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HomeMy WebLinkAboutItem 8.4 MoreDiversionSvcs CITY CLERK File # 810-60 AGENDA STATEMENT cITy COUNCIL MEETING DATE: May 21, 2002 SUBJECT: Proposal for Additional Diversion Services Report Prepared By: Jason Behrmann, Administrative Analyst ATTACHMENTS: ~. ~/1~ ) Proposal from Livermore Dublin DispoSal for Additional Diversion Services 2) Commercial Rate Comparison RECOMMENDATION: Determine which, if any of the proposed diversion programs the City should fund. FINANCIAL STATEMENT: The electronic waste (e-waste) and household hazardous materials (HHW) collection event ($54,367/year) as well as the used oil curbside collection program ($20,580/year) can be funded using existing grant funds. The commercial food waste program ($277,929/year) would need to be funded through a combination of grants and higher commercial garbage rates. The costs associated with these programs would be partially offset by an additional $51,435/year in franchise fees. DESCRIPTION: At its February 5, 2002 meeting, the City Council requested that Livermore Dublin Disposal (LDD) submit a proposal for four new diversion programs including an electronic waste collection event, a household hazardous waste collection event, curbside used oil recycling and commercial food waste recycling. Attachment 1 includes the proposal from LDD with descriptions and associated costs for the individual programs. The following provides a summary of the proposal: Electronic Waste and Household Hazardous Waste Collection Event The proposal submitted by LDD includes 2 separate annual events for e-waste and HHW collection. Staff recommends that these events be combined into one event for greater convenience to residents and cost savings due to decreased advertising and publicity. The one-day event would be at a single location designated by the City and includes separate areas for the collection of e-waste and HHW. LDD staff would direct traffic, verify that the person delivering the materials is a Dublin resident, document the number of persons delivering materials and direct persons where to unload materials. LDD will also inspect the materials, separate and package the materials and transport the materials to the Davis Street Transfer Station. The following is a list of accepted materials: COPIES TO: ITEM NO. ~ H/cc-forms/agdastmt. doc E-Waste Household Hazardous Waste · Personal computers * Automobile batteries · Laptops * Automobile oil and oil filters · Monitors and Peripherals · Latex Paint · Televisions · Oil based paint · Consumer Electronics The combined event will cost approximately $54,367 per year including franchise fees, which includes savings of approximately $5,428 in reduced advertising expenses for combining the two events. All Dublin residents would be able to drop off accepted materials free of charge. A complete description of these programs can be found on pages 5-7 of Attachment 1 with cost breakdowns on pages 10 and 12. It should be noted that the City of Dublin is a participant in the Alameda County Household Hazardous Waste program by being a member of the ACWMA. A fee of $2.15 is collected on every ton of garbage disposed to pay for this program. The ACWMA manages the program, sets the fee and the service level. The closest HHW collection center is in Livermore. The Livermore facility is open 4 days a month. The dates vary from month to month but the days are Wednesday and Thursday from 9:00 a.m.-1:00 p.m. and Saturday from 9:00-11:30 a.m.. The facility is also open one Wednesday per month by appointment only. In addition to the materials accepted in the proposed one-day collection event in Dublin, the Livermore facility also accepts materials such as stain, varnish, thinner, adhesives, cleaners, pesticides and fertilizers. There is no charge for Alameda County residents. In Fiscal Year 2001-2002, 407 Dublin households used the Livermore facility, which is 4.86% of total Dublin households. The countywide participation rate for all households is 3.38%. If desired, the ACWMA has offered to target Dublin households via a promotion program to encourage even greater usage. The Livermore facility does not currently accept e-waste. However the ACWMA has applied for a grant from the State Waste Board for 10 events, countywide, over two years. Dublin would be served by this grant at no City expense. It is unknown at this time whether any of the events would be held in Dublin. Currently residents can dispose of e-waste by calling LDD for a special pick-up at a cost of $25. While the proposed City collection event would provide a convenient way for residents to dispose of these materials, it would have little impact on the City's diversion rate because these materials are already banned from the landfill. However, the convenience of the program may help to prevent illegal dumping. Residential Curbside Used Oil Collection The residential used oil collection program would be offered to all Dublin residents desiring to safely dispose of used motor oil. Those interested in participating in the program would call LDD and receive two clean one-gallon clear plastic containers with screw-top lids for used motor oil. The containers would be collected from the residents on their regularly scheduled collection day. The driver would collect containers left at the curb and would leave clean containers in their place. Solid waste collection vehicles would be fitted with special racks that would hold both the used and clean containers. The containers would then be transported back to the LDD facility in Livermore for processing. The annual cost of the program is approximately $20,580 including franchise fees. Currently residents have the option of taking their used oil to one of five certified used oil collection centers in Dublin. The proposed used oil collection program would be similar to the e-waste/HHW collection event, in that its primary benefit would be the added convenience for residents. A complete description of this program can be found on page 6 of Attachment 1 with a cost breakdown on page 11. Commercial Food Waste LDD proposes to offer a complete commercial food waste recycling program for all restaurants, grocery stores, bakeries, deli's and schools in the City of Dublin. The program would collect a wide range of organic materials that would be transformed into agricultural amendments, which would be marketed to growers in the Central Valley and be made available for use by Dublin residents. Materials would be stored in separate containers and be collected as frequently as required from participating businesses. Once the food waste is collected, i't would be transported to the Davis Street Transfer Station in San Leandro, mixed with green waste, and transported to the Gilton composting facility in Modesto. It is anticipated that a food waste compost facility will be completed at the Altamont Landfill prior to Fiscal Year 2004-2005. This facility will help reduce the transportation and processing costs of the program. This savings is recognized in the Fiscal Year 2004-2005 costs as shown in Attachment 1. The average cost for the first three years of the program, until the expiration of the current Franchise Agreement on June 30, 2005, is approximately $277,929 per year including franchise fees. This cost includes a $25/ton subsidy from the Alameda County Waste Management Authority (ACWMA). A complete description ofthis program can be found on pages 1-4 of Attachment 1 with a cost breakdown on page 9. The Commercial Food Waste Program has the most significant potential of all the proposed programs to divert waste from the landfill, thereby increasing the City's diversion rate. The City has addressed most of the major areas for increasing the City's diversion rate with the exception of food waste recycling. Staff estimates that if the proposed commercial food waste recycling program diverts 1,500 tons as estimated by LDD, the City's diversion rate would increase by approximately two to three percentage points. The City's diversion rate is currently 56%. Funding Analysis The City receives annual Measure D and Import Mitigation Grant funds from the ACWMA from fees collected at Alameda County landfills. Measure D funds can be used for any diversion program, while Mitigation funds can only be used for non-residential diversion programs or the first year of any new diversion program. Measure D fees are currently used to offset the cost of the City's curbside recycling program. Historically these funds have been used for such things as purchasing recycling containers for schools and 64-gallon mixed recycling containers for the curbside recycling program. The Mitigation Grant funds are currently used to offset the costs of the City's commercial recycling program. Additionally, the City receives annual Used Oil Recycling Block Grant funding from the State of California. Currently the City uses its entire grant to help fund a countywide used oil recycling public outreach program. The annual Grant is approximately $15,000. The proposed curbside used oil collection program would be an eligible expense for the Grant. If the Council desires to implement the program, Staff proposes to continue to fund the countywide public outreach program using 10% of the Grant, which is consistent with the contribution of other Alameda County Cities. That would leave approximately $13,500 available for the curbside used oil collection program. The remaining $7,000 required to fund the curbside used oil collection program is proposed to be funded using available Mitigation and Measure D funds. Staff has conducted an.analysi~ of the current fund balance for the Measure D and Mitigation grant accounts and determined that there are adequate funds to continue to subsidize the current curbside and commercial recycling programs as well as add the e-waste/HHW annual collection event and fund that portion of the curbside used oil collection program not funded by the Used Oil Recycling Grant. If the Council elects to add these two programs, Staff recommends that Mitigation Grant funds be used for the first year, and Measure D funds be used for the remaining two years of the Franchise Agreement. The annual cost of the commercial food waste program is approximately $277,929. This total includes a 20% subsidy to encourage businesses to participate in the program. The subsidy would be used to lower the overall solid waste bill for program participants. The City does not have adequate reserves in the Measure D or Mitigation Grant accounts to provide the food waste subsidy and fund the e-waste/HHW collection event. If the Council desires to implement both programs, additional revenue would need to be generated through higher garbage rates. To accomplish this, Staff recommends that the grant funds be used to fund the e-waste/HHW annual collection event and that commercial rates for solid waste be increased by approximately 13.27% in Fiscal Year 2002-2003 (see Attachment 2) to fund the commercial food waste program. It is estimated that this will be the only rate increase required to fund the program for the remainder of the Franchise Agreement. This potential increase does not include this year's scheduled commercial rate increase, which is expected to be in the 2% range for commercial custOmers. It should be noted that even with the potential increase, Dublin's rates would still be approximately 35% lower than the average commercial rates for Livermore, Pleasanton and San Ramon. All commercial customers would also have the opportunity of reducing their solid waste charges by adding either food waste or traditional recycling programs and reducing their solid waste service level. If the Council desires to fund the commercial food waste program at the exclusion of the e-waste/HHW collection event, the available grant funds could be used for the commercial food waste program and the rate increase could be phased in over the three-year period. The following table summarizes the costs and potential funding sources of the proposed programs. Program Annual Cost including Year 1 Year 2 Year 3 franchise fees (average for years 1-3) E-Waste/HHW $54,367 includes cost Mitigation Grant Measure D Measure D Annual Collection savings of $5,428 for Event combining programs Used Oil Curbside $20,580 ~ Used Oil Grant and Used Oil Grant Used Oil,Grant Collection Mitigation Grant and Measure D and Measure D Commercial Food $277,929 includes 13.27% commercial Waste Recycling ACWMA food waste garbage rate subsidy increase It is important to understand that while there are adequate funds to implement these new programs, there will be little revenue remaining to fund additional programs for the remainder of the current Solid Waste Franchise Agreement. RECOMMENDATION Staff recommends that the Council determine which if any of the proposed diversion programs the City should fund. Based on the direction from the Council, Staff will return with an amendment to the franchise agreement including the desired programs. March 12, 2002 Mr. Rich Ambrose' City Manager City of Dublin 100 Civib Plaza Dublin, CA 94568" Dear Mr. Ambrose: Waste Management is pleased by the opportunity to present the City of Dublin with a proposal to provide additional recycling services designed to increase diversion in your .commUnity. Specifically~ our proposal addresses four key areas. These are commercial food wastb (or organics) recycling, ~lectronic wastage collection, h.ousehold hazardous materials collection and curbside used oil. collec, tion. Commercial Food Waste (Organics) Recycling Program Description Materials Collected The program will collect and compost the broadest possible range of (~rganic materials from businesses within the City of Dublin. Materials collected will '- include but will not be limited to: · vegetable waste ' · fruit waste · grain waste · dairy waste · meat waste · fish waste · non-recyclable or contaminated pape[ · untreated and unpainted wallboard Materials Processin,q and Application The new program will ~ensure that composta~ble materials are processed in a manner that ensures the highest and best use of all material co!lected. This includes the conversion of materials into landscaping and agricultural amendments that will be marketed to a variety of growers within Central Valley 'and be made available for use by Dublin residents. A-I-I-ACH M ENT I All erganic materials collected by Waste Management will be delivered to the Davis Street. Transfer Station for initial processing.' Davis Street operates a 500- ton per day processing facility for yard materials and wood waste. The permitted capacity is 5,600 tons per day. Materials are processed using an above-cjr°u.nd conveyor system where' it passes through a quality control area where contaminates.are manually removed by 4 to 6 sorters. Next, it goes through a horizontal hammer-mill grinder, followbd by a belt magnet to remove any metal contaminates, and finall~ through a series of screens to size finished products. Materials are then top loaded into walking floor trailers for transport to Gilton Resource Recovery Composting facility in Modesto, California. Gilton Resource Recovery operates a composting facility adjacent to its transfer station in Modesto. This facility composts organics from municipal, agricultural and food processing'sources. The facility has been permitted to compost mixed wastes (including food waste) since 1992. The facility utilizes the static pile method of composting. Waste Management is pleased to announce a "state of the art" composting facility at our Altamont Landfill and Resource Recovery Facility. This facility is in the process of construction and scheduled to be complete in the latter part of this year. The project is designed for the large-scale conversion of green waste and food waste to compost, Waste Management will advise the City when the green waste, which is.presently being, delivered to the Altamgn,t, will be aCCepted as compost. In addition, the Altamont facility is requesting a permit to accept food waste for compost. ,We anticipate this action to reduce the costs of the City of Dublin's commercial food waste program. The compost facility will market compost primarily to the iand~Scaping and agriculture industries and local government. For the newAItamont site, Waste Management will hire a full-time compost facility manager and compost sales person. In order to assure a successful program implementation, Waste Management will draw u pon its regional compost market experience.. Waste Management operates compost facilities in Napa, Novato, and Chico, California. Our compost facilities are further enhanced by our landscaping materials yard' operated at the Davis Street Recycling and Transfer Station in San Leandro, -California. All of Davis Street's agreements with composting facilities allow the facility to purchase and, back-haul finished compost. For material to be retUrned to the Ci~ of Dublin, Waste Management will collaborate with the City to organiz~ and "g~ve-aways during the year such as schedule a series of neighborhood compost ' - '" "garden festivals" in the spring. Additional Diversion We feel that this service provi~les the City with an opportunity to divert as much as 1,500 tons' per year of additional material. The customers targeted for service will include butnot be limited to restaurants, grocery stores, bakeries, deli's, and. schools. During the last year, VV~ has conducted waste audits of commercial bus inesses within the City. These audits have proven very helpful in targeting the types of customers that will be the most appropriate for this .new service. . Collection Methodolo.ov Waste Management proposes to implement collection services utilizing front-load type collection vehicles. Businesses will be provided with a separate metal bin type container for outside storage and collection of their compostable materials. Service will be provided to commercial businesses Monday through Friday. Equipment ~to be Used The equipment needed to provide this service includes front load type vehicles for collection and 1 or 2-yard front load containers for commercial' customers to store materials outside prior to collection. In addition, commercial businesses will be provided with plastic, 18-gallon containers for storage of their organic waste prior to it being Placed in the 1 or 2 yard commercial bins for collection. Labor I~equirements Operational COllection and Supervision To provide the. collection of organics for'the commercial businesses, it is peceSsarY to ha~e a dd~er and a .23% of a pool person for a total of 1.23 drivers. Presently we have a supervisor who supervises all of the drivers in Dublin and will continue to resolve service issues, and acts as a liaison between the City personnel, and the customers. Education Coordination Ms. Sheila Fagliano will continue to make presentations to City of Dublin businesses in order to educate cOmmercial customers about effective recyP, ling methods, set up customized recycling programs and to continue in the training of custodial vendors and employees. Educationa/ Tours of our Davis Street'Rec¥c/ino Facility ,Mr. David Kreuger will.conduct educational tours of Waste Management's Davis Street Recycling facility to familiarize commercial customers, residents and school children-with the facility's activities as well as teach them how they. can contribute personally to the' City's recycling efforfs. Customer Service Suppor~ Our Manager of Customer Service, Darlisha Smothers will train customer service' representatives regarding the new recycling program and will conduct outgoing telephone survey programs t(~ determine customer knowledge and satisfaction with the new programs. Types of Materials and Containers to be utilized Ma~.erials collected include but are not limited to vegetable waste, fruit waste, grai.n waste, dairy waste, meat waste, fish waste, non-recyclable or contaminated paper, and untreated and unpainted wallboard. Waste Management will supply I and 2-y_ard front end load containers for °Utside' storage and collection of organic waste. Plastic 18-gallon green containers will be provided to participating commercial customers-for storage of their organic waste prior to it being placed outside in the 1 or 2 yard commercial bins for collection. Program Publicity, Education and Marketing Waste Management understands and recognizes the importanb.,e of effective public education and promotiOn.as the key to helping residents and businesses understand more about source reduction, re-use and recycling. Gr. bnts and Subsidy Program Waste Management will in conjunction with the Alameda County W~ste Management Authority, and the City of Dublin will apply for the Commercial Food Waste Subsidy of $25 per. ton for every dOcumented new ton that is diverted from landfill to composting. This subsidy is reflected in Attachment A Program Publicity Key components of our educationProgram will include: · A starter kit to educate businesses on the new program · Kick-off. presentations for employee buy-in and education · Presehtation posters th'at are placed in higl~lY trafficked areas · Newsletters On-going audits and training Financial Please refer to Attachment A. Electronic Waste Collection Program Description Waste Management is pleased to offer an additional service to the City of Dublin in th'e much needed and often ignored area of electronic scrap rebycling. Through the Waste Management Asset Recovery Group (ARG) and customized operations in San Jose, we Can now offer a comprehensive recycling program for a wide variety of electronic streams including personal computers, laptops, monitor and peripherals, televisions, consumer electronics (radios, VSR/s PDA's, etc). ARG is a nationally recognized innovator in developing customized, convenient e-scrap programs for local and state government. ARG was a leading participant and support of an electronics recycling pilot project completed in the State of Minnesota. This proje(~t is recognized as being the largest and most thorough program of its type in the country. bur experience in e-scrap recycling can help the City of Dublin-exceed its · recycling goals in a cost effective manner. A recycling partnership with ARG also~ will keep the City in the forefront of addressing an ever growing portion of the waste stream; and will help residents and business find homes for their old ,~ electronic equipment. .~ Collection Methodolo.ov WaSte Management is propdsing to promote, manage, operate and staff a one- day E-Waste Drop-Off Event for the residents of Dublin. All advertise .r;nents and public announcements related to the event will be prepared by Waste Management afld submitted to the City for approval prior to their distribution. E- ., Waste delivered by residents of the City of Dublin will.be accepted during a seven (7) hour period. The City shall identify and provide the location for such ~ event. Waste Management will provide personnel to assist with directing traffic, verifying the person delivering E-Waste is a City resident, documenting the number of persons delivering materials, and directing persons where to unload materials. ~ Waste M~nagement will inspect the materials,, separate and package the materials, and transport the materials the Davis Street Recycling Facility in San Leandro. Davis Street is prepared to accept up to twenty-five (25) tons of E- Waste from the residents of Dublin. ~' Equipment to, be Utilized The equipment needed for this event is a forklift, pallet jack, 6 rotloff boxes, 2 rolloff trucks and Gaylord boxes and pallets. Labor Requirements This event will require a supervisor, 'six (6) personnel to monitor traffic, load and unload materials, document materials received by resident and material type, a fork lift operator, and two driver§ to transport materials to the Davis Street facility. Program Publicity Waste Management will promote the event to all residential customers with a flyer, postcard, or notice advising them of the date of the E-Waste event. Advertisements in local newspapers announcing the Event and the items that will be collected will alsO be placed. All promotional items will be prepared, by Waste Management and approved by City. Financial Please refer to Attachment B Curbside Used Motor Oil Program Description and Collection Methodolo_ov Waste Management is pleased to implement and promote a residential curbside used motor oil program for the City of'Dublin. Residents v~ill call into Waste Management's Customer Service Department and order two one-gallon used motor oil containers for delivery to their home. The resident will be provided with two clean one-gallon clear plastic containers with sCrew top lids for used motor oil.- Used motor oil will be collected from residents on their regularly scheduled ~coilection day. After'the used motor oil container has been collected from the resident, they will be provided with two clean replacement containers. Residential solid waste and recycling vehicles, will have special racks attached to place the filled containers(empty containers, and will be transported back to our facility for processing. The driver will then empty the container into a secured, double-wall container clearly marked "Used Motor Oil Only". Evergreen Environmental services company will collect the oil weekly and ensure that it is disposed of properly. Used motor oil containers will have a useful life of 2 or 3 uses and then will also be procesSed for proper disposal. Equipment to be Used The equipment required for this service is plastic gallon containers, special racks on,the collection vehicles td carry the containers, and a double wall container for containment of used motor oil at our facil~y. Labor Requirements Residential route drivers will collect containers~a~ the curb and deliver them to the facility. This will be conducted during their regularly scheduled collection day and is the only labor requirement for.tl~is service. Program Publicity · - Waste Management will prepare a brochure to promote the used motor oil program for the residential customers in Dublin. This brochure will be designed and approved by the City for distribution to all residential customers. Residents who call in for service will be provided information about ad~litional services that are available. Financial Please refer to Attachment C ' Household Hazardous Waste Collection Pro.qram Description Waste Management is prepared to coordinate and oversee a household hazardous waste collection event in the City of Dublin. The City of Dublin will need to provide a site for this event. ~ The BOP Collection/Recycling Event, will collect old automobile batteries, automobile oil, latex paint, used oil filters, and oil based paint. An environmental ~services company will supply the superviso~r, technic, al assistants, personnel to direct residents to unloading areas, and will package and transport these materials to proper vendors for disposal/recycling. The event will be,.o~en for six hours, from 8 am to 2 pm on a Saturday selected., by the City. Each residential customer in Dublin can dispose of 5 gallons or 50 pounds .of materials accepted in this program. Labor Requirement The labor for this event will be provided by the environmental company and the cost is similar to the 'E-Waste event. We are waiting for an estimate for this event and hope to receive it by March 15th, 2002. Waste Management's supervisor or recycling manager will be at the ~vent to oversee the event and ensure that all needs of th~ residents are met. Equipment to be Utilized The environmental company will provide the equipment that is necessary to service-the residential customers. In addition we will have a pallet jack available to hand the materials properly. Program Publicity Waste Management will prepare a brochure for the residential customers in the City of Dublin promoting the "BOP" event. This brochure will be approved by the City and mailed to residential customers. The City will choose the day of the event and we will prepare 'an advertisement for one of the local newspapers promoting the event. 7 Financial Please refer to Attachment D ih conclusion, t would like to take this opportunity to reiterate my personal commitment and that of the Company to your great City. We appreciate your vote of confidence and, look forward to continuing to work in partnership with you by providing state-of-the-art diversion programs that encourage residents and busihesses to further increase the amount of solid waste diverted from our landfills. 'In addition, we look forward to working with you to educate customers about the economic 'and ecologic advantages that come along with working to preserve our natural resources. A summary sheet and balance sheet is also provided for: your review. This sheet includes all four of the programs and their costs, along with t~e franchise fees for the City of Dubt~. I am eager tc~ begin working with you to implement these critical programs and look forward to meeting with you to 'review all of the them. Please give me a call and we can sit down and review each program. If you have any questions, please~d0 not hesitate to contact me. Sincerely, ' Annette. Borges District Manager City of Dublin Proposal for Refuse, Recycling, and Compostable Material Se~rlces Detailed Financial Information Attachment A - Foodwaste Program Proposed Proposed Proposed Proposed Proposed Cost Cost Cost Cost Cost Year 1 Year 2 Year 3 Yeax 4 Year 5 Plant Material Processing Costs $ 57,000 $ 58,710 $ 42,000 (1) $ 43,260 $ 44,558 Disposal savlng~ (45,000) (46,350) (47,741) (49,173) (50,648) ACWMA subsidy (37,500) (37,500) (37,500) (2) (37r~00) (37,500) $ ¢5,500) ($25,140) ($43r241) ($43,413) ($43,590) Labor Costs Regular Wages $ 52,024 $ 53,584 $ 55,192 $ 56,848 $ 58,553 Overtime Wages Holiday Wages 2,601 2,679 2,760 2,842 2,928 Vacation Wages 4,729 4,871 5,017 5,168 5,323 Sick Leave Wages 2,365 2,436 2,509 2,584 2,661 Workers Compensation Ins & Claims 5,147 5,302 5,461 5,625 5,793 Employers Liability Ins Health & Welfare 11,673 1 2,023 12,383 12,755 13,138 Pension/Retirement Benefits 13,966 14,385 14,817 15,261 15,719 Payroll Taxes 5,092 5,245 5,402 5,564 5,731 Other (Please List) Total Labor Costs $97r597 $100~525 $103~540 $106~646 $109~846 Vehicle Related Costs Fuel $ 9,188 $ 9,463 $ 9,747 $ 10,040 $ 10,341 Ti~es & Tubes 2,613 2,691 2,772 2,855 2,941 Parts 14,263 14,691 15,132 15,586 16,053 Supplies (fluid, o/l, etc.) 348 358 369 380 392 Taxes & Licenses 1,950 1,950 1,950 1,950 1,950 Fines & Penalties Other-Towing~ washing & compliance ' lr206 1~43 1~80 1~318 lr358 Total Vehicle Related Costs $29~568 $30r397 $31~250 $32~129 $33~035 Other Costs Liability & Property Damage Ins 600 618 637 656 675 Damage Claims 1,887 1,944 2,002 2,062 2,124 Equipment Insurance 1 ~ 1,236 1,273 1,311 1,351 Rent Utilities Telephone - Non-vehicle Related Supplies 2,796 2,880 2,966 3,055 3,147 Non-vehicle Related Taxes & Licenses Training & Safety Programs 120 124 127 131 135 Initial Public Education & Outreach Continuing Public Education & Outreach Uniforms 120 124 127 131 135 Other-Inside sales .5 person 22~596 23~274 23~972 24~691 257432 Total Other Costs $29~319 $30~199 $31~105 $32~038 $32~999 Interest & Depreciation Intra Company Interest Expense $ 7,424 $ 7,4:~4 $ 7,424 $ 7,424 $ 7,424 External Financing Interest Expense Container Deineciation 968 968 968 968 968 Truck & Other Depreciation 16~500 16~500 t 6~500 16r500 16~500 Total Interest & Depreciation $24~892 $24~892 $24~892 $24~892 $24~892 Profit % Operating Ratio: 91% 22~841 23~469 22~289 22~900 23,529 Allocated Costs From Administrative Div. From Vehicle Malnt. Div. $ 18,267 $ 18,815 $ 18,815 $ 18,815 $ 18,815 From Container Maint. Div. 1,500 1,545 1,545 1,545 1,545 Other (Please list) Total Allocated Costs $19~767 $20~360 $20r360 $20r360 $20~360 Total Cost before Franchise Fees $198,484 $204,700 $190,195 $195,552 $201,070 Revenue subsidy 20% 39~697 40~940 38~039 # 39~110 40~214 $238,180 $245,640. $228,233 $234,662 $241,284 leranehi~o Foo 0.146 40~719 41~995 39~019 40~118 41~250 Total Rmdwa~ta wilh subsidy & l:F $278,900 $287,635 $267,252 $274,780 $282,533 CRy of Dublin Proposal for Refuse, Recycling, and Compostable Material Services Detailed Flfianclal Information Attachment B - E - Waste Proposed Proposed Proposed Proposed Proposed Cost Cost Cost Cost Cost Year 1 Year 2 Year 3 Yegr 4 Ye~ 5 Material Processing Costs $12,500 $ 12,875 $ 13,261 $ 13,659 $ 14,069 Disposal savings (750) (773) (796) (820) (844) ACWMA subsidy $ 11,750 $12,103 $12,466 $12,840 $13,225 Labor Costs Regular Wages $ 1,584 $1,632 $1,680 $1,731 $1,783 Overtime Wages H olicLay Wages 79 82 84 87 89 Vacation Wages 144 148 153 157 162 Sick Leave Wages 72 74 76 79 81 Workers Compensation Ins & Claims 157 161 166 171 176 Employers Liability Ins Health & Welfare 355 366 377 388 400 Pension/Retirement Benefits 425 438 451 465 479 Payroll Taxes 155 160 164 169 174 Other (Please List) Total Labor Costs $2,972 $3,061 $3,153 $3,247 $3,345 Vehicle Related Costs Fuel $ 70 $75 $75 $77 $79 Tires & Tubes 20 21 21 22 23 Parts 109 113 116 119 123 Supplies (fluid, oil, etc.) 3 3 3 3 3 Taxes & Licenses 15 15 15 15 15 Fines & Penalties Other -Towing~ washing & compliance 9 10 10 10 10 Total Vehicle Related Costs $ 227 $233 $239 $246 $253 Other Costs Liability & Property Damage ][ns $ 5 ~5 $5 $5 $5 Damage Claims 14 15 15 16 16 Equipment Insurance 9 9 10 10 10 Rent Utilities Telephone Non-vehicle Related Supplies 21 22 23 23 24 Non-vehicle Related Taxes & Licenses Training & Safety Programs I 1 1 1 I Initial Public Education & Outreach 4,500 4,635 4,774 4,917 5,065 Continuing Public Education & Outreac Uniforms 1 1 i 1 1 Other - Equip Rental etc 2,500 2,575 2,652 2,732 2,814 Total Other Costs $7,052 $7,263 $7,481 $7,705 $7,937 Interest & Depreciation Intra Company Interest Expense 49 49 49 49 49 External Financing Interest Expense Container Depreciation Track & Other Depreciation 103 103 103 103 103 Total Intere st & Depreciation $153 $153 $153 $153 $153 Profit % Operating Ratio: 91% 2,260 2,328 2,397 2,469 2,542 Allocated Costs From Administrative Div. From Vehicle Maint. Div. From Container Maint. Div. Other (Please list) Total Allocated Costs $0 $0 $0 $0 $0 Total Cost before Franchise Fees $24,412 $25,139 $25,888 $26,660 $27,454 Franchise Fees 14.6% 4,174 4,298 4,426 4,558 4,694 Total Cost with Franchise Fees $2.8,586 $29,437 $30,314 $31,217 $32,148 10 City of Dublin Proposal for Refuse, Recycling, and Compostable Material Services Detailed Financial Information Attachment C - OII Collection Proposed Proposed Proposed Proposed Proposed Cost Cost Cost Cost Cost Year I Year 2 Year 3 Year 4 Year 5 Oil Material Processing Costs $ 453 $ 467 $ 481 $ 495 $ 510 Recycle container 168 173 178 184 189 $ 621 $ 640 $ 659 $ 679 $ 699 I/xbor Costs Regular W~ges $ 4,620 $4,759 $4,901 $5,048 $5,200 Overtime Wages Holiday Wages 231 238 245 252 260 Vacation Wages 420 433 446 459 473 Sick Leave Wages 210 216 223 229 236 Workers Compensation Ins & Claims 457 471 485 500 514 Employers Liability Ins Health &Welfare 1,037 1,068 1,100 1,133 1,167 Pension/Retirement Benefits 1,240 1,277 1,316 1,355 1,396 Payroll Taxes 452 466 480 494 509 Other (Please List) Total Labor Costs $8,667 $8,927 $9,195 $9,471 $9,755 cost per minute $0.62 Vehicle Related Costs Fuel $ $0 $0 $0 $0 Tires & Tubes Parts Supplies (fluid, oil, etc.) Taxes & Licenses Fines & Penalties Other -Towing, washing & compliance __ Total Vehicle Related Costs $ $0 $0 $0 $0 Other Costs Liability & Property Damage Ins Damage Claims Equipment Insurance Rent Utilities Telephone Non-vehicle Related Supplies Non-vehicle Related Taxes & Licenses Training & Safety Pmgntms Initial Public Educal/on & Outreach 3,500 3,605 3,713 3,825 3,939 Continuing Public Education & Outreac Uniforms Other - Collection containers 2,500 2,575 2,652 2,732 2,814 Total Other Costs $6,000 $6,180 $6,365 86,556 $6,753 Interest & Depreciation Intra Company Interest Expense 86 86 86 86 86 External Financing Interest Expense Container Depreciation Track & Other Depreciation 180 180 180 180 180 Total Interest & Depreciation $266 $266 $266 $266 $266 Profit % Operating Ratio: 91% 1,513 1,558 1,604 1,652 1,701 Allocated Costs From Administrative Div. From Vehicle Maint. Div. From Container Maint. Div. Other (Please list) Total Allocated Costs $0 $0 $0 $0 $0 Total Cost before Franchise Fees $17,067 $17,571 $18,089 $18,623 $19,174 Frmchise Fees 14.6% 2,918 3,004 3,093 3,184 3,278 Total Costwith Franchise Fees __$19,98~5 __$20,574 __$21,182 __$21,807 $22,451 City of Dublin Proposal for Refuse, Recycling, and Compostable Material Services Detailed Financial Information Attachment D- Household Hazardous Waste Discussion Dz~ Proposed Proposed Proposed Proposed Proposed Cost Cost Cost Cost Cost Year 1 Year 2 Year 3 Year 4 Year 5 Material Processing Costs $12,500 $ 12,875 $ I3,261 $ 13,659 $ 14,069 Disposal savings ACWMA subsidy 12,500 $12,875 $13,261 $13,659 $14,069 Labor Costs Regular Wages $ 1,584 $1,652 $1,680 $1,731 $1,783 Overtime Wages Holiday Wages 79 82 84 87 89 Vacation Wages 144 148 153 157 162 Sick Leave Wages 72 74 76 79 81 Workers Compensation Ins & Claims 157 161 166 171 176 Employers Liability Ins Health & Welfare 355 366 377 388 400 Pension/Retirement Benefits 425 438 451 465 479 Payroll Taxes 155 160 164 169 174 Other (Please List) Total Labor Costs $2,972 $3,061 $3,153 $3,247 $3,345 Vehicle Related Costs Fuel $ 70 :t73 $75 $77 $79 Tires & Tubes 20 21 21 22 23 Parts 109 113 116 119 123 Supplies (fluid~ oil, etc.) 3 3 3 3 3 Taxes & Licenses 15 15 15 15 15 Fines & Penalties Other -Towing, washing & compliance 9 10 10 10 10 Total Vehicle Related Costs $ 227 $233 $239 $246 $253 Other Costs Liability & Property Damage Ins 5 5 5 5 5 Damage Cia/ms 14 15 IS 16 16 Equipment Insurance 9 9 10 10 10 Rent Utilities Telephone Non-vehicle Related Supplies 21 22 23 23 24 Non-vehicle Related Taxes & Licenses - Training & Safety Programs 1 I 1 1 1 Initial Public Education & Outreach 4,500 4,635 4,774 4,917 5,065 Continuing Public Education & Outreac Unifon-ns I 1 1 1 1 Other - Equip Rental etc 2,500 2,575 2,652 2,732 2,814 Total Other Costs $7,052 $7,263 $7,481 $7,705 $7,937 Interest & Depreciation Intra Company Interest Expense 49 49 49 49 49 External Financing Interest Expense Container Depreciation Track & Other Depreciation 103 103 103 103 103 Total Interest & Depreciation $153 $153 $153 $153 $153 Profit % Operating Ratio: 91% 2,260 2,328, 2,397 2,469 2,542 Allocated Costs From Administrative Div. From Vehicle Maint. Div. - From Container Malnt. Div. Other (Please list) Total Allocated Costs $0 $0 $0 $0 Total Cost before Franchise Fees $25,162 $25,912 $26,684 $27,479 $28,298 Franchise Fees 14.6'/0 4,302 4,430 4,562 4,698 4,838 Total Cost with Franchise Fees $29,464 $30,342 $31,246 $32,177 $33,136 COMPARISON OF SELECTED RATES CURRENT vs PROPOSED Rates with Commercial Food Commercial -Monthly Rates Current Rates Waste Recyclinq % increase 1 Yard- 1 time/wk $ 36.55 $ 41.40 13.27% 2 Yard - 1 time / wk $ 73.10 $ 82.80 13.27% 3 Yard- 1 time/wk $ 109.65 $ 124.20 13.27% 3 Yard - 2 times / wk $ 228.40 $ 258.71 13.27% 4 Yard - 1 Time / wk $ 146.20 $ 165.60 13.27% 4 Yards - 2 times / wk $ 301.50 $ 341.51 13.27% Sample rate categories represent 73% of commercial customers ,... Dublin with L~ 3 City Commercial % Proposed ~ Commercial -Monthly Rates Livermore Pleasantoq San Ramon Averaqe Food Waste From Av_g 1Yard-ltime/wk $ 51.88 $. 84.33 $ 70.00 $ 68.74 $ 41=40 -40% ~ 2Yard~ltime/wk $ 103.76 $ 168.55 $ 130.00 $ 134.10 $ 82.80 -38% 3Yard-ltime/wk $ 155.64 $ 240.82 $ 180.00 $ 192.15 $ 124.20 -35% 3 Yard - 2 times / wk $ 332.84 $ 445.36 $ 360.00 $ 379.40 $ 258.71 -32% 4Yard-1 Time/wk $ 207.52 $ 313.54 $ 220.00 $ 247.02 $ 165.60 -33% 4 Yards- 2times/wk $ 436.60 $ 586.26 $ 440.00 $ 487.62 $ 341.51 =30% Every effort has been made to assure the accuracy of the information according to our understanding of other agency rates.