HomeMy WebLinkAboutItem 8.3 PlanDivProjectsAGENDA STATEMENT
CITY CLERK FILE # 700-20 & 420-10
CITY COUNCIL MEETING DATE: February 20, 2001
SUBJECT:
ATTACHMENTS:
Review of Planning Division Projects and Assignments
Report Prepared by: Eddie Peabody, Jr., Community Developm erit
Director ~
1. Status of Planning .Projects as of February 12, 2001
2. Resolution Amending the Classification Plan
3. Resolution Amending the Salary Plan
4. Resolution Amending the Management Positions Exempt From
Competitive Service Resolution
RECOMMENDATION:
FINANCIAL STATEMENT:
1. Review Status of Planning Projects and provide direction to
Staff regarding priorities
2. Approve the addition of two positions in the Planning Division.
3. Adopt Resolutions
None. Funding for the additional positions will be included with the
Fiscal Year 2001/2002 Budget. Employment recruitments will
begin immediately.
DESCRIPTION:
During the past five months, a substantial number of new planning projects have been filed or are soon to
be filed with the City. Several of the new projects will seriously impact the existing Planning Division
workload and the ability to respond to projects in a timely fashion. New advanced planning projects such
as West Dublin BART Specific Plan Amendments - Crown/Enea, Downtown Specific Plan rezoning,
Housing Action Plan Implementation, West Dublin Open Space Implementation are underway. Some of
the projects which are starting up or are eminent include Sun, Oracle, Cisco, Pegasus, Plumbery,
General Motors, Dublin Place Shopping Center expansion, Safeway downtown, Dublin Ranch Golf
Course Residential, Dublin Ranch Town Center Residential and Greenbriar Phase II.. In addition, a
number of annexations, Fallon Road East and Tassajara Road, are also starting up.
Staff has also been shorthanded due to the staff absences and the untimely illness of a consultant last
November. In addition, several staff members are scheduled for a leave of absences in the summer of
2001. Given the present and anticipated future staffing issues combined with the workload, it is apparent
that additional staff is needed to meet current Department needs. In addition, for the short term, a
redirection of staff priorities is necessary.
COPIES TO:
ITEM NO.
1. Anticipated Workload
Attachment 1, outlines the present and anticipated new projects; those which have received authorization
to proceed given earlier entitlements and those which could be deferred. It is important to note that there
will continue to be a backlog of projects until Staff can complete the recruitment of the proposed
additional staff members. Personnel recruitment typical takes between 4 and 5 months to conclude. If
additional major priorities are proposed by the City Council as a part of the Fiscal Year 2001/2002 Goals
and Objectives, a further look at additional Staff next year may be necessary.
2. Proposed Positions
Two new positions are recommended to carry out the existing workload. Staff proposed the addition of
1 - Associate Planner to take on already anticipated current planning projects. The other position that is
proposed is a Planning Manager. The creation of the Planning Manager classification would help cover
the sheer volume of new projects and to serve as the Planning Division Manager. The addition of the
Planning Manager would enable the Community Development Director to devote a considerable amounL
of time to significant Citywide projects such as new annexations, the General Plan, the new BART Station
plans, housing element, building issues and other future planning issues (Open Space, utilities,
intergovernmental coordination, etc.). The creation of this mid-level management classification provides
the Planning Division with a new layer of management; a position that will grow as the City's population
increases and the City's internal workforce grows.
Pursuant to the City's Personnel Systems Rules, a job description and salary range must be adopted for
each classification in the organization. The job description typically includes general purpose, essential
duties and responsibilities, knowledge, skills, abilities and requirements of the position.
The City Manager requested that the Personnel Officer conduct a salary survey to investigate the Planning
Manager classification. The recommended salary range provides a minimum and maximum salary based
on an eight-city average. The recommended salary range value for the Planning Manager position is
$6,206 - $7,757 per month. The Planning Manager position will plan, organize and direct the activities
and programs of the planning division including zoning, code enforcement, processing of permits,
subdivisions, and environmental review, administration, and participates in transportation and capital
improvement planning and the general plan; performs other duties as assigned. The position of Planning
Manager will be designated as a management position exempt from competitive service and receive a
monthly car allowance.
The recruitment for the Associate Planner and the Planning Manager positions will commence
immediately.
Recommendation
Staff recommend that the City Council:
1. Review Status of Planning Projects and provide direction to Staff regarding priorities;
2. Approve the addition of two positions in the Planning Division.
3. Adopt Resolutions creating the Planning Manager classification, salary and benefit structure.
Planning Division
Current and Advanced Planning Projects February 12, 2001
Pegasus SPA, PD - San Ramon Rd Andy Byde PreAp - July 2001 Yes
Shamrock Village SPA Implementation eldg. Permit Andy Byde
Vaiby Center SDR (Amador Valley Blvd.) Andy Byde
Safeway SDR - Dublin Blvd Andy Byde
Koll Retail SDR ! Scott's Restaurant Andy Byde
Archstone Aparlmente SDR - Dougherty Andy Byde
Dublin Volkswagen SDR Andy Byde
Castle Construction - Scarlett Dr. Residential Andy Byde
Fallon Rd Annexation Anne Kinney
Quare/Lane School LAFCO Anne Kinney
Shea Shopping Center SDR, Building Permit Anne Kinney
,Claco GP, PD Dublin Blvd Anne Kinney
Greenbriar Phase II - subdivision Carol CiteIll
~)ther Adv. PIng. & Intergovernmental Coord. Carol Cirelli
Telecommunications Ordinance Ph. il - Streets Carol Cirelli
Silvera Annexation Dennis Carrington
Valley Christian GPA, PD Dennis Carrington
Downtown Specific Plan Rezonings Dennis Cartington
Silvera PD rezoning Dennis Carrington
Bukhari Residential SDR Dennis Carrington
Transit Center General Plan Eddie Peabody
West Dublin Open Space Implementation Eddie Peabody
Commerce One Tentative Map, Sign Program Eddie Peabody
Microdental Building Two -Building Permit Eddie Peabody
Emerald Point Garage SDR Eddie Peabody
W. Dublin BART SPA Amendments (Crown I Enea) Janet Harbin
Downtown Physical Improvements Plan Janet Harbin
Jo~es Lang La Salle W. BART PD (Hotel, Apts.) Janet Harbin
Dublin Place SDR (Target, etc.) Janet Harbin
Golf Course Neighborhood 6 & 7 subdivision Mike Porto
Housing Action Plan (CC adopted) Regina Adams
Tentative Parcel Map Fire Station - Broder Regina Adams
Code Enforcement Regina Adams
Tassajara Annexation (Lin, Mission Peak) None
Housing Element (State Law Mandate) None
DiManto General Plan Study None
General Motors PD Amendment/crown Chevrolet None
Plumbery Redevelopment SDR (Dublin Blvd.) None
Sun PD, SDR - Transit Center None
Oracle PD, SDR - Transit Center None
Transit Center Apartment Project None
Transit Center Hotel Project None
Camp Parks 77Acre addition to Transit Center None
Cisco PD, SDR - Transit Center Project None
Koll SDR - Building 4 & Garage None
Town Center 2 MF Project . None
Dublin Ranch Area F - Residential PD None
Golf Course Neighborhood I subdivision None
Marriott Springhill Suites - Dublin Blvd. None
Dublin Honda SDR - Amador Plaza None
Fudruckers Restaurant SDR Hacienda Crossings None
June, 2001 Yes
Dec. 2000 - March 2001 No
Dec. 2000- March 2001 Yes
Dec. 2000 - Apdl 2001 Yes
Building Permit March 2001 Yes
Awaiting filing No
Not yet filed / Due March fo~ Yes
Nov. 2000 - Nov. 2001 No
Finished April 2001 Yes
Complete May 2001 Yes
Nov. 2000 - June 2001 Yes
Dec. 2000 - March 2001 Yes
On going Yes
June, 2001 Yes
Nov. 2000 - Nov. 2001 No
Feb. 2001 - Sept. 2001 No
March 2001 - Sept. 2001 Yes
Nov. 2000 - Nov. 2001 Yes
Nov. 2000 - June 2001 No
Sept. 2000 No
June 2000 - Yes
Feb. 2001 -April 2001 Yes
Not yet filed / Due March Yes
Dec. 2000 - March 2001 Yes
Feb. 2001 - June 2001 Yes
Sept. 2000 - June 2001 Yes
Dec. 2000- Apdl 2001 Yes
Not yet filed / due March No
Not yet filed ! due March Yes
Oct. 2000 - June 2001 Yes
Jan. 2001 - March 2001 Yes
On going Yes
Not yet started / Due April No
March 2001 - Jan 2002 Yes
Not yet started Yes
Not yet filed No
Not yet filed / due March No
Not yet filed / Due March No
Not yet filed / due March No
Not yet filed No
Not yet filed No
Not yet filed No
Not yet filed/due March No
Not yet filed / due March Yes
Not yet filed / due March Yes
Not yet filed Yes
Not Yet filed / due April Yes
Building Permit due March Yes
Not yet filed / due April Yes
Not yet filed / due April Yes
ATTACHMENT 1
RESOLUTION NO. XX- 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
Attachment 2
WHEREAS, in accordance with the City' s Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add job descriptions to the adopted Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions
shall be further amended to include new job description for the position of Planning Manager (Exhibit A).
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
February 20, 2001.
PASSED, APPROVED AND ADOPTED this 20th day of February, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 2
Exhibit A
Date Adopted: 2-20-2001
Date Revised:
Title:
Planning Manager
FLSA: Exempt
SALARY:
$6,206 - $7,757
General Purpose:,
Under administrative direction of the Community Development Director, plans, organizes
and directs the activities and programs of the Planning Division including zoning, code
enforcement, processing of permits, subdivisions, and environmental review,
administration, participates in the transportation and capital improvement planning, and
the general plan; performs. other duties as'assigned.
Distinguishing ,Characteristics:
The incumbent is responsible for formulating policy, developing goals and objectives,
supervising staff, and developing and administering the division's budget. The Planning
Manager is distinguished from the Senior Planner in that the former has direct
management responsibility for all'aspects of the Planning Division. It is further
distinguished from the Community Development Director in that the Director has overall
management responsibility for all areas of the Community Development Department
which include Building, Planning and Housing.
Supervision Exercise:
Direct supervision and supervision through secondary supervisors is provided to
personnel assigned to the Division.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific
statements of duties does not exclude them from the position if the work is similar,
related or a logical assignment to this class.
Exhibit A
Plans, organizes, directs and coordinates all Planning Division activities including
advance and current planning and code enforcement activities; prepares and administers
the Division budget.
Assists in the development and implementation of goals, objectives, policies and
priorities for the Division to assure the efficient and effective operation of the Planning
Division.
Hires, supervises, trains and evaluates Planning Division personnel; interprets City
policies and procedures to employees; is responsible for morale and productivity of
assigned staff.
Develops operational policies and procedures to ensure effective departmental operation
and provides for continuous improvement of the Planning Division.
Reviews community growth pattems, trends in land use, community needs and other
factors in originating recommendations for controlling and regulating community
development.
Establishes systems to ensure consistency within the Division.
Functions as a Project Manager on highly complex Planning Division projects; prepares
complex reports, letters and newsletters.
Makes presentations to the City Council, Planning Commissions and other groups;
explains Division policies to the public and developers; may conduct general
administrative projects concerning matters outside the scope of the Planning function.
Develops and implements Division goals, objectives, policies and priorities.
Confers with and provides professional assistance to members of City departments on
matters related to functional areas of responsibility.
Establishes and maintains liaisons with appropriate government bodies, private firms,
organizations or individuals to assist in achieving City objectives and ensuring
compliance with appropriate laws and development standards..
Meets with representatives, professionals, citizens and organizations to encourage action
or resolve problems related to the Division's activities and projects; and effectively
provides training and direction consistent with the City's commitment to exceptional
customer service.
Performs related duties as required.
2
Exhibit A
The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to this class.
Minimum Qualifications:
Knowledge of:
Principles, practices, standards, information sources and trends in the fields of current
and/or advance planning; local, state and federal laws applicable to planning, zoning,
subdivision and environmental review.
Land use, physical design, demographics, environmental, social and economic concepts,
including public and private financing and capital improvements.
Application, modification, and interrelationships between ordinances, policies, standards,
procedures, and practices associated with the planning function.
Computer technology and statistical analysis techniques related to municipal planning
Local government organizations and the functions and practices of a municipal planning
division.
Principles and practices of budget preparation,' budget administration, goals and
objectives development and work planning.
Methods and practices of community organization and citizen participation.
Supervisory principles and practices including training and evaluation.
Ability to:
Plan, organize, assign, review and evaluate the work of assigned staff.
Leam, interpret, and apply City, department and division roles, regulations, policies and
practices.
Interpret laws, policies, procedures and regulations°-
Analyze complex operational and administrative problems, evaluate alternatives and
recommend or adopt effective courses of action.
Negotiate project conditions of approval
Work well under the urgency of deadlines.
3
Exhibit A
Develop and implement goals, objectives, policies, procedures, work standards and
management controls, including the application of project management techniques.
Prepare clear and concise reports, correspondence and other written materials and make
clear oral presentations.
Communicate effectively both orally and in writing.
Utilize a personal computer to perform word process, spreadsheet and specialized
functions.
Facilitate meetings with representatives, professionals, citizens and organizations to
achieve problem solving.
Exercise sound, fair and consistent independent judgment; provide technical assistance
and staff leadership to various boards and commissions.
Exemplify and foster an enthusiastic, resourceful and effective service attitude with the
public and all who are contacted in the course of the work.
Participate, foster and encourage all members of the division to work as members of a
team; and establish and maintain cooperative-working relationships with those contacted
in the course of the work.
Physical Standards:
The physical standard described are representative of those that must be met by
employees to successfully perform the essential ~mctions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functionsZ
An employee is regularly required to sit for long periods of time; talk or hear, in person,
in meetings and by telephone; use hands and fingers to handle, feel or operate standard
office equipment; and reach with hands and arms. The employee is frequently required to,
bend and twist to reach files, walk and stand. While performing duties, the employee is
regularly required to use written and oral communication skills; read and interpret
complex data, information and documents; analyze .and solve problems; interact with City
management, other governmental officials, contractors, vendors, employees and the
public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the .required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
4
Exhibit A
Education:
Graduation from a four-year college or university with major course work
in city or regional planning, urban planning, or a closely related field. A
Master's degree in a related field is preferred.
Experience:
Five years of progressively responsible, professional level experience in
current and advanced planning which includes at least two years of
supervisory experience. Local government, large-scale development and
planned growth management experience is highly desirable.
Traininn:
Any recent training such as, academic courses and certification programs,
which are relevant to this job classification.
Licenses; Certificates; Special Requirements:
Possession of a valid Califomia Class C drivers' license and Certificate of Automobile
Insurance for Personal Liability.
Special Requirements: Must have the willingness and ability to: work the hours necessary
to accomplish the assigned duties, including evening and week-end hours; attend evening
meetings; travel out of town and attend workshops, conferences, seminars during work
and non-work hours°
RESOLUTION NO. XX- 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE SALARY PLAN
Attachment 3
WHEREAS, in accordance with the City' s Personnel System Rules, the City Council adopted
Resolution No. 64-97 and subsequent resolutions which comprise the Salary Plan.
NOW, THEREFORE, BE IT RESOLVED that the position of Planning Manager shall be covered
under Article I, Section A of the Salary Plan; and
BE IT FURTHER RESOLVED that the position of Planning Manager shall be paid a monthly
salary within the following range with the exclusion of any Performance Pay Adjustment granted in
accordance with the adopted Personnel Rules:
Planning Manager:
$6,206 - $7,757
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective February 20, 2001.
PASSED, APPROVED AND ADOPTED this 20th day of February, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
RESOLUTION NO. XX- O1
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM
COMPETITIVE SERVICE RESOLUTION
Attachment 4
WHEREAS, the City Council has adopted a Personnel Ordinance; and
WHEREAS, Section 4(3) of the Ordinance exempts Department Heads and other Management
Positions from the Competitive Services; and
WHEREAS, in accordance with the City' s Personnel Ordinance, the City Council adopted
Resolution No. 142-90 and subsequent resolutions which establishes Management Positions and defines
leave benefits for those positions; and
WHEREAS, it is necessary to periodically add job descriptions to the adopted Classification Plan
that are designated as Management Positions; and
NOW, THEREFORE, BE IT RESOLVED that the position of Planning Manager shall be
designated as a Management Employee under the City' s Personnel Ordinance; and
BE IT FURTHER RESOLVED that the position of Planning Manager shall be granted benefits in
accordance 'with City Resolutions 142-90 and 109-91, as amended; and
BE IT FURTHER RESOLVED that the changes contained herein shall be effective February 20,
2001.
PASSED, APPROVED AND ADOPTED this 20th day of February 20, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk