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HomeMy WebLinkAboutItem 8.2 PublicSafetyMemorial .-.. CITY CLERK File # D~T[O]-[2JC AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 2,2005 SUBJECT; A TT ACHMENT(S); RECOMMENDATION; ~ FINANCIAL STATEMENT: DESCRIPTION: Recommcnded Date for the Dedication of the City of Dublin Public Safety Memorial Report Prepared by Joni Pattillo, Assistant CÜy Manager Public Safety Memorial Update - Agenda Item 7.3, Sept. 2 J, 2004 Select the date of Sunday, September 11,2005 for the Dedication of the City of Dublin Public Safety Memorial or supply additional direction to Stafffor an alternate dedication date. Approximately $2,000 to $3,000 may be needed to fund additional costs associated with this cvcnt such as invitations, program printing, and for the set-up and take down. This proposed funding request could be funded out the City Council's Community Events budget. These additional costs are still within the City's total allocation for this project. A closc-out of all cost associated with the Public Salely Memorial will be presented as part of the City's acccptance of donations acquired from the Dublin Lions Club, Deputy Sheriffs Association, Alameda County Fire Association, and other key donors. At the March 4, 2003 City Council meeting, StatT presented the Council with the Public Safety Line of Death Protocol and Public Safely Memorial Alternatives. At that meeting, thc City Council directed the Public Safety Memorial Coirunittee to move forward with a Public Safety Memorial of a freestanding bronze sculpture comprised of four figures depicting a Fircfighter, Police Officer and two children. Tbere have been a varicty of fundraising activities that have occurred since March 4, 2003 to help move this project forward. In August 2004, Brodin Studios notified the Public Safety Committee that pricc increase for the freestanding bronze sculpturc was necessary due to the incrcases in raw materials and labor. An update was supplied to thc City Council on September 21, 2004 advising them of the fundraising cfforts to-date and the price increase of II % (see attachment for details) if the Public Safety Committee was not able to supply thc necessary financial securities to move this projeet forward in the ____________________________________~_~~M_____________-___________________~~______________________~__________ COPIES TO: loc,z- ITEMNO.~ C:\DOc.umt:T11.S and Settitlgs\Tûlli\Local Settil1gs\Tcmpofal)' Internet Files\Ot.K3\f'inal Dral1-Public Safety Mcmorii'\1 t~dication 8-02~05.doc month of September 2004. Al tbat meeting the City Council made the decision to fund an additional amount of $22,305 for a grand total contributed by the City of$37,305. With this additional funding the project was able to move forward. Staff has been working behind the scenes to coordinate this effort, and the Public Safety Committee is pleased to advisc the Council that the freestanding bronze scnlpture is in the City's possession. The pcdcstal for the sculpturc has been completed, and Staff is in thc final stages of securing tbe lighting for the sculpture. Staff has also been re~verifying the engravings with our various donors to ensure that names and any inscriptions arc correct. The nexl step in this process will be thc dcdication of the Public Safety Memorial. The Public Safety Committee has mct on this matter and is recommending the datc of Sunday, September I J, 2005 for the dedication. Thc Public Safcty Committee felt that the date allowcd for the dedication of the Public Safely Memorial and also would honor the date of September 11'11. The Public Safcty Committcc is proposing a Dedication Program that would consist of the following elements: Proposed Location: City of Dublin Civic Ccntcr Proposed Time: 3:00 p.m. to 5:00 p.m. Proposed Program Elements: I. Joint Firc and Sheriff s Honor Guard II. Song ITI. Masler of Ceremony~ Mayor of Dublin IV. Invocation V. Alanleda County Fire Chief V!. Alameda County Sheriff VII. Camp Park Representative VIII. Alamcda County Deputy Sheriffs Association Presidcnt IX. Alameda County FiTe Association Presidcnt X. Chairperson ofthe Public Safety Committee and Lions Club Representative Xl. Song XII. Unveiling oflhe Pnblic Safety Memorial- Mayor After thc proposcd program the Dublin Lions Club would host light refreshments. Recommendation: Sclcct the date of Sunday, September 11,2005 for the Dedication of the City of Dublin Public Safety Memorial or supply additional direction to Staff for the selection of another dedication date. ~~2.- I 't);~~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 21,2004 SUBJECT: Update on City of Dublin Public Safety Memorial Report Prepared by Joni Pattillo, A8sistant City Manager and Lt. Glenn Moon, Dublin Police Services ATTACHMENT(S): None RECOMMENDATION: ~ ~ I) Determine whether the City should contribute any additional funding. 2) Ifthe direction is given to increase the City contribution for the Public Safety Memorial, Council will need to designate an amount and allow the City Manag(:1" to authorize the Budget Change with funding coming from Unappropriated Gen(:1"al Fund Reserves. FINANCIAL STATEMENT: F'inancial implications will depend on the City Councils direction. DESCRIPTION: At the March 4, 2003 City Council meeting, Staff presented the Council with the Public Safcty Line of Death Protocol and Public Safety Memorial Alternatives. At that meeting, the City Council directed thc Public Safety Memorial Committee to move forward willi a Public Safety Memorial of II freestanding bronze sculpture comprised of four figures depicting a Firefighter. Police Qffic(:1" and two children. Thc estimatcd cost of the Public Safety Memorial is $60,000, which includes both the pre-cast statue from the Brodin Studios and pedestal. The Council authorizC';d the contribution of $15,000 towards this Public Safety Memorial with the balance of $45,000 to bc raiscd through fundraising efforts. At the September 16,2003 City Council meeting, Staff provided an update on the Public Safety Memorial project. Staff presented the City Council with a request for fundraising activities, which included concrete engraving and plaques to be placed on the concrete benches adjacent to the proposed memorial. The engravings have the potential to raise an additional $26,000 towards the fundraising goal of $45,000. -----------------------------------------------------------------------------~------------------------------- COPIES TO: " <(\. '¡ " &, C., s, a 11I«.f"rmolagda.trnt.d"" ATTACHMENT ~"{-,3 Fundralsinl! Efforts To-Date For the past year and a half the Dublin Lions Club, in partnership with the Deputy Sheriffs Association of Alameda County and the Alameda County Fire Fighters' Association, have taken the lead in developing fundraising strategies to obtain the additional $45,000 required for the p\U'Chase of the memorial statues. The initial fundraising effort included sending a solicitation letter along with photographs of the proposed memorial to over 256 local busincsses that cithcr arc located in the City of Dublin or support the City of Dublin. A publicity campaign was initiated which resulted in the publication of articles in both the local newspapers and the Deputy Sheriffs Association publication "The Grinder." These articles have described the Dub1in Public Safety Memorial and the commitment on ensuring the completion of the proj ect. The second major fundraiser has been the solicitation of $100 individual donations for the "purchase" of donor engravings that will be placed on two concrete benches leading towards the memorial. Those who contribute $1,000 or more will be recognized on bronze plaques, which will be installed on the sides of both concrete benches. The engravings would help recognize those who have contributed to the project. The donor engraviogs have been introduced and solicited at the annual Alameda County Deputy Sheriffs Association picnic, thc City of Dublin's "Day on the Glen Festival," "Shamrock Festival," inside thc Deputy Sheriffs Association publication ''The Grinder," and included in a link to the City of Dublin website. Additional fundraising efforts includcd a pancakc breakfast hosted by the Dublin Lions Club that was part of the Day on the Glen Festival in September 2003. A second solicitation letter was also sent to local businesses requesting their continued support in the fundraising project. In December 2003, thc City of Dublin participated in a competitive grant process with the U.S. Department of Justice, Bureau of Justice Assistancc, FY 2004 Law Enforcement Tribute Act. A $30,000 grant was requested in order to complete the Dublin Public Safety Memorial. Unfortunately, although the grant proposal received high praise and a score of 92.3, the City of Dublin was not awarded the grant. Staff has continued to search for grant opportunities to help fund the Public Safèty Memorial but at the writing of this Staffreport there are no grant opportunities to be found. The proceeds of the current fundraising efforts are as follows; Community Fundraising Concrete Donor Engravings (In-Kind Donation) City's' Contribution $20,100 $ 6,775 $15,000 Funds available from fundraising and City Contribution $41,875 Costs Associated witb tbe Public Safety Memorial ~eo? Brodin Studios recently notified the Public Safety Memorial Committee that as of August 1,2004, they would no longer be able to guarantee the price that was originally quoted to Staff in March 2003, which was $45,000 for the four bronze sculptures. This is based on the fact that their fees have increased from $45,000 to $50,000 due to the current cost of bronze and labor. Staff has contacted Brodin Studios and provided them with infonnation on our ñmdraising efforts and timeline. Brodin Studios has graciously agreed to honor the original price quote of $45,000 for the commission until September 30, 2004. The price will then increase by $5,000 to the new commission agreement of $50,000. The Deputy Sheriffs Association and the Alameda County Fire Fighters' Association have both been contacted and solicited for additional donations. Unfortunately both Associations have other financial constraints, which presently will not allow them to donate a substantial amount at the present time. The Public Safety Memorial Committee is requesting Council to consider an increased contribution of $10,000 for a total contribution of $25,000. This will allow Staff to commission the sculpture at the original quote of $45,000 and avoid the increase of $5,000. The estimated time for completion ofthe pre- cast memorial is six to nine months. The Dublin Public Safety Memorial Conunittee will continue to ñmdraise to complete this project, which consist of building a pedestal and the engravings for donor recognition. The following infonnation illustrates the cost and the various funding sources as well as the estimated amount of funds needed. As of SeDtember 2004 &timated Cost of the Public Safety Memorial $60,000 Plaque C()st f()r donors contributing $5,000 or more (Based on current contributions it would be $450 X 2 donors) $ 900 Plaque Cost for donors contributing $1,000 or more (Based on current contributions it would be $200 X 8 donors) $ 1,600 Engraving Cost for donors contributing $50 Or more (Based on current contributiO/l$ it would be $35 X 48 donors) $ 1,680 Community Fundraising and Engravings ($26,875) ($15,000) City's Contribution Estimated Amount Needed to Fund the Memorial $22,305 Recommendation Determine whether the City should contribute any additional funding and if the direction is given to increase the City contribution the City Council wiU designate an amount and allow the City Manager to authorize the Budget Change with funding coming ftom Unappropriated General Fund Reserves.