HomeMy WebLinkAboutItem 8.3 League Voting Delegate
CITY CLERK
File # D[[][f)[Q]-~[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August, 5, 2008
SUBJECT:
Designation of Voting Delegate for the 2008 League of California
Cities Annual Conference.
Report Prepared by Roger Bradley, Administrative Analyst
ATTACHMENTS:
Correspondence from the League of California Cities.
~
Designate Councilmember Kasie Hildenbrand as Voting Delegate
for the 2008 League of California Cities Conference, and direct staff
to notify the League of the appointment.
RECOMMENDATION:
FINANCIAL STATEMENT:
None.
DESCRIPTION:
The League of California Cities Annual Conference is scheduled to be held September 24-27,2008, at the
Long Beach Convention Center. The League of California Cities is the cities' own organization through
which city officials work together to further the common interest of their cities and citizens.
At its December, 19,2006 meeting, the City Council appointed Vice Mayor Tim Sbranti as the Voting
Delegate and Councilmember Tony Oravetz as the Alternate Voting Delegate for the 2008 Annual
Conference. Due to unforeseen scheduling conflicts, Vice Mayor Sbranti and Councilmember Oravetz are
unable to attend the Conference. As such, it will be necessary for the Council to appoint new delegates to
the conference.
Councilmember Hildenbrand is available to attend the entire Conference including the Annual Business
Meeting that is scheduled to occur on Saturday, September 27,2008 at 8:30 a.m., at the Long Beach
Convention Center in Long Beach. As such, it is recommended that the City Council appoint
Councilmember Hildenbrand as Voting Delegate for the League's 2008 Annual Conference.
RECOMMENDATION:
Confirm the appointment of Councilmember Hildenbrand as Voting Delegate for the League of California
Cities 2008 Annual Conference, and direct Staff to send the League of California Cities notification of the
City's Voting Delegate.
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1400 K STREET
SACRAMENTO, CA 95814
PH: (916) 658-8200
FX: (916) 658-8240
RECEiVED I oi/ i
erN OF DUBLl~,-- LEA G U E
JUN 232.008 ~ OF CALIFORNIA
, . CITIES
Cll't M.~GER'S OFFlCE
WWW.CACITIES.ORG
Please review this memo carefully. New procedures were
adopted in 2006 regarding designation of voting delegates and
alternates and voting at the Annual Conference.
June 13,2008
TO: Mayors, City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference - September 24-27, Long Beach
The League's 2008 Annual Conference is scheduled for September 24-27 in Long Beach. An
important part of the Annual Confereni!:e is the Annual Business Meeting, scheduled for 8:30
a.m., September 27, at the Long Beach Convention Center. At this meeting, the League
membership considers and takes action on resolutions that establish League policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. In the event that the designated voting delegate is unable to serve in that capacity, your
city may appoint up to two alternate voting delegates. In 2006, the ability to appoint up to two
alternates was the result of approva,t of a League bylaws amendment that increased the number
of voting delegate alternates from one to two.
Please complete the attached Voting Delegate form and return it to the League's office no
later than September 5, so that voting delegate/alternates records may be established prior
to the conference. At the conference, voting delegate forms may be returned to the Voting
Delegate Desk located in the conference registration area.
Please note the following procedures that are intended to ensure the integrity of the voting
process at the Annual Business Meeting.
. Action by Council Required. Consistent with League bylaws, a city's voting delegate
and up to two alternates must be designated by the city council. When completing the
attached Voting Delegate form, please attach either a copy of the council resolution that
reflects the council action taken, or have your city clerk or mayor sign the form affirming
that the names provided are those selected by the city council. Please note that
designating the voting delegate and alternates must be done by city council action and
cannot be accomplished by individual action of the mayor or city manager alone.
. Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. At least one must be present at the Business Meeting
and in possession of voting card in order to cast a vote. Voting delegates and alternates
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are requested to pick up their conference badges before signing in and picking up the
voting delegate card at the Voting Delegates Desk. This will enable them to receive the
special stamps on their name badges that will admit them into the voting area during the
Business Meeting.
· Transferring Voting Card to Non~Designated Individuals Not Allowed. The voting
card may be transferred freely between the voting delegate and alternates, but only
between the voting delegate and alternates. If the voting delegate and alternates find
themselves unable to attend the Business Meeting, they may not transfer the voting card
to another city official.
· New Seating Protocol during General Assembly. At the Business Meeting, individuals
with the voting card will sit in a separate area. Admission to this area will be limited to
those individuals with a special stamp on their name badge identifying them as a voting
delegate or alternate. If the voting delegate and alternates wish to sit together, they should
be sure to sign in at the Voting Delegate desk and obtain the special stamps on their badges.
The Voting Delegate desk in the conference registration area will be open September 24, 25 and
26, and prior to the Business Meeting on September 27. The conference registration area will
open at 12:00 p.m., on September 24, at the Long Beach Convention Center. The Voting
Delegate desk will also be open at the Business Meeting, but not during a roll call vote, should
one be undertaken.
The voting procedures that will be used at the conference are attached to this memo. Please share
it and this memo with your council and especially with the individuals your council designates as
your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League office by September 5. If you have questions, please call Mary McCullough at
(916) 658-8247.
Attachments:
· 2008 Annual Conference Voting Procedures
· Voting Delegate/Alternate Form
3 <<l;f It
~. l LEAGUE
'- OF CALIFORNIA
'CITIES
1400 K Street, Suite 400. Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
www.cacities.org
Annual Conference Voting Procedures
2008 Annual Conference
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the League Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick
up the city's voting card at the Voting Delegate Desk in the conference registration area. We
encourage voting delegates and alternates to sign in at the Voting Delegate Desk so that they
may receive a special stamp on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates) and who have picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred freely between the voting delegate and alternates, but may not be transferred to
another city official who is not either a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with the voting
card will sit in a separate area. Admission will be limited to those individuals with a special
stamp on their name badge identifying them as a voting delegate or alternate. If the city's
voting delegate and alternates wish to sit together, all should sign in at the Voting Delegate
desk and obtain the special stamps on their badges.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
Lf~L;
~. LEAGUE
~ OF CALIFORNIA
CITIES
CITY:
2008 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by September 5. 2008. Forms not sent
by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference
Registration Area. Your city council may designate one voting delegate and up to two alternates.
In order to vote at the Annual Business Meeting, voting delegates and alternates must be designated by
your city council. Please attach the council resolution as proof of designation. As an alternative, the
Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the
council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this special area will be limited to individuals (voting delegates and alternates)
who are identified with a special stamp on their conference badge. If your city's voting delegate and
alternates wish to sit together at the Business Meeting, they are all encouraged to sign in at the Voting
Desk in order to obtain the identifying stamp that will admit them to the special voting area.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
3. VOTING DELEGATE - ALTERNATE
Name:
Name:
Title:
Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
ATTEST (I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate.)
Name: Phone:
Title: Date:
Please comvlete and return bv Sevtember 5 to:
League of California Cities
ATTN: Mary McCullough FAX: (916) 658-8240
1400 K Street
Sacramento, CA 95814
AC2008VotingDelegateLetter.doc