HomeMy WebLinkAboutItem 8.2 Shannon Use DUSD Events~~~~~\
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CITY CLERK
File # 0~^~-00
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: .March 17, 2009
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
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FINANCIAL STATEMENT:
Use of Shannon Community Center for Dublin Unified School
District Events
Report by Diane Lowart, Parks & Community Services Director
None
Authorize use of the Shannon Community Center for Dublin Unified
School District sponsored events beginning in May 2009 provided
that the events are in accordance with the rules, regulations and
procedures established by the Shannon Community Center Facility
Use Policy
None
DESCRIPTION: The Shannon Community Center Facility Use Policy and Rental Fee
Schedule were adopted by the City Council on December 16, 2008. At this meeting, the City Council was
informed that Facility Use Applications would be accepted from the public beginning on January 5, 2009
for events in June 2009 and beyond.
Staff was contacted by the Vice Principal from Dublin High School about the possibility of holding a
School District sponsored Senior Awards Ceremony at the Shannon Community Center on May 27, 2009.
Given the proximity of the request to the June 1, 2009, date and due to the nature of the event, Staff
approval of this request was granted. Since that time, Staff has received two additional requests from the
School District for use of the Shannon Community Center. The first is for the Dublin High School Class
of 2009 Parents organization's Senior Banquet on Friday, May 8, 2009. The second is for a staff
retirement dinner sponsored by the Superintendent's office on Friday, May 29, 2009.
Because Staff unintentionally opened the door for requests for use from the School District through the
approval of the Senior Awards Banquet, Staff is seeking direction from the City Council on the two new
School District requests. When the June 2009 start date for rentals was originally suggested, Staff wanted
to make sure there was adequate time from the opening of the Center in March 2009 to complete punch-
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ITEM NO. . L
G:\COUNCIL\Agenda Statements\2009\3-17 Shannon-DUSD.doc
list items from construction, formalize operating procedures, and recruit and train part-time Building
Attendants. At this time, Staff believes that the facility will be ready by May 2009 and Staff will be
trained in order to accommodate the requests from the School District.
RECOMMENDATION: Staff recommends that the City Council authorize use of the
Shannon Community Center for Dublin Unified School District sponsored events beginning in May 2009
provided that the events are in accordance with the rules, regulations and procedures established by the
Shannon Community Center Facility Use Policy.
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