HomeMy WebLinkAboutItem 8.3 HistoricParkMasterPlan
CITY CLERK
File # DEiJOJOH3][Dj
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 3, 2006
SUBJECT:
Amendment to the Dublin Historic Park Master Plan Consultant
Services Agreement
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS:
RECOMMENDATION: v/
9V
I)
2)
Proposed Change Order
Budget Change Form
I)
2)
Approve Change Order #1 for Additional Services
Approve Budget Change
FINANCIAL STATEMENT:
Original Contract
Proposed Change Order # I
Total Revised Contract Amount
$135,710
$ 14,610
$150,320
DESCRIPTION: On May 17, 2005 the City Council approved an Agreement with
Royston Hanamoto Alley and Abey for consultant services for the development of a site master plan for
the Dublin Historic Park. As part of the Scope of Services under the Agreement, the Consultant was to
develop a preferred alternative plan for the Dublin Historic Park. The preferred alternative plan was
approved by the City Council on October 18, 2005.
At a special workshop of the City Council on November 18, 2005 at which time financing options for the
Dublin Historic Park were discussed, the Council directed Staff to have the Consultant modify the
preferred alternative plan to eliminate the proposed theater component and to add the Green Store parcel
to the plan. As a result, this will necessitate the need for additional consultant services not originally
included in the Scope of Services.
Attachment I is the proposed Change Order to the Agreement. The revised Scope of Services pertaining
to the redesign of the preferred alternative (Task 3A) is attached to the Change Order. In order to execute
the Change Order an additional appropriate from the General Fund Reserve in the amount of $14,610 is
necessary.
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COPY TO: Royston Hanamoto Alley and Abey
ITEM NO.
B.~
Page 1 of2
G:\COUNCIL\Agenda Statements\2006\I-03 Amendment RHAA.doc
o
RECOMMENDATION: It is the recommendation of Staff that the City Council approve
Change Order #l for Royston Hanamoto Alley and Abey in the amount of $14,610 and approve Budget
Change Form (Attachment 2).
2Vb2-
10+ 4
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO.1
PROJECT: Dublin Historic Park Master Plan
TO: Royston Hanamoto Alley and Abey
PAGE 1 OF 1
AGREEMENT DATED May 17, 2005
between Royston Hanamoto Alley and
Abey and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chanl!e order is not effective until approved bv the City Manal!er
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Chanl!e reQuested bv: City of Dublin
The last oercentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
I. Royston Hanamoto Alley and Abey for a total not to exceed $14,610 based On their scope of work dated December 27,2005
for additional design services (attached hereto).
COST INCREASE $14,610
SUBMITIED BY:
APPROVAL RECOMMENDED BY
APPROVED BY
Date: 12/27/05
Janet Lockhart
Mayor
Date: 12/27/05
Diane Lowart Date: 12/27/05
Parks and Community Services Director
Rich Ambrose
City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Contractor: Royston Hanamoto Alley and Abey
By
Title:
Aditva Advani
If the Contractor does not sign acceptance of this order, hislher attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
:/i:!/O," ~.3
ATTACHMENT #1
Dublin Historic Park
Landscape Architectural Master Plan
Preferred Alternative Redesign Extra-Service Request
Task
20+t
Royston Han.moto Alley & Abey
27-Dec-05
Principal
$145
Principal
$125
St.ff
$75
Task 3A Redesign Preferred Alternative
Redesign of the preferred alternative (Keeping most of the suggested concepts intact, redesign the entire site with
3.1a small resrroom+classroom bldg only. Incotporate Green Store. Provide t redesigned alternative only)
3.2a Prepare detailed cost estimate for redesigned alternative
3.3a Coordinate restroom/ classroom bldg architecture with Page and Turnbull
3.4a Prepare thematic play elements for historic Amador Ranch playground
3.5. MEETING 3: Review plans with City
3.6a Incorporate City Comments
3.7a Prepare presentation and illustrations for joint meeting below
3.8. COMMUNlIY PROCESS- Present redesigned preferred altemati,. pia.,. to joint meeting - Parks and Community Senias
CammissionJ Heritage and Cultural Arts Commission
3.9a MEETING 4: interim reviews with City before Council presentation - by phone
3.10a Prepare presentation for City Council meeting - item 3.9 below
3.11. COMMUNlIY PROCESS- Present preferred altema/it. plans to Oty Council
3.12a Project management
Hours Task 3
Labor Task 3
RHAA Total Task 3
Master Planning Fee Summar}'
Royston Hanamoto Alley & Abey - Landscape Architecture
Estimated Reimbursables
4 4 32
4 0 8
2 0 2
2 0 16
4 0 4
0 0 8
2 0 24
6 0 6
2 0 2
2 0 2
6 0 6
2 0 4
36 4 114
$5,220 $500 $8,550
$14,270
$14,270
$340
EXTRA SERVICE TOTAL $14,610
Exclusions/ Assumptions
1. Additional meetings beyond those listed will be charged as extra on a T&'M basis
2. Only 4 presentation renderings included
Estimate of reimbursable expenses
1. Plotting and printing: $200
2. Travel: $120
3. Messenger service = $20
Dublin Historic Park
RHAA Extra Service Fees
12127/2005
DATE:
PROJECT NAME:
CIP#:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
12/27/2005
Dublin Historic Park Master Plan
95555
N/A
1
69% (Tasks 1 - 3)
Royston Hanamoto Alley and Abey
$135,710
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01 Additional Design Services
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT #11
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDATION:
SIGNATURE:
APPROVED
DENIED
/
Ii (/W{~\f
Supervising
Dept Head
AMOUNT
14,610.00
14,610.00
1,385.86
18,013.00
17,646.30
24,827.53
20,571.65
11,272.00
477.00
94,193.34
CONTRACT CHANGE ORDERS:
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
APPROVED
DENIED
City Manager
$150,320.00
$ 94,193.34
$150,320.00
$56,126.66
APPROVED
DENIED
:2'0+ 4
.......
AMOUNT
Mayor
CITY OF DUBLIN
BUDGET CHANGE FORM
4o~4
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
x
From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
From Budgeted Contingent Reserve (10800-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
...................................~.......................Dj'.fi..............................,. .. ....."'.~ ..........., .... j.,........:f
Name: Name: Contract Services - Eng. Design $14,610
Dublin Historic Park Master Plan
Account #: Account #: 001-95555-740-078
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
ASD/Fin Mgr
Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: In order to make modifications to the preferred alternative
plan for the Dublin Historic Park Master Plan, additional consultant services are needed requiring a budget
change.
City Manager:
--- ~--J) c. A
Signature
Date: '2.-f~'Io~
As approved at the City Council Meeting on: Date:
Mayor:
Date:
Signature
Posted By:
Date:
Signature
ATTACHMENT #2