HomeMy WebLinkAboutItem 8.1 MOUCenter-to-CenterCITY CLERK
File # 1060-80
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 20, 2004
SUBJECT:
Approval of Memorandum of Understanding Regarding the
San Francisco Bay Area Interim Center-to-Center Program
Report Prepared by: Melissa A. Morton, Public Works Director
ATTACHMENTS:
1)
2)
Resolution
Memorandum of Understanding
RECOMMENDATION:
FINANCIAL STATEMENT:
Adopt Resolution Approving the Memorandum of Understanding
for the San Francisco Bay Area Interim Center-to-Center Program
The Metropolitan Transportation Commission will serve as the
Program Manager, with no cost to the City associated with
administering the proposed Center-to-Center Program. City Staff
will be expected to participate in a technical advisory committee,
which will meet at least every six months to discUss Program and
corridor-specific issues.
DESCRIPTION: The City of Dublin is part of the 1-580 Smart Corridor system,
which provides an advanced traffic and incident management system for the Tri-Valley region of
Alameda County. The Smart Corridor enables the exchange of.real-time traffic data and real-time video
images between participants (i.e. the Cities of Dublin, Livermore and Pleasanton), but provides limited
ability for real-time exchange With other Smart Corridors, Caltrans, and other San Francisco Bay Area
entities.
The Metropolitan Transportation Commission (MTC) has recently proposed an Interim Center-to-Center
Program for the purpose of implementing and operating an Interim Center-to-Center System that will
enable the exchange of real-time traffic data and video between the Bay Area's Smart Corridors and the
Regional Transportation Management Center, where Caltrans, the California Highway Patrol and the Bay
Area Traveler Information System (Travlnfo) facilities are combined in one location. The Interim
Program and Interim System are. anticipated to continue for several years, but will eventually be replaced
by a more comprehensive system with multi-modal and/or statewide capabilities.
The MTC has requested certain agencies from the San Francisco Bay Area, which operate Smart Corridor
systems, to be Parties to a Memorandum of Understanding (MOU) for the proposed Interim Center-to-
Center Program (Attachment 2). The list of Parties includes Caltrans, the Cities of Pleasanton, Dublin,
GAI-580 Smart Corridorlagst_mtc c2c mou.doc
COPIES TO: JeffGeorgevich, MTC
ITEM NO.
Livermore, San Jose, Campbell, Santa Clara, Milpitas, Fremont, and Cupertino, County of Santa Clara,
Town of Los Gatos, Santa Clara Valley Transportation Authority, and City and County of San Francisco.
The purpose of the proposed MOU is to acknowledge the agreement of all Parties to work cooperatively
in developing an Interim. Center-to-Center Program and implementing an Interim Center-to-Center
System. The Interim System will improve inter-agency coordination, facilitate regional transportation
management in the Bay Area, and ensure accuracy and timeliness of travel information to the public.
KEY PROVISIONS
The following are key provisions in the MOU and Data Exchange Policy:
The MOU does not authorize funding or project effort, nor is it a legally binding contract.
Commitments providing for the payment of funds or authorizing specific work phases will be covered
by separate agreements.
The MOU establishes an Executive Committee, composed of one member from the lead agency for
each of the three Smart Corridors considered' for the Interim Center-to-Center Program and System,
Caltrans and MTC. The Executive Committee responsibilities include resolving institutional issues,
policy differences, or other disagreements that cannot be resolved by the TAC, and approving
expansion of the Program and System to include other Parties.
The MOU establishes a Technical Advisory Committee (TAC), composed of staff members from each
of the Parties, and responsible for the System's implementation, operation, and maintenance. City of
Dublin Staff would participate on the TAC.
All Parties agree to provide the following: Ensure compliance with the objectives, requirements, and
standards of their agencies; exchange real-time transportation data and video; participate in the pursuit
of funding for future phases as well as on-going operations and maintenance; and for those portions of
the system within their boundaries, provide system operations, management, and maintenance.
The Policy for the Exchange of Real-Time Traffic Data and Real-Time Video enables, but does not
require, the exchange of information with another Party, and explicitly prohibits storing (recording)
video received from another Party as part of this Program, unless provided for in a separate
agreement.
The Parties are committed to respecting and protecting the privacy of all members of the public.' No
information about, or that is traceable to, any individual person will be collected, exchanged, stored,
or manipulated. All activities will be implemented in a manner consistent with Federal and California
laws governing an individual's right to privacy.
As indicated in the MOU, the City of Pleasanton will serve as the lead agency for the 1-580 Smart
Corridor system on the Executive Committee for the Interim Center-to-Center Program. Based on recent
discussions with MTC, it was agreed.that City Staff reserves the right to attend Executive Committee
meetings, as deemed necessary, to ensure that policies adopted by the committee are consistent with
recommendations made by the TAC group. Furthermore, the City of Dublin reserves lthe right to
withdraw its membership from the Interim Center-torCenter Program at any time, should the direction
pursued by this organization become inconsistent with the City's goals and objectives.
Staff recommends that the City Council adopt the resolution approving the proposed Memorandum of
Understanding for the San Francisco Bay Area Interim Center-to-Center Program, and authOrize the City
Manager to execute the Memorandum of Understanding.
RESOLUTION NO. - 04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING MEMORANDUM OF UNDERSTANDING
FOR SAN FRANCISCO BAY AREA
INTERIM CENTER-TO-CENTER PROGRAM
WHEREAS, the City of Dublin is part of the 1-580 Smart Corridor system, which'provides an
advanced traffic and incident management system for the Tri-Valley region of Alameda County; and
WHEREAS, the 1-580 Smart Corridor system enables the exchange of real-time traffic data and
real-time video images between its participants (i.e. the Cities of Dublin, Livermore and Pleasanton), but
provides limited ability for real-time exchange with other Smart Corridors, Caltrans, and other San
Francisco Bay Area entities; and
WHEREAS, the Metropolitan Transportation Commission (MTC) recently proposed an Interim
Center-to-Center Program for the purpose of implementing and operating an Interim Center-to-Center
System that will enable the exchange of real-time traffic data and video between the Bay Area's Smart
Corridors and the Regional Transportation Management Center, where Caltrans, the Califomia Highway
Patrol and the Bay Area Traveler Information System (Travlnfo) facilities are combined in one location;
and
WHEREAS, the Interim Program and Interim System are anticipated to continue for several years,
but will eventually be replaced by a more comprehensive system with multi-modal and/or statewide
capabilities; and
WHEREAS, the MTC has requested certain agencies from the San Francisco Bay Area which
operate Smart Corridor systems to be Parties to a Memorandum of Understanding (MOU) for the
proposed Interim Center-to-Center Program, including Caltrans, the Cities of Pleasanton, Dublin,
Livermore, San Jose, Campbell, Santa Clara, Milpitas, Fremont, and Cupertino, County of Santa Clara,
Town of Los Gates, Santa Clara Valley Transportation Authority, and City and County of San Francisco;
and
WHEREAS, the purpose of the proposed MOU is to acknowledge the agreement of all Parties to
work cooperatively in the development of an Interim Center-to-Center Program and implementation of an
Interim Center-to-Center System; and
WHEREAS, the Interim Center-to-Center System will improve inter-agency coordination,
facilitate regional transportation management in the Bay Area, and ensure accuracy and timeliness of
travel information to the public, and
WHEREAS, the City of Dublin reserves the right to withdraw its membership from the Interim
Center-to-Center Program at any time, should the direction pursued by this organization become
inconsistent with the City's goals and objectives;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Memorandum of Understanding for the San Francisco Bay Area Interim Center-to-
Center Program.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the said
Memorandum of Understanding.
PASSED, APPROVED AND ADOPTED this 20th day of July, 2004.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
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Memorandum of Understanding for
San Francisco Bay Area Interim Center-to-Center Program
This Memorandum of Understanding ("MOU") effective on ,2004, when fully
executed by all parties, is entered into by and between the California Department of
Transportation ("Caltrans"), City of Pleasanton, City of Dublin, City of Livermore, 'City
of San Jos6, City of Cupertino, City of Campbell, City of Santa Clara, City of Milpitas,
City of Fremont, Town of Los Gatos, County of Santa Clara, Santa Clara Valley
Transportation Authority, City and County of San Francisco, and Metropolitan
Transportation Commission ("MTC"), referred to collectively herein as "Parties".
This Memorandum of Understanding constitutes solely a guide to the respective
intentions and policies of the Parties. It is not intended to authorize funding or project
effort, nor is it a legally binding contract. Commitments providing for the payment of
funds or authorizing specific work phases will be covered by one or more separate
agreements between all, or various, Parties.
I. GENERAL
Ao
The purpose of this MOU is to acknowledge the agreement of all Parties to work
cooperatively in the development Of an Interim Center-to-Center Program
("Program") and implementation of an Interim Center-to-Center System
("System") that will enable exchange of real-time traffic data and video between
the Bay Area's Smart Corridors and the regional Transportation Management
Center, where Caltrans, California Highway Patrol and Travlnfo® staff are co-
located. The Parties acknowledge the need for timely, accurate and reliable
information about the transportation system's performance in order to manage and
operate their transportation systems as efficiently as possible, which includes
informing travelers about current conditions and options. The Program will
benefit all Parties by enabling the automated exchange of real-time traffic data
and real-time video, and by providing mechanisms for the future coordination' of
activities by the Parties regarding the operation, maintenance and management of
the System. The Parties anticipate that the functions of the System will eventually
be replaced by a more comprehensive system with multimodal and/or statewide
capabilities.
This MOU establishes an Executive Committee and a Technical Advisory
Committee to guide the Program, and identifies the anticipated roles and
responsibilities of the respective Parties in this process.
Throughout the Program, the Parties will coordinate the activities necessary for
the development, implementation, operation and maintenance of the System, and
will participate in the exchange of real-time traffic data and video between all
Parties to support regional transportation management.
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MEMORANDUM OF UNDERSTANDING
INTERIM CENTER-TO-CENTER PROGRAM
Do
The Parties t° this MOU endorse the concept of systems integration based on the
National ITS Architecture and Standards, and will endeavor to conform with the
ITS Architecture and Standards to the greatest degree possible.
II.
A.
o
o
COMMITTEES
EXECUTIVE COMMITTEE
Role: The Executive Committee will be responsible for maintaining high-level
support for the Program and conveying the Program's status and policy issues to
the Parties' appointing governing boards, as necessary. Other roles and
responsibilities of the Executive Committee include the following:
· Adopt policies and procedures necessary for the success of the Program. In
addition to the "Policy for the Exchange of Real-Time Traffic Data and Real-
Time Video", which Policy is marked Attachment 1, attached hereto and
incorporated herein by this reference as though set forth in full, the Executive
Committee will consider the adoption of policies and procedures for
configuration management, and policies and procedures for the operation,
management, and maintenance of the System elements.
· Resolve institutional issues, policy differences or other disagreements
between Parties that cannot be resolved by the Technical Advisory Committee
("TAC"), as defined below. The Executive Committee will address a
disagreement by providing guidance to the TAC, conveying the issue, to the
respective appointing governing boards, or use other appropriate means. In
addition, any Party that disagrees with a decision by the TAC may request the
TAC to review its decision, and following that reconsideration, may request
the Executive Committee to review the decision of the TAC. If the Executive
Committee accepts the request to review the decision, it shall convey any
recommendations regarding the decision to the TAC.
· Modify this MOU to add new Parties, and make other minor changes as
necessary.
Members: The Executive Committee will consist of five members, with one
member representing the lead agency for each participating Smart Corridor as
well as the regional agencies, and will be composed of the following agencies:
MTC, Caltrans, City of San Jos6, City of Pleasanton, and City and County'Of San
Francisco. Each agency will ensure that an executive or senior staff level person,
who can advise on agency policy, attends the Executive Committee meetings.
Meetings: The Executive Committee will meet as frequently as it determines 'to
be necessary to address issues and provide guidance to the TAC. The Executive
Committee's guidance will permit implementation of the Program in a manner
that reflects and accommodates the policies of the impacted Parties.
2
MEMORANDUM OF UNDERSTANDING
INTERIM CENTER-TO-CENTER PROGRAM
Be
TECHNICAL ADVISORY COMMITTEE
Role: The Technical Advisory Committee will be responsible for developing the
Program and designing, implementing, operating, and maintaining the System,
including implementation of operational and maintenance procedures and
maintenance of a configuration management system. The TAC may choose to
establish subcommittees that better reflect the involvement of specific agencies in
a particular aspect of the Program. The TAC will be responsible for developing
policies and procedures necessary for the success of the Program for adoption by
the Executive Committee, including development of a policy and procedures for
configuration management and a policy and procedures for the operation,
management, and maintenance of the elements of the System. Any disagreement
that is not resolved by the TAC and that could impede the Program may be
referred to the Executive Committee, which will address the disagreement by
providing guidance to the TAC, conveying the issue to the appointing governing
boards, or other appropriate means. In addition, the TAC will informally review
the final plans and specifications to be used for any construction or connection to
the System prior to such plans and specifications being submitted to the
appropriate agency for formal approval.
Members: The TAC will be composed of staff members, with one member
representing each of the Parties. Each Party will ensure that their representative
attends regularly scheduled meetings.
Meetings: The TAC will meet as frequently as it determines to be necessary, but
at least every six (6) months, to discuss Program, System, and corridor-specific
issues. Each Party will ensure senior staff or designated representatives are
available to attend and can address specific issues on the Committee's agenda.
Decisions will be made by consensus of those in attendance; if a consensus cannot
be reached, decisions will be made by a majority vote of those in attendance.
When coordination is needed with entities that are not parties hereto, those
entities shall be invited to participate in TAC meetings as appropriate.
III.
A.
ANTICIPATED ROLES OF THE PARTIES
Metropolitan Transportation Commission - MTC will serve as the Program
Manager, the lead agency for software development for the Program, and will
manage the delivery of Program elements. MTC intends to make available
sufficient staff to provide program management services. Specifically, MTC
intends to provide the following elements of the Program:
· Chair Executive Committee and TAC meetings
· Consultant contract oversight
MEMORANDUM OF UNDERSTANDING
INTERIM CENTER-TO-CENTER PROGRAM
Co
Do
· Program administration and management
· Program agreement development
· Grant management
· Coordinate the pursuit by all Parties of funding for future phases and on-going
operations and maintenance
· System testing and acceptance
· System operations, management, and maintenance
· Exchange real-time transportation data and video
· Coordination with regional ITS programs and standards
Caltrans - Caltrans intends to provide the following elements of the Program:'
· Support MTC's grant management activities
· Design/engineering review
· Pursuit of funding for future phases and on-going operations and maintenance
· System operations, management, and maintenance
· Construction management and inspection (when applicable)
· Exchange real-time transportation data and video
· Coordination with regional ITS programs and standards
The Cities of Pleasanton, Dublin, Livermore, San Jose, Campbell, Santa Clara,
Milpitas, Fremont, and Cupertino, County of Santa Clara, Town of Los Gatos~
Santa Clara Valley Transportation Authority, and City and County of San
Francisco intend to provide the following elements of the Program:
· Ensure compliance with the objectives, requirements, and standards of their
agencies
· Design/engineering review
· Pursuit of funding for future phases and on-going operations and maintenance
· System operations, management, and maintenance
· Construction management and inspection (when applicable)
· Exchange real-time transportation data and video
· Coordination with regional ITS programs and standards
· Support MTC's grant management activities
Additional Parties: As the Program matures and other agencies engage in the real-
time management of transportation corridors, it may be advantageous for those
additional agencies to become party to this MOU. The Parties acknowledge that,
upon an amendment to this MOU, additional agencies may subsequently join the
Program and become signatory to this MOU. The TAC will develop an
amendment to this MOU that identifies the anticipated roles and responsibilities
of each new party associated with its participation, including membership on the
TAC and Executive Committee, and present the amendment to the Executive
Committee. An amendment adding a new party shall be effective once it is
properly executed by the new party and approved by the Executive Committee on
behalf of all the other Parties.
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IV. TERM
This MOU shall be effective when it is fully executed by all of the participating Party
agencies, and will terminate on August 15, 2014, unless the Parties modify the term, in
writing.
IN WITNESS WHEREOF, the Parties have executed this MOU.
METROPOLITAN TRANSPORTATION
COMMISSION
By
STEVE HEMINGER
Executive DirectOr
APPROVED AS TO FORM:
CYNTHIA SEGAL
Associate Counsel
COUNTY OF SANTA CLARA
By
PETER KUTRAS, JR..
County Executive
APPROVED AS TO FORM & LEGALITY
LESLIE ORTA
Deputy County Counsel
DATED
CALTRANS, DISTRICT 4
By
BIJAN SARTIPI
District Director
APPROVED AS TO FORM &
PROCEDURE
Attorney
VALLEY TRANSPORTATION
AUTHORITY
By.
PETER M. CIPOLLA
General Manager
APPROVED AS TO FORM:
SUZANNE GIFFORD
General Counsel
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MEMORANDUM OF UNDERSTANDING
INTERIM CENTER-TO-CENTER PROGRAM
CITY OF CAMPBELL
By
BERNARD M. STROJNY
City Manager
APPROVED AS TO FORM
WILLIAM SELIGMANN
City Attorney
CITY OF CUPERTINO
By
DAVE KNAPP
City Manager
ATTEST:
KIMBERLEY SMITH
City Clerk
APPROVED AS TO FORM
CHARLES KILIAN
City Attorney
CITY OF DUBLIN
By
RICHARD AMBROSE
City Manager
ATTEST:
KAY KECK, City Clerk
APPROVED AS TO FORM:
ELIZABETH SILVER, City Attorney
CITY OF FREMONT
By.
JAN PERKINS
City Manager
APPROVED AS TO FORM:
MICHAEL BARRETT
Senior Deputy City Attorney
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MEMORANDUM oF UNDERSTANDING
INTERIM CENTER-TO-CENTER PROGRAM
CITY OF LIVERMORE
By
LINDA BARTON
City Manager
APPROVED AS TO FORM:
DAN SODERGREN
City Attorney
CITY OF MILPITAS
By
THOMAS J. WILSON
City Manager
ATTEST:
GAIL BLALOCK
City Clerk
APPROVED AS TO FORM
STEVEN T. MATTAS
City Attorney
CITY OF PLEASANTON
By
DEBORAH ACOSTA MCKEEHAN
City Manager
APPROVED AS TO FORM:
MICHAEL ROUSH
City Attorney
CITY AND COUNTY OF
SAN FRANCISCO
By
NAME
Title
APPROVED AS TO FORM:
NAME
Title
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MEMORANDUM OF UNDERSTANDING
INTERIM CENTER-TO-CENTER PROGRAM
CITY OF SAN JOSE
By
DEL BORGSDORF
City Manager
APPROVED AS TO FORM:
MOHAMMED HILL
Deputy City Attorney
TOWN OF LOS GATOS
CITY OF SANTA CLARA
By.
PATRICIA MAHAN
Mayor
By
JENNIFER SPARACINO
City Manager
ATTEST:
JUDY BOCCIGNONE
City Clerk
APPROVED AS TO FORM &
LEGALITY
MICHAEL R. DOWNEY
City Attorney
By
DEBRA A. FIGONE
Town Manager
APPROVED AS TO FORM:
ORRY KORB
Town Attorney
MEMORANDUM OF UNDERSTANDING
INTERIM CENTER:TO-CENTER PROGRAM
Attachment 1
Policy for the Exchange of Real-Time Traffic Data and Real-Time Video
Background: The Parties to the San Francisco Bay Area Interim Center-to-Center
Program ("Program"), and numerous other agencies in the Bay Area, have invested
significant federal, state and local resources in the construction, operation and
maintenance of systems that monitor the real-time performance of their transportation
systems. Timely, accurate and reliable data on system performance enables efficient
operation and management of those systems, which includes informing travelers
about current conditions and travel options. In order to assist each other in providing
efficient system operations and traveler information, the Parties have entered into a
Memorandum of Understanding for the San Francisco Bay Area Interim Center-to-
Center Program and implementation of the Interim Center-to-Center System
("System"). The Program and System are anticipated to continue for several years,
until replaced by a statewide center-to-center system.
2 Purpose: This Policy statement defines the intentions of the Parties regarding the
exchange of real-time traffic data and video, the process for implementing that
exchange, the restrictions on the use of the data, and the intention of the Parties to
cooperate in the ongoing management, maintenance and operation of the System.'
3 Interface Control Document: The Interface Control Document (ICD) for the System
will define the communication protocols and standards, data dictionary, message bets
and other parameters and constraints that enable instantaneous and accurate exch.ange
of transportation data, video, commands, and other information. Once the ICD is
adopted by the Executive Committee, the Parties agree to maintain compliance with
the ICD.
4
Use of Data: The Parties agree to exchange real-time traffic data and video for the
purpose of improving the performance, operations and management of the
transportation system, including the provision of traveler information, subject to the
following conditions and restrictions. Any Party may cease to provide all or a portion
of its data if, at any time, it determines that the data is not being properly used fop the
intended purpose or it is being used in violation of the Program conditions and
restrictions.
A. This MOU and Policy enable, but do not require, that any Party exchange
information with any other Party. The System will allow each Party to define'the
data that it will request from, and provide to, other Parties.
B. Caltrans, CHP and Travlnfo®, co-located in the Regional Transportation
Management Center, share real-time traffic information and video. Nothing in this
MOU or Policy is intended in any way to restrict the ability of those three
agencies to share information with each other.
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MEMORANDUM OF UNDERSTANDING
INTERIM CENTER-TO-CENTER PROGRAM
Data Exchange Policy
C. Unless otherwise provided for in a separate agreement between the impacted
Parties, the Parties will not store any video imagery received from another party
as part of this Program.
D. As the regional traveler information system for the Bay Area, Travlnfo® prox~ides
the public with access to timely and accurate information in a variety of ways,
including telephone, Web sites, and data feeds to local agencies, news media, and
other private firms. Real-time traffic data provided to Travlnfo® may be used,
directly or indirectly, for the purpose of providing accurate and timely
information to travelers. Travlnfo® shall, at its sole discretion, determine which
data to use, fuse or discard, and is under no obligation to use or store any of the
data it receives.
E. Each Party is responsible for assuring the accuracy and timeliness of all
information used to manage and operate its transportation system and to inform
travelers.
F. The Parties are committed to respecting and protecting the privacy of all members
of the public. No information about, or that is traceable to, any individual person
will be collected, exchanged, stored, or manipulated. All activities will be
implemented in a manner consistent with Federal and California laws governing
an individual's right to privacy.
Operations and Maintenance: Each Party is responsible for the operations and
maintenance of the hardware, software and communications systems installed within
its Transportation Management Center as part of the System. The Parties share the
responsibility for the operation and maintenance of the communication system for the
System, and shall work together to ensure those responsibilities are properly
executed.
6
Configuration Management: The System needs to maintain the interfaces that are
defined in the ICD. The TAC is responsible for Configuration Management and shall
establish policies and procedures as necessary to fulfill its responsibilities.
A. Except as provided below in Paragraph 6.B, the MOU and this Policy do not
restrict any Party's ability to modify, upgrade or replace its system for traffic
monitoring and control. However, each Party agrees to maintain full and complete
compliance with the ICD.
B. Prior to any Party modifying any hardware, software, or communications system
that is part of the System, that Party shall review its proposed modification With
the TAC. Whenever possible, the Party that will be developing such a
modification should inform all other Parties of the modification effort and allow
interested Parties to review and/or participate in the development of the design of
the modification.
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