HomeMy WebLinkAboutItem 8.3 Dublin Historic Park
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 1,2005
CITY CLERK
File # œ[O][Q]-[3]~
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SUBJECT:
Dublin Historic Park
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS:
I) Options for Dublin Historic Park Expansion
2) Proposed Request for Proposals
RECOMMENDAT/rW
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FINANCIAL STATEMENT:
1) Authorize Staff to circulate Request for Proposals
2) Approve composition of Selection Panel
Sufficient funds are available in the FY 2004-2005 Budget to initiate
the proj ect
DESCRIPTION: One of the City Council Strategic Goals for 2004-2005 is to
"Expand and enhance Dublin Historic Park". In order to accomplish this goal, a number of objectives
were identified by Staff and adopted by the City Council including:
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Commission a land appraisal for the Dublin Square Shopping Center.
Undertake a site mater plan and programming study to. determine the ultimate boundaries and
uses of the Dublin Historic Park
Undertake a financial feasibility study to determine development and operational costs of the
Dublin Historic Park.
Explore with DHP A land/cemetery extension feasibility study.
The land appraisal for the Dublin Square Shopping Center is complete and Staff recommends proceeding
with the preparation of a site master plan. The purpose of the master plan is to develop long-term options
for the development of the Dublin Historic Park which may include acquisition of the Dublin Square
Shopping Center and expansion of the cemetery on to the land owned by the Dublin Historical
Preservation Association. The master plan will take. into consideration the adjacencies of these two
properties to the existing Dublin Heritage Center and look at the site as a cohesive whole. In addition to
design options, the master plan wi11 also include costs related to property acquisition, design and
construction, and operation.
Staff is reCommending that three options be studied for development, as shown in Attachment I. Option 1
contemplates acquisition and development of the entire 4.22 acres for public use; Option 2 contemplates
public uses on approximately one-half of the site or 1.8 acres; and Option 3 contemplates public uses for
approximately 1.2 acres of the site. The Heritage and Cultural Arts Commission has reviewed and
recommends approval of the three design options.
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COPIES TO:
Heritage and Cultural Arts Commission
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ITEM NO.
B,3
fu order to secure the services of a design consultant, Staff has prepared a Request for Proposals
(Attachment 2). The RFP outlines the services that the City requires as well as the qualifications for the
design team. It is recommefided that upon receipt of the proposals, a Selection Committee be convened to
interview the design consultants. The recommended composition of the Selection Committee is as
follows:
City Staff:
Parks & Community Services Director
Parks & Facility Development Manager
Heritage & Cultural Arts Supervisor
Heritage Center Director
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City Commissions: Heritage and Culrnral Arts Commissioner (1)
Parks and Community Services Commission (I)
Other: Dublin Historical Preservation Association (1)
The proposed timeline for the project is as follows:
3-1-05
3-2-05
4-8-05
4c25-05 (week of)
5-17-05
12-05
City Council approval of Request for Proposal
Staff Circulation of Request for Proposal
Deadline for submittal of Proposals
Consultant futerviews
City Council approval of Consultant Services Agreement
Master Plan Complete
RECOMMENDATION: It is the recommendation of Staff that the City Council approve the
Request for Proposal (RFP) and authorize Staff to circulate the RFP, and approve the composition of the
Selection Committee.
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ATTACHMENT 1 311 05'
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REQUEST FOR PROPOSALS
FOR CITY OF DUBLIN
DUBLIN HISTORIC PARK MASTER PLAN
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Summary
Description:
Key Dates:
Proposals Due:
Interviews:
The City of Dublin is requesting proposals from qualified,
interested firms for design services in the development of
a master plan for the proposed Dublin Historic Park.
April 8, 2005, by 4:00 p.m. (faxes not accepted)
Diane Lowart
Parks & Community Services Director
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Week of April 25, 2005
Dublin Civic Center
100 Civic Plaza
Dublin, California
Award of Contract: March 15.2005
Screening
Committee:
Contact:
Members of
Commission,
Commission,
Association
City Staff, Heritage and Cultural Arts
Parks and Community Services
and Dublin Historical Preservation
Diane Lowart
Parks & Community Services Director
(925) 833-6645
d ¡ane.lowa rt@ci.dubl¡n.ca.us
Prior to April 1, 2005
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ATTACHMENT 2
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CITY OF DUBLIN PAGE 2 '.,'
REQUEST FOR PROPOSALS
TABLE OF CONTENTS e
TOPIC PAGE NO.
I. BACKGROUND 3
II. PROJECT DESCRIPTION 3
III. SCOPE OF SERVICES 4
IV. ORGANZATION OF THE PROPOSAL 5
V. SUBMITTAL OF THE PROPOSAL 7
VI. PROPOSAL ACCEPTANCE 8
VII. CITY REQUIREMENTS 8
VIII. CITY CRITERIA FOR SELECTING A CONSULTANT 9
IX. SELECTION PROCESS 9
X. LIMITATIONS 10 .
XI. ATTACHMENTS 10
1) Options for Dublin Historic Park Expansion
2) City of Dublin's Standard Consultant Services Agreement
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CITY OF DUBLIN
REQUEST FOR PROPOSALS
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PAGE 3
I.
BACKGROUND:
In 1993 the City of Dublin acquired several historical structures and
properties in the original Dublin Village settlement area including the Old
St. Raymond's Church (1859), the Original Murray Schoolhouse (1856),
and the Pioneer Dublin Cemetery (1859) and thus established the Dublin
Heritage Center at 6600 Donlon Way. After undergoing renovation, the
Heritage Center opened to the public and is now a historical and cultural
focal point to enrich the community. The Murray Schoolhouse serves as a
historical museum; Old St. Raymond's Church serves as a venue for
peliorming arts and is available for weddings, memorials, baptisms and
intimate gatherings; and the Pioneer Dublin Cemetery is the final resting
site for some of the original pioneer families of Dublin and the Valley. The
Cemetery is still an active cemetery with an average of six to eight burials
per year; however there are no bUrial plots available for purchase.
For the past several years. the Dublin City Council has been considering
how to take a more proactive approach to building the historic Dublin
Village settlement area around Donlon Way and the Dublin Heritage
Center into a cohesive district to better highlight Dublin's historic
resources. As such, in January 2005 the City Council adopted Design
Guidelines to ensure that future development in the area recaptures
elements of the historic character and image that once defined Dublin
Village and in February 2005 created a Historic Overlay Zoning District for
the area to ensure compliance with the Guidelines.
The City, Council has expressed an interest in expanding the Dublin
Heritage Center and in Fiscal Year 2004-2005 adopted the following
Strategic Goal "Expand and enhance Dublin Historic Park". To
accomplish the goal. the following objectives were also adopted.
· Commission a land appraisal for the Dublin Square Shopping Center.
· Undertake a site mater plan and programming study to determine the
ultimate boundaries and uses of the Dublin Historic Park.
· Undertake a financial feasibility study to determine development and
operational costs of the Dublin Historic Park.
· Explore with Dublin Historical Preservation Association land/cemetery
extension feasibility study.
II.
PROJECT DESCRIPTION:
The City of Dublin is interested in exploring the feasibility of expanding the
boundaries of the Dublin Heritage Center to create the Dublin Historic
Park. At present, the Dublin Heritage Center encompasses 3.58 acres
and includes the Old St. Raymond's Church, the Original Murray
CITY OF DUBLIN
REQUEST FOR PROPOSALS
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Schoolhouse and the Pioneer Dublin Cemetery. The City has identified
two parcels to the north and south of the existing Heritage Center for
possible expansion. The first parcel is the site of the Dublin Square
Shopping Center and is owned by the Berkeley Land Company. The
parcel is approximately 4.22 acres. The potential uses for this site have
not yet been identified. The second parcel is owned by the Dublin
Historical Preservation Association (DHPA) and is currently undeveloped.
The parcel is approximately .84 acres. The City and DHPA would like to
explore expansion of the existing cemetery to this site.
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In order to determine the ultimate boundaries and uses of the Dublin
Historic Park, the City desires to undertake a master planning study. Four
options for study have been identified:
· Expand the current cemetery to land owned by Dublin Historical
Preservation Association across the creek and to the south of the
existing Dublin Heritage Center;
· Expand the boundaries of the existing Heritage Center by acquiring the
existing Dublin Square Shopping Center (4.22 acres) and developing it
for public use;
· Expand the boundaries of the existing Heritage Center by acquiring .
approximately one-half of the existing Dublin Square Shopping Center
(1.8 acres) and developing it for public use;
. Expand the boundaries of the existing Heritage Center by acquiring
approximately 1.2 acres of the existing Dublin Square Shopping Center
and developing it for public use.
The City believes that the foliowing professionals may be required:
· Landscape Architect
· Civil Engineer
. Cost Estimator
. Cemetery Consultant
III. SCOPE OF SERVICES
The Consultant team will be expected to fully outline their proposed scope
of work in response to this Request for Proposals. However, for guidance,
the City's expectations are outlined below.
A. Proiect Initiation and Site Evaluation:
The Consultant shall meet with City staff to review the proposed scope
of work, identify staff's expectations for the project, determine the
project schedule and obtain background reports and data on City and
community needs.
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CITY OF DUBLIN
REQUEST FOR PROPOSALS
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B. Collection and Analvsis of Existina Data:
The Consultant shall review existing reports and studies related to the
Dublin Heritage Center and the Dublin Village Historic District.
Through this process, it is anticipated that the Consultant will prepare
an existing conditions and opportunities constraints analysis and an
assessment of possible uses for the site.
C. Public Input Process:
The City anticipates a high level of interest in this project. The
consultant should prepare a proposed public input process that
incorporates meetings with interested stakeholders, property owners,
the Heritage and Cultural Arts Commission, Parks and Community
Services Commission and City Council.
D. Conceptual Desian Alternatives:
The City wishes to evaluate alternative concepts for expansion and
uses of the site as described in the Project Description (Section II).
Each alternative should examine the adjacencies between the parcels
including opportunities to create a cohesive, integrated site. Each
design alternative should include cost estimates related to acquisition,
development and operation. For the proposed cemetery expansion,
the City desires an analysis of the physical and fiscal viability related to
new cemetery development.
E. Final Master Plan:
The Final Master Plan shall be prepared based on the preferred design
alternative. The report should include a summation of the process
undertaken in the development of the preferred alternative, a
discussion of the uses proposed for the preferred alternative. and a
detailed cost analysis related to site acquisition (if required). design
and construction, and operational costs including revenue generation
potential.
IV. ORGANIZATION OF THE PROPOSAL:
The organization of the proposed scope of work is described in this
section of the Proposal guidelines. The proposal shall be limited to 10
pages, exclusive pre-printed resumes, and similar material that the
consultant believes will aid in determining its qualifications for the project.
The format must be followed by all potential consultants.
A. Introduction:
A general introduction and description of the proposed approach and
methodology shall be provided. The introduction should include a
CITY OF DUBLIN
REQUEST FOR PROPOSALS
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statement on the team's approach to design problem solving as
applicable to the Dublin Historic Park. The format of the introduction
and description of the approach is at the discretion of the consultant.
B. Scope of Work:
Describe the work program to accomplish the approach described
above. The work program should address issues. identified in the
Project Description and shall provide a detailed description of the work
to be accomplished. The organization of the specific work activities in
the scope of work should be broken down into tasks, subtask, and the
anticipated result or output as follows:
TASK:
An overview of a related group of subtasks or
activities. Normally one or two sentences.
SUBTASK:
A detailed description of the work, including the
methodology to be performed. Generally one to ten
paragraphs depending upon the complexity of the
activities described in the subtask.
OUTPUT:
A description of what the result of this particular
activity or subtask is. Generally one sentence.
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C. Project Schedule:
Describe the time schedule for each proposed task and subtask
described above. Proposed work periods and completion dates, as
well as the anticipated meeting dates should also be identified. It is the
City's desire to complete the project within six months of award of
co ntra ct.
D. Subconsultants
List all subconsultants proposed for this project. Include their resumes,
qualifications and specific responsibilities.
E. Relevant Experience
Provide the name and background information of each member of the
firm who will do the actual design work and who will work with the City
on a regular basis. Additionally, provide the names and background of
all other professional staff that will be working as part of the design
team. An organizational chart should be included as well as resumes
for each participating staff person.
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Provide the relevant previous experience of the lead person for the
project. Do not include work done by the firm that the lead person did
not have a primary role in managing.
List at least three projects of a similar scope and nature to this
proposal that the lead person from each firm had primary design
responsibilities including:
1) Project address
2) Reference (with telephone number)
3) Year of completion
4) Brief written description of the project
The City reserves the right to contact the Proposer's previous clients at
any time.
F. Cost
Provide one sealed envelope with the total cost to complete the
services described in Section III. The proposal itself should not contain
the proposed cost for services.
Following the tentative selection of the consultant team, the sealed
envelope will be opened. The City will begin negotiations for the final
fee for the work, utilizing fees submitted by subconsultants as a basis
for determining a reasonable cost for the work. The City reserves the
right to terminate negotiations with the selected consultant if
consensus cannot be reached on the appropriate fee, and begin
discussion with the next ranked consultant.
v.
SUBMITTAL OF THE PROPOSAL:
A. One original (reproducible and submitted in loose-leaf, 81/2 X 11"
format, with numbered pages) and six copies of the completed
proposal must be received by the Parks & Community Services
Department. City of Dublin, 100 Civic Plaza, Dublin, CA 94568, by 4:00
p.m. on April 8, 2005. Faxes will not be accepted.
B. All proposals, as well as any modifications. received at the City after
the hour and date specified above, will not be accepted. All proposals
will become the property of the City of Dublin and will not be returned.
C. The proposal shall be signed by an officer or officers authorized to
execute legal documents on behalf of the Proposer and shall contain a
statement to the effect that the proposal is a firm offer for a 50-day
period.
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VI. PROPOSAL ACCEPTANCE:
Primary consideration will be given to the general appropriateness of the
proposal of the project, the technical competence and creative ability of
the consultants (as described in the proposal) and the firm's willingness to
work closely with City Staff. The City reserves the right to reject all
proposals that are inappropriate or inadequate.
VII. CITY REQUIREMENTS:
The contract will be awarded only to a responsible Consultant. In order to
qualify as responsible, a prospective Consultant must meet the following
standards, as they pertain to this Request for Proposal.
A. The Consultant must have adequate technical and financial resources
for performance, as well as adequate equipment, or have the ability to
obtain and to manage such resources and equipment as required
during the performance period of the proposed contract.
B. The Consultant must have the necessary experience, organization,
technical qualifications, skills, and facilities or have the ability to obtain
and to manage them (including any subconsultant requirements).
C. The Consultant must be able to comply with the proposed or required
performance schedule for this project.
D, The Consultant must have a satisfactory record of contractual
performance.
E. The Consultant must maintain auditable records, documents and
papers for inspection by authorized City representatives.
F. The Consultant must enter into an Agreement for Consultant Services
(attached) with the City of Dublin.
G. Each Consultant firm must be able to provide insurance coverage as
follows in conformance with the City of Dublin's requirements:
1) General Liability Insurance: $1,000,000
2) Automobile Insurance $1,000,000
3) Workers Compensation Insurance $1,000,000
4) Professional Errors and Omissions Insur. $1,000,000
H. The Consultant must be otherwise qualified and eligible to receive an
award under all applicable laws and regulations.
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CITY OF DUBLIN
REQUEST FOR PROPOSALS
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VIII, CITY CRITERIA FOR SELECTING A CONSULTANT
The City's criteria in selecting a consultant will include but is not limited to:
· The team's background and capabilities, including each firm's history
and areas of specialization, or particular expertise.
· The background of the individuals who will do the actual design work
and who will work with the City on a regular basis.
· The background of all consultants on the team who are proposed to
assist in the development of this project.
· The relevant previous experience of the lead person for each firm in
the team.
· The team's experience with master planning of historic sites.
· The team's expertise in the public input process.
· The team's expertise in performing financial feasibility studies for both
development and operations.
· The team's ability to meet the City's schedule.
IX.
SELECTION PROCESS:
All Proposals are due on April 8, 2005 by 4:00 P.M. (see Section V,
above).
A Committee of City Staff. including, but not limited to, the Director of
Parks & Community Services, the Parks & Facilities Development
Manager, the Heritage & Cultural Arts Supervisor. the Heritage Center
Director and representatives from the Heritage and Cultural Arts
Commission, Parks and Community Services Commission and Dublin
Historical Preservation Association will review the Proposals and select
firms to be interviewed. It is anticipated that the same Committee will be
present at the interview.
Interviews are scheduled to take place the week of April 25, 2005.
The City Council will review and approve the Contract for Services at its
meeting of May 17, 2005.
The consultant would begin work following the Contract being signed and
appropriate papers filed with the City Clerk.
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REQUEST FOR PROPOSALS
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X.
LIMITATIONS:
A. All reports and pertinent data or materials shall be the sole property of
the City of Dublin, and may not be used or reproduced in any form
without the explicit written permission of the City.
B. The City reserves the right to extend the time allotted for the proposal,
to examine verbally the bidder in person, and to request and best and
final offer, should the City deem that it is in its best interests to do so.
C. This request for a proposal does not commit the City to award a
contract, or to pay any costs incurred in the preparation of the
proposal. The City reserves the right to accept or reject any or all
proposals received as a result of this request for proposal, to negotiate
with any qualified consultant, or to cancel this request in part or in its
entirety. The City may require the selected consultant to participate in
negotiations and to submit such technical, price, or other revisions or
their proposal as may result from negotiations.
XI. ATTACHMENTS
1) Options for Dublin Historic Park Expansion
2) City of Dublin's Standard Consultant Services Agreement
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