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CITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 17, 2009
SUBJECT: Authorization to Enter into a Master Contract with the East Bay
Regional Park District (EBRPD) for Local Grant Funds under
Measure WW Park Bond Extension
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS: 1) Resolution authorizing a Master Contract with EBRPD for
Measure WW Funds
RECOMMENDATION: Adopt Resolution authorizing Staff to enter into a .Master Contract
with the East Bay Regional Park District for Local Grant Funds under
Measure WW Park Bond Extension
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FINANCIAL STATEMENT: $2,145,118 is available to the City of Dublin from the Local Grant
Program under the East Bay Regional Park District Measure WW
Park Bond Extension
DESCRIPTION: In November 2008, the voters of Alameda and Contra Costa Counties
approved Measure WW, a $500 million bond initiative of the East Bay Regional Park District (EBRPD).
Of this amount, $125 million (25%) of the bond proceeds will fund local park and recreation projects on a
per-capita grant program to cities and other local agencies. The balance of the bond proceeds, $375 million
(75%), will fund regional park acquisitions, open space preservation, park development, habitat restoration
and an emergency reserve. Based on the 2008 Department of Finance population estimate, the City of
Dublin is eligible for $2,145,118 in grant funding; there are no matching requirements for the Local Grant
program.
The first step in the process to obtain grant funding is to enter into a Master Contract with the EBRPD. In
order to get a Master Contract, the City must submit a resolution authorized by the City Council. It is not
necessary to identify projects in the resolution. Upon approval of the resolution by the EBRPD, the Master
Contract will be sent to the City for execution. Once the Master Contract is approved, a Project
Application can be submitted. Project Applications will only be accepted February 1St through March 31St
each year.
COPY TO:
Page 1 of 2
ITEM NO.
G:\COUNCIL\Agenda Statements\2009\2-17 EBRPD WW-Authorization.doc
Eligible Projects
Capital Projects that will provide lands and facilities for recreation activities and services and historic
preservation are eligible. Projects must be consistent with the City's park and recreation element of the
general plan or appropriate parks and recreation planning document. Public art projects are eligible as long
as they are in, or adjacent to, a parks and recreation facility. The following types of Capital Projects are
eligible for grant funding:
• Acquisition (fee title or permanent easement for public access projects)
o For land acquisition project applicants must submit a copy of the land agreement and appraisal,
if applicable, for District approval prior to acquisition.
• Development (including renovation of recreational facilities)
At this time, Staff is reviewing the. unfunded projects in the Capital Improvement Program to determine
projects that would be eligible for Measure WW funding. A list of potential projects will be brought back
to the City Council for consideration at the March 17, 2009 City Council meeting.
RECOMMENDATION: Staff recommends that the City Council adopt the Resolution
authorizing Staff to enter into a Master Contract with the East Bay Regional Park District for Local Grant
Funds under Measure WW Park Bond Extension.
Page 2 of 2
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RESOLUTION NO. XX- 09
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZATION TO ENTER INTO A MASTER CONTRACT WITH
THE EAST BAY REGIONAL PARK DISTRICT FOR LOCAL GRANT FUNDS
UNDER MEASURE WW PARK BOND EXTENSION
WHEREAS, the people of the East Bay Regional Park District have enacted the Measure WW
Park Bond Extension which provides funds for the acquisition and development of neighborhood,
community, regional parks and recreation lands and facilities; and
WHEREAS, the East Bay Regional Park District Board of Directors has the responsibility for the
administration of the grant program, setting up necessary procedures; and
WHEREAS, said procedures require the City Council of the City of Dublin to certify by
resolution the approval of the City of Dublin to apply for the Local Grant allocation of funds; and
WHEREAS, the City of Dublin will enter into a Contract with the East Bay Regional Park
District;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin herby:
1. Approves the execution of a grant contract in the amount of $2,145,118 from the Local Grant
Program under the East Bay Regional Park District Measure WW Park Bond Extension; and
2. Certifies that the City of Dublin has or will have sufficient funds to operate and maintain the
Project(s); and
3. Certifies that the City of Dublin has reviewed, understands and agrees to the General Provisions
contained in the Contract as attached in Exhibit A to the Resolution; and
4. Appoints the Parks and Community Services Director as agent to conduct all negotiations, execute
and submit all documents including, but not limited to, applications, agreements, amendments,
payment requests and so on, which may be necessary for the completion of Project(s).
PASSED, APPROVED AND ADOPTED this 17th day of February, 2009, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
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ATTACHMENT 1 ~
a ~ 02
EAST BAY REGIONAL PARK DISTRICT
MEASURE WW PARK BOND EXTENSION
MASTER CONTRACT -LOCAL GRANT PROGRAM
MASTER CONTRACT No.:
GRANTEE
THE PROJECT PERFORMANCE PERIOD is from the date this agreement is signed below by the
District through December 31.2018
The Grantee agrees to the terms and conditions of this Contract, and the East Bay Regional Park
District, acting through its Board of Directors pursuant to the Measure WW Park Bond Extension,
agrees to fund the total Project Grant Amount indicated.
THESE FUNDS ARE FOR THE ACQUISITION AND DEVELOPMENT OF
NEIGHBORHOOD, COMMUNITY, AND REGIONAL PARKS AND RECREATION LANDS
AND FACILITIES.
The General Provisions, Local Grant Procedural Guide, Forms and individual Project Applications
are attached hereto and made a part o f and incorporated into the Contract.
The District anticipates that WW Parks Bonds in the amount of $
project.
Grantee
By
(Signature of Authorized Representative)
(Print Name of Authorized
Representative)
Ti
will be issued for
EAST BAY REGIONAL PARK DISTRICT
By
(Signature of Authorized Representative)
(Print Name of Authorized
Representative)
Title
Date
General Provisions
Date
2002 Per Capita Procedural Guide EXHIBIT A