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HomeMy WebLinkAboutItem 8.4 G & O Status RptCITY CL File # ax:PP-W AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 31, 2009 SUBJECT: Status Report on Fiscal Year 2008 -2009 Goals & Objectives and Capital Improvement Projects and Consideration of Fiscal Year 2009 -2010 Goals & Objectives and Strategic Plan Report Prepared by: Joni L. Pattillo, City Manager ATTACHMENTS: 1) Memorandum from City Manager dated February 20, 2009. 2) Fiscal Year 2008 -2009 Goals & Objectives Status Report (pink) 3) Fiscal Year 2008 -2009 Capital Improvement Project Update (white). 4) Fiscal Year 2009 -2010 Preliminary Goals & Objectives and Additional Goals Rating Form (blue). 5) Fiscal Year 2009 -2010 Update to 10 -Year Strategic Plan (goldenrod) without revisions from the Strategic Planning Session. 6) City Council /Commission Goals & Objectives Workshop Minutes of February 7, 2009. RECOMMENDATION: 1) Review Status Reports for Fiscal Year 2008 -2009 Goals & Objectives and Capital Projects. 2) Receive Staff Report on Fiscal Year 2009 -2010 Preliminary Goals & Objectives and Strategic Plan. 3) Receive Public Input. 4) Provide Staff with a priority ranking for the additional proposed Goals & Objectives for Fiscal Year 2008 -2009. 5) Deliberate, prioritize, and preliminarily adopt the Fiscal Year 2009 -2010 Goals & Objectives Program. 6) Preliminarily adopt the Fiscal Year 2009 -2010 Update to 10- Year Strategic Plan. FINANCIAL STATEMENT: See Fiscal Year 2009 -2010 Goals & Objectives Report COPY TO: Page 1 of 5 43 ` Li ITEM NO. I: \G &0\2009 -2010 G &O - Strategic Plan \Working Folder for 3 -31 -09 Council Study Session\Prelim G &O Meeting Agenda Stmt 3- 31- 08.doc DESCRIPTION: The City's Annual Goals & Objectives Meeting will enable the City Council to collectively establish priorities for the City for the upcoming year within the framework of the City's Ten -Year Strategic Plan. On February 20, 2009, the City Manager distributed the Fiscal Year 2008 -2009 Goals & Objectives and Capital Improvements Projects Status Reports as of December 31, 2008 and the Fiscal Year 2009 -2010 Preliminary Goals & Objectives Rating Form and Strategic Plan Update to provide the opportunity for each Councilmember to individually prioritize the Fiscal Year 2009 -2010 objectives. Since the memo was distributed, Staff has updated the Fiscal Year 2008 -2009 Goals & Objectives and Capital Improvement Projects Status Reports as of February 28, 2009 to provide the City Council with a more accurate accounting of progress made in accomplishing the various projects and objectives. Since the previous update as of December 31, 2008, the following 11 objectives have been completed: 1. Improve visibility of visual presentations in City Council Chambers for the City Council and members of the public. (G &O I.A.7) 2. Participate in the Tri- Valley Vision Project. (G &O I.C.1) 3. Consider an annual video newsletter on TV30 for community. (G &O I.D.2) 4. Keep School District Administrators and Principals informed of City news (i.e., Annual Newsletter, Housing Newsletter, etc.). (G &O I.D.4) 5. Undertake development of design and construction documents for Fallon Sports Park, Phase I. (G &O III.A.2) 6. Prepare for the opening of the Shannon Community Center and develop Facility Use Policy for community use of the building. (G &O III.A.3) 7. Conduct grand opening event for the new Shannon Community Center (G &O III.A.4) 8. Offer a "Vintage Film Series" event 4 times per year at the Dublin Heritage Center. (G &O III.B.11) 9. Provide public space for the community to celebrate socio - cultural events. (G &O III.B.13) 10. Work with Livermore - Pleasanton Fire Department to enhance training opportunities. (G &O IV.C.2) 11. Create an Ad -hoc Committee of two Councilmembers and work with Amador Valley Industries (AVI) and Staff on developing a Waste Diversion Plan. (G &O IV.E.4) As part of the Fiscal Year 2008 -2009 Goals & Objectives Program, five (5) additional goals have been proposed, which Staff requests be given a priority designation by the City Council. These goals are as follows: 1. Develop criteria for funding Community Development Block Grant (CDBG) Applications. (G &O II.B.7) 2. Establish a Youth Fee Assistance Program. (G &O III.A.18) 3. Enter into a Master Contract with the East Bay Regional Park District (EBRPD) for Local Grant Funds under Measure WW Park Bond Extension and submit an application(s) for Grant funding. (G &O III.A.19) 4. Prepare a proposed Ordinance temporarily suspending public art requirement for residential projects as an economic stimulus measure. (G &O III.B.14) 5. Conduct a study that examines potential traffic calming measures. (G &O V.B.10) Also, there are seven goals that Staff previously anticipated completing in Fiscal Year 2008 -2009, which now have timeframes for completion that extend into Fiscal Year 2009 -2010. These goals will need to be ranked by the City Council for inclusion in the Fiscal Year 2009 -2010 Preliminary Goals & Objectives Program. The goals are: Page 2 of 5 I . Explore options for a listsery system to inform the community of City meetings, news, and events. (G &O I.D.5) 2. Animal Services Contract Evaluation. (G &O I.E.3) 3. Complete Grafton Plaza General Plan Amendment and Specific Plan Amendment. (G &O II.A.9) 4. Enhance presence of automobile dealers in the Scarlett Court Specific Plan area. (G &O II.E.6) 5. Conduct two Child Safety Seat Events and participate in Click it or Ticket Enforcement Program. (G &O IV.A.4) 6. Develop "Parent Project" program in order to enhance parenting skills to decrease involvement of youth with the juvenile justice system; lower juvenile crime and recidivism; and improve police community relations. (G &O IV.A.5) 7. Implement program targeting underage drinking and illegal /pharmaceutical drug use. (G &O IV.A.7) Staff requests that the City Council come prepared to provide individual rankings of these goals at the Budget Study Session. Changes made since the last update are highlighted in gray in the attached report. The following table has been updated to reflect these changes: SUMMARY OF 2008 -2009 OBJECTIVES LEVEL OF ACCOMPLISHMENT 7/1/2008 — 2/28/2009) Of the 104 High Priority objectives for Fiscal Year 2008 -2009, 37 (35.6 %) have been completed or are nearly complete as of February 28, 2009. As of February 28, 2009, Staff has completed a total of 5 of 41 (12.2 %) capital projects. Staff initially identified a total of 84 objectives to be included in the Fiscal Year 2009 -2010 Preliminary Goals & Objectives Program. Additionally, the Planning Commission recommended consideration of the following objectives: Planning Commission # 9 "Amend the Streetscape Master Plan to include enhanced entry feature designs at Gateways. " This objective was given a High priority by the Planning Commission and a preliminary collective ranking of Medium by individual City Councilmembers. #10 "Hold Planning Commission Study Session to review parking standards and reevaluate the Parking Ordinance. This objective was given a High priority by the Planning Commission and a preliminary collective ranking of High by individual City Councilmembers. Page 3 of 5 Or y, NEARLY NO PRIORY TOTAL COMP, COMPLETE U1DER PROGRESS % 11," "„ h ,.. 8,1 104 100 ::33 / 7....:' 4 3.9 y ,. 9 8.7 Ied 10 2 12 100 1..,,, o 8. '' 0 0.0 6 5 41.7 ;j 1 T 2 100 %.. .. i1.0 0 0.0 ,. i0 2 100.0 "'to 118 118 100 28:8 4 3.4 % ....54.2 16 13.6 Aclld ?r> 0 6 100.: " ti.0,..: ": 0 0.0 4 y .7 2 33.3 ,,. Total X,:. ° H '" fy .. 124 100 y/ ..', 27.4 4 3.2 X4.8 18 14.5 Of the 104 High Priority objectives for Fiscal Year 2008 -2009, 37 (35.6 %) have been completed or are nearly complete as of February 28, 2009. As of February 28, 2009, Staff has completed a total of 5 of 41 (12.2 %) capital projects. Staff initially identified a total of 84 objectives to be included in the Fiscal Year 2009 -2010 Preliminary Goals & Objectives Program. Additionally, the Planning Commission recommended consideration of the following objectives: Planning Commission # 9 "Amend the Streetscape Master Plan to include enhanced entry feature designs at Gateways. " This objective was given a High priority by the Planning Commission and a preliminary collective ranking of Medium by individual City Councilmembers. #10 "Hold Planning Commission Study Session to review parking standards and reevaluate the Parking Ordinance. This objective was given a High priority by the Planning Commission and a preliminary collective ranking of High by individual City Councilmembers. Page 3 of 5 45 (Housing) "Process 15 First Time Homebuyer Loan applications. " This objective was given a High priority by the Planning Commission and a preliminary collective ranking of High by individual City Councilmembers. #6 (Housing) "Develop a new Homebuyer Incentive Program. " This objective was given a High priority by the Planning Commission and a preliminary collective ranking of Low by individual City Councilmembers. Based upon the preliminary ranking of the objectives by individual Councilmembers, a summary of the objective priorities is shown below: Ranking High Medium Low Delete TOTAL # of Objectives 75 10 2 1 88 Approximately 85% of the objectives above are identified as high priority objectives. In addition to prioritizing the Preliminary Goals & Objectives prepared by Staff and Commissions, individual Councilmembers identified a total of 10 additional objectives for consideration by the entire City Council. These objectives are identified below: Administration 1. Apply for the National Civic League's All- America City Award. (Vice Mayor Hildenbrand) 2. Explore the feasibility of creating an annual Elected Officials Summit. (Councilmember Hart) 3. Work with the Cities of Livermore, Pleasanton, San Ramon and the Town of Danville to explore the acquisition of federal and State lobbyist services. (Mayor Sbranti) Public Relations 1. Update the City's website and include an element of community involvement in the process. (Mayor Sbranti proposes to reword G &O I.D.2 with the underlined verbiage.) Planning 4. Create a green initiatives taskforce. (Mayor Sbranti) 5. Explore the feasibility of a mandatory requirement for the installation of solar power, or solar power building infrastructure for future installation, for new residential and non - residential development projects. (Councilmember Hart) Economic Development 6. Develop a Farmers' Market. (Mayor Sbranti) Parks & Community Services 7. Study the feasibility of developing a Lacrosse team, classes, training for youths, etc. (Councilmember Hart) Heritage & Cultural Arts 8. Work with Camp Parks to preserve its history during the redevelopment of the facility. (Mayor Sbranti) 9. Obtain and preserve the oral histories of Dublin seniors and long -time residents. (Mayor Sbranti) Page 4 of 5 Fire 10. Study the feasibility of the City establishing a process that would require business participation in the Alameda County PAD (Public Access Defibrillation) program. ( Councilmember Hart) The City Council should review each of these additional objectives added by individual Councilmembers and come prepared to provide a rating for these objectives at the Goals & Objectives meeting on March 31, 2009. Staff will work to incorporate the Adopted Goals & Objectives into the City Council's revised Strategic Plan for presentation and adoption at the Budget Hearing in June 2009. Upon completion of the objective prioritization process during the March 31St meeting, Staff will present the high priority objectives in those program areas that have ten or more high priority objectives and ask the City Council to select its top ten objectives in each program area, if necessary. Goals & Objectives and the Budget One of the primary purposes of the Goals & Objectives process is to define the City Council's highest priority objectives so that Staff can evaluate the cost of those objectives and include specific cost information in the Preliminary Budget for the upcoming fiscal year. Historically, only those objectives which receive a High Priority are evaluated in the Budget if additional resources are required. RECOMMENDATION It is Staff s recommendation that the City Council: 1) Review the Fiscal Year 2008 -2009 Goals & Objectives and Capital Improvement Project Updates as of 2/28/2009; 2) Receive the Staff Report for the Fiscal Year 2009 -2010 Preliminary Goals & Objectives Program and Strategic Plan Update; 3) Receive public input; 4) Provide Staff with a priority ranking for the additional proposed Goals & Objectives for Fiscal Year 2008 -2009; 5) Deliberate, prioritize and preliminarily adopt the Fiscal Year 2009 -2010 Goals & Objectives; and 6) Preliminarily adopt the Fiscal Year 2009 -2010 Update to the 10 -Year Strategic Plan. The Final Goals & Objectives Program and Strategic Plan will be adopted as part of the Fiscal Year 2009- 20 10 Budget process in June 2009. Page 5 of 5 Of DUB City Manager's Office 19 C�1� 82 MEMORANDUM DATE: February 20, 2009 TO: City Council FROM: City Manager SUBJECT: 2008 -2009 GOALS & OBJECTIVES STATUS REPORT 2008 -2009 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT 2009 -2010 PRELIMINARY GOALS & OBJECTIVES 2009 -2010 UPDATE TO 10 -YEAR STRATEGIC PLAN The City Council has established the City's Annual Goals & Objectives meeting for 2009 -2010 on March 31, 2009 at 6:00 p.m. The purpose of the Goals & Objectives meeting is for the City Council to reach consensus on the work plan for the City for the coming year. The work plan will be placed within the framework of the City's 10 -year strategic plan. At the present time, the Mission, Vision, and Values Statements as well as the Strategic Plan are under revision as directed by the City Council at the Strategic Planning Workshop held on Saturday, January 31, 2009. The revised documents will be presented to the City Council for its consideration and preliminary adoption at the Goals & Objectives and Budget Study Session on March 31, 2009. The identification of Council priorities should minimize diversion of Staff resources during the year. The goal setting process will also facilitate Staff's development of the 2009 -2010 Operating Budget and Capital Improvement Program. As in past years, the process for accomplishing the City's Goals & Objectives is as follows: 1. The City Council prioritizes the City's objectives. 2. Staff develops a preliminary budget, which provides sufficient resources to accomplish those objectives, which were given a high priority by the Council during the Goals & Objectives meeting. 3. The City Council adopts the budget, making any adjustments deemed appropriate. It is important to recognize that major assignments initiated by the Council after the budget is adopted and Staff resources are set, can be accomplished only be deferring or delaying other high priority objectives previously adopted by the Council. Even if additional Staff resources are authorized during the year, it will often take several months before Staff can be recruited and hired. .341 -C�� - -- - - -- _ i - Attachment 1 The reporting period for Goals & Objectives is the fiscal year, so the period is aligned with additional resources provided for high priority objectives at the beginning of a new fiscal year. The 2008 -2009 Year- End Goals & Objectives Report will be presented to the City Council as part of the 2009 -2010 Preliminary Budget. 2008 -2009 GOALS & OBJECTIVES STATUS REPORT In order to provide the Council with a sense of how much progress has been made on 2008 -2009 Objectives from July 2008 to the end of December 2008 (6 months), Staff has provided the Council with a summary of the Level of Accomplishments (see Table I). The 2008 -2009 Goals & Objectives Status Report (see attachment 1, pink report) describes the progress made toward those objectives as of 12/31/2008. As illustrated in Table I, a total of 116 Objectives were adopted by the Council in June 2008. The priority for those objectives established by the Council was as follows: 102 High Priority 12 Medium Priority 2 Low Priority 116 Total During 2008 -2009, Staff undertook an additional 4 major assignments. The preponderance of these assignments were Council initiated. TABLE 1 SUMMARY OF 2008 -2009 OBJECTIVES LEVEL OF ACCOMPLISHMENT 7/1/2008 — 12/31/2008 NEARLY. NO t P TOTAL T�, COMPLETE PROGRESS 102 100 ;. 5 4.9 14 13.7 12 100 ` 0 0.0 5 41.7 2 100 = 0 0.0 0 2 66.7 a ubtatal r. OIJ�Q" 116 100 hu 5 4.3 "; a 5. .. ti 21 18.1 4 100 0 0.0� `...k' 2 50.0 - 4t1 120 100 �� g 5 4.2 6 . ..'. 23 19.2 Of the 102 High Priority objectives, twenty- three (22.6 %) have been completed or are nearly completed as of December 31, 2008. _2- There are 14 High Priority objectives for which there has been no progress made to date. These objectives are as follows: Perform contract evaluations on the following services: 1. Building & Safety 2. Crossing Guards 3. Animal Services All of these contracts are scheduled to be reviewed in spring 2009. 4. Complete Scarlett Court Specific Plan. Phase I is complete; Phase II will not be initiated until the Camp Parks GPA is complete. 5. Develop and implement an action plan and budget for the new Municipal Stormwater Permit. Project to be complete by June 30, 2009. 6. Prepare an alignment for Central Parkway from Fallon Rd to Croak Rd/Dublin Blvd. Progress dependant upon development community. 7. Investigate options for expanding Senior Center food service programs and hours. Project to be complete by June 30, 2009. 8. As part of the GPA for Parks Reserve Forces Training Area (RFTA), evaluate alternatives for a Central Parkway extension through Dougherty Road and interface options to the planned Scarlett Drive Extension. Will not be initiated until the Camp Parks GPA is complete. 9. Study need for signalizing Brighton and Amador Valley Blvd. Project to be complete by June 30, 2009. Further progress on High Priority objectives has been impacted by four (4) additional major assignments during the year and significant resources allocated to economic issues. The four (4) additional 2008 -2009 assignments are as follows: 1. Explore options for a listsery system to inform the community of City meetings, news, and events. (G &O I.D.5) 2. Develop criteria for funding Community Development Block Grant (CDBG) Applications. (G &O II.B.7) 3. Develop Economic Incentive Program. (G &O II.E.10) 4. Establish a Youth Fee Assistance Program. (G &O III.A.18) 2008 -2009 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT In June 2008, the City Council approved a total of 39 Capital Projects to be undertaken during 2008 -2009. Additionally, two (2) projects were carried over from the previous fiscal year fora total of 41 capital projects to be completed in Fiscal Year 2008 -2009 (see attachment 2, white report). Four (4) projects have been completed as of 12/31/2008: -3- \\ X z ������� 1. 95010 Parks Community Needs Assessment 2. 95631 Parks Park Furniture Replacement 3. 95635 Parks Park Play Area Renovations 4. 95640 1 Parks I Dublin Ranch Neighborhood Parks - Devany Square Fourteen (14) projects budgeted to be complete in Fiscal Year 2008 -2009 are behind schedule and will need to be carried over to Fiscal Year 2009 -2010. The reasons for the delays are identified below. 1. Combined Finance/Permit System: The Finance and Permit Systems Projects have been combined into one comprehensive project creating -a longer time frame. 2. Civic Center Modification Design Services and Construction: Project delayed due to addition of Maintenance Yard, which was not originally planned for this fiscal year. 3. Bus Shelters: Project on hold until LAVTA Rapid Bus Program rapid bus transit project details completed. 4. Dublin Historic Park Development: The completion date for the project has been extended from fall 2009 to January 2010. This is due to a delay in bidding the project as preparation ofplans and specifications was more complicated with the relocation of the Kolb Ranch Buildings. 5. Emerald Glen Park Recreation and Aquatic Complex: Pending the evaluation offunding resources: 6. Passatempo Park: Recommended for deferral to a subsequent fiscal year as surrounding development has been delayed and due to a lack of funding. 7. Dublin Blvd Improvements- Silvergate to Hansen: Project progress depends upon the development community. 8. West Dublin BART Station Corridor Enhancement — Dublin Blvd Hansen Dr to Clark Ave: Awaiting Caltrans approval of federal funding for project. 9. East Dublin BART Station Corridor Enhancement - Dublin Blvd - Tassajara Rd to Clark Ave: Awaiting Caltrans approval of federal funding for project. 10. Dublin Blvd /Amador Plaza Rd Intersection Improvements Design progress waiting on the completion of a traffic study for the Downtown Plan. 11. St. Patrick Way — Regional St to Golden Gate Dr: Delayed due to litigation regarding right of way acquisition. STRATEGIC PLAN AND PRELIMINARY 2009 -2010 GOALS & OBJECTIVES The City's Management Team has prepared a preliminary list of Goals & Objectives for 2009 -2010 for the City Council's consideration. A total of 89 objectives in 18 different program areas are identified in the Preliminary 2009 -2010 Goals & Objectives Program (see attachment 3, blue report). Of this total, fifty -two (52) objectives are new and 37 objectives are recommended to be carried over from 2008 -2009 with 2 -4- recommended for deletion. Of the 89 objectives, four (4) are recommended to be added by the Planning Commission. The Parks & Community Services Commission and the Heritage & Cultural Arts Commission have not recommended any additions. Of the 89 objectives identified by Staff in the 2009 -2010 Preliminary Goals & Objectives Plan, thirty (3 0) are objectives that Staff believes accomplish one or more of the Strategic Goals approved by the City Council. These.objectives were placed in the Strategic Plan (see attachment 4, green report) under each Strategic Goal based upon Staffs recommended priority order. Strategic objectives are cross- referenced in the Goals & Objectives document and the Strategic Planning document. For example, "Update Downtown, West Dublin BART and San Ramon Specific Plans into one comprehensive Plan that addresses the entire Downtown Area." is Objective No. II.A.3 in the 2009 -201`0 Preliminary Goals & Objectives Plan. This Strategic Objective contributes to the accomplishment of Strategic Goals: 1B Identify opportunities to create new villages. 2A Continue to strengthen the identity and aesthetic appeal of the Downtown. 2B Continue to work with private property owners to renovate or update retail areas. The objective is shown in three (3) different places in the Strategic Plan, but only once in the Preliminary Goals & Objectives Plan. The Strategic Plan document includes objectives that the City is currently seeking to accomplish, and it also includes objectives that have been accomplished in previous years. Since the Strategic Plan is a 10 -year document, Staff believes it is important to show the City's progress towards accomplishing the Council's established Strategic Goals. There are 95 objectives included in the 10 -year Strategic Plan, some of which accomplish more than one Strategy. As of December 31, 2008, Staff has completed eight (8) Strategic , Objectives for Fiscal Year 2008 -2009. In addition, Staff previously completed 49 Strategic Objectives in previous fiscal years, for a total of 57 out of 95 (60 %) completed since the Plan's adoption in Fiscal Year 2004 -2005. In addition to the objectives that are strategic, there are objectives included in the Preliminary Goals & Objectives Plan that, although not strategic, contribute toward the accomplishment of the City's Mission Statement. These objectives are labeled as accomplishing a Department Goal in the Preliminary 2009 -2010 Goals & Objectives Plan. The Preliminary 2009 -2010 Goals& Objectives are identified in priority order as viewed by City Staff (i.e., high, medium, low, delete). If Councilmembers add high priority objectives which require additional Staff, the Management Team believes that some of the proposed high priority objectives by Staff may need to be given a lower priority or additional staff and office space will be required. At this time, there is little available office space in the Civic Center. Included on the 2009 -2010 Preliminary Goals & Objectives fonu (blue) is a column identified "Benefits/Need" to assist the City Council in assessing the importance of each objective. Also, a column identified as "Additional Resources Required" is included. This column identifies what additional staffing or funding resources over - and -above the City's current service level capability is required to accomplish the objective within the next year. -s- In accordance with Council direction, Staff has estimated the amount of time necessary to complete each objective commencing on July 1, 2009. For those objectives which were initiated in a prior year and are recommended to be carried over, the time required represents the remaining time necessary to complete the objective during Fiscal Year 2009 - 2010. The Planning Commission, Parks & Community Services Commission and Heritage & Cultural Arts Commission reviewed those proposed objectives for 2009 -2010 which fall under their respective purview. Additionally, on February 7, 2009, a Goals & Objectives workshop was organized to provide Commission Members with an opportunity to address the City Council regarding their respective goals and objectives. Draft minutes of this meeting are enclosed (see attachment 5). As presented at the workshop, the Commissions' priorities differ from Staff in the following areas: Planning #4 "Complete Scarlett Court Specific Plan. " Staff gave this objective a high priority and the Planning Commission gave it a low priority. #6 "Examine Zoning Ordinance to identify changes to streamline entitlements for businesses seeking to locate in Dublin. " While the Commission concurred with the priority recommendation of Staff, it recommended that the goal be renumbered to #1. #8 "Develop policy requiring play areas in walking distance of new homes in new subdivisions." Staff gave this objective a low priority and the Planning Commission gave it a medium priority. The Planning Commission requested consideration of two (2) additional objectives which the Commission considered high priorities. #9 "Amend the Streetscape Master Plan to include enhanced entry feature designs at Gateways. " # 10 "Hold Planning Commission Study Session to review parking standards and reevaluate the Parking Ordinance. „ Housing #2 "Process 15 First Time Homebuyer Loans. Staff gave this objective a high priority and the Planning Commission recommended that the goal be deleted and relisted with different wording. Please see additional objective #5 below. The Planning Commission requested consideration of two (2) additional objectives which the Commission considered high priorities. 45 "Process 15 First Time Homebuyer Loan applications. #6 "Develop a new Homebuyer Incentive Program. " Parks & Community Services #5 "Expand fitness and wellness classes (aerobics, yoga, pilates, cardio, etc.) and create flexible participation options. " While the Commission concurred with the priority recommendation of Staff, it -6- recommended that the goal be reworded to read: "Expand fitness and wellness classes (aerobics, yoga] pilates, cardio, outdoor recreation, etc.) and create flexible participation options. " #8 "Assess potential for joint project /facility improvements at Dublin High School. " While the Commission concurred with the priority recommendation of Staff, it recommended that the goal be reworded to read: "Assess potential for jointproject /facility improvements at Dublin High School and other Dublin Schools as opropriate. " #9 "Work with EBRPD to complete negotiations for land acquisition in the western hills for an Open Space Area. " While the Commission concurred with the priority recommendation of Staff, it recommended that the goal be reworded to read: "Work with EBRPD to complete negotiations for land acquisition or obtain conservation easement to provide public access in the western hills for an Open Space Area. " 412 "Continue to look for locations in City public facilities that will allow teens to gather in a welcoming environment. " Staff gave this objective a medium priority and the Parks & Community Services' Commission gave it a high priority and recommended renumbering it to #8. The Parks & Community Services Commission did not propose any additional objectives. Heritage & Cultural Arts Commission The Heritage & Cultural Arts Commission concurred with the priority recommendations of Staff and did not propose any additional objectives. RECOMMENDATION It is recommended that the City Council review the Preliminary 2009 -2010 Goals & Objectives Plan and prioritize each of the objectives within each program area (i.e., Administration, Finance, etc.) by giving a rating of "high ", "medium", "low ", or "delete In the past, a "High Priority" objective has been defined as an objective that significantly improves the City's ability to affect the overall quality of life in the community, provides basic services, or is required by law. Objectives should receive "medium" or "low" priorities to the extent that they affect the above criteria. If the Council believes that a particular objective is not necessary at this time, Staff would recommend deletion of the objective. At the end of each program area, space has been provided for the City Councilmembers to identify and prioritize any additional objectives, which individual Councilmembers would like to have a majority of the City Council include into the 2009 -2010 Goals & Objective PlanAf you identify any additional objectives, I will contact you before sending the packet to the entire Council, if any clarification is required or if the objectives should be considered as strategic. It is recommended that each Councilmember complete his or her review and prioritization of the 2009 -2010 Preliminary Goals & Objectives ranking form, including any new objectives that Councilmembers would like to add. These blue ranking forms must be returned to the City Manager's Office not later than March 3, 2009 in order for the Council to consider the entire Goals & Objectives Program at its meeting of March 31, 2009. -7- To assist you in your evaluation of each Commission's recommendation, I have attached copies of minutes from individual Commission and Committee meetings and draft minutes from the February 7, 2009 Council /Commission G &O workshop. Once individual Councilmembers have submitted their ranking forms, Staff will compile the rankings of individual Councilmembers. Staff will assign a numerical ranking of "3" for high priority objectives, "2" for medium priority objectives, "I" for low priority objectives, and "0" for delete. These scores will be averaged in a composite rating for all Councilmembers and will be distributed to the City Council prior to the meeting of March 31, 2009. Those program areas that have 10 or more high priority objectives have historically been ranked in priority order by the Council during the Goals and Objective Meeting. If you have any questions or would like further clarification regarding the process or any of the materials included in this packet, please advise the City Manager not later than February 27, 2009. JLP:rb Attachments I: \G &0\2009 -2010 G &O - Strategic Plan \Working Folder for 2 -18 -09 Council Rankings\2009 cc memo.doc -8- ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 # I PRIORITY I RESPONSIBLE I YEAR I GOAL PROPOSED OBJECTIVE FOR ACCOMPLISHING I STARTATED I COMPLETION I STATUS 1. High PattilloBakker 2006 Conduct comprehensive update to City's Municipal Code. Aug 2006 Jun 2009 UNDERWAY; Thirty -five (35) Ordinances complete to date. 2. High Foss 2006 Develop comprehensive community-wide diversity plan. Jul 2006 TBD UNDERWAY; See G &O III.A.1). 3. High Foss 2007 Work with the Dublin Unified School District and Dublin Sep 2007 TBD UNDERWAY; School district selecting Partners in Education to develop a Local Government Career appropriate staff to work with the City. Day. 4. High Pattillo/Lowart 2007 Implement recommendation_ s from the Civic Center Workspace Dec 2007 TBD UNDERWAY; RDC Architects contracted in Dec Programming Study. 2007; Conceptual Design to begin in FY 2008- 2009. Fiscal Year 2008 -2009 Element: Complete reconciliation of Civic Center phasing plan_ 5. High Foss/Bradley 2007 ' Modify the City's Smoking Ordinance. COMPLETE 8. Medium Soto 2008 1 Investigate opportunities and implement solutions for paperless TBD TBD NO PROGRESS Council Meetings. 9. Medium Pattillo 2007 Conduct study of Labor Guidelines on both City projects and TBD TBD NO PROGRESS private development (i.e., pre - qualification, project labor, apprentice programs, etc.). ADDITIONAL OBJECTIVES (ADMINISTRATION) Page 1 Attachment 2 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 # COUNCIL PERSON YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE GOAL START COMPLETION lolum 1. High Rankin 2007 Replace financial accounting system. COMPLETE ADDITIONAL OBJECTIVES (FINANCE k Page 2 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 # ICOUNCIL I PERSON YEAR I PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE GOAL I START COMPLETION 2. High Nice 2008 Crossing Guards Contract Evaluation. Jan 2009 Jun 2009 NO PROGRESS ADDITIONAL OBJECTIVES (CONTRACT ADMINISTRATION) 1. ( High Ram 2004 Implement residential planned development and investigate Dec 2002 TBD UNDERWAY; Camellia Place and Village Green opportunities to create a new village in Eastern Dublin Transit Complete; Elan and Avalon Bay under Center. construction; Metropolitan in redesign; Site C, Avalon Bay, Study Session held with the Planning Commission Dec 2008. 3. High Ram 2006 Prepare Community Design Element of General Plan. COMPLETE 4. High Ram 2006 Update Downtown, West Dublin BART and San Ramon Dec 2006 TBD UNDERWAY; Draft alternatives being prepared; Specific Plans into one comprehensive Plan that addresses the Received grant monies to prepare environmental entire Downtown Area. document — requires lengthening timeline to comply with grant requirements; RFP for environmental work under preparation. 5. High Ram 2002 Complete Scarlett Court Specific Plan. Sep 2006 TBD COMPLETE (Phase 1); Phase II will not be initiated until Camp Parks GPA is complete. 6. High Ram 2008 Create Multi -Modal General Plan Circulation Map. Aug 2008 Jun 2009 1 UNDERWAY; Draft map being reviewed. Page 3 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 Page 4 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 # ICOUNCIL PERSON YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE I GOAL START COMPLETION 4. High Ram 2007 Update Housing Element of the General Plan. Aug 2007 Jun 2009 UNDERWAY; One (1) joint Planning Commission/Housing Committee meeting held; Two (2) public workshops held; Administrative draft nearly complete. 5. High Ram 2008 Review effectiveness of the City's current Inclusionary Zoning COMPLETE; City Council amended Ordinance Ordinance. and Layperson's Guide on 12/2/08. 6. High Ram 2007 Create new Medium Density Designations for specific COMPLETE; City Council approved GPA, SPA properties in the EDSP. and PD Amendment on 12/2/08. ADDITIONAL OBJECTIVES (HOUSING) ADDITIONAL OBJECTIVES ING & Page 5 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 Page 6 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 Page ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 # COUNCIL PERSON YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE Dublin High School. GOAL START COMPLETION 5. High Lowart 2008 Conduct park dedication event for Piazza Sorrento and Devany 13. COMPLETE Lowart 2004 Work With EBRPD to complete negotiations for land Dec 2002 Square. UNDERWAY; EBRPD has annual contact with Lowart 2008 j Investigate options for expanding Senior Center food service Mar 2009 Drop-rams and hours. I Jun 2009 ( NO 12. Medium Lowart 2004 Assess potential for joint project/facility improvements at Ongoing TBD UNDERWAY; Analysis of joint project at Dublin Dublin High School. Swim Center complete; No other projects identified at this time. 13. Medium Lowart 2004 Work With EBRPD to complete negotiations for land Dec 2002 TBD UNDERWAY; EBRPD has annual contact with acquisition in the western hills for an Open Space Area. property owners; However, there is not a willing seller at this time. 14. Medium Lowart 2004 Identify and secure sources of funding for land acquisition in the Jul 2004 TBD UNDERWAY; Altamont Open Space funding is western hills for an Open Space Area. available. 15. Medium Lowart 2004 Upon completion of land acquisition in the western hills, TBD TBD NO PROGRESS complete an Open Space Master Plan and appropriate CEQA documents. Page 8 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 # COUNCIL PERSON YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE GOAL START COMPLETION 16. Medium Lowart 2006 In cooperation with the DUSD, update the existing agreement Oct 2006 Jul 2009 UNDERWAY; Procedures for Use of School regarding use of facilities between the City and DUSD. Facilities updated; Update to Agreement began in Jun 2008. 17. Medium Lowart 2008 Continue to look for locations in City public facilities that will Ongoing TBD UNDERWAY; Requesting input from Youth allow teens to gather in a welcoming environment. Advisory Committee on how Shannon Community Center can be used by teens; Will be assessing how this can be accomplished during the design of the Emerald Glen Recreation and Aquatic Complex. ADDITIONAL OBJECTIVES PARKS & COMMUNITY SERVICES Slg 1. High Lowart 2008 Facilitate the selection of public art as a condition of approval Jan 2008 TBD UNDERWAY; Public Art Compliance reports for two (2) Private Development projects. received for Positano and The Green at Park Place. 2. High - Lowart 2007 Facilitate the selection of public art for three (3) Private COMPLETE Development projects. 4. High Lowart 2007 Upon acquisition of the Dublin Square Shopping Center, COMPLETE undertake development of design and construction documents for Phase I of the Dublin Historic Park. F 6. High Lowart 2008 Create a dedicated "website" for the Dublin Heritage Center. COMPLETE Page 9 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28-09 Page 10 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 Page 11 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 # ICOUNCIL PERSON YEAR I PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE GOAL START COMPLETION 3. High Foss /Terra 2008 Develop an Automated External Defibrillators (AEDs) program COMPLETE that encourages the business community to install AEDs throughout the community in locations where large numbers of people gather. 4. High Foss/Terra 2007 Identify and provide all Dublin Homeowners' Associations Jul 2007 (HOA) and Neighborhood Watch groups with disaster preparedness informational bulletins, and provide at least two (2) opportunities for Dublin residents to attend Community Emergency Response Team CERT) training. 5. High Foss/Bradley 2008 Develop a template for preparation of emergency plans for Dec 2008 facilities with vulnerable populations. ADDITIONAL OBJECTIVES (DISASTER PREPAREDNESS) 1. High Foss/Bradley 2008 Adopt and implement a waste management/recycling plan for the City's large public venues and events, which consists of events that serve more than 2.000 individuals tier day. 3. I High I Foss/Bradley I 2007 ( Increase commercial organics recycling participation by 10 businesses. Page 12 Oct 2008 Jun 2009 NEARLY COMPLETE; One (1) CERT Class completed from 9/16 to 10/21/08; Second class is scheduled for 4/6/09 to 5/11/09. Jun 2009 UNDERWAY; Working with Collaborating Agencies Responding to Disasters (CARD) to Jun 2009 UNDERWAY; Staff researching requirements and gathering model plans. ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 # I PRIORITY COUNCIL I RESPONSIBLE C YEAR I GOAL START OBJECTIVE FOR ACCOMPLISHING ESTIMATED COMPLETION STATUS ADDITIONAL OBJECTIVES (WASTE MANAGEME 1. High Morton 2008 Implement five 5) new community volunteer projects. COMPLETE 2. High Morton 2007 Identify site for Maintenance Facility/Emergency Operations COMPLETE; Acquired site for Maintenance Center (EOC). Facility and identified site for EOC. 3. High Morton 2006 Complete Building Management Study. Jul 2006 Jun 2009 NEARLY COMPLETE ADDITIONAL OBJECTIVES 1. High Morton 2008 Examine signal timings throughout the City to improve Mar 2009 Jun 2009 NO PROGRESS intersection efficiency by coordinating signalized intersections along major arterials and optimizing edestrian safety. 2. High Morton 2008 Work with the Congestion Management Agency on the Jul 2007 TBD UNDERWAY Development of the Regional Transportation Plan (RTP) to insure the City of Dublin's recommendations for needed regional infrastructure are addressed in the RTP. 3. High Morton 2004 As part of the GPA for Parks Reserve Forces Training Area TBD TBD NO PROGRESS; (See G &O II.A.2). (RFTA), evaluate alternatives for a Central Parkway extension through Dougherty Road and interface options to the planned Scarlett Drive Extension. Page 13 ADOPTED 2008 -2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 2 -28 -09 # ICOUNCIL PERSON YEAR I PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE GOAL START COMPLETION 4. High Morton 2005 Update Tri- Valley Transportation Development Fee Nexus COMPLETE Study together with the other six 6 agencies in the TVTC. 5. High Morton 2008 Study need for signalizing Brighton and Amador Valley Blvd. TBD TBD NO PROGRESS 6. High Morton 2007 Using the Tri- Valley Triangle Study, work with the Tri- Valley Aug 2007 Jun 2009 UNDERWAY Cities to develop a strategy to pursue project funding in the 8. High Morton 9. High Morton ADDITIONAL OBJECTIVE% 2007 1 Develop a phased plan to expand the Traffic Management System to include all arterials. 2002 Work with Pleasanton and Livermore to develop a cost sharing Sep 2005 agreement for the ultimate improvement of the I- 580/Fallon Road Interchange. RTATION) COMPLETE TBD UNDERWAY; Draft agreement approved by Livermore; Agreement pending Pleasanton's approval. FANWR W0101 as of 2- 28- 09.doc Page 14 CITY OF DUBLIN FY 2008 -2009 CIP STATUS AS OF 2/28/2009 GENERAL 2009 ID Number Project Name Status Jul Aug Sep Oct Nov Dec an Feb Mar Apr May Jun 1 93150 n m Upgrade Network and S ste U Y p9 UNDERWAY; Network switches installed Police messaging 9 9 _ "_ =_ =_= = - =_ =_ - ==_- - - installed and undergoing testing; Remote email access complete; Staff evaluating schedule for Desktop system, Office 2007, and wireless planning which may be delayed to a future year. 2 93191 n Finance / Permit Combined UNDERWAY; Vendor selected Network hardware installed - - - -" - -" - System Work on core financials, Licensing, and Parcel Manager applications has begun; Project will be phased in by software application. I—— 3 93192 Geographic Information System Y UNDERWAY; Police Services evaluating alternative methods - - _ = -" " " =_ " = " "- _ -__ =__ __ -- _ - -_ -_- (Phase III) to update crime maps; Tract Map Project scoping underway; Consultant working on project Apr 2009 with completion Jun 2009. - - -- - - - - -- - -— -- 4 - - — 93522 -- - -- Fire Station 16 Kitchen Remodel - - - -- - -- - - -- - -- -- UNDERWAY; Design in progress; Improvements anticpated to - __- -_ =___ _ start Apr 2009. 5 93523 Fire Station 18 Roof Repair UNDERWAY; Specifications prepared in early 2009 - - - - - -- -- 6 93910 Civic Center Mod. Design Svcs & 9 AY' Conceptual design to begin in FY 08 09. UNDERWAY; C P 9 9 - - _-_- _ - -_-_ - " " " " " "_ -_ " -_ -_ - _ - _ _- Construction -- - -- -- - -- - - - -._ -.. - - 7 93917 -- ADA Transition Plan - UNDERWAY; Roadway infrastructure complete; Assessment U -'-" - - - - - - -- - --" - - - - - - -- - -- -' -- " - - - ----'- - - - " - = -- - -- -" of all other infrastructure is on- going; Draft report complete; -- .. Report will be updated to include findings of the Building Management Study; Curb ramp in design, to bid spring 2009, complete Jun 2009. - - - -- 8 93970 Automated Document Storage & NO PROGRESS; City Clerk has begun work on the records _ Retrieval System retention schedule, which is needed before embarking on project. 9 93924 City Facility Energy Efficient UNDERWA Y' PG&E rebate awarded; Project bid Feb 2009 _ _ - - Window Treatment Researching federal stimulus money available to supplement " project costs. F date UNDERWAY; Data collection complete; Model being updated. = 10 4 00 Public Facility Fee Stud U 9 5 - p 9 p - Y Y p - Underline denotes changes since previous update Page 1 Attachment 3 CITYOF DUBLIN FY 2008 -2009 CIP STATUS AS OF 2/28/2009 COMMUNITY IMPROVEMENTS ID i Number _ Project Name _ St_atus Jul ,. Aug Sep Oct Nov Dec 2009 Jan . Feb Mar Apr Ma Jun 1 94227 San Ramon Road Land scape O PRO NGRESS; TBD; Project deferred by City Council due to TBD Renovation budget constraints. 2 94250 Sidewalk Safety Repair NO PROGRESS; Schulded to go to bid Apr 2009 and _ __ _ __ - - _ _ _ expected to be complete by Jul 2009. - - 3 94252 Bus Shelters UNDER WAY' Art consultant under contract; Project o n hold =" =_' until rapid bus transit project details completed. 4 94253 Transit Center Art UNDERWAY; Art consultant under contract RF available to ` _ ` -" `- ==` ' ="" '= = -" " U Q - - - - - - - - - - - - - - - - - - - - - - - -- - — ------ -- - - -- `'------ - - - -" - - -- -- - - - - artists Mar 2, 209 - submittal deadline is May 1, 2009. - i i Underline denotes changes since previous update Page 2 CITYOF DUBLIN FY 2008 -2009 CIP STATUS AS OF 2/28/2009 PARKS ID Number Project Name Status 2009 Jul Aug Sep Oct Nov Dec Jan I Feb Mar Apr 95640 Jun 1 95010 Community Needs Assessment COMPLETE 8 _Mlay P assate m o Park 2 9 5465 Shannon Community Center Y Reconstruction UNDERWAY Project beneficial occu anc Feb 2009 1 p Y Anticipate final acceptance in Apr 2009. == - "- . _ -- - - _ _ __ = =_ =_ '_ _ '_ _ ___ -__- - = = —slowdown c 95830 3 95557 — Dublin Historic Park Development UNDERWAY; Phase I began Jan 2009. U g ...... -- - ::;:; 5 :::::::::::::::::::::::::.:::::.:...:::.:.:.:.:.;_-_-:-_-:-_-:-: ----- - - - - -- - - - - :::::::::::::::::_:_:___:::_::: - - - - - - - - - - - - - - "- -____: - - -. - -_ - . . .. -_ -.- -. UNDERWAY; Consultant under contract Conceptual design - -- - - -- 4 95602 Emerald Glen Park Recreation U p 9 and Aquatic Complex process underway. -- -' ::: r ``' - 5 95631 Park Furniture Replacement COMPLETE 6 95635 Park Play Area Renovations COMPLETE 7 95640 Dublin Ranch Neighborhood Parks - Devany Square COMPLETE 8 9564 1 P assate m o Park Consultant selected Design delayed due to in adjacent development. - - " -- -- == - "- . _ -- - - _ _ __ —slowdown c 95830 Dublin Sports Grounds ds Renovation UNDERWAY Restroom /snack bar renovation to bid Apr 2009; Complete by Jul 2009. -- -- .. " - - - - _ _ _ _ _ 10 95851 Fallon Sports Park p AY' Council to consider award of bid in Mar 2009. U NDERW C - "- - " - - - - -- - Underline denotes changes since previous update Page 3 CITYOF DUBLIN FY 2008 -2009 CIP STATUS AS OF 2/28/2009 STREETS 2009 ID Number Project Name _ Status Jul :Aug Sep Oct ;Novi Dec Jan :Feb Mari Apr Maw Jun 0 0 ub n d Im rovements —w -- UNDERWAY Consultant is develo in desi n documents -_ P 9 9 Silvergate to Hansen __ _ _ _ Approved EIR to be reviewed and updated as needed. " - 2 96011 West Dublin BART Station UNDERWAY Contract tans ands ecifications are com lete = -- "_-= _= = = =_ -= -__ =_ P P P Corridor Enhancement - Dublin _ __ _ _ Staff has re uested Caltran /F . " - - - - - - q s HWA for authorization to Blvd - Hansen Dr to Clark Ave proceed with construction and awaiting approval 3 96012 East Dublin BART Station UNDERWAY; Contract lans ands ecifications are com lete - = " - -- _ _ __'_' -_ _ _ - - - " -" Corridor Enhancement - Dublin Staff h re uested Caltr n as q a s /FHWA for authorization to Blvd - Tassajara Rd to Clark Ave proceed with construction and awaiting approval. 4� 96013 Dublin Blvd /Amador Plaza Rd NO PROGRESS; Project has been suspended until completion -__- :" :'- '- Intersection Improvements of the Downtown Dublin Specifc Plan Ammendment. 5 96030 Cit ide Street Storm Drain Yw UNDERWAY Consultant selection to review videos and --_ --_ - _ - " - -_- - -_ _- - Condition Assessment p p p g co plete; A report and inventory �� rovide re ort;Year 1 ro ram m on that details the findings from Year 1 on file with the City; Year 2 assessment to Council Apr 2009 for award and to be competed Jun 2009. 6 96400 Eastern Dublin Arterial Street UNDERWAY :::::::::::.....:.......::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::...:.:::. ::::::::::::::::::::::::::::::. Improvements 7 96430 I -580 &Fallon Rd Freewa Y _ _-- UNDERWAY Construction is 60% com lete ACTIA and -_ -- "_ " -_'_ _ _ p - - - -- Interchan a Im rovements - g p _ _ ACCMA are ro osin to add h - - - " " - - - p p g t o west bound auxiliary lane Phase I project between Fallon Rd and the interchange project; Staff working on the funding agreement with the two agencies. i 8 96480 Downtown Dublin Roadwa y UNDERWAY; On- oin Staff su ort of Trans ortation Im act F : : :: ::: : : pP p p :::::::::::::::::::.. .......:: .::: :: ....:::::: .:.:.: :.:: : . : . :_ _ — -===-=-=-=-=-:== =:�:- := :- := := := :- :- :- :- : -: =_ -_ . :::::::::::::::::::. . .. .:. . - - :::::::::::::::- ::- _- :- _ -_ -__ -_- - - _:_:::::::::::::___; -_ _ _ -_- Improvements :: Fee (TIF) implementat on. 9 96580 Annual Street Overlay Program UNDERWAY; Design in progress; Improvements to begin May E -- _ = - - = -- - -: " _ -- - -:_:_ - _ " " " ... -= 2009. I 10 96585 Annual Slurry Seal Program UNDERWAY; 2008 improvements complete; Performing I _ - - =": " - punchlist work; 2009 program design to begin May 2009 with I improvements scheduled late summer 2009. 11 96773 Alamo Canal Trail Under I -580 UNDERWAY' Contract tans ands ecifications ar ° - " " - - - complete; Staff applied for State and ACTIA grant funds for j" " construction; Results of grant application announced Jun 2009. i 12 96777 San Ramon Rd Trail UNDERWAY; Design being developed; Improvements -=- _=- _=- _= -_: - -- - - _ -" - :- :-- - - - - -_ _ - -- - - Improvements scheduled to start Fall 2008; Phase I root barriers complete; Phase II path and repair seal to bid spring 2009; Lighting improvments deferred to future year. 13 96778 Bike Lane - Amador Valley Blvd UNDERWAY; Phase I lighted crosswalk at Wildwood under -- -- - :_- _:_ -_: " " "" Corridor construction; Phase II pedestrian ADA pads being installed with sidewalk safety contract; Phase III Bike Lane stripping to be done in the spring with the annual striping contract. Underline denotes changes since previous update Page 4 CITYOF DUBLIN FY 2008 -2009 CIP STATUS AS OF 2/28/2009 STREETS Underline denotes changes since previous update Page 5 1 2009 ID Number Project Name_ Status Jul ' Aug Sep Oct :Nov Dec Jan Feb Mar Apr Ma Jun 14 96852 Dougherty Rd Improvements - v _ COMPLETE Houston to 1 -580_ 15 96854 Village Pkwy - AVB Stormwater 9 Y UNDERWAY - - - - - = -- - - = - -= = - = - =- - - == - = - = -= -- - - - - -- - -- = -- -- -__ - -- Treatment - 16 96855 Dougherty Rd Improvements NEARLY COMPLETE; Being done throught contract with the _ __ _ Amador Valley Blvd North to City City of San Ramon. - Limits 17 96870 St Patrick Way Regional St to Y 9 Golden Gate Dr -- - - - -- - - -- -- -- UNDERWAY One of the two parcels ac ured The second - - - - - - - - - - - - - - p q - - - - -- --- - - - - -- - - - - -- - - parcel is under condmenation and will extend into FY 09 -10; Construction by developer (Windstar) has been postponed due � T to eceonmy. Underline denotes changes since previous update Page 5 1 CITYOF DUBLIN FY 2008 -2009 CIP STATUS AS OF 2/28/2009 EASTERN DUBLIN ARTERIALS 2009 ID - -- Number - _Project Name -- _ Status Jul 1 Au Sep Oct Nov :Dec Jan ;Feb Mar Apr May Jun -- - --- — 1 96400 Installation of improvements on p __ - -_ _ -__ _ - -: - "- -- -- --- ---- - - - UNDERWAY Tassajara Rd /Fallon Rd intersection realignment - := 9 Tassajara Rd along Silvera complete; Easterly frontage improvements and two thru lanes Ranch and Fallon Crossings complete from Silvera Ranch Dr to Fallon Rd; Frontage j developments between Silvera improvements along Fallon Crossings under design with i Ranch Dr and Moller Creek. completion summer 2010. 2 96400 Installation of improvements on UNDERWAY: Fallon Rd improvements complete except for _ - - - - "- " - -_ - - "" - - - Fallon Rd through the Silvera final pavement lift and striping from Silver@ Ranch Dr to Ranch development from Lydonia Ct; Improvements between Cydonia Ct and Dublin Tassajara Rd south to the Dublin Road boundary in fall 2009. Ranch boundary. i } 3 96400 Completion of grading for the U NDERWAY Stitch Piers installation below ilv r Ranch Fallon Rd bridge crossing of slide repair complete; Grading for abutments completed Oct Moller Creek. 2008; Fallon Rd construction from Signal Hill Dr to bridge completed Dec 2008; Bridge to be resume Jul 2009 with completion by Dec 2009. I 4 96400 Completion of Fallon R d U ERWAY; Storm drain and utility construction complete; - improvements between Gleason St reet and signal p lans complete; Street construction ( Phase I ) "-" Dr and Positano Pkwy (old Fallon started Oct 2007 and being completed. Rd)'as part of the Fallon Village Development. E Underline denotes changes since previous update Page 6 CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 1 :master , INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF! # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM PRIORITY STRATEGIC GOAL # Government Career Day. local government. ACCOMPLISHING GOALS 3 RESOURCES REQUIRED REQ'D 3 TS KLH I KS I KEH I DB I AV ,r #p., .. ^, IJ .. „_ _:., �. _,. a +s.. . .. Lde 3 3 2 3 3 2.80 High High 1. Department Goal 2007 Work with the Dublin Unified To encourage future Services and Dependent School District and Dublin Partners generations to become Supplies on School in Education to develop a Local interested in a career in District Government Career Day. local government. 3 3 3 3 3 3.00 High High 2. 5E 2007 Implement recommendations from Provide additional work Capital Costs TBD the Civic Center Workspace space for staff to meet Programming Study. service demands in City of Dublin. 2 3 3 3 3 2.80 High High 3. 5E 2009 Undertake voter opinion research to Gauge City's ability to Consultant 12 Months determine community support for a fund programs. Services revenue measure targeting resident valued enhancements. 3 3 3 3 3 3.00 High High 4. Department Goal 2009 Explore establishment of election - Train candidates on the None 12 months ethics program. code of conduct during the election process. 3 3 3 3 2 2.80 High Medium 5. Department Goal 2008 Investigate opportunities and Conserve resources and None TBD implement solutions for paperless save money. Council Meetings. 2 3 2 2 2 2.20 Medium Medium 6. Department Goal 2007 Conduct study of Labor Guidelines Determine pros &cons of Legal Services TBD on both City projects and private prequalification, legal development (i.e., pre - qualification, ramification of requiring project labor, apprentice programs, union labor and potential etc.). cost impacts. 0 0 0 0 0 0.00 Delete Delete 7. Department Goal 2006 Develop comprehensive Staff communicates with None TBD community -wide diversity plan. and provides service to all elements of the community as part of the City's customer - service policies and procedures. ADDITIONAL OBJECTIVES ADMINISTRATIO 3 8. 2009 Apply for the National Civic League's All - America City Award. Attachment 4 CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 2 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS KLH KS KEH DB AV PRIORITY GOAL # REQUIRED 3 9. 2009 Explore the feasibility of creating an annual Elected Officials Summit. 3 10. 2009 Work with the Cites of Livermore, Pleasanton, San Ramon and the Town of Danville to explore the acquisition of federal and State lobbyist services. B.. TINANCE`� 3 3 Toe ffectiv 3 i 3 man 3 er the' Ci 3.00 ' Is financial High resonrcesy maximize High revenues;. 1. control ex" enditures Department Goal & develo 2006 an ade Bate informations step►. Implement combined finance / Consolidate data None; Project 12 Months permit / licensing software. processing under a single funded in system to improve Fiscal Year reporting and customer 2008/2009 service 3 3 3 3 3 3.00 High" High 2. Department Goal 2009 Evaluate service improvements to Provide improved Possible 6 Months Business License processing. customer service minor costs to update forms and hand -outs; training. 3 3 3 3 3 3.00 High High 3. Department Goal 2009 Undertake a review and Improved understanding Possible 12 Months modification of Financial Reports of financial information minor costs (Budget, monthly Reports, etc.) to including additional for report enhance the sharing of key pieces summaries and graphs design. of information. that may provide visual information. 3 3 3 3 3 3.00 High High 4. Department Goal 2009 Proceed with a Request for Provides opportunity to None 3 Months Proposal for Audit Services. allow for a change in the oversight conducted by external auditors. 3 3 3 3 3 3.00 High High 5. Department Goal 2009 Select a consultant to assist with a Provides for an update of Consultant 12 Months Fee Update to be implemented in the methodology and Services Fiscal Year 2010/11. base numbers to assure that they are accurate. CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 3 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS KLH KS KEH DB AV PRIORITY GOAL # REQUIRED 2 2 2 2 2 2.00 Medium Medium 6. Department Goal 2009 Evaluate opportunities and costs Provides additional No cost to 3 Months associated with the use of third diversification and a more ` obtain party investment managers for focused management of proposals. portion of the City's portfolio. public monies. ADDITIONAL OBJECTIVES FINANCE C.. �. ,. s. �a�ea��:eo�cern „s „v �,. , 3 3 3 3 3 3.00 High High 1. Department Goal 2009 Explore funding opportunities Funding opportunities for None 12 Months through the American Recovery and City projects. Reinvestment Act. ADDITIONAL OBJECTIVES (INTERGOVERNMENTAL RELATIONS 0. UBLI �N o to & dm s a 3 3 3 3 3 3.00 High High 1. Department Goal 2009 Produce a Citywide Newsletter. Keep the community Printing & 5M t s > informed about. City Graphic activities. Design Services 3 3 3 3 3 3.00 High High 2. Department Goal 2009 Update the City's website. Keep the community Consultant 12 Months informed about City Services Mayor Sbranti: activities, services, and Update the City's website and programs. include an element of community involvement in the process. I ADDITIONAL OBJECTIVES RELA 3 3 3 [jll' 2, -, 3 3.00 1 High High 1. 1 Department Goal 1 2009 Police Services Contract Review of contract None 12 Months Evaluation. services. ADDITIONAL OBJECTIVES (CONTRACT ADMINISTRATION) CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES - 2009-2010 PAGE 4 INDIVIDUAL COUNCIL PRIORITY COUNCIL I STAFF/ # I ACCOMPLISHES I YEAR I PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY- COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS I KLH I KS I KEH I DB I AV PRIORITY GOAL # REQUIRED 3 3 3 3 3 3.00 High High — Staff l . 1B, 5B 2004 Implement residential planned Accomplish Council None. TBD High -Comm development and investigate strategic goals. Dependant opportunities to create a new on village in Eastern Dublin Transit Developers Center. 3 3 3 3 3 3.00 High High - Staff 2. 1B, 3C, 4B, 5A, - 2001 Complete Parks Reserve Forces Accomplish Council Consultant TBD High - Comm 6C Training Area (Camp Parks) strategic goals. Services General Plan and Specific Plan Amendments. 3 3 3 3 3 3.00 High High -Staff 3. 1B, 2A, 2B 2006 Update Downtown, West Dublin Reexamine plans after Consultant 12 Months High= Comm BART and San Ramon Specific West Dublin BART Services Plans into one comprehensive Plan station is underway. that addresses the entire Downtown Area. 2 3 3 3 2 2.60 High High — Staff 4. 3C, 5D 2002 Complete Scarlett Court Specific Evaluate future land use Consultant 12 Months Low — Comm Plan. and circulation for area in Services after transition. completion of Camp Parks Project. 3 3 3 3 3 3.00 High High — Staff 5. Department Goal 2008 Participate in 2010 Census. Ensure accurate None 24 Months High — Comm population count. 3 3 3 3 3 3.00 High High — Staff 6. Department Goal 2009 Examine Zoning Ordinance to Improve customer None 12 Months High — Comm identify changes to streamline service. (Commission entitlements for businesses seeking recommends to locate in Dublin. renumbering to #1) 1 1 3 1 1 1.40 Low Low — Staff 7. Department Goal 1996 Update City's General Plan. Make certain that General Consultant 36 Months Low — Comm Plan meets the current Services needs of the City. CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 5 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF{ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME 2004 PRIORITY COMM Consultant and legal services STRATEGIC 3 ACCOMPLISHING GOALS 3 RESOURCES REQ'D 2.00 High High — Staff 2. 5C 2009 TS KLH KS KEH DB AV PRIORITY GOAL # Delete — Comm REQUIRED 2 2 3 2 1 2.00 Medium Low — Staff 8. Department Goal 2007 Develop policy requiring play areas Development of a healthy None 8 Months Develop a Program to assist large Accomplish City Council Legal Services TBD Medium — Comm in walking distance of new homes community. employers interested in locating Goal. in new subdivisions. ADDITIONAL OBJECTIVES From the Planning Commission 0 2 3 3 2 2.00 Medium 9. 2009 Amend the Streetscape Master Plan their employees in tandem with the Contract 12 Months High - Comm to include enhanced entry- feature Economic Incentive Program under Services — designs at Gateways. Estimated $25,000 1 3 3 3 2 2.40 High 10. 2009 Hold Planning Commission Study Contract 12 Months High - Comm Session to review parking standards Services — and reevaluate the Parking Estimated Ordinance. $30,000 ADDITIONAL OBJECTIVES Plannin 3 11. 2009 Create a green initiatives taskforce. 3 12, 2009 Explore the feasibility of a mandatory requirement for the installation of solar power, or solar power building infrastructure for future installation, for new residential and non - residential 3 3 3 3 3 3.00 High High — Staff High — Comm 1. 1B, 5C, 5D 2004 Complete evaluation of the potential renovation/redevelopment of the Arroyo Vista Housing site. Accomplish Council strategic goals. Consultant and legal services TBD 3 0 3 1 3 2.00 High High — Staff 2. 5C 2009 Process 15 First Time Homebuyer lanplement Housing None 12 Months Delete — Comm Loans. Element. 3 3 3 3 3 3.00 High High — Staff 3. Department Goal 2009 Develop a Program to assist large Accomplish City Council Legal Services TBD High — Comm employers interested in locating Goal. within Dublin with Housing for their employees in tandem with the Economic Incentive Program under CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 6 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D within the City of Dublin. TS KLH KS KEH DB` AV Prepare an alignment for Central PRIORITY Consultant GOAL # REQUIRED of core infrastructure with 3 3 2 3 3 2.80 High High - Staff 4. Department Goal 2009 Develop a procedure to combine the Streamline of Grant None 12 Months High— Comm Community Grant Process and the Processes. Community Development Block Grant Process. ADDITIONAL OBJECTIVES HOUSING 0 3 3 3 3 2.40 High 5. 2009 Process 15 First Time Homebuyer None 12 Months High — Comm Loan applications. 0 3 3 1 1 1.60 Low 6. 2009 Develop a new Homebuyer Legal Services 12 Months High — Comm Incentive Program. — Estimated $30,000 C.. , :.:Azl r,& e i,: C"Gj" Buildtn Plumbtn EiCCt 3, 3 3 3 3 3.00 High High 1. Department Goal 2006 Implement real -time electronic field Improve customer service None 12 Months inspection system. and increase productivity of contract inspection staff. 3 3 3 3 3 3.00 High High 2. Department Goal 2009 Develop and implement program Improve customer service None 12 Months. for on -line inspection scheduling. and increase productivity of office staff. 3 3 3 3 3 3.00 High High 3. Department Goal 2009 Develop and implement program to Improve customer service None 12 Months. begin accepting on -line building and increase productivity permit applications for over the of office staff. - counter permits. ADDITIONAL OBJECTIVES BUILDING &SAFETY) 13 13 13 13 13 13.00 1 High 13 13 13 13 12 12.80 1 High High 1. 2B 2009 Examine parking requirements to Improve customer service None streamline development review and and increase efficiency. encourage businesses to locate within the City of Dublin. High 2. 3C 2007 Prepare an alignment for Central Enables the coordination Consultant Parkway from Fallon Rd to Croak of core infrastructure with Services Rd/Dublin Blvd. multiple property owners. 6 Months TBD Dependant on CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 7 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS I KLH I KS KEH I DB I AV PRIORITY GOAL # REQUIRED ADDITIONAL OBJECTIVES ENGINEERING E. ECONQ L. gee 1nIIi1l,the.eeonon►+ y : . ex. ;` . ,., 3 3 3 3 3 3.00 High High 1. 5D 2008 Work with the owners of National Additional job growth. None TBD , Food Lab on new development opportunities. 3 3 3 3 3 3.00 High High 2. 5D 2008 Work with the owners of the Additional job growth. None TBD Chevron property on new development opportunities. 3 3 3 3 3 3.00 High High 3. 2A, 2B 2003 Work with Dublin Place Shopping New retail opportunities None TBD Center to facilitate new and upgrade of existing improvements to the Center. facilities. 3 3 3 3 3 3.00 High High 4. 2A. 2B 2007 Work with property owners in West Additional job growth. None TBD Dublin BART Specific Plan area to identify development opportunities. 3 3 3 3 3 3.00 High High 5. 5B 2007 Work with property owners in Additional job growth. None TBD Santa Rita area to identify new office uses /users. 3 3 3 3 3 3.00 High High 6. 2B 2008 Work with property owners to New retail opportunities None TBD tenant vacant buildings on Village and upgrade of existing Pkwy. facilities. 3 3 3 3 3 3.00 High High 7. 5B 2008 Work with property owners at the Additional job growth. None TBD Promenade to identify development opportunities. 3 3 3 3 3 3.00 High High 8. 5D 2008 Examine appropriate locations to Additional job growth. None 12 Months permit automotive repair businesses within the City. 3 3 3 3 3 3.00 High High 9. 12A,213 2008 Develop Economic Incentive Provide economic None 12 Months Program. stimulus. 3 3 3 3 3 3.00 High High 10. Departmental Goal 2009 Develop Business Visitation Retention of Existing None 3 Months Program. Businesses 3 3 3 3 3 3.00 High High 11. Departmental Goal 2009 Work with Chabot / Las Positas to Additional Job Growth None 12 Months find location for District Office/Learning Center. CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 8 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS I KLH I KS KEH I DB AV PRIORITY GOAL # REQUIRED ADDITIONAL OBJECTIVES (ECONOMIC DEVELOPMENT) 3 12. 2009 Develop a Farmers' Market. 3 3 2 3 3 2.80 High High — Staff 1. 6B 2008 Undertake development of design Will prepare the City to Funds will be l l Months High - Comm and construction documents for construct a state -of -the- needed to Emerald Glen Recreation and art recreation facility. complete Aquatic Complex. construction documents. 3 3 3 3 3 3.00 High High - Staff 2.. Department Goal 2009 Develop Program Pricing and Cost Provides a method for None 6 Months High — Comm Recovery Policy. determining appropriate pricing for programs and potentially increase revenue. 3 3 3 3 3 3.00 High High — Staff 3. Department Goal 2009 Expand preschool program to offer Expands capacity to meet Increased part- 3 Months High — Comm classes at both Shannon Community high demand for the time salaries Center and Emerald Glen Activity program which is at and Center for the 2009 -2010 school 100 % capacity with a operational year. waiting list of 30. costs partially Maintains a recreation offset by facility in the eastern part revenue. of the community. 3 3 1 3 3 2.60 High High — Staff 4. Department Goal 2009 Expand use of the Senior Center on Responds to need Cost- neutral; 12 Months High - Comm Saturday mornings for programs identified in the Needs increased and classes. Assessment. contractual services costs, offset by new revenue. ■ CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 9 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED" ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS KLH KS KEH DB AV PRIORITY GOAL # REQUIRED 3 3 2 3 3 2.80 High High — Staff 5. Department Goal 2009 Staff: Responds to need Cost- neutral; 12 Months Com Com Staff Com High — Comm Expand fitness and wellness classes identified in the Needs increased (aerobics, yoga, pilates, cardio, etc.) Assessment and industry contractual and create flexible participation trends. services costs, options. offset by revenue. Commission: Expand fitness and wellness classes (aerobics, yoga, pilates, cardio, outdoor recreation, etc.) and create flexible participation options. 3 3 2 3 3 2.80 High High = Staff 6. Department Goal 2009 Expand cooking and nutrition Responds to need Cost- neutral; 12 Months High — Comm classes. identified in the Needs increased Assessment and industry contractual trends. services costs, offset by new revenue. 3 3 2 3 3 2.80 High High — Staff 7. Department Goal 2009 Offer babysitting programs during Responds to need- Cost- neutral; 3 Months High — Comm key hours to encourage identified in the Needs Increased participation in classes and Assessment. contractual programs by adults with children. services costs, offset by new revenue. 3 2 1 2 2 2.00 Medium Medium — Staff 8. Department Goal 2004 Staff: Potential for reduced None Dependent Com Com Com Com Medium — Comm Assess potential, for joint construction and on School project/facility improvements at operational costs to City District Dublin High School. and District for Joint Use Projects. Commission: Assess potential for joint project/facility improvements at Dublin High School and other Dublin Schools as a ro riate. CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 10 - INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS KLH KS KEH DB AV PRIORITY GOAL # REQUIRED 2 2 1 2 2 1.80 Medium Medium — Staff 9. 4A 2004 Staff: Acquisition of land will None Dependent Com Com Staff Com Medium — Comm Work with EBRPD to complete preserve scenic view on negotiations for land acquisition in corridors and provide Landowner the western hills for an Open Space local trail connection to Area. proposed EBRPD Calaveras Ridge Trail Commission: Work with EBRPD to complete negotiations for land acquisition or obtain conservation easement to provide public access in the western hills for an Open Space Area. 2 2 1 2 2 1.80 Medium Medium - Staff 10. 4A 2004 Identify and secure sources of Identification of grants Capital TBD Medium — Comm funding for land acquisition in the and other funding sources contribution of western hills for an Open Space will reduce the need to EBRPD Area. use General Fund monies. 2 2 1 2 2 1.80 Medium Medium — Staff 11. 4A 2004 Upon completion of land Determine layout of trails Consultant TBD Medium — Comm acquisition in the western hills, and staging areas and Services complete an Open Space Master identify potential Plan and appropriate CEQA environmental documents. constraints. 3 2 3 3 2 2.60 High Medium — Staff 12. Department Goal 2008 Continue to look for locations in Responds to need None to TBD High — Comm City public facilities that will allow identified in the Needs identify (Commission teens to gather in a welcoming Assessment. location; recommends environment. however, if a renumbering to location is #8) identified, additional funding will be required. ADDITIONAL OBJECTIVES From the Parks & Community Services Commission 1 ■ CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 11 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # I ACCOMPLISHES YEAR I PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS I KLH I KS I KEH I DB AV PRIORITY GOAL # REQUIRED ADDITIONAL OBJECTIVES PARKS & COMMUNITY SERVICES 3 13. 2009 Study the feasibility of developing a Lacrosse team, classes, training for ouths, etc. 3 3 1 3 3 2.60 High High — Staff 1. 6A 2009 Upon re- location of the Kolb Expands on the Funding for 9 Months High— Comm properties to the Dublin Historic operations of the Dublin furnishings for Park, complete furnishing of Heritage Center and Sunday School buildings and accomplishes Phase I of Barn. catalogue /accessioning of the the Dublin Historic Park. collections of the Kolb family. 3 3' 1 3 3 2.60 High High - Staff 2. 6A 2009 Establish facility operations, Construction will be None 9 Months High — Comm policies and fees for public use of complete in winter 2010; the Kolb properties at the Dublin it is necessary to plan for Historic Park. the transition and prepare for public use of the buildings, which will lead to efficient facility operation. 3 3 3 3 3 3.00 High High - Staff 3. Department Goal 2004 Work with the developer to locate Enhance public space and None 14 Months High — Comm significant works of art in two key give unique character to places of the Dublin Transit Center, Transit Center. the Campbell Green and the "Iron Horse" Plaza. 3 3 2 3 3 2.80 High High — Staff 4. Department Goal 2009 Expand core class offerings in the Responds to need Cost- neutral; 12 Months High — Comm arts and strategically schedule identified in the Needs Increased classes to best meet the needs of the Assessment. contractual community. services costs, offset by new revenue. 1 CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 12 INDIVIDUAL COUNCIL PRIORITY COUNCIL. STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS KLH KS KEH bB AV PRIORITY GOAL # REQUIRED 3 3 2 3 3 2.80 High High — Staff 5. 6A 2007 Implement a self study and peer Enhance the quality of Consultant 13 Months High - Comm review for the Phase Id Museum operations at the Dublin Services Assessment Program (MAP) — Heritage Center. Public Dimension Assessment for the Dublin Heritage Center. 2 3 2 3 3 2.60. High High - Staff 6. Department Goal 2008 Facilitate the selection of public art Enhance private None Dependent High — Comm as a condition of approval for two development through the on (2) Private Development projects. placement of fine art. developer. 3 3 2 3 3 2.80 High High - Staff 7. Department Goal 2009 Expand the current Enhance the quality of None 9 Months High — Comm volunteer /docent program for the operations at the Dublin Dublin Heritage Center by 30 %. Heritage Center. Currently there are 15 volunteers/ docents. A 30% increase would add 5 for a total of 20. 3 3 2 3 3 2.80 High High — Staff 8. Department Goal 2009 Develop and publish a booklet Enhance the public Supplies to be 9 Months High -Comm about the history of the Kolb family knowledge of one of offset by for sale to the public. Dublin's historic families. revenue. 3 3 2 3 3 2.80 High High — Staff 9. 6A 2009 Conduct a park/facility dedication Promote new park and Services and 9 Months High — Comm event for the Dublin Historic Park, facilities to the region. Supplies; Phase L Contract Services. 2 2 2 2 2 2.00 Medium Medium - Staff 10. 2A 2004 Implement Phase II of the Enhance Downtown Capital Costs TBD Medium — Comm Downtown Public Art/Bus Shelter through the placement of Project including; design, existing shelters with fabrication and installation of artist inspired shelters. student art murals. 2 2 1 2 2 1.80 Medium Medium — Staff 11. 2A 2004 Work with BART to incorporate Enhance public space and Capital Costs TBD Medium — Comm high quality artwork as part of the give unique character to West Dublin BART Station Project West Dublin BART provide d funding is available. Station Projects. ADD'L TIME CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 13 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS I KLH I KS KEH I DB I AV PRIORITY GOAL # REQUIRED ADDITIONAL OBJECTIVES HERITAGE & CULTURAL ARTS from the Herita e & Cultural Arts Commission ADDITIONAL OBJECTIVES (HERITAGE & CULTURAL ARTS 3 12. 2009 Work with Camp Parks to preserve its history during the redevelopment of the facility. 3 13. 2009 Obtain and preserve the oral histories of Dublin seniors and long -time residents. 3 31 3 3 3 3.00 High High 1. Department Goal 2009 Prepare and conduct an Open Community display of Overtime; 2 Months House /Static Display event at facilities, personnel and Costs for Dublin Police Services to be held in equipment. Demonstrates miscellaneous conjunction with the "National the resources, capabilities equipment, Night Out" campaign in and services provided by supplies and cooperation with the Fire Dublin Police Services. marketing Department. efforts. 3 3 3 3 3 3.00 High High 2. Department Goal 2009 Explore the feasibility of acquiring Provides added public None 12 Months or producing a crime prevention awareness of crime video for distribution to targeted prevention strategies audiences within the community using current available and determine the best means of technologies. delivery. Primary focus would be on minimizing risk of being a victim of property crimes. CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 14 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFTTINEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS KLH KS ' KEH DB AV .y High PRIORITY fib. rov�d� effective Department Goal 2009 GOAL # y Community outreach and None 12 Months REQUIRED 3 3 3 3 3 3.00 High High education. 3. Department Goal_ 2009 Work with local Police Provides additional None 12 Months attend an event at Dublin Fire Departments to explore a means of sharing public Stations. Event shall provide the collaborative effort in creating a safety information, community with an opportunity to crime prevention community sharing information about Department, Fire Safety or provide service broadcast. existing DPS services and other community benefits. 3 3 3 3 further enhancing 3.00 High High 2. Department Goal 2009 Establish a pilot program for Improve Customer None 6 Months collaborative providing "Over the Counter" fire Service relationships with the lan check and permits. 3 3 3 3 3 3.00 High High 3. Department Goal community. Develop three (3) pre -fire plans for Improve Emergency ADDITIONAL OBJECTIVES 12 Months POLICE apartment buildings and target Services hazards in Dublin B CONTROL _ _ T Q . ns' for " �a ' x- NO NEW OBJECTIVES PROPOSED FOR FISCAL YEAR 2009 -2010 ADDITIONAL OBJECTIVES ANIMAL CONTROL 3 SCR. 3 CES 3 To rred 3 ce th ., 3 3.00 .,. e,a High .y High r 1. fib. rov�d� effective Department Goal 2009 :. ., Provide at least three (3) y Community outreach and None 12 Months opportunities for the Community to education. attend an event at Dublin Fire Stations. Event shall provide the community with an opportunity to learn more about the Fire Department, Fire Safety or provide other community benefits. 3 3 3 3 3 3.00 High High 2. Department Goal 2009 Establish a pilot program for Improve Customer None 6 Months providing "Over the Counter" fire Service lan check and permits. 3 3 3 3 3 3.00 High High 3. Department Goal 2009 Develop three (3) pre -fire plans for Improve Emergency None 12 Months apartment buildings and target Services hazards in Dublin CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 per_F 15 INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF/ # ACCOMPLISHES YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADD'L TIME PRIORITY COMM STRATEGIC ACCOMPLISHING GOALS RESOURCES REQ'D TS I KLH I KS I KEH I DB I AV PRIORITY GOAL # REQUIRED ADDITIONAL OBJECTIVES FIRE SERVICES 3 4. 2009 Study the feasibility of the City establishing a process that would require business participation in the Alameda County PAD (Public Access Defibrillation ) pprogram. 3 3 3 3 3 3.00 High High 1. Department Goal 2009 Conduct Citywide disaster exercise. Ensure that City Staff is Consultant 6 Months prepared to respond in the Services event of a disaster. 3 3 3 3 3 3.00 High High 2. Department Goal 2009 Provide City Staff with Emergency Ensure that City Staff is Consultant 1 Month Operations Center training. prepared to respond in the Services event of a disaster. 3 3 3 3 3 3.00 High High 3. Department Goal 2009 Work toward integrating the Dublin Improve City's ability to None 12 Months Emergency Operations Center with deliver emergency other Community Service Facilities. services in a cost effective way. 3 3 3 3.00 High High 4. Department Goal 2009 Participate in two (2) large facility Improve Emergency None 12 Months L emer enc re aredness drills. Services. nir3 rydW A7 C%D7US -rlr F7VC f"TCAC'F' D DDUDADUT'IW 'CC\ 3 3 3 3 3 3.00 ' High High 1. Department Goal 2009 Work with property managers of Improve recycling Consultant 12 Months multifamily dwellings (MFD) to participation and decrease Services update enclosure signage to indicate recycling contamination. which items can be placed in recycling containers. 3 3 3 3 3 3.00 High High 2. Department Goal 2009 Implement a food- scrap, cash - Promote the City's food Program 12 Months incentive program for single family scrap program and Funding residential customers. increase diversion. CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 PAGE 16 INDIVIDUAL COUNCIL PRIORITY COUNCIL PRIORITY STAFF/ COMM PRIORITY # ACCOMPLISHES STRATEGIC GOAL # YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING GOALS BENEFIT/NEED ADD'L RESOURCES REQUIRED TIME REQ'D TS KLH KS KEH DB AV 3 3 3 3 3 3.00 High High 3. Department Goal 2009 - Develop a recycling and garbage service notification program for new Dublin multifamily dwelling residents. Promote the City's recycling programs and increase its awareness. Program Funding; Consultant Services. 12 Months ADDITIONAL OBJECTIVES (WASTE MANAGEMENT renovating/restoring amenities. 3 3 3 3 3 3 3 3 3 3 3.00 High High 1. Department Goal 2009 Implement five (5) new community Working with Non -Profit None 12 Months volunteer projects. groups to partner in renovating/restoring amenities. 3 3 3 3 3 3.00 High High 2. Department Goal 2007 Conduct assessment of the storm Year 3 of a 5 year Consultant 12 Months drain system and develop an project; Purpose of the Services appropriate replacement schedule. project is to assess the condition of portions of our storm drain system to determine replacement/ repair needs ADDITIONAL OBJECTIVES MAINTENANCE ADDITIONAL OBJECTIVES TRANSPORTATIO I: \G &0\2009 -2010 G &O - Strategic Plan \Working Folder for 2 -18 -09 Council Rankings\2009 -10 PG &O for cc rankings master form w scores.doc CITY OF DUBLIN TEN YEAR STRATEGIC PLAN 04LIFOR�� Preliminary 2009 -2010 Update STRATEGIES STRATEGY .#I: Establish villages within the City of Dublin. # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004 -2005 Develop policy defining village concept. (COMPLETE) # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2008 -2009 Prepare Community Design Element for General Plan. (COMPLETE) STRATEGY #2: Facilitate and encourage continued investment in Downtown Dublin. G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL # 1. 2004 -2005 Complete Pak `n Save General Plan Amendment and Planned Development Rezoning. Complete Senior Housing Project. (COMPLETE) 2. (COMPLETE) 2. 2004 -2005 Complete review of Dublin Ranch West Annexation (Wallis) General Plan & Specific Plan Work with Dolan Lumber owners to facilitate development opportunities. (COMPLETE) 4. Amendments. (COMPLETE) 3. 2005 -2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Install lighting -at approaches to the I -680 Freeway Underpass Art Projects. COMPLETE 6. Owners Annexation Area. (COMPLETE) 4. 2005 -2006 - Investigate creating new village around West Dublin BART Station. (COMPLETE) 5. II -A -1 Implement residential planned development and investigate opportunities to create a new village in Eastern Dublin Transit Center. 6. II -A -2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. 7. II -A -3 Update Downtown West Dublin BART and San Ramon Specific Plan into one comprehensive Plan that addresses the entire Downtown Area. 8. II -B -1 Complete evaluation of the potential renovation /redevelopment of the Arroyo Vista Housing site. # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2008 -2009 Prepare Community Design Element for General Plan. (COMPLETE) STRATEGY #2: Facilitate and encourage continued investment in Downtown Dublin. ' Attachment 5 PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL # G &O Ref # 1. 2005 -2006 Complete Senior Housing Project. (COMPLETE) 2. 2005 -2006 Complete construction of new Senior Center and prepare for operation of new facility. (COMPLETE) 3. 2005 -2006 Work with Dolan Lumber owners to facilitate development opportunities. (COMPLETE) 4. 2005 -2006 Negotiate Lease Agreement and resolve fimding for the West Dublin BART project. (COMPLETE) 5. 2005 -2006 Install lighting -at approaches to the I -680 Freeway Underpass Art Projects. COMPLETE 6. 2005 -2006 Develop and implement program to keep trucks out of shopping centers and overnight parking. (COMPLETE) 7. 2006 -2007 Develop Historic District Master Plan for Dublin Blvd /Donlon property and implement Specific Plan, if required. (COMPLETE) — ' Attachment 5 8. 2006 -2007 Work with property owner of Ralph's Grocery store to identify replacement alternatives. (COMPLETE) 9. 2007 -2008 Work with Dublin Honda on development options for Amador Plaza site. 11. .2008 -2009 Facilitate the selection of public art for three (3) Private Development projects. (COMPLETE) 12. 2008 -2009 Prepare Community Design Element for General Plan. (COMPLETE) 13. II -A -3 Update Downtown West Dublin BART and San Ramon Specific Plans into one com rehensive Plan that addresses the entire Downtown Area. 14. II -E -3 Work with Dublin Place Shopping Center to facilitate new improvements to the center. 15. II -E -4 Work with property owners in West Dublin BART Specific Plan area to identify develop ment opportunities. 16. II -E -9 Develop Economic Incentive Program. 17. III -B -10 Implement Phase II of the Downtown Public Art/Bus Shelter Project. 18. III -B -11 Work with BART to incorporate high quality artwork as part of the West Dublin BART Station Project. # G © , G &O Ref # ...', V 'rh;t ro,e a ,,aterca"� ...o PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004 -2005 Investi ate Options for Shamrock Village. (COMPLETE) 2. 2004 -2005 Work with Shamrock Village to facilitate improvement to the Center. (COMPLETE) 3. 2005 -2006 Work with Dolan Lumber owners to facilitate development opportunities. (COMPLETE) 4. 2005 -2006 Negotiate Lease Agreement and resolve funding for the West Dublin BART project. COMPLETE) 5. 2006 -2007 Work with property owner of Ralph's Grocery store to identify replacement alternatives. (COMPLETE) 6. 2007 -2008 Work with Dublin Honda on development options for Amador Plaza site. (COMPLETE) 7. 2008 -2009 Prepare Community Design Element for General Plan. (COMPLETE) 8. II -A -3 Update Downtown West Dublin BART and San Ramon Specific Plans into one comprehensive Plan that addresses the entire Downtown Area. 9. II -D -1 (New) Examine parking requirements to streamline development review and encourage businesses to locate within the City of Dublin. 10. II -E -3 Work with Dublin Place Shopping Center to facilitate new improvements to the center. 11. II -E -4 Work with property owners in West Dublin BART Specific Plan area to identify develop ment opportunities. 12. II -E -6 Work with property owners to tenant vacant buildings on Village Pk 13. II -E -9 Develop Economic Incentive Program. STRATEGY #3: Develop a transportation system that facilitates ease of movement throughout the City # I G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004 -2005 Work with Contra Costa Transportation Authority to develop a regional traffic model and seek concurrence from the TVTC for the adoption of the model for use in regional traffic lannin COMPLETE 2. 2004 -2005 Examine the feasibility of coordinating central communications for traffic signals in downtown Dublin. (COMPLETE) 3. 2006 -2007 Participate in Tri- Valley Triangle Analysis to prioritize I -580, I -680 and route 84 transportation improvements. (COMPLETE) 4. 2006 -2007 Utilize new CCTA traffic model to work with Livermore, Pleasanton, Alameda County and the Tri - Valley Transportation Council to examine configurations of streets parallel to I -580 (i.e. Dublin Blvd./North Canyons Parkway, Stoneridge Drive /Jack London Blvd.) and make recommendations /advocacy. (COMPLETE) - 5. 2008 -2009 Work with the Congestion Management Agency on the Development of the Regional # G &O Ref # Transportation Plan (RTP) to insure the City of Dublin's recommendations for needed 1. 2005 -2006 region I infrastructure are addressed in the RTP. (UNDERWAY; TBD) 6. 2008 -2009 Using the Tri- Valley Triangle Study, work with the Tri - Valley Cities to develop a strategy 2. 2006 -2007 to pursue project funding in the region. (UNDERWAY; Jun 2009) 7. 2008 -2009 Work with Pleasanton and Livermore to develop a cost sharing agreement for the ultimate 4. 2008 -2009 im rovement of the I- 580/Fallon Road Interchange. (UNDERWAY; TBD) 8. IV -B -2 (New) Update Tri - Valley Transportation Development Fee Strategic Expenditure Plan together with the other six 6) agencies in the TVTC. ti t a' m M. M11 # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2005 -2006 Negotiate Lease Agreement and resolve funding for the West Dublin BART project. (COMPLETE) 2. 2006 -2007 Work with EBRPD and the City of Pleasanton to conduct a preliminary engineering study and identify finding sources to facilitate the connection of Alamo Canal Trail under I -580 4. 2008 -2009 to Pleasanton trails. (COMPLETE) 3. 2006 -2007 Work with ACTIA for the implementation of the Measure B transportation project along the Scarlett Drive corridor between Dublin Blvd. and Dougherty Road. (COMPLETE) 4. 2006 -2007 Work with LAVTA and BART to improve connectivity between the City Park - and -Ride Lot and the BART Station. (COMPLETE) 5. 2006 -2007 Prepare global transportation plan for City multi- modal). (COMPLETE) 6. 2007 -2008 Develop a City -wide Bicycle Master Plan including bicycle access to parks and open space areas. (COMPLETE) # I G &O Ref# PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004 -2005 Adopt a specific alignment of Fallon Road from I -580 to Bent Tree Drive. (COMPLETE) 2. 2005 -2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation Area. (COMPLETE) 3.. 2006 -2007 Work with ACTIA for the implementation of the Measure B transportation project along the Scarlett Drive corridor between Dublin Blvd. and Dougherty Road. (COMPLETE) 4. 2008 -2009 Work with the region's transportation partners to develop projects for the I -580 Corridor that will minimize impacts to the Civic Center Complex and businesses. (UNDERWAY; Mar 2009 5. 2008 -2009 Develop a phased plan to expand the Traffic Management System to include all arterials. (COMPLETE) 6. 2008 -2009 Examine signal timings throughout the City to improve intersection efficiency by coordinating signalized intersections along major arterials and optimizing pedestrian safety. (NO PROGRESS; Jun 2009) 7. 2008 -2009 As part of the GPA for Parks RFTA, evaluate alternatives for a Central Parkway extension to Dougherty Road and interface options to the planned Scarlett Drive Extension. (NO PROGRESS; TBD 8. II -A -2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. 9. II -A -4 Complete Scarlett Court Specific Plan. 10. II -D -2 Prepare an alignment for Central Parkway from Fallon Rd to Croak Rd/Dublin Blvd. STRATEGY #4: Create an open space network that ensures environmental protection and provides public access where appropriate. a # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL I. III -A -9 Staff: 1. 2005 -2006 Work With EBRPD to complete negotiations for land acquisition in the western hills for an 2. II -A -2 Open Space Area. 2. 2005 -2006 Commission: Work With EBRPD to complete negotiations for land acquisition or obtain conservation 3. 2006 -2007 easement to provide public access in the western hills for an Open Space Area. 2. III -A -10 Identify and secure sources of funding for land acquisition in the western hills for an Open S ace Area. 3. III -A -11 Upon completion of land acquisition in the western hills, prepare an Open Space Master Plan and appropriate CEQA documents. STRATEGY #5: Continue to develop a community that provides a balance of jobs, housing, and services in a fiscally sound manner. Ma- PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL # G &O Ref # 1. 2005 -2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Properly 2. II -A -2 Owners Annexation Area. (COMPLETE) 2. 2005 -2006 Complete Review of Mission Peak Annexation and General Plan & Specific Plan Amendments. (COMPLETE) 3. 2006 -2007 Work with EBRPD and the City of Pleasanton to conduct a preliminary engineering study and identify funding sources to facilitate the connection of Alamo Canal Trail under I -580 to Pleasanton trails. (COMPLETE) 4. 2006 -2007 Complete review of Moller annexation and General Plan and Specific Plan Amendments. (COMPLETE). 5. 2007 -2008 Complete GPA Study on the Transportation Corridor Right -of -way. (COMPLETE) 6. II -A -2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. STRATEGY #5: Continue to develop a community that provides a balance of jobs, housing, and services in a fiscally sound manner. Ma- ;r PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL # G &O Ref # 1. 2005 -2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property 2. II -A -2 Owners Annexation Area. (COMPLETE) 2. 2005 -2006 Complete Review of Mission Peak Annexation and General Plan & Specific Plan Amendments. (COMPLETE) 3. 2006 -2007 Complete review of Moller annexation and General Plan and Specific Plan Amendments. (COMPLETE) STRATEGY #5: Continue to develop a community that provides a balance of jobs, housing, and services in a fiscally sound manner. 4 o PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL # G &O Ref # 1. 2008 -2009 Prepare Community Design Element of General Plan. (COMPLETE) 2. II -A -2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. 4 o PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL # G &O Ref # 1.. 2004 -2005 Develop a master plan & phasing plan for Sports Park on Gleason Drive & Fallon Road including evaluation of BMX Track. (COMPLETE) 4 2. 2005 -2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property 1. 2004 -2005 Owners Annexation Area. (COMPLETE) 3. 2005 -2006 Complete Review of Mission Peak Annexation and General Plan & Specific Plan 3. 2006 -2007 Amendments. COMPLETE 4. 2006 -2007 Complete review of Moller annexation and General Plan and Specific Plan Amendments. 5. 2006 -2007 (COMPLETE) 5. 2008 -2009 Complete General Plan Amendment on Nielsen property. (UNDERWAY; Jun 2009 6. 2008 -2009 Create new Medium Density Designations for specific properties in the EDSP. 8. 2007 -2008 (COMPLETE) 7. 2008 -2009 Complete Grafton Plaza General Plan Amendment and Specific Plan Amendment. 10. 2007 -2008 (UNDERWAY; Aug 2009) 8. II -A -1 Implement residential planned development and investigate opportunities to create a new 12. 2008 -2009 village in Eastern Dublin Transit Center. 9. II -E -5 Work with property owners in Santa Rita area to identify new office uses /users. 10. II -E -7 Work with property owners at the Promenade to identify development opportunities. # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004 -2005 Undertake Housin Needs Assessment. (COMPLETE) 2. 2005 -2006 Complete Senior Housing project. (COMPLETE) 3. 2006 -2007 Work with cities in the Tri- Valley Area to develop and maintain affordable housing opportunities, and publicize and coordinate the region's housing needs. (COMPLETE) 4. 2006 -2007 Implement First Time Homeowner Program. COMPLETE 5. 2006 -2007 Process five (5) First Time Homebuyer Loans and make progress report to City Council. COMPLETE 6. 2006 -2007 Revise Density Bonus Ordinance. (COMPLETE) 7. 2007 -2008 Process five (5) first time homebu er loans. (COMPLETE) 8. 2007 -2008 Hold two (2) community meetings to educate the community on the City's affordable housin program. (COMPLETE) 9. 2007 -2008 Educate the City's large employers on the City's affordable housing program to assist with em loyee attraction and retention. (COMPLETE) 10. 2007 -2008 Prepare Universal Design Ordinances for adoption as an amendment to Building Code requirements. (COMPLETE) 11. 2008 -2009 Work with ABAG to ensure that the Regional Housing Needs Allocation process addresses City of Dublin housing needs in an equitable manner. (COMPLETE) 12. 2008 -2009 Process 15 first time homebu er loans. (UNDERWAY; Jun 2009) 13. 2008 -2009 Review effectiveness of the City's current Inclusionary Zoning Ordinance. COMPLETE) 14. 2008 -2009 Update Housing Element of the General Plan. COMPLETE 15. II -B -1 Complete evaluation of the potential renovation/redevelopment of the Arroyo Vista Housing site. 16. II -B -2 (New) Process 15 First Time Homebuyer Loans. # I G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1: 2008 -2009 Prepare Community Design Element of General Plan. (COMPLETE) 2. 2008 -2009 Enhance presence of automobile dealers in the Scarlett Court Specific Plan area. UNDERWAY; TBD) 3. II -A -4 Com lete Scarlett Court Specific Plan. 4. II -B -1 Complete evaluation of the potential renovation/redevelopment of the Arroyo Vista Housing site. 5. II -E -1 Work with the owners of National Food Lab on new development opportunities. 6. II -E -2 Work with the owners of the Chevron property on new development opportunities. 7. II -E -8 Examine appropriate locations to permit automotive repair businesses within the Ci STRATEGY 96: Develop dynamic community facilities that provide unique recreational and cultural experiences in the region. z .. ehhacll l ' 1. # �bl�en y��A , .:, F.. n ... . # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2008 -2009 Complete 2008 -2013 Multi-year Financial Forecast. (UNDERWAY; Jun 2009 2. 2008 -2009 Evaluate options for continuing the operation of the Emerald Glen Activity Center following the opening of the new Shannon Community Center. UNDERWAY; Mar 2009 3. I -A -2 Implement recommendations from the Civic Center Workspace Programming Study. 4. I -A -3 (New) Undertake voter opinion research to determine community support for a revenue measure tar etin resident valued enhancements. STRATEGY 96: Develop dynamic community facilities that provide unique recreational and cultural experiences in the region. z .. ehhacll l ' 1. # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2005 -2006 Refurbish exhibit space within the Murray Schoolhouse to provide a fresh setting that will o timally highlight Dublin's history. (COMPLETE) 2. 2006 -2007 Develop Historic District Master Plan for Dublin Blvd. /Donlon property and implement Specific Plan, if required. (COMPLETE) 3. 2006 -2007 Prepare an update to the Parks & Recreation Master Plan. (COMPLETE) 4. 2006 -2007 Undertake a site master plan, programming and financial feasibility study for the Dublin Historic Park including DHPA land/cemetery feasibility stud (COMPLETE) 5. 2006 -2007 Research and submit new application for Murray Schoolhouse to be placed on the National Register of Historic Places. COMPLETE 6. 2006 -2007 Submit *application for California Cultural Historic Endowment grant for Dublin Historic Park project. COMPLETE 7. 2007 -2008 Establish a Visitor Center at St. Raymond's Church. (COMPLETE) 8. 2007 -2008 Assess the condition of the Kolb Family properties (house, barn, and workshop) and develop a plan for relocation of the properties as appropriate. (COMPLETE) 9. 2008 -2009 Upon acquisition of the Dublin Square Shopping Center, undertake development of design and construction documents for Phase I of the Dublin Historic Park. (COMPLETE) 10. III -B -1 (New) Upon re- location of the Kolb properties to the Dublin Historic Park, complete furnishing of buildings and catalogue/accessioning catalogue/accessioning of the collections of the Kolb family. 11. III -B -2 (New) Establish facility operations, policies and fees for public use of the Kolb properties at the Dublin Historic Park. 12. III -B -5 Implement a self study and peer review for the Phase II Museum Assessment Program (MAP) — Public Dimension Assessment for the Dublin Heritage Center. 13. III -B -9 (New) Conduct a park/facility dedication event for the Dublin Historic Park, Phase I. # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2007 -2008 Re- evaluate the Facilities Feasibility Study and update the conceptual Master Plan for the Emerald Glen Recreation/Aquatic Center. (COMPLETE) 2. III -A -1 Undertake development of design and construction documents for Emerald Glen Recreation and Aquatic Com lex. ddrz, i Atunitfor dee1 ne & it uevasiye,'reaIo a' # G &O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2005 -2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation Area. (COMPLETE) 2. 2005 -2006 Conduct research on various unique passive park/recreation facilities and identify preferred components and site requirements. (COMPLETE) 3. 2006 -2007 Closely monitor development projects Citywide to identify potential sites for a unique assive ark/recreation facility. (COMPLETE) 4. 2007 -2008 Complete GPA Study on the Transportation Corridor Right-of-way. (COMPLETE) 5. II -A -2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. �, �. An adjourned regular meeting (Goals, & Objectives Workshop) of the Dublin City Council, Planning Commission, Parks & Community Services Commission, and Heritage & Cultural Arts Commission was held on Saturday, February 7, 2009, in the Regional Meeting Room. The meeting was called to order at 9:00 a.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Hart, Scholz and Mayor Sbranti Planning Commissioners Brown, King, Schaub, Swalwell Heritage & Cultural Arts Commissioners Carr, Halket, Mack, Minniear, Nuckols, Tutino, and Vonheeder- Leopold Parks & Community Services Commissioners Guarienti, Jones, Muetterties, and Van Loon ABSENT: Vice -Mayor Hildenbrand Parks & Community Services Commissioners: Elias, Totaro Planning Commissioner Wehrenberg I. WELCOME Mayor Sbranti welcomed the Planning Commission, Parks & Community Services Commission, Heritage & Cultural Arts Commission, Staff and members of the public to the Goals & Objectives Workshop, and thanked everyone for giving up their Saturday, and had everyone present introduce themselves. Mayor Sbranti reviewed ground rules, indicating that the purpose of this meeting was to provide each Commission an opportunity to have a dialogue with the City Council regarding those goals and objectives related to their respective area of responsibility. This information would assist the City Council as they consider the DUBLIN CITY COUNCIL MINUTES ATTACHMENT 6 VOLUME 28 ADJOURNED REGULAR MEETING 19;� `X February 7, 2009 ��% City's 2009 -2010 Goals & Objectives Program on March 31, 2009. The discussion at this meeting would initially focus on those objectives in which the priority of the Commission differed from City Staff and any new objectives proposed by the Commission, as well as how those objectives related to the 2009 -2010 Strategic Plan update. The City Council met last Saturday, January 31, 2009, to look at the big picture of what the City was looking to accomplish over the next ten years and what were the larger strategic goals. II. City Manager Pattillo presented an overview, in lieu of a Staff Report, to review the City's Strategic Plan, Mission Statement, Vision, and Strategies. She detailed the City's accomplishments in relation to these strategies. She referred to the six strategies in the Ten -Year 2009 -2010 Update, and reviewed the process to completing the Strategic Plan in accordance with the City's values. III. PLANNING COMMISSION/DISCUSSION OF GOALS & OBJECTIVES The Council and Commission discussed the proposed objectives for accomplishing each of the Planning Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed. Planning Goal # 4 — Scarlett Court Commission -Chair absent, Commissioner Schaub stated the Commission viewed this as a low priority due to the Camp Parks Project being a long way from completion. That was what this Goal was predicated on. Planning Goal #8 - Development of Playas The Commission commented that the City does a good job of providing play areas in residential projects that were presented. Therefore, they were not too concerned with the difference in ranking. Councilmember Hart asked if the Commission thought this should remain a Strategic Goal. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 28 ADJOURNED REGULAR MEETING February 7, 2009 Commissioner Schaub responded that perhaps not a Strategic Goal but, continue to have it as a Planning Commission goal to ensure common play areas in any nvw developments. Councilmember Biddle asked for clarification on whether the Commission was speaking of parks or play areas. Commissioner Schaub concurred he was speaking of Homeowner Association controlled areas. Mayor Sbranti asked Council if there were any comments or concerns regarding the Scarlett Court Specific Plan item. No comments or questions were received from the City Council. Mayor Sbranti asked Commissioner Schaub to comment on additions to the Planning goals before moving on to the Housing Goals. Commissioner Schaub stated in regard to Planning Goal 99 Streetsca-pe Master Plan to Include Enhanced Entry Feature Designs at Gateways - The Commission would like more identity at the major entry points; bigger than a monument sign, possibly in the design of the streets. Mayor Sbranti asked Community Development Director Jeri Ram, within the current streetscape master plan, what provisions were made relevant to gateways. Ms. Ram clarified that there would be enhanced features, architecture, landscaping, and the monument sign. When you came into the City, there were different gateways and different rights of ways. Medians could be used. It varied quite a bit. There was not a particular standard design other than the monument. When the City developed the Streetscape Master Plan, lengthy discussions occurred regarding the cost effectiveness of doing these identification items. City Manager Pattillo asked Public Works Director Melissa Morton to comment'on the Housing Incentive Program, which clearly laid out multiple ways in which the City, under Council direction, had incorporated City of Dublin identifiers. She proposed City Staff provide the Planning Commission a presentation on the visual DUBLIN CITY COUNCIL MINUTES 3 VOLUME 28 ADJOURNED REGULAR MEETING February 7, 2009 %f plans to the newer members of the Commission to demonstrate how Council had found unique ways to identify Dublin. Commissioner Swalwell suggested this could potentially be a community project to have the residents feel invested and get people excited about moving to Dublin, which was the City's highest priority. Mayor Sbranti stated bringing back the adopted Streetscape Master Plan would be beneficial for the Planning Commission. Planning Goal #10 — Hold Planning Commission Study Session to review parking standards and reevaluate the Parking Ordinance. Commissioner Schaub stated the Commission would like to discuss shared parking. The more projects placed in the community, specifically on the outside edges, it became more important to study. Councilmember Hart stated support of reviewing the parking issue, with the perception that shared parking was a concern. Mayor Sbranti stated using a consultant to perform a study would translate into General Fund dollars. It would make sense to use in -house Staff. Commissioner Schaub stated it could be studied with Staff. If the study needed expertise, it would also need to be discussed with Staff. Councilmember Biddle stated that the City had enough history with all the different projects, and parking approvals, to summarize what was done in the past. City Manager Pattillo stated Staff would need to study the issue because although the Planning Commission had looked at this, there was a level of expertise that might not be available in- house. It could prove more complex than initially thought. She wanted to reserve the right to make recommendations should Staff need additional assistance. Mayor Sbranti moved on to the Housing Goals. DUBLIN CITY COUNCIL MINUTES 4 VOLUME 28 0� ADJOURNED REGULAR MEETING � �,,, February 7, 2009 9 '� Goal #2 — Process 15 First Time Homebuyer Loans Commissioner Schaub stated the Goal had been reworded and added to Goal #5, Process 15 First Time Homebuyer Loan applications. It made more sense to say the City would process loan applications as opposed to loans. Goal #6 — Develop a New Home Buyer Incentive Program. Commissioner Schaub stated it was time for the City Council to take a look at what could be done to sell new houses. The Housing Element would be coming up. It would be a good idea to look at it now. Ms. Ram stated in regard to the Housing Element, the City would have to address affordable housing and what could be done. The idea that the Planning Commission had on the incentive program might be difficult to achieve. The City would have to use General Fund dollars because the In -Lieu Fee Fund was only for providing housing within a certain range, from very low to moderate housing, and that was established in the Ordinance. Mayor Sbranti clarified that this was part of State guidelines. You could not use these In -Lieu funds for any housing. Ms. Ram added that it was likely that the cost for developing such a program, legal costs and administration of the program, would need further discussion. Mayor Sbranti added that this type of conversation could occur with developers, as opposed to Braddock and Logan. Their needs might differ, so development of one program might not work. Commissioner Schaub asked if the City were to pose a question to the developers regarding what it would take to give a bonus incentive for anyone to buy a new house, the developers would come up with an answer. Mayor Sbranti reiterated that those conversations were occurring. City Manager Pattillo stated that she and Mayor Sbranti were in continuous contact with all developers. They had presented their varied push lists based on the DUBLIN CITY COUNCIL MINUTES 5 VOLUME 28 �oF ADJOURNED REGULAR. MEETING February 7, 2009 �`lLIFpR� Economic Development program that the City Council had approved. They were very careful that these discussions not cause harm to the City's General Fund contributions. Mayor Sbranti asked if there were any comments from the list of Preliminary Goals for 2009 -2010. Goal #6, Examine Zoning Ordinance Commissioner Swalwell stated this should be of highest priority, and everything else should come second, especially as Dublin was losing so many businesses. The City needed to revitalize Downtown. Mayor Sbranti asked if there were any other questions or comments. City Manager Pattillo referred to page 2 of the memo from Ms. Ram. One of the items the Housing Committee suggested to the Planning Commission was to delete "Hold 3 large employer outreach meetings to educate and market the City's Housing Programs ". The Commission felt Staff could meet with large employers if asked, and that trying to set up such a meeting, when not specifically invited, was not that important to make it a Goal. Mayor Sbranti asked Housing Specialist John Lucero if this was a Goal from FY08- 09 or FY07 -08. Mr. Lucero responded that it was a Goal from FY07 -08. Mayor Sbranti asked for background. Mr. Lucero stated the meetings had been very well attended. The City met with Sybase, MCE, Dublin Unified School District, and at Dublin High School. This year the City held a presentation at Camp Parks with 60 people in attendance. Generally these outreach meetings were well attended and Staff had been asked to return. The employers viewed this as a benefit to their employees. Mayor Sbranti asked if these meetings were initiated by the company /organization or by Staff. DUBLIN CITY COUNCIL MINUTES 6 VOLUME 28o� ADJOURNED REGULAR MEETING February 7, 2009 � � % Mr. Lucero responded that these meetings were initiated by Staff. Mayor Sbranti asked how much time was typically involved with such a meeting. Mr. Lucero responded that they did take a lot of time. He did not have the number of hours available at this time. City Manager - Pattillo clarified that initially the first meeting took a lot of time, but thereafter, were not as labor intensive. Mr. Lucero concurred that initially setting up the template, marketing, community contact, did consume quite a bit of Staff time. Mayor Sbranti asked why the Housing Committee viewed it was important to hold these workshops. Mr. Lucero stated the Committee saw this as an opportunity to educate employers so they could use this as a retention and recruitment tool. Mayor Sbranti asked for the thought process from the Commission standpoint. Commissioner Schaub clarified that he was not the liaison to the Housing Committee, but from what he recalled, the definition of success was not very quantitative. How many people did the City place? How many applications were distributed? The Commission did not have the answers so the decision was based on limited information. Mr. Lucero provided statistics from the First Time Homebuyer City funding: 23 loans year -to -date since the program started. 65% of those loans had been provided to Tri- Valley residents. Of those 23; 7 were Dublin residents. 4 went to Pleasanton residents, 4 went to San Ramon residents, 1 applicant each from Oakland, Hayward, Brentwood and Daly City. He believed the City was making a huge impact. Ms. Ram added that part of the discussion with the Housing Committee was to have the outreach meetings, to provide information to people who were interested in DUBLIN CITY COUNCIL MINUTES 7 VOLUME 28 for ADJOURNED REGULAR MEETING 1�(,�„ February 7, 2009 buying homes and staying in Dublin, and to inform the community of what types of programs, were available through the City. Commissioner Schaub added that if Staff saw value in conducting two meetings, they should do what worked for them. City Manager Pattillo emphasized this had been done over the history of Dublin to announce these services to the community, and was what the City Council directed. The reason that these goals were here was to make sure there was an acceptance and understanding of what emphasis the City wanted to accomplish over the next year. Mayor Sbranti addressed Commissioner Schaub's comment that Staff did see value in this program. Potentially, this could fall under the Communications Strategy even though this was Housing related. City Manager Pattillo added that it was a Communication strategy; it was identifying the City's services to the community. Commissioner Brown asked in regard to this outreach program and fitting under the Communication Strategy, did the City have a brochure that employers could include in their new employee packets. Mayor Sbranti added that he had seen a brochure on the City website, which could be an area to be more proactive in the Communication Strategy. City Manager Pattillo reiterated that Council gave a high priority goal for the City to communicate to the School District, Principals and Vice - Principals in each respective school. Councilmember Hart stated his support of the communication to the community, unless it was proven not to be of value. He asked that this program be extended to Police and Fire personnel. Commissioner Swalwell stated it was not that the Commission did not support the Housing Program, they were locked in on the number issue. On another note, should this be limited to just Dublin? Could the City target businesses in San Ramon and Pleasanton? DUBLIN CITY COUNCIL MINUTES 8 VOLUME 28 0� ADJOURNED REGULAR MEETING February 7, 2009 Mayor Sbranti suggested the City keep this in mind and not limit themselves. Mayor Sbranti asked for any public comments. Public Comments: Rich Guarienti, Parks and Community Services Commissioner, commented on the importance of keeping Strategic Goal #3B #2, Work with EBRPD and the City of Pleasanton to conduct a preliminary engineering study and identify funding sources to facilitate the connection of Alamo Cana Trail under I -580 to Pleasanton trails, in motion for pedestrians. Mayor Sbranti stated this was a shovel ready project, and the City viewed this as a priority. Mr. Guarienti stated Strategic Goal #3b #6 Develop a City -wide Bicycle Master Plan including bicycle access to parks and open space areas, a Bikeway Master Plan was needed in addition to a Pedestrian Master Plan to ensure safe routes for schools, shopping, and bikes. The City needed to be cognizant that walking was a form of transportation. Public Works Director Melissa Morton commented that the City incorporated $88,000 of striping to incorporate elements of the Bicycle Master Plan this year alone. RECESS 9:54a.m Mayor Sbranti called for a brief recess. The meeting reconvened at 10:02 a.m with all Councilmembers present. DUBLIN CITY COUNCIL MINUTES 9 VOLUME 28oF ADJOURNED REGULAR MEETING February 7, 2009 \` ` HERITAGE COMMISSION/DISCUSSION OFGOALS OBJECTIVES The Council and Commission discussed the proposed objectives for accomplishing each of the Heritage & Cultural Arts (HC &A) Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed. Commission -Chair Anita Carr introduced new Commissioners Steve Minniear and Dayna Tutino. The H & CA Commission met on January 9`t', 2009, to review Goals which and were 100 percent in agreement. The first two goals were extremely important, which had to do with the Kolb Property. This was going to be an exciting year and the Commission was looking forward with the Mayor, Council and Staff on all these projects. Mayor Sbranti asked Staff for a general update on the Historic Park in terms of relocation and Phase 1. Parks and Community Services Director Diane Lowart stated the Phase 1 contractor was on board and planning meetings had occurred. The City recently received approval of the route to move the houses from Pleasanton to Dublin. The house would be moved on a weekend and there were plans to film the event. It was anticipated the buildings would be moved by the end of April 2009, and the contractor would be on site as of next week. Heritage and Cultural Arts Manager John Hartnett added during the move all furniture and collections would be removed and stored as long as needed and then replaced when the house was situated. There were still many details to be ironed out. Commissioner Vonheeder- Leopold commented on the importance of preserving the archives, and the methods of saving this history, i.e., a room, a scanner, and the necessity to have a place for souvenirs, items on display for the public, currently not easily accessible. She indicated that many residents were extremely excited about this historic event. DUBLIN CITY COUNCIL MINUTES is VOLUME 28 or ADJOURNED REGULAR MEETING February 7, 2009 \� Mayor Sbranti stated the Kolb family history doculmentation was just as important as the property and collections. Commission -Chair Carr proposed an e -book concept of Dublin's archives so as to be available to a larger audience. Commissioner Tutino commented on the importance of making all Dublin history available to the schools as a teaching tool. Councilmember Scholz inquired regarding when the Kolb buildings were moved, what types of activities would be held there, and had a priority list been established. Mr. Hartnett responded that the schoolhouse could be used as a classroom or a rental for events such as weddings, etc. Ms. Lowart stated this phase concentrated on moving the buildings with minimal renovation. There would be additional cost to the City for furnishings and other improvements. Staff did not have an estimate yet for cost. Councilmember Hart asked if TV30 would air the filming of the move as a historical piece and then air it on TV30 as a community piece. Ms. Lowart responded yes. TV30 was always invited to all park dedications, grand openings etc. As part of the Shannon Center grand opening, the City would be showing historical pictures on a big screen television. Commission -Chair Carr added that there was a need for software to maintain an inventory of all these archives. Mayor Sbranti asked if there were any other items that the Council should review. Commission -Chair Carr provided an update on Goal #3, Work with the developer to- locate significant works of art in two key places of the Dublin Transit Center, the Campbell Green and the "Iron Horse" Plaza. The RFQ was being finalized, out for bid, and selection would be made from RFQs received. DUBLIN CITY COUNCIL MINUTES VOLUME 28 ADJOURNED REGULAR MEETING February 7, 2009 // Mayor Sbranti reiterated agreement on all items and asked if there were any comments on any of the items. Commissioner -Chair Carr commented on the status of Goal #6, Facilitate the selection of public art as a condition of approval for two Private Development 'Projects, depended on the progress of the development. Public art would be selected for Positano, Braddock and Logan off of Fallon Road, and The Green at Park Place. Mayor Sbranti asked for any questions or comments from the City Council. Councilmember Biddle commented that 9 of the 11 goals had durations attached to them and the other two had Capital costs related. It indicated that the Commission and the Staff were doing a good job of getting things done. Mayor Sbranti asked for any other questions or comments from Council on these 11 Goals, or anything else from the Commission that was not in the report Commissioner Mack commented on Dublin celebrating Black History month with a program this afternoon at the Heritage Park. Mayor Sbranti asked for any other questions. Commissioner Tutino asked for clarification on Goal #10, Implement Phase II of the Downtown Public Art/Bus Shelter Project including; design, fabrication and installation of student art murals. The bus shelters referred to by Public Works Director Melissa Morton when she spoke of the HIP (Housing Incentive Program) are the bus shelters referred to in this goal the same. Mr. Hartnett clarified that this was a City Council approved Capital Project, and they were different bus shelter projects. Ms. Lowart commented the project was in progress with Livermore Amador Valley Transit Authority (LAVTA) Rapid Transit Project. Mayor Sbranti stated the bus shelters referred to earlier by Ms. Morton and some shelters would both have an art element to them. DUBLIN CITY COUNCIL NHNUTES 12 VOLUME 28 ADJOURNED REGULAR MEETING February 7, 2009 ' Commissioner Minniear commented on future initiatives. Focus had been on heritage up to the 1800s. Perhaps there could be a shift in focus on more current heritage, without impacting Staff and incorporate this project with the schools. Commissioner Vonheeder - Leopold stated, as a historian, this was a great possibility of creating this history preservation project with the City's schools. Mayor Sbranti stated preservation of the history of Dublin really was a worthwhile goal. Councilmember Hart asked if there had ever been any detail or history on Camp Parks, in recent years or past. Commissioner Vonheeder- Leopold commented on the Dublin Historical Preservation Association's (DHPA) involvement with trying to preserve what remained as historic, with the Army preferring it go away. However, there had been conversation with former Mayor Lockhart and SunCal Developers at one point discussing Camp Parks and the City working on preserving the corner of the site. There would be a meeting in the near future to discuss the Camp Parks history preservation. Councilmember Hart suggested Mayor Sbranti possibly get involved with SunCal Developers as it would be unfortunate to lose the history. City Manager Pattillo clarified the City's position with SunCal Developers. It was a consideration but not a part of an official discussion. The City was not in a position right now to trade off that discussion. There was a letter that implicated the City in endorsing and financially supporting the preservation, and that was not the case. Mayor Sbranti stated advocacy for preserving history, which included Camp Parks. He was glad to hear there would be a meeting in March. Ms. Lowart added that the Parks &Community Services Commission had also suggested a Veteran's Memorial on the Camp Parks property. It was too early in the specific planning process but this could be worked on jointly with the H &CA Commission if directed by the City Council. DUBLIN CITY COUNCIL MINUTES 13 VOLUME 28 o� ADJOURNED REGULAR MEETING February 7, 2009 \\ / Commission -Chair Carr expressed her appreciation for the City's support of the H &CA Commission, especially in these times of troubled financial and economic issues. It was a grounding force for the community, having art and history they could enjoy. Public Comments: Marty Barron, Dublin resident, stated the senior citizen community had a lot to offer in terms of historical perspectives, and this was an opportunity for a wealth of history to be preserved. RECESS 10:40a.m Mayor Sbranti called for a brief recess. The meeting reconvened at 10:47 a.m. with all Councilmembers present. V. PARKS & COMMUNITY SERVICES COMMISSION/DISCUSSION GOALS & OBJECTIVES The Council and Commission discussed the proposed objectives for accomplishing each of the Parks & Community Services Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed, as well as an additional objective proposed by the Parks & Community Service Commission. Mayor Sbranti opened the session. Councilmember Scholz announced she needed to leave a bit early, and appreciated everyone's attendance, and was pleased with all the objectives from all the Commissions. DUBLIN CITY COUNCIL MINUTES 14 VOLUME 28 o� ADJOURNED REGULAR MEETING 19, �� February 7, 2009 l� �` Goal #5, Expand fitness and wellness classes (aerobics, yoga, pilates, cardio, outdoor recreation, etc.) and create flexible participation options. Commission -Chair Jones stated the wording on the description of classes should include "outdoor recreation ". The Commission believed this could potentially increase the City's community involvement, including younger citizens. Goal #8, Assess Potential for Joint Project/Facility Improvements at Dublin High School and other Dublin Schools as appropriate Commission -Chair Jones stated the Commission wanted to include "Other Dublin Schools ", specifically the City's elementary schools. Mayor Sbranti added the joint project /facility improvement was specific for Dublin High School due to current renovations. As pointed out, with Measure C, current renovations were also occurring at the other schools. This would provide the potential for City partnering with all schools and looking beyond just Dublin High School. Councilmember Hart asked if there had ever been any partnership between the City and other private schools in town, where facility use was concerned. Assistant Director or Parks & Community Services Paul McCreary stated the City did not currently have access to promote City programs at private schools. Mayor Sbranti stated that Valley Christian School had expressed some level of interest with the City having access to their facility, though it was not as concrete as what existed between the City and the Dublin Unified School District. Ms. Lowart added that years ago there was discussion with Valley Christian, whether or not there would be availability for the City to use their facility, and it was not fully pursued. Prior to Valley Christian constructing their football field, they did use City parks regularly for their sports programs. Commission -Chair Jones commented on Goal #9, Work with EBRPD to Complete Negotiations for Land Acquisition or Obtain Conservation Easement to Provide Public Access in the Western Hills for an Open Space Area, the Commission would DUBLIN CITY COUNCIL MINUTES is VOLUME 28 ADJOURNED REGULAR MEETING 19 February 7, 2009 �'�LIFpR like to keep the focus on obtaining a conservation easement leading up to the City's Western Hills trails. Mayor Sbranti commented that this Goal specified and clarified the language, providing an option to "Obtain Conservation Easement" as opposed to "Land Acquisition ", which could be quite costly to the City. Councilmember Biddle inquired on the Schaefer Ranch project. He understood there would be a trail that went under the freeway and connected to the Pleasanton hills. Ms. Lowart responded this project was not part of Schaefer Ranch. However, it was part of a connection to land the East Bay Regional Parks District did not yet own. This was included in the Master Plan for the Parks District. Ms. Lowart took a moment to introduce Commissioner and Student Representative Joey Von Loon. Commission -Chair Jones commented on Goal #12, Continue to Look for Location in City Public Facilities that will allow Teens to Gather in a Welcoming Environment, the Commission wanted to move this Goal to a higher priority level, and move up to Goal #8. Mayor Sbranti asked what the Youth Advisory Committee contributed on this matter. Commissioner /Student Representative Von Loon stated dialogue had included use for the City's teens at the newly remodeled Shannon Center. The Committee was informed it would have some access, but was not clear on what the exact availability would be. Mr. McCreary stated that the City would have classes for teens at the Shannon Center, but this would also serve as a multi -use area. Mayor Sbranti commented that the possibility of the City and the Dublin Unified School District use of Dublin High School portables for a student gathering location may be a worthwhile discussion for several reasons. The portables are located at the DUBLIN CITY COUNCIL ME4UTES 16 VOLUME 28 ADJOURNED REGULAR MEETING 19 February 7, 2009 High School and easily accessible to students as opposed to getting them to the Shannon Center or any other off site center. Councilmember Biddle asked if this program could be explored on a Tri- Valley community concept as opposed to just the City. City Manager Pattillo explained it had been discussed at a regional level through the Tri- Valley Adolescent Health Initiative. The youth involved strongly desired more gathering spaces throughout the Tri- Valley area. The Youth Master Plan did include a teen/youth center and the County was still very interested in placing such a program, though it was not clearly defined as of yet. Councilmember Hart questioned if that particular program was similar to a "YMCA" involvement. City Manager Pattillo provided history on the County initiated youth program, which included a presentation to the City Council. At that time, it was the desire of the City Council to work with the County of implementation of a program as opposed to the County independently implementing a program on its own in the City. The Youth continue to meet, and continue to have a strong desire to move forward. Mayor Sbranti asked the Commission for any other items even if there was agreement between the Commission and Staff. Commissioner Muetterties commented on whether Valley Christian School relations should be explored, in terms of a partnership with the City. Mayor Sbranti asked for comments on any other items. Commissioner Guarienti commented on the background of Goal #12, derived from the Senior Center Advisory Committee, in terms of recreation for the City's Youth. The goal was to shift the focus to the City's Parks and Community Services, and unstructured play, for a structured society. While this Goal was geared to the City's youth, it applied to all ages in the City's community. DUBLIN CITY COUNCIL MINUTES 17 VOLUME 28 0� ADJOURNED REGULAR MEETING 19,�,1;���� February 7, 2009 19 Mayor Sbranti added that any fitness- oriented opportunity for a less structured environment was a worthwhile issue for our City's residents. Commission -Chair Jones commented on the City's great Staff and how well the Commission worked together. Mayor Sbranti asked the Commission for any other items or points for thought and consideration. Mr. McCreary added that he was proud to say the City moved Goals #4 through #7 forward in the past year. Mayor Sbranti asked the City Council for any last thoughts. Councilmember Hart commented on the worthwhile goals and objectives, and looked forward to the implementation. Mayor Sbranti commended all Commissions and City Staff on being ahead of the curve on the needs assessment conducted, and the City's success on contributions from all the Commissions. Public Comments: There were no public comments received at this time. There being no further business to come before the City Council, Mayor Sbranti thanked the Commissioners and Staff for their participation, and adjourned the meeting at 11:19 a.m. in memory of our fallen troops. Meeting minutes taken and prepared by Dora A. Ramirez, Deputy City Clerk. Mayor ATTEST: Deputy City Clerle DUBLIN CITY COUNCIL MINUTES 18 VOLUME 28 ADJOURNED REGULAR MEETING February 7, 2009 19 Planning Commission Minutes Tuesday, January 27,2009 CALL TO ORDER/ROLL CALL A regular meeting of the City of Dublin Planning Commissions was held on Tuesday, January 27, 2009, in the City Council Chambers located at 100 Civic Plaza. Chair Wehrenberg called the meeting to order at 7:00 p.m. Present: Chair Wehrenberg; Vice Chair King; Commissioners Schaub, Brown, and Swalwell; Jeri Ram, Community Development Director; Jeff Baker, Acting Planning Manager; Kit Faubion, City Attorney; Laura Karaboghosian, Associate Planner; and Debra LeClair, Recording Secretary. Absent: None ADDITIONS OR REVISIONS TO THE AGENDA Chair Wehrenberg requested to move the Goals and Objectives discussion until the end of the meeting and move Item 6.1 PA 0$-023 Iroonet Conditional Use Permit between Item 5.1 and 5.2. MINUTES OF PREVIOUS MEETINGS - On a motion by Cm. Swalwell, seconded by Cm. King, and with Cm. Brown abstaining, the minutes of the January 13, 2009 meeting were approved with modifications. ORAL COMMUNICATIONS - 5.1 Administration of Oath of Office by Caroline Soto, City Clerk to newly appointed Planning Commissioner Alan Brown. CONSENT CALENDAR - 6.1 PA 08-023 Iroonet Conditional Use Permit to operate a Boarding House with up to 12 boarders in the PD (Planned Development) zoning district in which up to 16 people may live and to allow for an On -Site Parking Reduction at 3608 Oakhurst Court. Chair Wehrenberg asked the Commission if they would they like to discuss this item before taking action. Cm. Schaub pulled Item 6.1, Iroonet Conditional Use Permit for discussion. Cm. Schaub stated that the Planning Commission has not reviewed a Conditional Use Permit for a Boarding House before. He felt strongly that the Commission could not approve the item and felt that the Commission had not discussed or approved the findings for Items A through G Planning Commission ,7anuary 27, 2009 W sgularMeeting 24 of the Resolution. His first concern was the findings for l ter #D; which states there are adequate provisions for public access, water, sanitation, etc. He stated that the finding states that it is located in an existing dwelling within a single family residential neighborhood with adequate services. He stated that according to the Zoning; Ordinance the definition of a Boarding House is a multi- family dwelling. He stated that once the project is approved as a Boarding House then it becomes a multi- family dwelling, therefore he could not support Item #D. Cm. Schaub stated that he has no problem with Item #G but felt it was not specific as to at least one aspect where he found the project to be inconsistent with the General Plan. Section 2.1.3 of the General Plan states that; "zve should avoid abrupt transitions between single family development and high density development on adjoining sites." The Commission felt that by placing a multi- family dwelling in the center of a single family residentia: neighborhood the project was inconsistent with at least one aspect of the General Plan. He suggested including Section 2.1.3 in Item #G of the findings so that the Council will have that information available when making their decision if the project is appealed. Cm. Schaub stated that if in the event the item goes to Council and they overturn the Planning Commission's denial, the item will have gone to Council without the Planning Commission having discussed the conditions. He also mentioned that in the minutes of the meeting at least one of the Commissioners had suggested some changes to the conditions but the Commission did not discuss those suggestions because they went straight to the denial of the resolution. He stated he is OK with just having his comments in the minutes and having those minutes available to the Council. Cm. King agreed with Cm. Schaub that the Commission did not discuss all of the conditions which should have been done in order to deny the resolution. Otherwise, the City Council could reverse the Commission's decision without any discussion and felt the place to discuss the conditions is at the Planning Commission. Jeff Baker, Acting Planning Manager stated that if the project is appealed to City Council, the Council could refer a revised project back to the Planning Commission for consideration and that could be one of the alternatives mentioned in the Staff Rep art to the Council. Chair Wehrenberg asked Mr. Baker to explain his comments further. Mr. Baker continued the City Council could send the project back to the Planning Commission for review of any new or changed conditions if the City Council felt that was appropriate. Cm. King stated that Cm. Schaub's point was that some of the conditions were not discussed. Mr. Baker responded that the City Council does have the option of sending the project back to the Planning Commission for action even if the conditions remain the same. Chair Wehrenberg asked if this action is appealed, will Staff keep the resolution the same or add in more specifics as to which finding the Commission could not make. (Plammng Commission January 27, 2009 W sgufarMeeting 25 Mr. Baker answered the Planning Commission's findings would be as they approved them in the denial resolution. Chair Wehrenberg asked if Staff would add modifications that the Planning Commission discussed. Mr. Baker answered Staff would modify the Resolution as directed by the Commission and the approved Resolution would go to Counci: if appealed. Cm. Swalwell agreed with Cm. Schaub regarding Item D. He was unsure if the answer that Staff gave meets what the resolution states which is that there are adequate provisions for public access to sanitation and water, etc. He stated that Gregory Shreeve, City Building Official stated at the last Planning Commission meeting that it meets the building code requirements but Cm. Swalwell was not satisfied that the Commission had enough information as to what the impact on resources would be. He felt that Mr. Shreeve's answer only stated what the building code allows and not necessarily what the true impact on resources would be. Chair Wehrenberg understood Mr. Shreeve's answer to mean that the house could have up to 19 people living there because the code allows for 200 sq ft per person, therefore the water and sewage design is for 19 people. Mr. Shreeve stated that the houses could accommodate the public access for water and sanitation but the Commission agreed that the impact would be that the owners would have a higher water bill which would be the owners' penalty and not the City's. Cm. Schaub felt that Mr. Shreeve meant the house was designed as a single family dwelling and by definition it will change to a multi- family dwelling if approved which was missed in earlier conversations. Cm. King agreed with Cm. Schaub that the project did not fit in the single family residential neighborhood. Cm. Schaub stated that fact was covered very well in the findings in the Staff Report and Resolution. Mr. Baker added that in the Zoning Ordinance a Boarding House is considered a permitted use through a Conditional Use Permit to operate within a single family area; therefore it would be consistent with the General Plan as far as a use that could occur in the area. He continued it would be consistent with the utilities and supplies for a similar .property with a large family with 9 or 10 children living there. The Conditional Use Permit allows the Planning Commission to condition the project to ensure compatibility with surrounding uses or deny the project. Cm. Swalwell asked how Cm. Schaub's concern, which is that the Commission was not treating the project as a multi- family unit, would affect the findings, if at all. Ms. Faubion stated this is an unusual situation because we are talking about single family zoning that allows something that doesn't typically look like the other single family homes in the area. She stated that a Boarding House is defined and the definition was read at the last meeting. She continued that the definition of a boarding house allows that kind of use to be established with the approval of a Conditional Use Permit. She continued that by virtue of the Conditional Use Permit rather than an outright permitted use she felt that is what recognizes the sort of "ragged edges' of this project where in some respects it appears to be more like a Tranning Commission .94nuary 27, 2009 wpgufarMeeting 26 multi- family dwelling in it's function and the number of people living there, but the Conditional Use Permit is the way the Zoning Ordinance reconciles a single family district and a multi- family type use. Jeri Ram, Community Development Director stated that another illustration of where this type of use occurs in a single family neighborhood is in community care facilities, where the State has determined that a community care facility is a single family residential use. There may be up to 6 people living there that need care or up to 12 with a Conditional Use Permit. She stated that it is similar to a Boarding House but the State has determned that it is considered a single family dwelling unit. Cm. Schaub agreed that it is similar; however, the City's definition specifically says that a boarding house is considered to be a multi- family dwelling. Cm. Swalwell felt the Planning Commission was alright with the findings and did not think the Commission should go back and amend the conditions on the project. He felt that if the Council wants to overturn the Commissions decision, they can send the project back to the Planning Commission for further review and amendment of the conditions. On a motion by Cm. Swalwell and seconded by Cm. Schaub, with Cm. Brown abstaining, and with Cm. Schaub's modifications regarding including Section 2.1.3 of the General Plan in Item #G of the findings, the Planning Commission voted to approve the Resolution to deny without prejudice the following: RESOLUTION NO. 09 - 03 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN DENYING WITHOUT PREJUDICE A CONDITIONAL USE PERMIT TO OPERATE A BOARDING HOUSE WITH UP TO 12 BOARDERS IN THE PI) (PLANNED DEVELOPMENT) ZONING DISTRICT WITH A REDUCTION IN REQUIRED ON -SITE PARKING LOCATED AT 3608 OAKHURST COURT (APN 985- 0017 -042) PA 08 -023 Ms. Faubion stated that the effect of the action is to approve the resolution denying the resolution without prejudice. Cm. Wehrenberg complemented the recording secretary on the minutes from 1- 13-09. 5.2 Planning Commission Goals and Objectives. Ms. Jeri Ram, Community Development Director, presentee the specifics of the Goals & Objectives as outlined in the Staff Report. Planning Commission .7amiary 27, 2009 ftulasMeeting 27 Chair Wehrenberg asked if the City knows what the impact vrill be on the Goals & Objectives with the current fiscal economic problems and the State budget cuts. Ms. Ram answered they do not know as yet. The City is in the process of working on estimated . actuals for the end of the year. There have been some fiscal issues with business closures and permits and revenues are down. She stated there will be an impact and Council will have to weigh that. She stated that suggestions have been made to include items that can be accomplished at the Staff level without hiring outside consultants. She stated that Staff has not suggested any Goals and Objectives that Staff believes will have fiscal impact. Chair Wehrenberg asked if after the evaluation of the budget would there be potential modification of some of the Goals and Objective. Ms. Ram answered that it could happen and since the City does not know the State budget for this fiscal year, we don't know what the effect will be on local government. She continued that through the budget process the Staff has a better picture as to what to recommend to City Council. She discussed how changing a priority could affect the budget and higher services levels. She continued that different departments have different higher service levels and depending on the how much money there is the City Manager will make a recommendation to the City Council as to what should be funded and what should not be funded. She continued that Staff could be working on the budget over the next few months. Ms. Ram continued with Goals & Objectives and how it relates to the budget. She stated that within the Staff Report are the adopted FY 2008 -2009 Goals & Objectives and how Staff has done meeting those goals. Ms. Ram continued with the Goals #1, #2 and #3. Cm. Schaub mentioned that the Village Parkway plan should be on the list also. Ms. Ram answered that it is not listed in the goals adopted by the Council but Staff included it in the project scope when it was sent out for the Request for Proposal. Council did not amend the goal but it was added to the consultant's scope based on the Council's direction. Mr. Baker mentioned that the current scope for the Downtown Specific Plan is with RBF Consultants to do the Specific Plan document and the Enviroiunental Review will be handled through a separate contract and Staff is developing the RFP for a that contract. Chair Wehrenberg asked if that is where the services are needed. Mr. Baker answered that both would be on -going contracts where money would be appropriated to cover the costs; however, the EIR would be covered through an MTC grant from the State. Chair Wehrenberg asked if it would take 12 months to complete. Mr. Baker answered yes. Ms. Ram continued with Goal #4 - Complete Scarlet Court Specific Plan. She stated that the design guidelines for Scarlet Court Specific Plan were completed as Phase 1. The Specific Plan portion was tabled until Camp Parks is completed, because there are traffic capacity issues and Tranning Commission ,7anuary 27, 2009 WfgufarWeeH?W 28 the City Council did not want to make decisions on Scarlet Court without taking into consideration Camp Parks and the land uses there. Ms. Ram continued with Goal #5 - Participate in 2010 Census. She stated this is underway and a presentation will be made at the February 17th City Council meeting. Ms. Ram continued with Goal #b which is a new goal - Exam ne Zoning Ordinance to identify changes to streamline entitlements for businesses seeking to locate in Dublin. She stated the City feels they can accomplish this at Staff level by examining t1e Zoning Ordinance. Ms. Ram continued with Goal #7 - Update General Plan. She stated this was given a low priority because of the expense and Staff felt it was not necessary with so many Specific Plans that are more specific than a large General Plan. Ms. Ram continued with Goal #8 - Added in 2007 - Develop policy requiring_ play areas in walking distance of new homes in new subdivisions. This was given a low priority based on previous Council direction however; Staff has been working with developers to include play areas. She stated they did not create a policy but tried to achieve the goal at a Staff level. Ms. Ram asked the Commission for questions. Cm. King stated during their work on the Community Design and Sustainability Element he had posed a question as to whether the concrete structures at the main gateways into the City should have a unified look or all be different. He stated it was suggested he wait until the Goals and Objectives discussion and wanted to discuss it now. Mr. Baker stated that in the Community Design and Sustainability Element it calls for a unified design for each of the granite entry markers and asked if Cm King was proposing a different marker for each entry. Cm. King stated he was not proposing the entry markers be either different or the same but if they should go beyond the granite marker with some kind of architectural theme, archway or signature in addition to the granite marker. Mr. Baker passed around a page from the Community Design Element which shows a rendering of the proposed entry monument. There was a discussion regarding what kind of entry monument should be at the gateways to the City and whether there should be a policy that they are the same and would represent Dublin or if they should be allowed to be different. Cm. King felt that unless the question was addressed every gateway into the City will look different because there is no policy that dictates otherwise. He questioned if that would be acceptable or if the Commission would rather have the entryways something more consistent that says "You're in Dublin' no matter which gateway is used. He stated he did not intend to suggest something that would require additional expense on the part of the City. Tfammng Commission January 27, 2009 ftgufar Meeting 29 Mr. Baker answered there are a few things that the City is doing to address Cm. King's concern. He continued that through the Streetscape Master Plan the City is implementing a design monument that will run down Dublin Blvd. from the Historic: Park to Hacienda Drive. It is a vertical monument, approximately 15 feet tall, spaced approximately every 500 feet along Dublin Blvd. It will be located within the center median and have the City logo and shamrocks creating that identity. Cm. King liked the monument but felt that was only on Dublin Blvd. and did not address the gateway issue. Ms. Ram stated there are different amounts rights -of -way available for these types of features at different entrances and Staff developed the monument so that it would fit everywhere and have consistency of design coming into the City. Cm. Schaub suggested some kind of interesting design on the >treet such as a Shamrock design on the street. Ms. Ram stated when the Streetscape Master Plan was developed Staff considered pavement and other types of designs and found that there are huge maintenance costs with colored pavement or patterns in the street. Cm. Swalwell mentioned a project he worked on at the University of Maryland where the M was painted on the streets throughout the campus, and to defray the costs they created an "M Day" where the students volunteered to repaint the M's and -.he only cost to the City was the paint. He liked the idea of the shamrocks which are unique toc. Ms. Ram mentioned that there is an approved sign design of a shamrock cut out that will replace a feature on San Ramon Rd. within the median and along the bridges. She asked if the Commission would like to have Council readdress the sign. Ii so, Staff could write a Goal and Objective and they could talk to Council. Cm. King and Cm. Schaub agreed that they would like to have City Council address the monument, and logo. Cm. King felt the question is whether we should do more than just the sign such as enhanced features. Ms. Ram restated that the Commission would like to embellish the entry monument with enhanced features at the entrances to the City. Chair Wehrenberg stated that the Commission does not want to change the granite monument but embellish or enhance the City streets with additional enhanced features at the gateways. It was suggested the maintenance costs could be paid for by p:rivate enterprises and it could be an opportunity for Dublin Pride Week. There was a discussion regarding the gateways to the City and where they are located. ,Pranning Commission January 27, 2009 Ftgufarweeting 30 Mr. Baker read a' draft of a Goal which stated: "Amend the Streetscape Master Plan to include enhanced entry feature designs at gateavays." The Commission agreed. Chair Wehrenberg mentioned that the Commission would like to review the City parking standards and suggested adding that to the Goals and Objectives. Ms. Ram stated that the Public Works Director has added a Goal for that department and would be working with Planning Staff to examine the parking standards in the Municipal Code for potential modifications that would streamline development review and encourage businesses to locate within Dublin. Chair Wehrenberg asked if that was directed mostly towards businesses and asked if it would cover the shared parking issue. Ms. Ram felt there could be conflicts with shared parking. Ms. Ram asked the Commission to tell her what they would like to accomplish in regards to the parking standards and Staff will write the Goal. Cm. Schaub suggested having a study session to discuss the parking issue. He stated on- street parking is a concern of residents and he felt that the Planning Commission has not talked about it enough. He felt the City's parking standards are adequate but would like to be able to use the same verbiage when discussing parking. He would like revie A's on parking in regards to transit because of the density of the projects and was concerned because he felt the Commission had compromised for the transit concept. He also wanted to discuss how to adequately calculate parking for different sized apartments, and asked for the information as to how the transit area parking was determined. Chair Wehrenberg mentioned that the Parking Standards have not been reviewed recently which was brought up when the appeal for the ClubSport projE-ct was submitted. Cm. Schaub felt the Commission had committed to the Council to review the parking standards. Ms. Ram asked if the Commission would like staff to review the Parking Ordinance and bring back a report or hold a study session. Cm. Schaub stated he would like the Planning Commission to have a study session on the Parking Ordinance. Ms. Ram felt the Council should be advised if, through the study session, the Commission concludes that the Parking Ordinance should be modified in order to include it in the budget. Mr. Baker suggested the Goal could be to have Staff evaluate the parking standards with a consultant and as part of that process hold a study session to determine if the parking standards should be modified. trfann ng Commission january 27, 2009 ftgufarMeeting 31 The Commission asked if they could evaluate the parking standards without hiring a consultant. They suggested having a study session and deciding at that point if they need a consultant. Ms. Ram felt that the Planning Department does not have the Staff or the expertise to do the type of work the Commission is interested in. She stated that Staff could do research and provide the Commission with information regarding approved shared parking areas, parking by use type and that type of information. Chair Wehrenberg was interested in knowing what our standards are, if they are still appropriate, and if industry has changed them. She felt they might not need a study session but just a review of the parking standards. She would like to compare our standards to other cities, and was concerned about future commercial development and wanted to ensure there is appropriate parking so that the Commission does not deny a project because there is a parking issue. Cm. Schaub was more concerned about residential parking than commercial parking. He felt that if a commercial project's parking is not correct that is an inconvenience, but if residential parking is not correct that is a tragedy. Ms. Ram suggested the Commission could have a study session with information on what has been done in the past for residential and commercial and see if further study is needed. If so, then we can do a study at Staff level, but if the Commission wants a full study then consultant's services will be needed. She stated to add this item to the Goals they would need to indicate a consultant's services will be needed. Ms. Ram suggested that the Goal read: "Hold a study session and identify any recommended modifications to the Parking Ordinance.," She felt that the Commissioners had different ideas about what they wanted to study and felt that after Staff submits an interim report it may be clearer as to what issue they need to concentrate on. Ms. Ram commented that there was an appeal of a project with shared parking but the issue that was brought up was regarding residential parking. She wanted the Commission to also consider the high cost of parking and when talking about trying to encourage businesses to locate in the community, there is a conflict between requiring more parking and the idea of encouraging businesses to come to the area. Cm. Schaub felt that was a good thing to bring up in the study session and asked Staff to include that information in their report so that the Council will also be informed. Cm. Schaub mentioned that at some point there may be a neec_ for a parking authority. He felt the transit centers will need meters or tickets, but something will have to be done about how to enforce what has already been done. He felt there may be a revenue opportunity there. Cm. King would like to understand what the traffic impact will be at build -out. cp(anning Commission January 27, 2009 f ggurar Meeting 32 Chair Wehrenberg stated that there is a cause and effect of how we plan the neighborhoods and one project will lead to traffic from the next until there is a problem. Mr. Baker suggested the Parking Goal to read: "hold a Plar'.ning Commission study session to review parking standards and reevaluate the Parking Ordinance." The Commission agreed. Ms. Ram asked if there were any other goals that the Commission wanted to add under Planning. Cm. Schaub wanted to add a goal for the Planning Commission to that address sustainability and green building. He felt this was the right time to have this as a goal. Ms. Ram stated that the Council has directed the City requiring sustainability and green building. She noted the previous efforts already underway as directed by the City Council. Ms. Ram stated that last year Council put a Goal and Objective on the Building Division to create a mandatory self- certification program for green building and will be taking that to Council in March 2009. Chair Wehrenberg asked if the Commission could also make suggestions to the Building Division to consider requiring existing homes to replace wood burning fireplaces with gas, electric or remove them completely, without adding burden to the homeowners. She wanted to start eliminating wood burning fireplaces from the City. She suggested having the Building Division develop an ordinance to go before the City Council to establish a policy regarding wood burning fireplaces. Ms. Ram suggested that Chair Wehrenberg bring up the subject in the joint Council /Commission meeting. Cm. Schaub stated he would like to have the Planning Conunission's Goals and Objectives address green building. There was a discussion regarding how Goals and Objectives are determined and the difference between Goals and Objectives and items the Council has asked Staff to work on. Ms. Ram continued that Staff has discussed listing all their projects in one location so that everyone knows what Staff is working on. She mentioned a few of the projects that Staff has worked on regarding carbon footprints, a climate action forum and gas emissions. She stated the City has reduced the fees for solar panels and swimming pools. She stated that City Staff is working on a lot of projects as directed by the council, but they are not listed in any one place. Ms. Ram reminded the Commission that during last year they completed the Community Design and Sustainability Element which was added to the General Plan. She stated that no other city in California has this element and it can be augmented with more sustainability principals or more green buildings requirements. Manning Commission January 27, 2009 &gufarmeeting 33 Ms. Ram mentioned that the City is applying for an American Planning Association award for the Community Design and Sustainabiiity Element. Cm. Brown asked if it is reasonable to have a measurable objective in terms of savings, etc. within the next 8 years where new developers have put in a percentage of green enhancements to houses. Ms. Ram stated that the City is preparing a green program that is a self - certification program based on 50 elements of green building principals that must be incorporated into every home. She continued that because of all of the climate legislation Sta£= will need to develop a Planning document that lowers the City's carbon footprint. Cm. Swalwell felt that Goal #6 is the most important goal and they should convey that to the council so that it can receive the highest priority. He wanted to ensure that more Staff time and funding should be spent on Goal #6 than the others. He felt that Staff time should not be spent on other goals at the expense of Goal #6 even though both are listed as a high priority. Cm. Schaub stated he wanted to discuss how, as the City moves closer to build -out, displacing cows and grass will not be a problem, but when there are people living close by to a development and the development will affect them he felt the meetings will become more intense. He would like to explore how that will change what the Commission does. He felt that the Commission needs to be more specific when it comes to making findings. He felt that if the Commission makes a finding that a project does not comply with the General Plan then they should have the General Plan there to verify it. Ms. Ram suggested Cm. Schaub's topic would be a good discussion at the League of California Cities meeting. Chair Wehrenberg agreed with Cm. Schaub and reminded the Commission that in their binder there is the Planning Commission's Rules of Procedure which she reviewed and was reminded of the process for findings. She also mentioned the Planning Commissioners Handbook that is a good reference as well. Ms. Ram stated that several Staff members recently completed training on writing findings and Staff can help the Commissioners by going over each finding during their discussions. Cm. Schaub mentioned that a few years ago they had a meeting and discussed what had gone well and what didn't and how they could change things for the better. He also suggested that before the Commission starts meeting regarding the Downtown Specific Plan, he would like to take an afternoon to drive around the City and talk about commercial architecture. Cm. King agreed. Ms. Ram mentioned that the Planning Division is working with Mike Porto, Consulting Planner to take the Commissioners attending the Planners Institute on a field trip for residential but we could easily do an architectural tour. Cm. Schaub felt that si::ice the Downtown Specific Plan Planning Commission January 27, 2009 WsgurarWeeting 34 will be submitted to the Commission within the next few months. they should focus more on Commercial development in Dublin. Cm. Schaub suggested the Commission take some time to I tour Dublin to see what they like and what they don't like in the projects that they approved. Ms. Ram stated that Staff could arrange a field trip on commercial architecture for the Commission. Cm. Schaub suggested having Larry Cannon attend the field trip and explain some commercial terminology for the Commission. Chair Wehrenberg asked about Item #10 from the 2008 -09 Goals and Objectives regarding "Briefings to the Planning Commission regarding proposed signif ,'cant redevelopment... Ms. Ram answered it refers to a monthly update that Mary Jo Wilson, Planning Manager. had provided to the Commission regarding any new applications in the downtown area. Planning Commission Goals and Objectives Rankings: Item #1- Implementing residential planned development... "he Commission voted: Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Item #2 - Complete Camp Parks General Plan /Specific Plan Amendments. The Commission voted: Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Item #3 - Update Downtown, West Dublin BART and San Eamon Specific Plans into one... The Commission voted: Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Item #4 - Complete Scarlett Court Specific Plan. The Commission voted: Cm. Brown - medium; Cm. Swalwell - low; Chair Wehrenberg - low; Cm. King - low; Cm. Schaub - low. Item #5 - Participate in 2010 Census. The Commission voted: Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Item #6 - Examine Zoning Ordinance... The Commission voted: Tranning Commission January 27, 2009 fturarMeeting 35 Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Item #7 - Update City's General Plan Cm. Brown - low; Cm. Swalwell - low; Chair Wehrenberg - low; Cm. King - low; Cm. Schaub - delete. Item #8 - Develop policy regarding play areas... The Commission voted: Cm. Brown - medium; Cm. Swalwell - medium; Chair Wehrenberg - low; Cm. King - medium; Cm. Schaub - medium. Additional Planning Commission Objectives: 1) Amend Streetscape Master Plan to include enhanced entry feature designs at gateways. Cm. Brown - high; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. 2) Hold Planning Commission Study Session to review parking standards and re- evaluate Parking Ordinance. Cm. Brown - high; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Housing Committee Goals and O 'ectives Ms. Ram gave an overview of the Housing Committee's Goals and Objectives meeting and how they ranked each item. Item #1 - Evaluate potential renovation/ redevelopment of Arroyo Vista. This has been as a high priority for the City Council. The Housing Committee retained the priority as high. Item #2 - Process 15 First Time Homebuyer Loans. The Housing Committee agreed to delete this objective and added a new objective that states "Process 15 First Time Homebuyer Loan Applications." She explained that it was assumed the objective meant process the loan applications but this change would clarified that. Item #3 - Develop a Program to assist large employers interest+ d in,locating within Dublin with housing for their employees -in tandem with the Economic Incentive Program under development. This program would be designed to work with ]:ielping businesses relocate to the community. They gave that Goal a priority of medium /high. Item #4 - the 2nd goal added is - Develop a procedure to combine the Community Grant Process and the Community Development Block Grant Process.. Ms. Ram explained the Community Development Block Grant Process. She stated that the City is given a limited amount of money Planning Commission January 27, 2009 gZpgular9geering 36 which is funded through the Alameda County for City programs and for certain types of Capital Improvement Projects as long as they serve a certain segment of the community. These Organizations ask the Council for grant money at different times. She continued this goal would allow the Council to approve grants at one time. She stated this program would require developing criteria, outreach to the groups and it can be done at Staff level. She stated that Staff could accept the applications all at once and then figure out the best way to direct the applications. The Housing Committee agreed and gave it a high priority. Ms. Ram stated the Housing Committee added another goal - "Hold three large employee outreach meetings to educate and market the City's Housing Programs." She explained that Staff visited 3 or 4 different large employers for an informational meeting regarding the types of programs available in Dublin. She stated the Housing Committee wanted to know how effective the outreach was. She stated Staff received good feedback from Housing Committee and will be doing some additional tracking and making some changes to the forms. The Housing Committee gave this a high priority. Cm. Schaub mentioned that he sent an email to City Council that suggested looking into an incentive program that the City could provide to help people buy homes in Dublin similar to the program for businesses. He continued the City Council could look at programs that would help residential developers sell houses. He felt that one way would be to eliminate affordable housing. He suggested taking those affordable housing dollars that the developer gives the City for in -lieu fees, which would be approximately $60,000 Fer house, and give it as a rebate for with the purchase of a home. He stated that the City could offer $30,000 as a rebate and still have $30,000 left in the Affordable Housing Fund. He felt that because the City of Dublin has this program there is an opportunity to encourage homebuyers. He felt that the City Council needs find a way to jumpstart the housing market. He felt that the City needs people buying homes just as much as the businesses coming to the community. Chair Wehrenberg asked if there is an impact on funding from the federal government for affordable housing. Cm. Schaub felt that the City Council should have a goal to look into whatever the City can do to sell houses. He felt that it was just as costly to the City not to sell homes as it is not to sell cars. Cm. Swalwell felt that Cm. Schaub wanted to create a housing incentive program. Cm. Schaub felt that affordable housing is an implied tax and it is a large amount of money. Cm. King felt that Cm. Schaub was not advocating one particular idea but wanted the broad question to be asked about how to bring incentives to help the housing market. The Commission had a discussion regarding incentive programs for home buyers and how that would impact home sales for the City. They agreed that the housing incentive program would be for all houses not only low income and would include how to help the development community get new homebuyers to buy a home in Dublin. Planning Commission ganuary 27, 2009 ftular Meeting 37 Ms. Ram asked how the program would work. Cm. Schaub gave this example: There are 100 homes, 12 of those are affordable. He stated the developer looses about $300K /house. He continued if the affordable housing was eliminated they would have 100 homes X $300,000 which would be $3 million, half of which could be applied to the affordable housing fund and the other half passed on to anyone that buys a home in the form of a rebate. Cm. King felt that the purpose of the affordable housing program was to enable police officers, teachers and local employees to be able to afford to live in Dublin. Cm. Schaub stated there are 1,200 affordable homes that are not sold as yet. Cm. King asked if Dublin is meeting their affordable housing need. Ms. Ram stated there are things that must be weighed by Council. She stated that the City received $1.2 million in grant money for the Shannon Center because the Housing Element is in compliance. She continued whether the Commission agrees vvith affordable housing they must understand the pros and cons. She agreed that Staff could bring the conversation forward and discuss it. She explained how the Housing Element is certifed. She continued that the City uses the Housing Element certification to apply for grant money. Therefore, if the Housing Element is not certified the City and Eden Housing may not, for example, be able to apply for grant money for Arroyo Vista. Cm. King asked how the City used the money. Ms. Ram answered that the City received it over a 3 year period and used it to build the new Shannon Center. Cm. King responded that Cm. Schaub was trying to create a way to make it easier for people to buy homes in Dublin. Cm. Schaub felt that the price for the grant money was more than that $1.2 million. Cm. King asked if any of the in -:lieu fees from the Affordable Housing Fund has been used and what it was used for. Ms. Ram answered that some of the fund has been used for processing Arroyo Vista, Wicklow Square, and the Groves. She continued that the City must show support for affordable housing which is one of the many requirements tied to grants. She continued that some of the in -lieu fees pay her salary and the salaries of the housing staff. She stated the City Council weighs these factors when setting City policy. Cm. Swalwell felt that Cm. Schaub was not focusing on one type of incentive and asked if Staff could present a list of items that they think would be feasible and that would not cost the City very much money. running Commission January 27, 2009 Rygular Meeting 38 Ms. Ram asked if this program would be for both the home buyer and the developer. Cm. Schaub stated the incentive program would be for the home buyer. Mr. Baker suggested the goal could state: "Develop a new home buyer incentive program." The Commission agreed. Cm. Swalwell mentioned that he would be very interested in learning about future planning 1) how the affordable housing projects were planned and the effect it has on the resale of surrounding homes; 2) the safety of living close to affordable housing; 3) learn what is available in Dublin; and 4) whether there is a correlation between increased crime and the ability or inability to sell your home in neighborhoods with affordable housing. He was also interested to learn of new laws that have been enacted that give further discretion in evicting persons in affordable housing projects if the tenant has been arrested-.,, Ms. Ram stated that Staff may not have access to that information. She mentioned that on the City of Dublin website there will be a section that shows all the crime activity, but was unaware as to how that would affect the value of a home. There was a discussion regarding the difference between affordable housing and rentals that accept Section 8 vouchers. Ms. Ram stated that the only area in the City that accepted Section 8 vouchers was the Arroyo Vista project. She stated that rentals of affordable housing are located throughout the City and mentioned the developments they are located in. Cm. King asked if the City has made an effort to spread the affordable housing throughout the City rather than having it in one concentrated location. Ms. Ram answered that the Affordable Housing Ordinance requires that it be spread throughout a development but several developers have asked the Council for the ability to build them all in one location. Ms. Ram mentioned that in Silvera Ranch and Fallon Crossings the City worked with the developer to build smaller units among the bigger units, duets on the corners, and different ways of clustering the houses. She felt that clustering of the product works effectively if there is a non - profit organization managing it. She felt there are more problems at the developer run projects. Cm. Schaub asked if one of the things the Planning Commission should be reviewing is who will run the affordable housing area of a development. Ms. Ram answered yes. Cm. Schaub also was concerned that the City goes outside Di:.blin to find people to move into the affordable housing. He stated there are organizations gong all over the state looking for individuals to move into these developments. He stated that was not his intention when the Planning Commission worked on the Affordable Housing Ordinance. Manning Commission January 27, 2009 fgufar Meeting 39 Cm. Swalwell asked if the Commission should hold a study session on housing without making it part of the Goals and Objectives. Ms. Ram suggested that Cm. Swalwell look at the new crime tool on the website as it should answer his questions. She suggested having John LucExo, Housing Specialist give a presentation on the housing programs at a study session or as an item on the agenda. An added goal for Planning Commission - "New home buyer incentive program." Cm. Brown suggested that, after reading the minutes from the previous meeting, there was a need to identify where a boarding house can be located in a City. Cm. Schaub mentioned that (from his notes from the last meeting) if Dublin needs boarding house style housing, which is a new type of housing, then they need to properly plan for their placement into neighborhoods and review how they fit into our public policy. He stated that if there is another application for a boarding house he suggested having a study session before the next hearing. Ms. Ram suggested tabling the discussion of the boarding house issue. She stated it is permitted under a Conditional Use Permit, which means that it is evaluated on a site specific basis. She stated boarding houses are allowed in residential areas on a site specific basis. She felt the Commission may feel they can never find a residential area in Dublin that would be appropriate for a boarding house. She felt it was similar to an indoor recreation use and may be appropriate in some places on Sierra Court but not be appropriate in other areas. She stated that the first time they saw that type of application they were concerned about traffic and safety, but it worked out, but it was still reviewed on a site specific basis, She felt they should do the same with the boarding house which can be denied by the Commission. Cm. King asked that just because the Zoning Ordinance permits a boarding house in residential areas the Commission could judge it on an individual basis. Ms. Ram answered yes. Cm. Schaub felt the Zoning Ordinance should be amended to ti-ke out the boarding house as an allowed use with a Conditional Use Permit in a residential district. Ms. Ram proposed that the Commission wait until the Housing Element is submitted because there are things in that document that the Commission might find challenging such as some new State laws and other items that they might want to address together. Cm. Swalwell mentioned that th(� Applicant for the boarding ].louse has another application in the system and asked if Staff could consolidate the projects so that they are heard together. Ms. Ram responded that Staff must comply with state laws regarding how quickly an application is processed. She stated that it was not possible to bring both applications at the same time due to Staff workload. She also stated concerns about having two neighborhood groups at the same meeting. She also mentioned that the Applicant had decided to postpone the other boarding house until a decision had been rendered regarding on the first is completed. Tranning Commission January 27, 2009 &gurarWeeting 40 Cm. Swalwell asked when the Commission would see the Housing Element. Mr. Baker stated there would be a study session in the near future and they are preparing the administrative draft currently. There was further discussion regarding the Housing Element and the process for reviewing it. Item #1- Complete evaluation of Arroyo Vista housing site. The Commission voted: Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Item #2 - Process 15 homebuyer loans Delete #2 Unanimous and add 5C - Process 15 First Time Homebuyer Loan Applications The Commission voted: Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Item #3 - Develop a program to assist Large employers... The Commission voted: Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Item #4 - Develop a procedure to combine Community Grant Process and the CDBG... The Commission voted: Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub - high. Item #5C - Hold 3 large employer outreach meetings to educate... The Commission voted unanimously to delete this item. Additional Objectives Item #5C - New Homebuyer Incentive Program. The Commission voted: Cm. Brown - High; Cm. Swalwell - high; Chair Wehrenberg - high; Cm. King - high; Cm. Schaub high. OTHER BUSINESS - NONE 10.1 Brief INFORMATION ONLY reports from the Planning Commission and/or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234). 10.2 Cm. Schaub shared that the Housing Committee elected officers. Planning Commission January 27, 2009 Regular- Veeting 41 10.3 Downtown update: Custom Fireplace is now doing additional work. They obtained funding to make the building withstand the wet weather and are working on getting more funding to complete the project. 10.4 Mr. Baker reminded the Commission regarding Mandatory Ethic's training, Monday February 2, 2009 at 6:00pm. 10.5 Mr. Baker mentioned that all the Planning Commissioners will be attending the Planner's Institute in Anaheim. 10.6 Mr. Baker reminded the Commission about the Volunteers Dinner on Friday, February 20, 2009, at the Dublin Senior Center. 10.7 There was a discussion regarding the BART garage, Mervyn and the closing of Home Depot. ADTOURNMENT - The meeting was adjourned at 9:35 p.m. Respectfully submitted, Doreen Wehrenberg Chair Planning Co ATTEST: qJeff 6 Acting Planning Manager G: \ MINUTES `2009 � PLANNING COMMISSIONS 1.13.09.doc Planning Commission ,7anuary 27, 2009 ftuiar9deeting 42 DRAFT DRAFT A regular meeting of the City of Dublin Housing Committee was held on Thursday, January 15, 2009 in the City of Dublin Library Community Room, 200 Civic Plaza. Mary Rose Parkman, Housing Committee Chair called the meeting to order at 6:04 p.m. CALL TO ORDER/ROLL CALL Present: Committee Chair Mary Rose Parkman; Vice Chair Christine Kaehuaea; Committee Members Ronald De Diemar, Rick Runnels, and Bill Schaub; Jeri Ram, Community Development Director; John Lucero, Housing Specialist; and Taryn Gavagan, Recording Secretary. Absent: Committee Members Kathy Avanzino, Dale Garren and Steve Murdock. ORAL COMMUNICATION Mr. John Lucero, Housing Specialist, informed the Housing Committee that former Committee Member, Don Biddle, has been appointed as one of Dublin's City Council Members and will no longer serve as the Planning Commission liaison for the Housing Committee. Mr. Lucero stated that, to replace Committee Member Biddle, Planning Commissioner Bill Schaub will now serve as the Planning Commission liaison for the Housing Committee. MINUTES OF PREVIOUS MEETINGS On a motion by Committee Member De Diemar, seconded by Vice Chair Kaehuaea, the minutes of the October 9, 2008 meeting were unanimously approved as submitted. WRITTEN COMMUNICATIONS - NONE NEW BUSINESS 7.1 Election of Housing Committee Chair and Vice Chair Mr. Lucero opened the floor to nominations for Housing Committee Vice Chair. Committee Chair Parkman stated that her outside duties may conflict with her role as Committee Chair, should she be elected again. Dousing Committee 47 Januanj 15, 2009 1' • ! '7•\wv Committee Chair Parkman nominated Committee Member De Diemar for Committee Vice Chair, with a second from Committee Member Kaehuaea. By a vote of 4 -3 -0, the Housing Committee elected Committee Member De Diemar as Housing Committee Vice Chair. Mr. Lucero opened the floor to nominations for Housing Committee Chair. Committee Chair Parkman nominated Committee Member Kaehuaea for Housing Committee Chair, with a second by Committee Member Runnels. By a vote of 4 -3 -0, the Housing Committee elected Committee Member Kaehuaea as Housing Committee Chair. 7.2 Discuss 2009 -2010 Housing Goals & Objectives Mr. Lucero presented the Staff Report and briefly discussed the overall purpose and process of the Goals & Objectives. Mr. Lucero stated that a joint Workshop will be held on February 7, 2009 to allow the City Council and Commissions to discuss the City's overall Goals & Objectives. Mr. Lucero discussed the Housing Committee's 2008 -2009 Goals & Objectives and briefly updated the Housing Committee on the status for each Goal & Objective. He stated that, due to the current economic status, the Housing Division is focused on having FY 09 -10 Goals & Objectives that do not require additional funds, but use the same amount that is currently allocated. Mr. Lucero opened the floor to comments for Goal & Objective #1: Complete evaluation of the potential renovation/ redevelopment of the Arroyo Vista Housing site. Mr. Lucero gave the Committee a brief update of the Arroyo Vista project and stated that Staff has given this Goal & Objective a High Priority. Chair Kaehuaea, Vice Chair De Diemar, and Committee Members Parkman and Runnels gave Goal & Objective #1: Complete evaluation of the potential renovation/ redevelopment of the Arroyo Vista Housing site, High Priority. Mr. Lucero opened the floor to comments for Goal & Objective #2: Develop a Program to assist large employers interested in locating within Dublin with Housing for their employees in tandem with the Economic Incentive Program under development. Committee Member Parkman asked what expenses might be incurred with Goal & Objective #2. Housing Committee 48 January 15, 2009 IIt1 DRAFT Mr. Lucero stated that, in the past, the Housing Division has enlisted a Lender partner to underwrite the Luncheon. He further stated that this gives the Lender an opportunity to talk to the employees one -on -one as well as advertise their services and/or programs. Committee Member Parkman asked if the City has partnered with other organizations and/or cities to help advertise all the Housing Programs that are offered in the Tri- Valley. Mr. Lucero replied that the Tri -Valley Affordable Housing Committee (TVAHC) meets monthly to ensure that all Housing Programs within the Tri- Valley are similar to each other and are advertised appropriately. Committee Vice Chair De Diemar asked if there is a program to assist City employees and teachers, specifically. Mr. Lucero replied that the Preference Point Program is in place to assist City Employees and teachers. He clarified that the Preference Point Program does not guarantee a unit, but does assist with application priority. Committee Vice Chair De Diemar asked if the Employer/ Economic Program would target assisting City employees and teachers. Mr. Lucero replied that this particular Program is geared towards educating all employers to enable them to educate their own employees. Conunittee Chair Kaehuaea asked how these meetings are advertised and set up. Mr. Lucero replied that, to set up and advertise the past Camp Parks Employer meeting, the Human Resources department was contacted, and a flyer was sent to all Camp Parks employees, as well as posted in various places around Camp Parks. Ms. Jeri Ram, Community Development Director, stated that the Housing Division successfully orchestrated three Employer meetings in 2008. Committee Member Parkman asked if it is possible to continue with the Large Employer Meetings. Ms. Ram replied that the Housing Committee has the option of adding it as another Goal & Objective. Chair Kaehuaea and Committee Member Runnels gave Goal & Objective #2: Develop a Program to assist large employers interested in locating within Dublin with Housing for their employees in tandem with the Economic Incentive Program under development, High Priority. Vice Chair De Diemar and Committee Member Parkman gave Goal & Objective #2 Medium Priority. Mr. Lucero opened the floor to comments for Goal & Objective #3: Process 15 First Time Homebuyer Loans. Mr. Lucero stated that, for FY 08 -09 so far, the Housing Division has processed a total of nine loans, four of which have been for Market Rate homes. He further stated that of the nine loans Housing Committee 49 January 15, 2009 DRAFT DRAFT processed, five have been funded. Mr. Lucero stated that Staff feels confident that 15 First Time Homebuyer Loan Program (FTHLP) applications can be processed in the next fiscal year. Committee Member Schaub asked where most FTHLP applicants come from. Mr. Lucero replied that he does not currently have that information but will research those demographics. Committee Chair Kaehuaea asked how the City is marketing with Bay East Association of Realtors (BEAR). Mr. Lucero replied that BEAR meets in various places every month and Mr. Lucero will attend certain meetings to speak about the City's FTHLP. Ms. Ram clarified that FTHLP information is also given to Developers, or selling agents for Dublin Communities, as well as those applicants who are approved for BMR units. Mr. Lucero informed the Committee that CalHFA has suspended their down payment assistance program due to the current economic status. There was a short discussion about First Time Homebuyer Programs throughout the Tri- Valley and how they are being affected by the current economic status. Committee Member Runnels asked for clarification on the word "Process" in "Process 15 First Time Homebuyer Loans." Mr. Lucero clarified that "Process" is defined by the procedure and amount of time it takes for Staff to compile and review the information once an applicant turns in their FTHLP application packet. Mr. Lucero stated that the processing time can vary depending on the completeness of the application packet that's submitted but, regardless, processing an application packet is still very time- consuming. Ms. Ram clarified that the importance of saying "Process" and not "Fund" is because it is not in the best interest of the City to have a goal to fund a certain amount of loans. The City wants to fund good, stable loans and not be in a hurry to fund loans if there are still funds available at the end of the fiscal year. Committee Member Runnels stated that he understood the word "Process" to mean process the FTHLP applications and fund the loan. Ms. Ram confirmed that "Process" does not include funding the loan. There was a short discussion regarding usage of the word "Process" in Goal & Objective #3. The Committee suggested changing the Goal & Objective to read, "Process 15 First Time Homebuyer Loan Applications." Ms. Ram informed the Committee that Goal & Objective #3 could be deleted and "Process 15 First Time Homebuyer Loan Applications" could then be added as a new Goal & Objective. Committee Chair Kaehuaea and Committee Members Parkman and Runnels chose to Delete Goal & Objective #3: Process 15 First Time Homebuyer Loans. Committee Vice Chair De Diemar gave Goal & Objective #3 Low Priority. Housing Committee 50 January 15, 2009 DRAFT DRAFT Mr. Lucero opened the floor to comments for Goal & Objective #4: Develop a procedure to combine the Community Grant Process and the Community Development Block Grant (CDBG) Process. Mr. Lucero stated that, currently, the CDBG Application Period usually opens in November and closes in December. He further stated that the Community Grant Process takes place not long after the CDBG Application Period closes. Mr. Lucero stated that Staff would like to combine the two Processes so that Organizations and Interest Groups can receive one Request for Proposal and turn in one Application, both of which will suffice for CDBG funds and Community Grants. Mr. Lucero informed the Committee that Staff will return, later in the year, to ask the Committee for their assistance in setting up a formal rating system for screening CDBG Applications. Committee Chair Kaehuaea; Committee Vice Chair De Diemar; and Committee Members Parkman and Runnels gave Goal & Objective #4: Develop a procedure to combine the Community Grant Process and the Community Development Block Grant (CDBG) Process, High Priority. Mr. Lucero clarified that the Housing Committee would like to add an additional Goal & Objective: Continue Large Employer Outreach Meetings. Mr. Lucero asked the Committee how many meetings they would like to have Staff hold. Committee Member Parkman asked how much Staff time is consumed by setting up and orchestrating these meetings. Mr. Lucero replied that setting up and orchestrating three meetings in the past year was extremely time- intensive. Committee Member Parkman asked what employers Staff has in mind for the Outreach Meetings. Ms. Ram replied that Staff is focusing on Dublin employers such as Sybase, Zeiss Meditec or Santa Rita Jail employees. Committee Member Parkman asked if the Large Employer Outreach Meetings could somehow be incorporated into Affordable Housing Week. She suggested an Open House for Human Resources Directors which would allow them to come to the City and see what programs are offered. Committee Chair Kaehuaea suggested inviting several employers to one place to educate them about Affordable Housing. Mr. Lucero replied that having an audience at these meetings is important. He further stated that attempting to get employees to go somewhere offsite during their lunch hour is difficult. Mr. Lucero stated that the goal for the Large Employer Outreach Meetings is to get employees on their lunch hour to enjoy a free lunch on their job site so they don't have to travel far. Housing Committee 51 January 15, 2009 1'• Committee Member Schaub asked how many Inclusionary Unit or FTHLP applicants were from the meetings that were held. Mr. Lucero stated that he was unsure of the number but would research it. There was a short discussion regarding adding a "How did you hear about us ?" section on the Inclusionary Unit and FTHLP applications so that Staff can keep track of the success of the Outreach Meetings. Mr. Lucero and Ms. Ram both stated that adding that to the applications will be considered. Committee Chair Kaehuaea suggested continuing to hold three Large Employer Outreach Meetings in a year. Ms. Ram clarified that Outreach Meetings are held for the purpose of educating the public, not necessarily to get more applications. Mr. Lucero confirmed that the intent of the program is to properly educate individuals about Affordable Housing, as many people are not aware of what is available or have a misconception of Affordable Housing. Mr. Lucero informed the Committee that production numbers are down and, unfortunately, Staff is not going to see a large number of applications come in because the product is not available. Mr. Lucero confirmed that a new Goal & Objective will be added for the Housing Division: Hold three Large Employer Outreach Meetings. Committee Chair Kaehuaea; Committee Vice Chair De Diemar; and Committee Members Parkman and Runnels gave Goal & Objective: Hold three Large Employer Outreach Meetings, High Priority. Mr. Lucero clarified that the Housing Committee would like to add another additional Goal & Objective: Process 15 FTHLP Applications. Committee Chair Kaehuaea and Committee Member Parkman gave Goal & Objective: Process 15 FTHLP Applications, High Priority. Committee Vice Chair De Diemar and Committee Member Runnels gave the Goal & Objective Medium Priority. Mr. Lucero briefly summarized each Goal & Objective and confirmed the Priority ratings given by the Housing Committee. Committee Chair Kaehuaea asked if Staff would like employer suggestions for the Large Employer Outreach meetings. Mr. Lucero replied that Staff would greatly appreciate suggestions. UNFINISHED BUSINESS - NONE OTHER BUSINESS Housing Committee 52 January 15, 2009 9.1 Staff Updates IA7-� Mr. Lucero informed the Committee that City Council did adopt the Inclusionary Zoning Ordinance, and Guideline to the Inclusionary Zoning Ordinance Regulations (Guide) updates on December 2, 2008. Mr. Lucero stated that the new Ordinance and Guide became effective on January 2, 2009 and informed the Committee that the updated Guide is available on the City's website. Mr. Lucero stated that 10 applications for CDBG funds were received in December. He further - stated that Staff has reviewed the applications and will make recommendations to City Council on January 20, 2009. Mr. Lucero informed the Committee that the total CDBG budget is around $80,000. Mr. Lucero stated that the Housing Element Update is still in process, and that Staff is still looking to hold a Joint Planning Commission/ Housing Committee Study Session to review the Draft Housing Element. Committee Vice Chair DeDiemar asked if there are any tentative dates for the Joint Study Session. Mr. Lucero replied that there are not any dates available yet, but it will be held within the next two months. Mr. Lucero informed the Committee that the 2008 Volunteer Recognition Dinner will be held on Friday, February 20, 2009. Mr. Lucero also informed the Committee that the TVAHC is hosting a Bus Tour on Thursday, February 26, 2009. He stated that the City of Dublin will be the Host City for the luncheon which will be held at The Groves in Dublin Ranch. Mr. Lucero stated that Cantara at Positano is successfully selling their units and has already closed escrow on two Plan B market rate homes, which have the Secondary Inclusionary Unit attached. Mr. Lucero stated that applications are continuing to be accepted for Pinn Brothers' Silvera Ranch and Tralee. He further stated that the Toll Brothers' Terraces in Dublin Ranch will open their next phase once the economy picks up. ADTOURNMENT The meeting was adjourned at 7:14 p.m. Housing Committee 53 January 15, 2009 Respectfully Submitted, Housing Committee Chair ATTESTED: Community Development Director K.-Wousing ComnzitteelMinutes12008UO .9.08.doc Housing Committee 54 January 15, 2009 PARKS AND COMMUNITY SERVICES COMMISSION * SPECIAL MEETING Draft Minutes CITY OF DUBLIN January 21, 2009 The January 21, 2009 special meeting of the Parks & Community Services Commission was called to order at 7:06 p.m. at the Dublin Civic Center, Dublin, California, by Vice Chair Jones. PLEDGE OF ALLEGIANCE Vice Chair Jones led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Jones, Guarienti, Elias, Muetterties, Totaro, Van Loon Commissioners Absent: None ORAL COMMUNICATIONS 3.1 Oath of Office Ms. Caroline Soto, City Clerk, administered the Oath of Office to newly appointed Commissioner Totaro. 3.2 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Ms. Diane Bonetti reported on the discussions at the recent Senior Center Advisory Committee meeting. She pointed out that Senior Genter attendance has significantly increased over the past four years. She further reported on fall 2008 workshops and events that were held at the Senior Center. Youth Advisory Committee Cm. van Loon reported on the progress of the Committees' work on its Fiscal Year 2008/2009 Goals and Obj ectives. 3.3 PUBLIC COMMENTS - None APPROVAL OF MINUTES — December 15, 2008 On a motion by Cm. Elias, seconded by Cm. Guarienti, and by a vote of 5 -0 -1 with Cm. Totaro abstaining, the Commission voted to approve the minutes of December 15, 2008. As the newly sworn -in Commissioner, Cm. Totaro abstained from the vote. WRITTEN COMMUNICATIONS — None DRAFT P &CSC Special Meeting Minutes — January 21, 2009 Page 2 of 5 PUBLIC HEARING —None UNFINISHED BUSINESS - None NEW BUSINESS 8.1 ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON Ms. Diane Lowart, Parks & Community Services Director, presented the specifics of the item as outlined in the Staff Report. Vice Chair Jones opened the floor to nominations for Chairperson. Cm Guarienti nominated Vice Chair Jones for Chairperson. Cm. Muetterties seconded the nomination. By a vote of 6 -0 -0, the Commission unanimously voted to elect Vice Chair Jones as the Commission Chairperson. Chair Jones opened the floor to nominations for Vice Chairperson. Cm. Elias nominated Cm. Guarienti for Vice Chairperson. Cm. Muetterties seconded the nomination. By a vote of 6 -0 -0, the Commission unanimously voted to elect Cm. Guarienti as the Commission Vice Chairperson. 8.2 COMMITTEE APPOINTMENTS Ms. Diane Lowart, Parks & Community Services Director, presented the specifics of the item as outlined in the Staff Report. After brief discussion, the Commission made the following committee appointments: Senior Center Advisory Committee Representative: Vice Chair Guarienti Alternate: Chair Jones Youth Advisory Committee Representative: Cm. Van Loon Alternate: Chair Jones Youth Sports Liaison Committee Representative: Cm. Elias Alternate: Cm. Totaro Special Events Logistics Committee Representative: Cm. Muetterties Alternate: Vice Chair Guarienti DRAFT P &CSC Special Meeting Minutes — January 21, 2009 Page 3 of 5 8.3 GOALS & OBJECTIVES Ms. Diane Lowart, Parks & Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Elias asked about continuing the preschool program at the Emerald Glen Activity Center. Mr. Paul McCreary, Assistant Director of Parks and Community Services, explained that conservative projections anticipate less than 100% registration at both sites, which could result in a loss of revenue if both sites remain open. Cm. Elias asked if the concept of the Emerald Glen Recreation and Aquatic Center /Community Center includes potential space for a preschool program. Mr. McCreary stated that a preschool program is planned for the future Community Center, which is the final phase of Emerald Glen Park. Cm. Totaro asked if the construction of the Fallon Sports Park Phase I could become an Objective for Fiscal Year 2009 -2010. Ms. Lowart explained that the construction would be included under the Capital Improvement Program. Cm. Totaro asked if the objective to "Assess potential for joint project/facility improvements at Dublin High School" could be expanded to consider the potential of the Nielson property. Ms. Lowart stated that the Commission could, as a whole, add "and other school sites" to the objective. She explained that the Master Joint Use Agreement provides flexibility for the City to enter into separate agreements. Cm. Muetterties asked why the Dublin Historical Park was not on the list of Preliminary Goals & Objectives. Ms. Lowart explained that the Dublin Historical Park project is already under construction and is included in the Capital Improvement Program. She added that the Heritage and Cultural Arts Commission does have some objectives specifically related to operational procedures of the Historic Park and Kolb Properties once the construction is complete. Cm. Elias asked about funding for future phases of projects when there is the potential for funding sources to decrease. Ms. Lowart explained that in the case where project funding is lacking, the City Council has the opportunity to make decisions on how funding can be accomplished. Some of the opportunities include loaning projects money from the General Fund, or asking the voters to fund projects by paying special taxes or assessments. She added that on an annual basis as part of the budget process, potential development projects are assessed to determine timing and the amount of funding that will be received from Public Facility Fees. This assists Staff in determining timing and priority for capital projects. Chair Jones asked if the City is breaking -even on its new programs. Ms. Lowart said that most programs cover their direct cost and explained that the majority of the programs /classes offered have minimum enrollment requirements that must be met before the program/class can begin. Vice Chair Guarienti discussed ideas for completing Objective #9. He suggested amending Objective #9 to read "Work with EBRPD to complete negotiations for land acquisitions or obtain conservation easement to provide public access in the western hills for an Open Space Area." Cm. Totaro suggested adding an objective concerning the park element of the Camp Parks redevelopment plan. He stated that he would like to see a Veterans Memorial constructed in a park on the Camp Parks property. Ms. Lowart stated that the Planning Division of the Community Development Department is currently working towards establishing a Specific Plan for the Camp Parks property that will identify potential park sites including the large central park. Once the Specific Plan is completed, the Parks DRAFT P &CSC Special Meeting Minutes — January 21, 2009 Page 4 of 5 Commission can give specific input on uses for the park. She added that it is probably premature to add an objective to the list at this time. Cm. Totaro asked about improvements for the Dublin Sports Grounds in 2010 -2011. Ms. Lowart stated that the City has an opportunity to apply for funding under the East Bay Regional Park District Measure WW and that Staff could identify the Dublin Sports Grounds as a project to be considered in application for the funding. On a motion by Vice Chair Guarienti, seconded by Cm. Muetterties, and by a vote of 6 -0 -0, the Commission unanimously voted to rate and rank the Preliminary Goals and Objectives 2009 -2010 as recommended by Staff with the following amendments: • Change Objective 95 to read "Expand fitness and wellness classes (aerobics, yoga, pilates, cardio, outdoor recreation, etc.) and create flexible participation options "; • Change Objective #8 to read "Assess potential for joint project/facility improvements at Dublin High School and other Dublin Schools as appropriate ", and change the ranking to 49; • Change Objective #9 to read "Work with EBRPD to complete negotiations for land acquisition or obtain conservation easement to provide public access in the western hills for an Open Space Area ", and change the ranking to #10; ® Change the ranking of Objective #10 to #11; ® Change the ranking of Objective #11 to #12; and ® Change the rating of Objective #12 to High and move the ranking to 98. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND /OR STAFF Cm. Totaro reported on his attendance last week at the Youth Sports Liaison meeting. Cm. Elias reported that he is doing work on behalf of Bay Area Senior Games scheduled for August 2009. Vice Chair Guarienti reported on his attendance at the Senior Center Advisory Committee meeting, the Public Workshop for the Emerald Glen Recreation and Aquatic Complex, and the New Year's Bash Luncheon at the Senior Center. Chair Jones reported that the Dublin Lions Club would donate money to the Dublin Youth Fee Assistance Program. Ms. Lowart provided status updates on Fallon Sports Park, Dublin Historic Park, and Shannon Community Center. ADJOURNMENT Being no further business, the meeting adjourned at 8:47 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician DRAFT P &CSC Special Meeting Minutes — ,January 21, 2009 Page 5 of 5 Chairperson CALL TO ORDER The January 14, 2009 meeting of the Youth Advisory Committee was called to order at 7:02 PM at the Dublin City Council Chambers, by Chairperson Minor. PLEDGE OFALLEGL4NCE Pledge of Allegiance was led by Chairperson Minor. ROLL CALL Committee Members (CM) Present: Committee Members Absent Liaison Present: Staff Present: Van Le, Alex Rogers, Christian Heinz, Isabella Europa, Brooke Brunckhorst, Daniel Heddy, Aslan Brown, Justin Minor, Annie Arcuri, Camhung Tran, Alka Pande, Emily Edlund Bre'Auna Pontiflet, Taylor King, Julia Pak, Katie Strangeland Joey Van Loon, Parks and Community Services Commission Liaison Representative Frank Luna, Angela Gamez ORAL COMMUNICATIONS - None MINUTES OF THE REGULAR MEETING- December 17 2008 ON A MOTION BY CM BROWN SECONDED BY CM HEDDY AND BY UNANIMOUS VOTE, THE COMMITTEE VOTED TO APPROVE THE MINUTES OF DECEMBER 17, 2008. WRITTEN COMMUNICATIONS- None UNFINISHED B USINESS — None NEW B USINESS Parks and Community Services Department Goals and Objectives Staff Member Luna reported the 2009 -2010 Parks and Community Services Department Goals and Objectives to Committee Members. The goals which the Committee Members were most interested in pertained to the potential for joint project/facility improvements at Dublin High School and for staff to research other City facilities that would allow teens to participate in various activities that foster a welcoming environment. Chairperson Minor mentioned that Starbucks and Lucky's Pizza currently serve as welcoming environments for teen's afterschool and on weekends. Staff Member Luna stated to the Committee that there will be Community Center built at Emerald Glen Park in the future with plans that include a game lounge /youth center, gym, and aquatic center. Staff Member Gamez added that the youth center would be more like a room that would offer lounge space for youth to "hang out ", and offer various classes such as yoga and cooking classes. Chairperson Minor suggested that the Emerald Glen facilities should add a teen -run snack bar that would allow teens to gain work experience. Staff Member Gamez solicited ideas for future teen cooking classes. Committee Member Heddy suggested that each month, the class should feature a different type of ethnic cooking style. Chairperson Minor thought that summer classes should feature methods for cooking in dorms for college -bound students. Committee Member Tran suggested the City offer a healthy food class, and Committee Member Heddy suggested a class that focused on the importance of using easy recipes. ON A MOTION BY CM BROWN SECONDED BY CM HEDDY AND BY UNANIMOUS VOTE, THE COMMITTEE VOTED TO APPROVE THE 2009 -2010 PARKS AND COMMUNITY SERVICES DEPARTMENT PRELIMINARY GOALS AND OBJECTIVES. Subcommittee Reports The Website Subcommitee will report back to the Youth Advisory Committee at the February 25, 2009 meeting with the new information that will be added to the teen website. The "Bearing is Caring" Subcommittee plans to purchase bracelets from circlebracelets.com. 500 bracelets will cost approximately $250. The front of the bracelets will read `Bearing is Caring" while the back will read "Y.A.C. "09 ". The teddy bears will be given to children at the Oakland Children's Hospital. Bracelets will be sold by all Committee Members to their family and friends for $2 each to make the project successful. The subcommittee plans to promote the project at the St. Patrick's Day Festival in March. The Youth Advisory Booth Subcommittee is planning to offer a Carnival Game at the St. Patrick's Day Festival at the Parks and Community Services tent/booth. The money raised from the booth will be given to St. Jude's Hospital and the Wheelchair Foundation. For each day of the festival, the Committee will raise money for one of the two charities. More information will be available at the February 25, 2009 meeting. The Video Game Subcommittee plans to create a survey to help determine the games that will be offered at the Video Game Tournament. The survey will be presented to the February 25, 2009 Youth Advisory Committee meeting. The Tournament is tentatively planned to be held at the Shannon Community Center or at the DubTown Jam. Committee Member Europa suggested using the portables at Emerald Glen Park at the DubTown Jam. Committee Member Brown commented that the Subcommittee should just choose the game rather than have other students pick it, because it will be extremely hard to satisfy all of Dublin's youth. Committee Member Tran wanted registration for the Tournament to be available at school, and that schools are great outlets for publicity. Committee Members Europa and Heddy suggested that the participants should sign up as singles to eliminate any pressures on participants to find partners. OTHER BUSINESS Committee Member Brown confirmed that Mrs. Rousch from the 40 Developmental Assets program will be attending the February 25 Meeting. The goal is to expand the program in Dublin. Staff Members Luna and Gamez suggested that if the presentation goes well at the Youth Advisory Committee meeting, then perhaps Mrs. Rousch can make another presentation for the City Council. Committee Member Europa reminded the Committee of the Ethics Training program taking place on February 2, 2009, from 6:OOPM to 8:OOPM. Chairperson Minor presented the idea of "Adopt -A -Grand- Friend" project to the Youth Advisory Committee. The project requires being a friend to a senior citizen. Staff Member Gamez suggested that the Committee contact the Senior Advisory Committee to work on the project. Gamez also offered a Cell Phone Service Day where Committee Members and other Dublin teens can help senior citizens with the new technology on their cell phones, such as text messaging applications. Staff Member Gamez solicited volunteers for the Fun Run on March 15, 2009. Volunteers would be assisting City Staff with various duties. Volunteers need to be available from 7:00 AM to 11:00 AM on Sunday March 15, 2009. ADJOURNMENT Being no further business, the meeting was adjourned at 8:19 PM. Respectfully submitted: Frank Luna Recreation Supervisor APPROVED: Justin Minor Chairperson Call to Order Vice Chairperson Baron called the meeting to order at 9:00 a.m. Roll Call. Committee Members (CM) Present: M. Baron, A. Edge and D. Bonetti Parks and Community Services Commission Liaison Present: R. Guarienti Staff Present: Paul McCreary, Assistant Director of Parks and Community Services; Anna Hudson, Recreation Coordinator; and Diane Guenther, Office Assistant Oral Communications —None Approval of the Minutes THE DECEMBER MINUTES WERE AMENDED AS FOLLOWS, UNDER GREETER PROGRAM "CM Baron commented that the Committee meets less than a total of 24 -hours in one year thereby making the function of the Greeters, ambassadors and volunteers more critical. " UNDER OTHER BUSINESS "The construction of the Shannon Community Center is near completion and the opening date will be sometime in February." CM EDGE MADE A MOTION TO APPROVE THE MINUTES AS AMENDED; CM BONETTI SECONDED THE MOTION. THE COMMITTEE UNANIMOUSLY APPROVED THE MINUTES OF THE DECEMBER 4, 2008 MEETING AS AMENDED. Written Communication —None Unfinished Business - None New Business ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON CM Edge made a motion to defer the election of officers until the Advisory Committee openings are filled. CM Bonetti seconded the motion and the Committee unanimously.approved the motion. PARKS AND COMMUNITY SERVICES COMMISSION MEETING PRESENTATIONS The Committee will determine the schedule once a full Advisory Committee is in place. CM Bonetti volunteered to attend the January meeting and CM Baron will attend the February meeting. - . FALL 2008 QUARTERLY REPORT Hudson provided the Committee with an overview of the report as outlined in the agenda statement. CM Baron asked about the status of the LIFE workshops. Hudson indicated workshops will be starting back up in January with a presentation on Scams by Consumer Affairs, and by Senior Support in February. CM Baron commented that he has attended workshops by Mary Hayashi and they have been very successful. He felt the exposure of having her here would be good for the Center. Commissioner Guarienti pointed out there is a lot of useful data which Staff could use to reflect trends but noted some discrepancies in the Attendance Report. He suggested highlighting the new events in the Page I of 3 CITY OF DUBLIN SENIOR CENTER ADviSORY COMMITTEE MINUTES OF JANUARY 8, 2009 PAGE 2 OF 3 report and at the Commission meeting. He suggested. incorporating some of the information in the table to the narrative of the report, explaining variances in attendance from year to year. McCreary asked the Committee if they would prefer less information in the attachment. The Committee would still like to see the table and CM Baron would like to see which programs are succeeding. SUGGESTIONS FOR SENIOR CENTER WEBPAGE MODIFICATIONS McCreary presented the Committee with an overview of the staff report and asked the Committee Members for their input. CM Bonetti suggested using a simple domain name to make the webpage easier to access. CM Edge and Guarienti agreed a simple name is best. Guarienti suggested it could be a simple as dublinseniorcenter. com. CM Bonetti would like the webpage_ to highlight upcoming activities. She suggested ensuring it is welcoming so that people know they are invited to attend the Committee Meetings. CM Edge and Bonetti offered putting their phone numbers as personal contacts on the website. Guarienti recommended including names and pictures of the Committee Members so that people can relate a face to the name. He suggested using photos and eye catching links to connect to important and detailed information. CM Baron commented that he remembers information best by short repetitive hits. The website should be clear and simple, not flashing with too much detail so people don't get overwhelmed. He also suggested adding a positioning statement used consistently. Staff indicated there are funds to launch and advertise . the site. Committee Members suggested dublinseniorcenter.com and dublinsenior.com as possible domain names and asked that the name be kept simple. It was also suggested to add a map in the corner of the site. Staff indicated the primary purpose of the webpage is to advertise the Senior Center programs; other resources will be available but will not be primary. Staff will come back to the Committee with conceptual ideas. PARKS AND COMMUNITY SERVICES GOALS AND OBJECTIVES McCreary provided the Committee with an overview of the report. He noted the next year will not be one of program expansion due to the economic environment. The City will need to utilize existing resources to expand programs. McCreary reviewed the 12 Goals and Objectives proposed for 2009 -2010 and of those goals and objectives one related to the Senior Center. Goal number 4 is to "expand the use of the Senior Center on Saturday mornings for programs and classes." CM Edge suggested a monthly breakfast be included. CM Baron asked if his idea to hold Committee Meetings out in the community would be an objective to add to the list. Staff indicated this could be accomplished with no need for additional resources. CITY OF DUBLIN SENIOR CENTER ADVIsORY COMMITTEE MINUTES OF JANUARY 8, 2009 PAGE 3 OF 3 Guarienti proposed adding a Saturday class /walk to explore the city parks once or twice a month. He suggested the title "Nature is calling isn't it time you made a visit - the health, healing and spiritual benefits will amaze you." Guarienti volunteered to. lead this activity and proposed it would be intergenerational and geared towards casual easy walking. It was suggested to include it as part of Objective number 5 "expand fitness and wellness classes (aerobics, yoga, Pilates, cardio, etc.) and create flexible participation options." Guarienti noted the map in the Guide needs to be updated and could also be used as a handout. He also suggested that a representative of the City; such as the Mayor, could come along as a "walk and talk." CM Edge made the motion to approve the Goals and Objectives with the modification to Goal 5 to include "outdoor recreation." CM Bonetti seconded the motion and the Committee unanimously concurred. Other Business CM Bonetti reported that the Foundation did not meet this month. CM Baron asked if there would be some type of acknowledgement given to the outgoing Committee Members. _Staff is inviting the 2008 Committee to the January luncheon next week to recognize them for their contributions in front of the audience. CM Baron acknowledged the growing population of unemployed and this could be an opportunity to use the Center as a meeting place for professional networking and support. CM Baron asked if we had ever offered a valley -wide Committee luncheon? Staff suggested inviting other Centers in the area to a luncheon. Adiournment Being no further business, the meeting was adjourned at 10:53 a.m. Respectfully submitted, Diane Guenther Office Assistant ID 0 • Martin Baron Vice Chairperson HERITAGE AND CULTURAL ARTS COMMISSION Draft Minutes CITY OF DUBLIN January 8, 2009 The January 8, 2009 meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Vice Chair Carr. PLEDGE OF ALLEGIANCE Vice Chair Carr led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Halket, Mack, Minniear, Tutino, Vonheeder- Leopold Commissioners Absent: None ORAL COMMUNICATIONS Ms. Caroline Soto, City Clerk, administered the Oath of Office to newly appointed Commissioners Minniear and Tutino. APPROVAL OF MINUTES On a motion by Cm. Vonheeder- Leopold, seconded by Cm. Mack, and by a vote of 4 -0 -2, with Cms. Minniear and Tutino abstaining, the Commission voted to approve the minutes of December 11, 2008 as presented. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None UNFINISHED BUSINESS -None NEW BUSINESS 8.1 Election of Officers Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Vice Chair Carr opened the floor to nominations for Chairperson. Cm. Minniear nominated Vice Chair Carr-. Cm. Mack seconded the nomination. By a vote of 6 -0 -0, the Commission unanimously voted to elect Vice Chair Carr as the Commission Chairperson. Vice Chair Carr opened the floor to nominations for Vice Chairperson. Chair Carr nominated Cm. Halket. Cm. Mack seconded the nomination. By a vote of 6 -0 -0, the Commission unanimously voted to elect Cm.' Halket as the Commission Vice Chairperson. DRAFT H &CAC Minutes — January 8, 2009 Page 2 of 3 8.2 Committee Appointments Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. After brief deliberation, the Commission made the following Committee appointments: Art Selection Committee — Dublin Transit Center Representative: Anita Carr Alternate: Dayna Tutino On a motion by Cm. Vonheeder- Leopold, seconded by Cm. Minniear, and by a vote of 6 -0 -0, the Commission unanimously voted to approve the Art Selection Committee — Dublin Transit Center appointments; and to delete the Art Takes Place Steering Committee, the Selection Committee — Poet Laureate, and the Selection Committee — Local Historian. 8.3 Heritage and Cultural Arts Goals and Objectives Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Vonheeder - Leopold asked about a possible goal to explore the use of the Kolb House to establish an office to scan archives and conduct research. Mr. Hartnett explained that this goal would be facilitated under Goal #2, Establish facility operations, policies and fees for public use of the Kolb properties at the Dublin Historic Park. The Commission rated the 2009 -2010 Preliminary Goals & Objectives using a rating system of High (H), Medium (M), or Low (L). CM4 Objective # Mack Halket Carr Vonheeder- Leopold Tutin6 Minniear 1. H H H H H H 2. H H H H H H 3. H H H M H M 4. H H H H H H 5. H H M H H H 6. H H H M H H 7. H H H H H H 8. H H H H H H 9. H H H H H H 10. M L M L M M 11. M M M M M M On a motion by Cm. Mack, seconded by Vice Chair Halket, and by a vote of 6 -0 -0, the Commission unanimously voted to recommend to the City Council approval of the 2009 -2010 Preliminary Goals & Objectives as rated by the Commission in the table above. DRAFT H &CAC Minutes - January 8, 2009 Page 3 of 3 9.1 Other Business The Commissioners and Staff provided brief introductions of themselves for the benefit of the newly appointed Commissioners. Vice Chair Halket informed the Commission about the Lucky Limerick Contest - 2009, co- sponsored by the Dublin Sister City Association. Cm. Mack informed the Commission of the events planned for Dublin's Black History Month Celebration. J Mr. Hartnett informed the Commission of upcoming events. ADJOURNMENT Being no further business, the meeting was adjourned at 7:40 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: Chairperson