HomeMy WebLinkAboutItem 8.2 Fallon Rd Landscaping TIFG~~~ OF DUB~ti
19~ ~~' ~~ STAFF REPORT CITY C L E R K
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`~~I~~~~ DUBLIN CITY COUNCIL Flle # ^[~~®-®®
x(~ofl-= 3S
DATE: December 1, 2009
TO: Honorable Mayor and City Councilmembers
FROM: -Joni Pattillo, City Manager
SUBJECT: Appropriation of Eastern Dublin Traffic Impact Fees and Approval of Contract
Change Order to Install Landscaping (Fallon Road Median Island Landscaping,
Gleason Drive to Bent Tree Drive)
Prepared By: Mark Lander, City Engineer
EXECUTIVE SUMMARY:
The existing median island on Fallon Road between Gleason Drive and Bent Tree Drive is not
currently landscaped. This leaves a gap in the otherwise complete median island landscaping
on Fallon Road. It is proposed to complete the landscaping under a change order to the Fallon
Sports Park construction contract utilizing Eastern Dublin Traffic Impact Fees.
FINANCIAL IMPACT:
The total project budget is $148,777, which includes the landscaping work; a contingency;
inspection time and Dublin San Ramon Services District connection fees. Funds are proposed
to be appropriated to Capital Improvement Project #960004 Eastern Dublin Arterial Street
Improvements. The source of funding will be available reserves in the Eastern Dublin Traffic
Impact Fees (Section I). The City will incur maintenance costs for the landscaping work once it
is complete and accepted.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve a contract change order in the amount of $130,725 to the contract with Robert A.
Bothman, Inc. (Fallon Sports Park construction contract).
2. Approve a Budget Change to the Eastern Dublin Arterial Streets Capital Improvement Project
(#960004) in the amount of $148,777 funded from Traffic Impact Fee Section I Reserves.
Submitted By
Pu lic Works Director
Reviewed By
Administrative Services Director
Revie ed By
Assistant City Manager
Page 1 of 2 ITEM NO. a'~
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2
DESCRIPTION:
The Eastern Dublin Specific Plan includes the improvement of Fallon Road as a four to eight
lane arterial street with a landscaped median island from Interstate 580 north to Tassajara
Road. The cost of construction will be paid for through the Eastern Dublin Traffic Impact Fee.
To date, Fallon Road has been constructed to its ultimate width from Positano Parkway north to
Signal Hill Drive. The road has been constructed in phases in conjunction with adjoining
developments. Phasing of the work has left a gap in the otherwise complete median island
landscaping between Gleason Drive and Bent Tree Drive (See Attachment 1-Location Map).
Since the adjoining property is the City-owned Fallon Sports Park, there is no adjoining
developer who can be required to install the landscaping.
Braddock and Logan, owner of the Positano Development, completed the landscaping between
Bent Tree Drive and Positano Parkway in conjunction with its development. This created the
landscaping gap from Gleason Drive to Bent Tree Drive. While not required to, Braddock and
Logan had expressed an interest in completing the landscaping in this gap in return for fee
credits and in order to improve the streetscape at the entrance to its development. Braddock
and Logan completed the design work for the landscaping at its own cost. However, due to the
slowdown in home permitting and sales, Braddock and Logan is not in need of additional credits
at this time, and has indicated that it is unable to proceed with the landscaping. Braddock and
Logan has agreed to turn over its landscape design for the City to use.
Construction of the adjoining Fallon Sports Park is currently underway. This work includes
sidewalk and landscaping along the Fallon Sports Park frontage on the south side of Fallon
Road. A reasonable extension of this work is completion of the median island landscaping.
Staff requested that the Fallon Sports Park contractor (Robert A. Bothman, Inc.) provide a
proposal for the completion of the work. The contractor has provided a price in the amount of
$130,725. Following review of the proposal, Staff recommends that the City Council approve a
contract change order (Attachment 2) to the existing Sports Park contract in this amount.
The Eastern Dublin Traffic Impact Fee Section I account currently has sufficient funds available
for this proposed expenditure. There are no major expenditures of these fees proposed for the
current Fiscal Year. Staff recommends that the City Council approve a budget change
(Attachment 3) which will incorporate this work as part of the Eastern Dublin Arterial Streets
Capital Improvement Project (CIP No. 960004). The amount of the Budget Change is $148,777
in order to accommodate the utility connection; inspection and a construction contingency.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copies of this report have been provided to Braddock and Logan; the Dublin Ranch Master
Homeowner's Association; Robert A. Bothman, Inc.; Laverne Walters, Dublin Resident; and
Trish Levitan, Dublin Resident.
ATTACHMENTS: 1. Location Map
2. Fallon Road Sports Park Contract Change Order in the
Amount of $130,725
3. Budget Change
Page 2 of 2
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Fallon Road Median Landscaping, Gleason Drive to Bent Tree
Drive
ping
ATTACHMENT 1.
Existing Landscaping
a ~- -I
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. 13
PROJECT: Fallon Sports Park Phase I
Contract No. 09-02
TO: Robert A. Bothman Incorporated
PAGE 1 OF 1
AGREEMENT DATED March 17, 2009
between Robert A. Bothman
Incorporated and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chance order is not effective until approved by the City Manaeer
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Change requested bv: City of Dublin
Per City of Dublin request, complete improvements to Fallon Road Street Median, including but not limited to irrigation, landscaping, unit
pavers and utility connections, as further described in the documents (attached hereto).
RAB: Request for Change #13
Additional Time: 30 days
COST INCREASE: $130,725
SUBMITTED BY:
Melissa Morton Date
Public Works Director
APPROVAL RECOMMENDED BY APPROVED BY
Joni Pattillo Date
City Manager
Tim Sbranti Date
Mayor
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, to
all terms of this change order, and to provide all equipment and furnish all materials except as may otherwise be noted above, and to
perform all services necessary for the work above specified, and to accept as full payment the prices and time extensions shown above for
any and all cost and time impacts resulting from this change order.
Accepted, Date
By
Contractor: Robert A. Bothman Incorporated
Title Senior Project Manager
Gary Cook
ATTACHMENT 2•
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
DATE:
PROJECT NAME:
CIP #:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETE:
CONTRACTOR:
CONTRACT AMOUNT:
10% CONTINGENCY AMOUNT
CONSTRUCTION BUDGET
CHANGE ORDERS AS
OF CONTRACT:
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01
CHANGE ORDER #02
CHANGE ORDER #03
CHANGE ORDER #4
CHANGE ORDER #5
CHANGE ORDER #6
CHANGE ORDER #7
CHANGE ORDER #8
CHANGE ORDER #9
CHANGE ORDER #10
CHANGE ORDER #11
CHANGE ORDER #12
CHANGE ORDER #13
11/10/2009
Fallon Sports Park Phase I
95851
09-02
13
45%
Robert A. Bothman
$9,570,360
$957,036
$10,527,396
3%
Delete pipe/inleUcleanouts Add grading
Revise grading at BMX course
Revise site lighting at parking & pathway
Raise sewer manhole to grade
Conduit -RFI 23/Cages -RFI 20
Revise fence height behind soccer goals
Add sand in irrigation mainline trench
Adjust BMX start line
Per geotech, remove expansive soil
Revise electrical wire & irrigation pipe sz.
Revise electrical pad &add 25- 15g trees
Install boxes per PGE & ATT add conduit
Fallon street median landscaping
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
REMAINING CONTINGENCY
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
AMOUNT
7,447.94
24,999.00
15,493.40
1,353.55
2,704.00
3,316.25
2,650.46
4,266.50
23,861.35
10,259.58
7,210.87
7,728.87
130,725.00
Z42,U16.//
4,136,398.43
393,068.81
345,111.53
610,972.76
586,987.28
1,000,624.51
1,199,633.54
,~~
$242,016.77
$9,812,376.77
$715,019.23
TOTAL ACTUAL PAYMENTS: $ 4,136,398.43
ADJUSTED TOTAL CONTRACT: $9,812,376.77
REMAINING BALANCE ON CONTRACT: $5,675,978.34
RECOMMENDATION: APPROVED APPROVED APPROVED
DENIED DENIED DENIED
SIGNATURE:
Supervising Dept. Head City Manager Mayor
CITY OF DUBLIN
~~
BuDGET CHANGE FORM FY 20~~ / 2010
CHANGE FORM #
f~ ~
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves (TIF-Category 1) _~ From Budgeted Contingent Reserve (1080-799.000)
Within Same Deparhnent Activity
__ From New Revenues Between Departments (City Council Approva] Required)
Other
°=D~.GREA~~ S~ID[~E'i':ACC(}iJ1~T'I` . , .AMffTINT,.: .. .~~.. iNCRFA~F. RiI1?C'~T AC`t^{IIII'~TT ' ~ " - AM(1TTN'T'~F
Name: EXPENSE: - E. Dublin Arterial
Street & Freeway Improvements project- $130,725
base contract expenditure
Project Account # 960004.9400.9401.4301
GL Account #: 3600.9601.73103
Name: EXPENSE: - E. Dublin Arterial
Street & Freeway Improvements project- $ 13 072
~
contingency
Project Account # 960004.9400.9401.4301
GL Account #: 3600.9601.73103
Name: EXPENSE: - E. Dublin Arterial $ 1,730
Street & Freeway Improvements project-
DSRSD filing fees
Project Account # 960004.9500.9502.4301
GL Account #: 3600.9601.61114
Name: EXPENSE: - Engineering Salaries $ 3,250 Name: EXPENSE: - E. Dublin Arterial $ 3,250
Full Time Street & Freeway Improvements project-
Inspection
Project Account # 9600049100.9101.4301
GL Account #: 1001.8301.51101 GL Account #: 3600.960L51101
Fin Mgr/ASD: (~~~~ Date: ~ 1 l g ~
0
Signature
REASON FOR BUDGET CHANGE ENTRY: At the City Council meeting on December l, 2009, the City
Council was presented with a recommendation by Staff to complete a gap in the median landscaping adjacent
to the Fallon Park Project. This landscaping improvement is eligible as a Traffic Impact Fee Category I
expense and was not included in the Fiscal Year 2009-10 Budget. This Budget Change will appropriate funds
to undertake the project. The construction will be completed as a Change Order under the contract for the
Fallon Sports Park. Inspection costs include an offset of costs budgeted in the General Fund.
City Manager: Date:
Mayor:
Signature
As Appro~ed at the City Council Meeting on: Date: 12/1/2009 `
Signature
Posted By:
Signature
G: lBudget Changes l7_2009 1017 12_1 _09_EDubArterials proj. DOC
Date:
Date:
ATTACHMENT 3•