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HomeMy WebLinkAboutItem 8.5 Strategic Plan Workshop 09-10~~~~ \ .,~;~~. 'r\~V/~' SUBJECT: ATTACHMENTS: CITY CLERK File # ^ /^Q D^-g^~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: December 16, 2008 RECOMMENDATION: FINANCIAL STATEMENT: Fiscal Year 2009-2010 Strategic Planning Workshop Report Prepared by Joni L. Pattillo, City Manager 1) Fiscal Year 2008-2009 Strategic Plan Document 1) Provide Staff with direction on a Fiscal Year 2009-2010 Strategic Planning Workshop; 2) Coordinate with Staff to determine a date to hold the workshop, and 3) Authorize Staff to engage Sherry L. Lund Associates to facilitate the Strategic Planning Workshop or direct Staff to release a Request for Qualifications for a workshop facilitator and appoint two Councilmembers to work with Staff to interview applicants. Sufficient funds were included in the Fiscal Year 2008-2009 Budget for this activity in the event that the City Council desired to hold a Strategic Planning Workshop. DESCRIPTION: Staff is in the process of finalizing the budget calendar for Fiscal Year 2009-2010 and requests that the City Council provide direction on its desire to hold a Strategic Planning Workshop. This workshop would allow the City Council to review the City's Strategic Plan document (Attachment 1), which identifies long-term strategies that the City should pursue over the next 10 years. Specifically, a Strategic Planning workshop will provide the City Council with an opportunity to identify significant challenges the City will face in the future and develop long term goals and strategies, as well as short-term goals and objectives, to address these issues. As in previous years, Staff recommends that the workshop will be managed by an outside facilitator. The initial Strategic Plan was adopted by the City Council in Fiscal Year 20042005, with an update made following the November 2006 elections. The practice adopted by the City Council has been to revisit the Strategic Plan following each municipal election. The intent behind this decision is to allow the new City Council the opportunity to make adjustments to the long-term Strategic Plan, if necessary. If it is the City Council's desire to move forward in holding a Strategic Planning Workshop, Staff recommends that the City Council authorize Staff to engage Sherry L. Lund Associates, the consultant hired to facilitate the original Strategic Planning Workshop as well as the November 2006 Strategic Plan Update. Staff has made contact with Ms. Lund to see about her availability in January 2009. Ms. Lund ------------------------------------------------------------------------------------------------------------- COPY TO: Sherry L. Lund Associates Page 1 of 2 ITEM NO. O . C:\Documents and Settings\carolinesU.ocal Settings\Temporary Internet File~,OLKAA\2009-2010 Strat Plan Process.doc supplied the following dates in January which are Thursday, January 22, or Friday, January 23, or Saturday, January 24, or Saturday, January 31. If it is the City Council's desire to release a Request for Qualifications and interview additional consultants, the process requires approximately 60 days (this takes into consideration the winter holidays), and Staff would request that the City Council appoint two of its members as well as the City Manager to an ad-hoc committee to select a consultant. Based on this proposed timeline the soonest the Strategic Planning Workshop could take place would be in March 2009. RECOMMENDATION: Staff recommends that the City Council supply Staff with direction on a Fiscal Year 2009-2010 Strategic Planning Workshop and date to hold the workshop, and authorize Staff to engage Sherry L. Lund Associates to facilitate the Strategic Planning Workshop or direct Staff to release a Request for Qualifications for a workshop facilitator and appoint two Councilmembers to work with Staff to interview applicants. ------------------------------------------------------------------------------------------------------------- COPY TO: Page 2 of 2 ITEM NO. C:\Documents and Settings\carolinesU.ocal Settings\Temporary Internet File~,OLKAA\2009-2010 Strat Plan Process.doc ti ti J ~ rL ~ ~~8~ CITY OF DUBLIN TEN YEAR STRATEGIC PLAN O~LIFOR~~ Adopted 2008-2009 Update STRATEGIES STRATEGY #1: Establish villages within the City of Dublin. ~~ t~ S~:Ak~I~ A~~.~ Dlo a~i cr~ce t CA~.TE) _ ~ ~, ~ ~ ; # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004-2005 Develo olic definin villa a conce t. COMPLETE L~J'S~~j ~ ~ ~k ; ~ ~ .'rtuz~ies to create new'vlllages. {' °' # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004-2005 Complete Pak `n Save General Plan Amendment and Planned Development Rezoning. (COMPLETE) 2. 2004-2005 Complete review of Dublin Ranch West Annexation (Wallis) General Plan & Specific Plan Amendments. (COMPLETE) 3. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation Area. (COMPLETE) 4. 2005-2006 Investi ate creatin new villa e around West Dublin BART Station. (COMPLETE 5. II-A-1 Implement residential planned development and investigate opportunities to create a new villa a in Eastern Dublin Transit Center. 6. II-A-2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. 7. II-A-4 Update Downtown West Dublin BART and San Ramon Specific Plan into one com rehensive Plan that addresses the entire Downtown Area. 8. II-B-1 Complete evaluation of the potential renovation/redevelopment of the Arroyo Vista Housin site. ~TRATECxI~ COAL # laG' :'f~c~ic rty awne~^sto strength the zdenti~pf exist~~,g vil # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. II-A-3 Pre are Communi Desi Element for General Plan. STRATEGY #2: Facilitate and encourage continued investment in Downtown Dublin. S~'RA~C G4AI, #2A: tu:#,e stren en the ident~y`,;a,nd aestt~c a al pf.the l~t'svnlQw~` ` # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2005-2006 Com lete Senior Housin Pro'ect. (COMPLETE) 2. 2005-2006 Complete construction of new Senior Center and prepare for operation of new facility. (COMPLETE) 3. 2005-2006 Work with Dolan Lumber owners to facilitate develo ment o ortunities. COMPLETE 4. 2005-2006 Negotiate Lease Agreement and resolve funding for the West Dublin BART project. COMPLETE 5. 2005-2006 Install lighting at approaches to the I-680 Freeway Underpass Art Projects. (COMPLETE) 6. 2005-2006 Develop and implement program to keep trucks out of shopping centers and overnight arkin COMPLETE 7. 2006-2007 Develop Historic District Master Plan for Dublin Blvd/Donlon property and implement S ecific Plan, if re uired. (COMPLETE a~'+a~chw~r.~,+ ~ Z~(p 8. 2006-2007 Work with property owner of Ralph's Grocery store to identify replacement alternatives. (COMPLETE) 9. 2007-2008 Work with Dublin Honda on develo ment o tions for Amador Plaza site. (COMPLETE) 10. II-A-3 Pre are Communi Desi Element for General Plan. 11. II-A-4 Update Downtown West Dublin BART and San Ramon Specific Plans into one com rehensive Plan that addresses the entire Downtown Area. 12. II-E-3 Work with Dublin Place Sho in Center to facilitate new im rovements to the center. 13. II-E-4 Work with property owners in West Dublin BART Specific Plan area to identify develo ment o ortunities. 14. III-B-2 Facilitate the selection of ublic art for three (3) Private Develo ment ro'ects. 15. III-B-7 Implement Phase II of the Downtown Public Art/Bus Shelter Project including; design, fabrication and installation of student art murals. 16. III-B-12 Work with BART to incorporate high quality artwork as part of the West Dublin BART Station Project rovided fundin is available. STRAT~1~Af..,:#.~S.Coi~,~wr.with nw~orestovate~~ r~elailattea5: # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004-2005 Investi ate O tions for Shamrock Villa e. (COMPLETE) 2. 2004-2005 Work with Shamrock Villa e to facilitate im rovement to the Center. COMPLETE 3. 2005-2006 Work with Dolan Lumber owners to facilitate develo ment o ortunities. (COMPLETE) 4. 2005-2006 Negotiate Lease Agreement and resolve funding for the West Dublin BART project. (COMPLETE) 5. 2006-2007 Work with property owner of Ralph's Grocery store to identify replacement alternatives. (COMPLETE) 6. 2007-2008 Work with Dublin Honda on develo ment o tions for Amador Plaza site. COMPLETE 7. II-A-3 Pre are Communi Desi Element for General Plan. 8. II-A-4 Update Downtown West Dublin BART and San Ramon Specific Plans into one com rehensive Plan that addresses the entire Downtown Area. 9. II-E-3 Work with Dublin Place Sho in Center to facilitate new im rovements to the Center. 10. II-E-4 Work with property owners in West Dublin BART Specific Plan area to identify develo ment o ortunities. 11. II-E-7 (New) Work with roe owners to tenant vacant buildin son Villa e Pk STRATEGY #3: Develop a transportation system that facilitates ease of movement throughout the City STRA`1I~' ~„~3A; P~.-~,~i}~~hboriug,caunitie~~:to d~sr€~1~op:,s t~ti~ate iui~pa~ ' re 'ona~"tr;~~~ ocal~~. # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004-2005 Work with Contra Costa Transportation Authority to develop a regional traffic model and seek concurrence from the TVTC for the adoption of the model for use in regional traffic lannin . (COMPLETE) 2. 2004-2005 Examine the feasibility of coordinating central communications for traffic signals in downtown Dublin. (COMPLETE) 3. 2006-2007 Participate in Tri-Valley Triangle Analysis to prioritize I-580, I-680 and route 84 trans ortation im rovements. COMPLETE 4. 2006-2007 Utilize new CCTA traffic model to work with Livermore, Pleasanton, Alameda County and the Tri-Valley Transportation Council to examine configurations of streets parallel to I-580 (i.e. Dublin Blvd./North Canyons Parkway, Stoneridge Drive/Jack London Blvd.) and make recommendations/advocac . (COMPLETE) 5. V-B-2 (New) Work with the Congestion Management Agency on the Development of the Regional Transportation Plan (RTP) to insure the City of Dublin's recommendations for needed re Tonal infrastructure are addressed in the RTP. 6. V-B-6 Using the Tri-Valley Triangle Study, work with the Tri-Valley Cities to develop a strategy to ursue ro'ect fundin in the re ion. 3~ ~ ~ 7. I V-B-9 Work with Pleasanton and Livermore to develop a cost sharing agreement for the ultimate improvement of the I-580/Fallon Road Interchanse. ~TRATE~`,AL;u3B. 1~a~.ire;~~ of o bans for,:ili~ ~oz~ - ,,= ` # G&O Ref # PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2005-2006 Negotiate Lease Agreement and resolve funding for the West Dublin BART project. (COMPLETE 2. 2006-2007 Work with EBRPD and the City of Pleasanton to conduct a preliminary engineering study and identify funding sources to facilitate the connection of Alamo Canal Trail under I-580 to Pleasanton trails. COMPLETE 3. 2006-2007 Work with ACTIA for the implementation of the Measure B transportation project along the Scarlett Drive corridor between Dublin Blvd. and Dou he Road. COMPLETE) 4. 2006-2007 Work with LAVTA and BART to improve connectivity between the City Park-and-Ride Lot and the BART Station. COMPLETE 5. 2006-2007 Pre are lobal trans ortation lan for Ci (multi-modal). (COMPLETE) 6. 2007-2008 Develop aCity-wide Bicycle Master Plan including bicycle access to parks and open space areas. (COMPLETE) STS, C: Pl~~,e~nent,~treet ~';~~ # 's , r }~ , ~r. ~~~ ~ ~ ' ~ _, 7 ~ ar~;~ a co~tiidors # G&O Ref # PROPOSED OBJECTIVE FOR ACCO MPLISHING STRATEGIC GOAL 1. 2004-2005 Ado t a s ecific ali nment of Fallon Road from I-580 to Bent Tree Drive. (COMPLETE) 2. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation Area. (COMPLETE) 3. 2006-2007 Work with ACTIA for the implementation of the Measure B transportation project along the Scarlett Drive corridor between Dublin Blvd. and Dou he Road. (COMPLETE) 4. II-A-2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. 5. II-A-S Com lete Scarlett Court S ecific Plan. 6. II-D-2 Pre are an ali nment for Central Parkwa from Fallon Rd to Croak Rd/Dublin Blvd. 7. V-B-1 (New) Examine signal timings throughout the City to improve intersection efficiency by coordinating signalized intersections along major arterials and optimizing pedestrian safe 8. V-B-3 As part of the GPA for Parks RFTA, evaluate alternatives for a Central Parkway extension to Dou he Road and interface o tions to the Tanned Scarlett Drive Extension. 9. V-B-7 Work with the region's transportation partners to develop projects for the I-580 Corridor that will minimize im acts to the Civic Center Com Tex and businesses. 10. V-B-8 Develo a hased Tan to ex and the Traffic Mana ement S stem to include all arterials. STRATEGY #4: Create an open space network that ensures environmental protection and provides public access where appropriate. STRAT~{,.r,IC GOAT. #~A: Esta~lisla open Space Area in V~leste~:'hi}l~: # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. III-A-13 Work with EBRPD to complete negotiations for land acquisition in the western hills for an O en S ace Area. 2. III-A-14 Identify and secure sources of funding for land acquisition in the western hills for an Open S ace Area. 3. III-A-15 Upon completion of land acquisition in the western hills, prepare an Open Space Master Plan and a ro riate CEQA documents. S~'RJA A~.~..;$; ~'r~ s ce ~nnecta€~s~ a;nd #r8ls ~vbere .:,, # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation Area. (COMPLETE) 2. 2005-2006 Complete Review of Mission Peak Annexation and General Plan & Specific Plan Amendments. (COMPLETE) 3. 2006-2007 Work with EBRPD and the City of Pleasanton to conduct a preliminary engineering study and identify funding sources to facilitate the connection of Alamo Canal Trail under I-580 to Pleasanton trails. (COMPLETE) 4. 2006-2007 Complete review of Moller annexation and General Plan and Specific Plan Amendments. (COMPLETE). 5. 2007-2008 Com lete GPA Stud on the Trans ortation Corridor Ri ht-of-wa . (COMPLETE 6. II-A-2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. STR~,;T~£;~L ~#~:5 ~~ ~ cei~>Eastez~n Dubl,~'~iP'AISpc Ply. . # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation Area. COMPLETE) 2. 2005-2006 Complete Review of Mission Peak Annexation and General Plan & Specific Plan Amendments. COMPLETE) 3. 2006-2007 Complete review of Moller annexation and General Plan and Specific Plan Amendments. COMPLETE) STRATEGY #5: Continue to develop a community that provides a balance of jobs, housing, and services in a fiscally sound manner. STRAT`-+CflA,i-. #~A~=v ;...,Master Plan f©r Cam :mss. # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. II-A-2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. 2. II-A-3 Pre are Communi Desi Element of General Plan. S1"RATEGIC~C~AL ~ : 'Gatzt~ue ~ ementati~ ~f l~astern ~ ~ if>~ Play;`' # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004-2005 Develop a master plan & phasing plan for Sports Park on Gleason Drive & Fallon Road includin evaluation of BMX Track. (COMPLETE) 2. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation Area. COMPLETE 3. 2005-2006 Complete Review of Mission Peak Annexation and General Plan & Specific Plan Amendments. (COMPLETE) 4. 2006-2007 Complete review of Moller annexation and General Plan and Specific Plan Amendments. COMPLETE 5. II-A-1 Implement residential planned development and investigate opportunities to create a new villa a in Eastern Dublin Transit Center. 6. II-A-8 (New) Com lete General Plan Amendment on Nielsen roe 7. II-A-9 Com lete Grafton Plaza General Plan Amendment and S ecific Plan Amendment. 8. II-E-S (New) Work with roe owners in Santa Rita area to identi new office uses/users. 9. II-B-6 Create new Medium Densi Desi nations fors ecific ro erties in the EDSP. ~n~ STRA ~~C: e~-lo Eke~ae~ ~. ~:~. .~, # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2004-2005 Undertake Housin Needs Assessment. (COMPLETE) 2. 2005-2006 Com lete Senior Housin ro'ect. COMPLETE 3. 2006-2007 Work with cities in the Tri-Valley Area to develop and maintain affordable housing 0 ortunities, and ublicize and coordinate the re ion's housin needs. COMPLETE 4. 2006-2007 Im lement First Time Homeowner Pro ram. (COMPLETE) 5. 2006-2007 Process five (5) First Time Homebuyer Loans and make progress report to City Council. (COMPLETE) 6. 2006-2007 Revise Densi Bonus Ordinance. COMPLETE) 7. 2007-2008 Process five (5) first time homebu er loans. (COMPLETE) 8. 2007-2008 Hold two (2) community meetings to educate the community on the City's affordable housin ro ram. (COMPLETE) 9. 2007-2008 Educate the City's large employers on the City's affordable housing program to assist with em to ee attraction and retention. (COMPLETE) 10. 2007-2008 Prepare Universal Design Ordinances for adoption as an amendment to Building Code re uirements. (COMPLETE) 11. II-B-1 Complete evaluation of the potential renovation/redevelopment of the Arroyo Vista Housin site. 12. II-B-2 Work with ABAG to ensure that the Regional Housing Needs Allocation process addresses Ci of Dublin housin needs in an a uitable manner. 13. II-B-3 ew) Process 15 first time homebu er loans. 14. II-B-4 U date Housin Element of the General Plan. 15. II-B-S (New) Review effectiveness of the Ci 's current Inclusion Zonin Ordinance. -~~T~#~~t~z~t.P~'op'erlY~rsto~~€~u~ut~ti~.~ °;~ r, downtown. A ~ ~"~ ,. , . # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. II-A-3 Pre are Communi Desi Element of General Plan. 2. II-A-S Com lete Scarlett Court S ecific Plan. 3. II-B-1 Complete evaluation of the potential renovation redevelopment of the Arroyo Vista Housin site. 4. II-E-1 ew Work with the owners of National Food Lab on new develo ment o ortunities. 5. II-E-2 (New) Work with the owners of the Chevron roe on new develo ment o ortunities. 6. II-E-6 (New) Enhance resence of automobile dealers in the Scarlett Court S ecific Plan area. a.a,~,;~~C t~-~~:.~~~op pla.~sto ~.ss fat the ovra mil' ~~ ~~ ~ a., sernce' deznar~ds' aa~d aua#~abl~ x~ayenues. ' # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. I-A-3 Im lement recommendations from the Civic Center Works ace Pro rammin Stud . 2. III-A-7 (New) Evaluate options for continuing the operation of the Emerald Glen Activity Center followin the o enin of the new Shannon Communi Center. 3. I-B-3 Com lete 2008-2013 Multi- ear Financial Forecast. STRATEGY #6: Develop dynamic community facilities that provide unique recreational and cultural experiences in the region. STR.ATEC~'~dpA~. #b~;.: ~~: anc~ aiid enlace 1~~1~n I~ist~ric Park. , , .. # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2005-2006 Refurbish exhibit space within the Murray Schoolhouse to provide a fresh setting that will o timall hi hli ht Dublin's histo (COMPLETE) 2. 2006-2007 Develop Historic District Master Plan for Dublin Blvd./Donlon property and implement S ecific Plan, if re uired. (COMPLETE) 3. 2006-2007 Pre are an u date to the Parks & Recreation Master Plan. (COMPLETE) G~j(Q 4. 2006-2007 Undertake a site master plan, programming and fmancial feasibility study for the Dublin Historic Park includin DHPA land/cemet feasibili stud COMPLETE 5. 2006-2007 Research and submit new application for Murray Schoolhouse to be placed on the National Re ister of Historic Places. COMPLETE 6. 2006-2007 Submit application for California Cultural Historic Endowment grant for Dublin Historic Park ro'ect. COMPLETE 7. 2007-2008 Establish a Visitor Center at St. Ra mond's Church. (COMPLETE) 8. 2007-2008 Assess the condition of the Kolb Family properties (house, barn, and workshop) and develo a lan for relocation of the ro erties as a ro riate (COMPLETE) . 9. III-B-4 Upon acquisition of the Dublin Square Shopping Center, undertake development of design and construction documents for Phase I of the Dublin Historic Park. 10. III-B-S Implement a self study and peer review for the Phase II Museum Assessment Program - Public Dimension Assessment for the Dublin Herita e Center. a. .3 STRAT~GI~,,. ~ ~,. #6B: ~ ~ ~ .~ stag-of--the-a~f a# ~ '' uati~, cc~rr~l~x. # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2007-2008 Re-evaluate the Facilities Feasibility Study and update the conceptual Master Plan for the Emerald Glen Recreation/A uatic Center. (COMPLETE) 2. III-A-6 (New) Undertake development of design and construction documents for Emerald Glen Recreation and A uatic Com lex. STRA`~'EGIC~~`I/# ~a#' o rt~u~iti.~s f~ar~i twat vf~tm' 'e ivn faeili # G&O Ref # PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL 1. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation Area. (COMPLETE 2. 2005-2006 Conduct research on various unique passive park/recreation facilities and identify preferred com onents and site re uirements. COMPLETE) 3. 2006-2007 Closely monitor development projects Citywide to identify potential sites for a unique assive ark/recreation facili . (COMPLETE) 4. 2007-2008 Com lete GPA Stud on the Trans ortation Corridor Ri ht-of-wa . (COMPLETE) 5. II-A-2 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments.