarter
of the City's fiscal year, as there is not time for extensive staff training during summer
vacation. Staff training takes place primarily when our youth are in school.
We plan to invoice the City of Dublin on a quarterly basis.
6. Accessibility to Persons with Disabilities
As our program focuses on individuals with disabilities, all our facilities are fully accessible.
We also provide vans capable of transporting individuals with disabilities, and we offer
adaptive equipment and toys.
7. Budget
City of Dublin CDBG funds would be used for:
Activity scholarships
10 youth at an average of $25 per individual per month
during the 9-month school year and $150 per month
during 3 school vacation months
$ 6,750
Staff professional development
20 staffpaid to attend 16 hours of training,
and $2,100 instructor fee
$ 4,250
Total
$11,000
Easter Seals Bay Area Page 4
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: DUBLIN RESIDENTS/located in LIVERMORE & HAYWARD
2. Organization to be funded: EDEN COUNCIL FOR HOPE AND OPPORTUNITY (ECHO)
3. Address/Location of project: 770 "A' STREET, HAYWARD, CA 94541
4. Project title: RENTAL ASSISTANCE PROGRAM
5. Activity type (from attached list 09 - LOSS OF RENTAL INCOME
of eligible activities):
6. Description: Arranges for payment schedule between tenant and landlord for payment of delinquent
rent or security deposit, guarantees payment of rent with their own funds
7. Indicate how this project will benefit low to moderate income' households:
Assists low- and moderate-income households by bringing them up to date on delinquent rents, guaranteeing.
payment to landlords and providing good references for tenants once delinquencies are brought up to date
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
****Please see attached schedule
Submitted by: MARJORIE ROCHA Title: EXECUTIVE DIRECTOR
Address: 770 "A" STREET City, State, Zip Code: HAYWARD, CA 94541
Telephone #: 510/581-9380, X-17 Fax#: 510/537-4793
(For HCD Use Only)
Reviewed/Approved by:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
Date:
10. Project Benefit:
ATTACHMENT 3L
A. Identify the area that the project is serving (i.e., site CITYWIDE
address, citywide, census tract(s), and/or service area).
B. Attach map with clearly identified boundaries of ~il~!!l' ~,~!~v ~ iiiii~i~l~ii~'" ~'~l ~i~i~/?~!~!;~,~ i~ !~i~? :-?~i~e ~i! ~ ~ I~;~ :~ Il t~
areas to be served and/or beneficiaries of project. ,*
C. C. Identify project beneficiaries within service ~i~!:ii~!!l~i~ ;i~!i~}~ ~,~i::iiii~l~g¢~;~ i!~i!l~/lt~l!~; ~¢~
D. 1. Tot~ number of person~ (P) or households 252 HouSeholds
(HH):
E. 2. Number persons or households wi~ ~come U~.
less ~ 50 ~rcent of ~e Cowry medi~:
F. 3. Number persons or households wi~ ~come 252 Households
between 50 ~d 80 percent of Co~ medi~:
G. 4. To~ (2+3): 252 Households
H. 5. Percent (4 divided by 1 ~d converted to 100%
%):
I. D. So,ce(s) of ~ta: B. Proposal given m Ci~ of Dublin
J. 11. Project meets which of ~e following National Objectives as defined ~ CDBG Regulations:
A. Benefits low ~d moderate income households: ( )Area (X)Limked Clientele ( )Housing ( )Jobs
B. If using "Area" benefit, ensure that city/census tract is at le~t 51% low/moderate income b~ed
on the 20~ Cerise. Of 2~0 Census figures are not yet available, 1999 Cens~ figures may be used.
This is the only criteria for "Area" beneffi - su~eys of block groups ~e no longer eligible.
B. Aids in ~e prevention or elimination of slums or blight
C. Meets regulato~ provision for ~ activi~ designed to meet a co~i~ development need hav~g a
paaicul~ urgency
12. Budget ~ojection: $21,430
A. Estimated total cost of project:
B. Estimated ~nding from ~1 so~ces:
Source ~1: 2002/2~3 CDBG ~ds requested $21,430
Source ~2:
Source ~3:
NOTE: Sum of So,ce gl-3 should, equal "12A" above.
2
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Prope. rty Acquisition
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits $18,174
Office Expenses $ 3,256
Contract Services
Relocation Expenses
Total $21,430
13. Environmental Review Requirements: Source documentation requested below includes, but is not
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
documentation [include title and date], etc.)
Category CATEGORICALLY EXEMPT Source Documentation
A. Historic Preservation: Is there any historical
significance to the site or property?
B. Floodplain Management:
To be completed by County staff.
C. Wetlands Protection: Are there any wetlands that will
be affected by this project?
D. Coastal Zone:
None in Alameda County.
E. Sole Source Aquifers: (April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
F. Endangered ,Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication
that supports the finding.
G. Wild and Scenic Rivers:
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding
the effect of air quality in the area of the project. Include the
name and title of the individual making the determination and the
date, or the name of the publication that supports the finding.
I. Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title
of the individual making the determination and the date, or the
name of the publication that supports the f'mding.
J. Noise Abatement and Control:
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
mblication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site.
Include the name and title of the individual making the
determination and the date, or the name of the publication that
;upports the finding.
M. Airport Clear Zones and Accident Potential Zones:
None in Alameda County.
To be completed by County staff.
To be completed by County staff.
Eden Council for Hope & Opportunity
770 A Street · Hayward, CA 94541 · (510) 581-9380 · FAX (51 O) 537-4 793
CITY OF DUBLIN
· Community Development BloCk Grant
FY 2002-2003
PROPOSAL FOR SERVICES
Prepared by
Marjorie A. Rocha, Executive Director
CITY OF DUBLIN
Community Development Block Grant
FY 2002-2003
PROPOSAL FOR SERVICES
Description of Aeencv
Eden Council for Hope and Opportunity was founded in 1964 as a fair housing organization and
incorporated in 1965. ECHO was established to promote accessibility in housing, and to prevent
and eliminate homelessness. These objectives are achieved through our comprehensive housing
counseling programs which include Fair Housing Investigation & Enforcement, Tenant/Landlord
Counseling and Mediation, the Home Equity Conversion Counseling Progratn,_ t~:Remal
the Revolving Loan Fund program, Shared Housing, Mortgage
Default/Delinquency and Pre-Purchase Counseling, the Homelessness Prevention Program, and
grant programs for the payment of rent and/or move-in costs.
Description of Program
The Rental Assistance Program (RAP) was developed 1987 in response to people's inability to
cover delinquent rent payments and rising move-in costs. By providing temporary assistance to
help with these expenses, RAP has empowered nearly 3,000 low-income households move into
or stay in housing.
RAP arranges for a payment schedule between the tenant and the Iandlord for payment of the
delinquent rent or security deposit, so that the tenant does~not have to~come..~up with the money
owed at one time. The tenant makes payments directly to the landlord, with ECHO Housing
offering the landlord a guarantee that the tenant will make the payments as agreed. The
guarantee is backed by ECHO's RAP Default Fund, which consists of foundation and local
government financial support. Dublin's CDBG Would not be-used for the~Default Fund. In th~5
event of a tenant default, the program reimburses the landlord for the outstanding debt not to
exceed the total amount of the guarantee certificate, or acts as a credit reference for successful
program participants.
Additionally, the program may offer a small grant representing a portion of the outstanding debt
to be issued to the landlord, thereby reducing the tenant's indebtedness and/or the amount of
payments due to the landlord. Seasons of Sharing, Lutheran Care for the Aging, and FEMA
provide these grants for payment of delinquent rent and move-in costs.
RAP was designed with an eye on self-sufficiency and cost-effectiveness. Through the process,
clients are encouraged to be self-sufficient asa result of participation in the project. Financial
success is built into its revolving, self-sustaining nature, and, as a community service, the fund
enables people to remain productive members of society.
Need for Services
The current housing situation for very Iow- and low-income families and individuals is stressful
at best. Temporary financial difficulties can lead to eviction or force a move to an emergency
shelter. The Bay Area's housing prices combined with high transitional costs, can serve to lock
people out of the housing market. T-his situation is particularly true for, Dublin residents where:
rents are higher than average and household incomes
and deposits~. (2000 Census, State of California,) Even those who have the funds to pay
transitional costs must wait for their former landlord to repay previously paid deposits. An
increasingly large number of families and individuals find themselves unable to locate affordable
housing and must live in shelters or double up with family and friends. The number of shelters
in the Tri-Valley Area has also been reduced from previous years.
The United Way Needs Assessment of Alameda County and the Alameda County Needs Indicator
Profile identifies the most significant causes of homelessness as being the high costs of housing,
low vacancy rates, long waiting list for subsidized housing combined with reduced number of
federal subsidies, loss of affordable housing stock, and rising poverty impacting growing
.numbers of low-income households in Alameda County. Dublin, in particular has a limited
-?~ber of subsidized housing units, and fair market rents are becoming increasingly
unaffordable for low-income households if they miss a day of work or have to pya move-in costs
all at one time. (Department of HUD, 2001)
Through utilization of the Rental Assistance Program (RAP), affordable housing can be
attainable for low- to moderate-income racial minorities, female-headed households, senior
citizens, and disabled. Households who may otherwise be displaced into emergency shekers or
on the streets, .are provided an additional option to prevent their displacemenL~~ill
serve Dublin reSidents ~on-a~s.
Location of Access
ECHO's Dublin facility is located at 770 A Street, Hayward, or 3311 Pacific Avenue, Livermore.
Both facilities are accessible to the physically disabled and have barrier-free offices. If
individuals are unable to come to our facility due to illness or hardship, the cour~selor will
, i .% /
conduct counseling sessions over the phone or in the~s!~me, j?. :,: : ~ :.::~._~ ~,_. ~.~ ~.~ .......~.>
~ '3 '%~~r~'~ ' ~'-
Name of Responsible Party i/:
Marjorie A. Rocha, the Executive Director of ECHO Housing, has been providing housing
counseling services to Alameda County residents since 1979, specializing in tenant/landlord
mediation and fair housing issues. Ms. Rocha began working at Community Resources for
Independent Living as a peer counselor and intake services manager until 1981, after which she
immediately began her fair housing work with Alamedans with HOPE, an Alameda-based
housing counseling agency. HOPE closed its doors in June 1988 due to lack of city support, and
Ms. Rocha was immediately hired by ECHO in July of that same year. She became an
administrator in 1992, and was hired as Executive Director in 1994. She manages 9 programs
and supervises 19 staff persons at 5 work sites.
Program Staffing
ECHO has allocated one .40 FTE Counselor to the City of Dublin contract. Administrative
support will be provided by ECHO's Executive Director, Staff Services Coordinator,
Bookkeeper, and Receptionist. The Staff Services Coordinator in conjunction with direct-service
staff will be responsible for program reporting, coordinating outreach activities, problem solving
and assisting with program fundraising, whenever necessary.
Contact Information
Contact Person: Marjorie A. Rocha, Executive Director
Address: 770 A Street, Hayward, CA 94541
Telephone: 510-581-9380 ext. 17
Email: margierocha@usa, net
Fax: 510-537-4793
Goals and Obiectives
The following summary provides program information and projected 2002/2003 goals for the
City of Dublin. ECHO Housing's request of~t~430 would be allocated toward the following
case management activities.
A. Pre-Screening for Relocation/Rental Assistance - 120 Households
ECHO staff will conduct pre-screening of clients to determine eligibility. Clients who have
repayment ability (i.e., disposable income) will be referred to the next step of the program,
described in the following sections. Clients who have no apparent repayment ability may be
offered Critical Family Needs/Housing Assistance or FEMA funds for grant assistance, when
available. ECHO staffwill process their applications.
B. Support Counseling - 60 Households
ECHO staff will provide counseling regarding necessary support services to ensure long-term
placement and stability of loan guarantee recipients as well as assist other RAP clients, who
have been found to be ineligible for a RAP guarantee, with basic support and information.
Such counseling shall consist of budgeting information, homeseeking tips, counseling on
negative credit reports, etc.
C. Information and Referral - 60 Households
ECHO staff will provide information and referral regarding additional services available to
'clients. Such information will include AFDC Homeless Assistance Funds, SSI Special
Circumstances Funds, emergency shelter availability, mental health services, emergency
medical services, discount food programs, etc.
D. Deposit/Past-due Rent Guarantees - 12 Households
ECHO staff will conduct a formal intake and loan application interview with prospective
applicants. This meeting will be held to secure required documentation, liability releases,
and verifications. Staff also will initiate negotiation with the landlord regarding terms,
conditions, and information on RAP.
E. Follow-up- 12Households
ECHO staff will provide follow-up on all loan guarantees. Additionally, support will be
provided to the landlord and the tenant regarding problems, which may arise during the
course of the agreement.
F. Collection - As needed
ECHO staff will conduct collection on loan guarantees, which are in jeopardy of default.
Collection will consist of letters of warning, and/or telephone communication. ECHO will
reimburse the landlord within a 15-20 day period in cases of default.
G. Outreach - Ongoing
ECHO staff will air quarterly cable access channel and radio public service announcements,
network extensively with other service providers, provide direct marketing to apartment
complexes and local Housing Authorities, make presentations to shelter and transitional
housing staff and clients, and distribute program literature as needed.
Proposed Schedule of Work
The project is continuing from 2001/2002 fiscal year and does not require any start-up time.
During the course of the fiscal year (July 1, 2002 through June 30, 2003),~
achieve the following goals under contract with the City of Dublin:
1st qtr. 2nd qtr. 3rd qtr. 4th qtr.
Pre-screenin.q 20 30 40 30
Support Counselin.q 10
Info/Referral 10
15 20 15
15 20 15
Guarantees 2 3 4 3
Follow-up 2 3 3 4
Collection
As needed
Outreach On,qoin,q
Invoicing Timetable
ECHO anticipates that approximately $1,778 per month would be.~invoiced to the City, based on
the monthly goals stated above. We are requesting ~advance for start-up costs associated
with the program. The advance will be reimbursed at a rate of approximately $323 per month for
11 months starting with the August 2002.
Program Accessibility
ECHO Housing program sites are accessible to persons with disabilities. The Hayward facility
has an elevator, a wheelchair lift, accessible doorways and bathroom, and handicapped parking.
The Livermore facility is located at the Livermore Multi-Service Center, a city government
building, which is accessible throughout and includes handicapped parking.
ECHO's programs are accessible, also. Staff utilizes California Relay Services, tapes, readers,
signers, and foreign language interpreters, when necessary.
Budget
See following page detail.
:den Council for Hope & Opportunity (ECHO)
Project Budget for Rental Ass
Fiscal Year 2002/2003
Dublin Fmmon'~ Hayward Livermore Oakland W. Oakland San Leandm Total
No. of Personnel 0.40 0.24 0.40 0.16 1.15 0.05 0.20 2.60
Contract Revenue ...~ 21,430 13,017 21,426 8,580 60,055 2,500 10,706 t37,714
Executive Director 1,260 756 1,260 504 3,623 158 630 8,191
Staff Svcs. Coordinator 1,005 603 1,005 402 2,888 126 502 6,531
Receptionist 669 401 669 268 1,923 84 334 4,348
Bookkeeper 839 503 839 335 2,411 105 419 5,451
Cledcal Assistant _ 3,750 - 3,750
RAP Counselor k/'~ 11,648 6,989 11,648 4,659 29,120 1,456 5,824 71,344
TOTAL SALARIES 15,421 9,252 15,421 6,168 43,715 1,929 7,709 ~ 99,615
FI CA 1,180 708 1,180 472 3,344 147 590 7,621
SUI/Training Tax 70 42 70 26 201 9 35 455
Workers Compensation 224 134 224 89 634 28 112 1,445
Emp. Health Insurance 1,279 767 1,279 511 3,676 160 639 8,311
TOTAL FRINGE 2,753 1,651 2,753 1,100 7,855 344 1,376 17,832
Hayward 190 827 1,379 76 472 13 689 3,645
Livermore 630 - 252 882
Oakland - - - 2,894 76 2,970
Hayward 48 208 347 19 1'i9 ........ 3 'i'~ 917
Livermore 543 217 - - 760
Oakland _ 1,340 36 1,375
TOTAL OCCUPANC'f 1,411 1,035 1,726 564 4,824 128 862 10,550
Office Supplies 275 165 275 110 661 17 133 1,636
Advertising 150 90 151 60 330 9 67 857
Printing/Copying 45 27 45 18 99 3 20 257
Equipment Main/Rental 554 333 554 222 1,216 32 245 3,156
Postage 105 63 105 42 231 6 47 599
Audit 105 63 105 42 231 6 47 599
DP/Consultant Svs. 15 9 15 6 33 1 7 86
Insurance/Bonding 84 51 84 34 185 5 37 480
i Training/Education 65 80 10 15 69 3 50 292
Memberships/Pubs 172 103 172 69 377 10 76 979
Mileage 275 95 10 130 228 8 30 778
TOTAL GENERAL 1,845 1,079 1,526 740 3,661 99 759 9,717
TOTAL COSTS: 21,430 13,017 21,426 8,580 60,055 2,500 10,706 137,714