HomeMy WebLinkAboutItem 8.6 2004G&OWorkshop CITY CLERK
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'AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 3, 2004
SUBJECT: 2004 Goals & Objectives Meeting/Budget Study Session
and Council/Commission Workshop
Report Prepared by: Richard C. Ambrose, City Manager
ATTACHMENTS: 1) 2003 Adopted Goals & Objectives Report
2) Proposed Format for 2004 Goals & Objectives Report
3) 2004 Goals & Objectives Preliminary Schedule
RECOMMENDATION: ,1) Provide Staff with direction on City Council/Commission
%Workshop:
a. Confirm if the approach that was established in the inaugural
2003 City Council/Commission Workshop be used in the
2004 City Council/CommiSsion Workshop;
b. Confirm if the Council wants to meet with the Commission
on an individual basis, as was the case last year.
c. Confirm if the Council wants to involve the Advisory
Committees to the Parks and Community Services
Commission (Senior Advisory Committee and Youth
Advisory Committee) as part of the workshop with Parks and
Community Services Commission or to be invited to attend
the workshop.
d. Determine if the services of a facilitator should be secured for
the workshop; and
~' e. Establish a date and time for the workshop.
2) Confirm the approach proposed by Staffto establish the City's
Goals & Objectives for 2004 that takes into consideration the
Outcomes from Strategic Planning Workshop.
3) Establish a date for the Goals & Objectives special meeting
during the week of April 19, 2004.
4) Determine if the Budget Study Session Should be held on the
same date as the Goals & Objectives meeting or at a separate
meeting.
FINANCIAL STATEMENT: None
COPIES TO:
ITEM NO. ~
DESCRIPTION:
Annually, the Dublin City Council has held a special meeting to define the City's Goals & Objectives for
the upcoming year. A new element was added by the City Council in last year's Goals and Objectives
Process and that was the joint Council/Commission Workshop. As the City prepares for the upcoming
Goals and Objectives process it will incorporate the Strategic Planning outcomes from the City Council's
Strategic Planning Workshop that took place on January 16, 2004. The primary work product that was
developed in the Strategic Planning Workshop were the six (6) Strategies that will help frame key areas of
concentration over the next ten (10) years for the City.
The following format incorporates features from last year's Goals & Objectives as well as the new ·
elements that are underlined which were developed as part of the Strategic Planning process:
A. PRIOR TO GOALS & OBJECTIVES MEETING
1. A status report is prepared by Staff on the current year's Goals & Objectives.
2. The Operating Departments prepare Goals & Objectives for the upcoming year for Council
consideration which fit into the Council's Strategic Plan and also the traditional Goals and
Objectives Plan by Program area, the sample format document for 2004 (Attachment B) will
cross reference those obiectives which are included in the Strategic Plan.
3. The Advisory Committees to the Parks and Community Services Commission, the Parks and
Community Services Commission and the Heritage Cultural Arts Commission review and rank
Goals & Objectives under their purview.
4. Joint City Council/Commission Workshop.
5. Councilmembers individually rank the Goals & Objectives proposed by the City's Operating
Departments and Commissions with a ranking of high, medium, low or no priority (delete).
6. Councilmembers identify any additional goals they would like to see the entire Council consider.
7. Each Councilmember completes their respective prioritization of these Goals & Objectives.
8. The City Manager compiles the individual rankings and additional goals into a report and
distributes the report to the entire City Council.
B. GOALS & OBJECTIVES MEETING
1. Staff and Council review the progress on current year Goals & Objectives.
2. Staff reviews the proposed Strategic Plan Objectives.
3. The City Council confirms those objectives included in the Strategic Plan.
4. Staff reviews the proposed Goals & Objectives by program area for the upcoming year.
5. The Council hears public comment on the Goals & Objectives.
6. The City Council deliberates and collectively adjusts the priorities of the Goals & Objectives by
each program area.
7. For those program areas that have more than ten (10) obiectives, which are given a high ranking
the Council, identifies the top ten (10) objectives in no rank order in that program area.
C. POST GOALS & OBJECTIVES MEETING
Staff prepares an implementation plan for the City Council for final adoption of the Strategic Plan.
and Goals & Objectives, which will be presented as part of the 2004-2005 Preliminary Budget and
the 2004-2009 Five-Year Capital Improvement Program.
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The Council last year adopted a Preliminary Goals & Objective Program in April, and a Final
Goals & Objectives program in June during the Budget Heating, with the understanding that the
period of time to measure the level of accomplishment would be the fiscal year.
If the Council is interested in changing any other aspects of developing Goals & Objectives as
indicated above, Staff would like appropriate direction. If no change is desired, Staff will proceed
with the format as presented.
City Commission Involvement
Staff is asking the Council to consider the following issues related to the workshop:
A. Does the Council wish to use this workshop as it did last year as a means of having
dialogue before the City Council's Goals & Objectives Study Session?
If this is City Council's desire the Commission(s) would discuss the Goals and
Objective under their purview and the reason for their respective Goals and Objective
rankings with the Council, but the Council would take no action until the City Council
Goals and Objectives Study Session.
B. Does the Council want to meet with the Commissions on an individual basis, as was the
case last year?
If the Council wants to meet on an individual basis, the Council could schedule a 1-hour
workshop with each Commission on a Saturday. A potential schedule could be as
follows:
9 a.m. Heritage & Cultural Arts Commission
10 a.m. Parks & Community Services Commission
11 a.m. Planning Commission
The Council could also schedule a similar'schedule on a weeknight.
If the Council wants to meet with all the Commissions at the same time, the Council
could also schedule a ½ day Saturday workshop or an evening workshop.
C. Should the Advisory Committees to the Parks and Community Services Commission
(Senior Advisory Committee and Youth Advisory Committee) be included in the
workshop(s)? If the Committees are included, it is suggested that they be included in
the workshop with the Parks and Community Services Commission. Last year, the
Committees were invited to attend the workshop but not participate.
D. Should the workshop be facilitated by a professional facilitator?
A facilitator was not used in the 2003 Council/Commission workshop. If the Council
were interested in this option, Staff would prepare a budget adjustment for Council
consideration at its March 2, 2004 Council meeting.
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E. Establish a date(s) and time(s) for the Council/Commission workshop(s).
If the Council were interested in using the workshop as part of the Goals & Objectives
process, Staffwould suggest Saturday, March 20, 2004, as the workshop date.
If the Council were interested in an evening workshop(s) with the Commissions, Staff
would suggest Wednesday, March 17, 2004.
BUDGET STUDY SESSION
For the last several years, the City Council has held a Budget Study Session on the same evening as the
Goals & Objectives meeting. This Study Session is used as a means of Council providing Staff with
guidelines for development of the City's Annual Budget for the upcoming year. This Study Session was
very useful and facilitates the development of the Preliminary Budget for the upcoming Fiscal Year.
Staff suggests that the City Council once again hold the Budget Study Session on the same evening as the
Goals & Objectives planning meeting.
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2003-2004 ADOPTED GOALS & OBJECTIVES
The City CounCil adopted the following Goals & Objectives for Fiscal Year 2003-2004. Those goals listed
as a high priority are included in the Fiscal Year 2003-2004 Budget.
I. GENERAL GOVERNMENT
COUNCIL ~_ YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 1999 Develop a Geographic Information System (GIS) including the
integration of existing City information systems.
High 2. 2003 Explore cost and feasibility of expanding new telephone system to
Heritage Center and the Swim Center.
High 3. 2003 Renegotiate new Electric & Gas Franchise Agreement with PG&E.
Low 4. 2002 Participate in City Council Team Building Retreat.
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2001 Complete implementation of GASB 34 rules, with focus on the
valuation of the City's infrastructure.
High 2. 2002 Investigate feasibility of implementing an e-commerce policy for citizen
use of City services.
High 3. 2002 Update study for Indirect charges for development services (ex:
evaluate city's overhead rate charged on development projects) and on
impact fees
Medium 4. 2002 Complete feasibility analysis for the DBX Bond re-financing.
COUNCIL _~ YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2002 Work with Alameda County Open Space Committee to establish open
space acquisition priorities.
High 2. 2003 Participate in Tri-Valley Vision Project.
Medium 3. 2003 Work with cities in the Tri-Valley to establish a clearinghouse to
develop & maintain affordable housing opportunities & publicize &
coordinate the region's housing.
ATTACHHENT 1
o^.s &
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2003 Develop Leadership Academy in conjunction with Chamber of
Commerce & others to train and identify potential leaders in the
community and to encourage participation in leadership roles in the
City.
High 2. 2003 Produce Annual City Newsletter.
High 3. 2003 Plan and implement City Hall at Day on the Glen Community Event.
COUNCIL _~ YEAR PROPOSED OBJECTIVE
PRIORITY
Perform contract evaluations on the following services:
High 1. 2003 · MCE Maintenance Contract
High 2. 2003 ° Crossing Guards
High 3. 2003 · Building & Safety
High 4. 2003 ° Auditor Contract
II. COMMUNITY DEVELOPMENT
COUNCIL _~ YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2002 Finalize Housin9 Element.
High 2. 2002 Complete General Plan, Specific Plan and Planned Development
District for Dublin Ranch Area F (Gleason Road).
High 3. 2002 Investigate options and/or develop Specific Plan for San Ramon Village
Shopping Center (southeast corner of San Ramon Road and AIcosta
Blvd.).
High 4. 2003 Evaluate Dublin Ranch Affordable Housing Project/Proposal
High 5. 2002 Complete Resource Management Plan (RMP) for Eastern Dublin
Property Owners Annexation and General Plan, Specific Plan
Amendments.
High 6. 2001 Complete review of Dublin Ranch West Annexation (Wallis) General
Plan & Specific Plan Amendments.
High 7. 2002 Develop plans for Historical District designation of Donlon Way making
certain Alamilla Springs and Green Store are included.
High 8. 2002 Develop a policy and/or ordinance to accommodate more community
facilities in the City.
High 9. 2002 Complete Pak and Save General Plan Amendment and Planned
Development Rezoning.
High 10. 2002 Complete Recreational Vehicle (Private Property) Ordinance
Amendment.
o^,s &
COUNCIL ~ YEAR PROPOSED OBJECTIVE
PRIORI~
High 11. 2002 Evaluate Juvenile Hall/CouKhouse proposal.
High 12. 2002 Complete General Plan, Specific Plan and Planned Development
District for IKEA site.
High 13. 2002 Complete Scarlett Cou~ Specific Plan Amendment.
High 14. 2002 Develop Streetscape Guidelines.
High 15. 2001 Complete Parks Rese~e Forces Training Area General Plan
Amendment.
High 16. 2002 Resolve Final Boundaries of Spods Park in Eastern Dublin.
High 17. 2002 Complete Commercial Linkage Fee Study.
Medium 18. 2003 Complete General Plan Amendment Study on the Transpodation
Corridor Right-of-Way.
Medium 19. 2003 Complete General Plan Amendment on DiManto PropeKy.
Medium 20. 2003 Implement State law requirements on 2® unit, density bonus and
emergency shelters by completing Zoning Ordinance Amendment.
Medium 21. 1996 Develop City Telecommunications Policy beyond Zoning Ordinance for
Wireless Communications.
Medium 22. 1996 Jpdate City's General Plan.
Medium 23. 2001 Develop Ordinance to limit amount of square footage increase on
remodel of existing houses.
Medium 24. 2003 Investigate Options for Shamrock Village
Low 25. 2003 Develop a fee for General Plan revisions.
Low 26. 2001 Investigate parking and access alternatives for Village Parkway
Specific Plan Ama.
Low 27. 2003 Open Space Implementation
Low 28. 2000 Develop View and Solar Access Ordinance
COUNCIL _~ YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2003 Complete Senior Housing Project.
High 2. 2003 Implement First Time Home Buyer Program Development.
High 3. 2003 Undertake Housing Needs Assessment.
High 4. 2002 Develop a 5 year Affordable Housing Program.
COUNCIL ~ YEAR PROPOSED OBJECTIVE
PRIORI~
High 1. 2003 Process $100 million in new building valuation.
High 2. 2003 Prepare a Green Building Ordinance.
Low 3. 2001 Implement Curb Address Painting Program.
2003-2004 ADOPTED GOALS & OBJECTIVES ~1.
COUNCIL ~_ YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2003 Work with the Developer of Dublin Ranch and the Regional Water
Quality Control Board/Corp of Engineers to finalize water quality
issues/design solutions to allow the Corps. Permit to be issued.
High 2. 2003 · Implement provisions of the Regional Water Quality Control Board
NPDES Permit.
Medium 3. 2003 Explore feasibility of lighting and landscaping the Iron Horse Trail.
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2001 Negotiate Lease Agreement and resolve financing strategy for the
West Dublin BART Project.
High 2. 2003 Work with Dublin Place Shopping Center to facilitate new
improvements to the Center.
High 3. 2003 Work with Shamrock Village to facilitate improvement to the Center.
High 4. 2003 Work with Dolan Lumber owners to facilitate development :
opportunities.
High 5. 2002 Evaluate the need for specific area business associations within
Dublin.
High 6. 2002 Develop economic incentive strategy for Central Business District.
III. CULTURE & LEISURE
.........
COUNCIL _~ YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2001 Complete Design and Construction Documents for Senior Center.
High 2. 2002 Work actively to develop a regional park in the west hills open to the
public.
High 3. 200'1 Develop a master plan and phasing plan for the Sports Park on
, Gleason Drive and Fallon Road including evaluation of BMX Track.
High 4. 2003 Expand use of the City's program registration and point of sale
software packages to the Swim Center.
High 5. 200'1 Explore opportunity to use Dougherty Hills Open Space on Amador
Valley Blvd at Stagecoach for Dog Park.
High 6. 2003 Conduct a survey of Dublin teens to determine interest in a teen sports
league to accommodate a sport that is not sponsored by the School
District, such as Lacrosse or Street Hockey.
High 7. 2003 Develop a location and distance map of existing trails in Dublin,
including trails/walkways in parks.
High 8. 2003. Explore feasibility of tutoring program, partnering with School District.
High 9. 2003 Explore Historic Park on Donlon Way.
2003-2004 ADOPTED GOALS & OBJECTIVES
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 10. 2003 Explore with DHPA land/cemetery extension feasibility study.
High 11. 2003 Incorporate specialized enrichment activities into summer camp
programs. (i.e. naturalist, drama, music, etc.)
High 12. 2002 Purchase & install scoreboards at Field "A" of Emerald Glen Park.
High 13. 2003 Expand Day on the Glen Festival to include a sanctioned City tennis
tournament.
High 14. 2002 Prepare an update to the 1994 Parks and Recreation Master Plan.
Medium 15. 2000 Update Facility Use Agreement with Dublin Unified School District.
Medium 16. 2003 Replace existing marquee at Shannon Community Center with an
electronic marquee.
Low 17. 2003 Explore Opportunities for Community Garden.
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2000 Complete Freeway Underpass Art at Dublin Bird & Amador Valley
Boulevard.
High 2. 2002 Work with Dublin Fine Arts Foundation to complete Art in the Parks
projects for Emerald Glen Park, Bray Commons and Dolan
Neighborhood Parks.
High 3. 2001 Develop a Public Art Master Plan.
High 4. 2000 Complete Public Art/Bus Shelter Project in Downtown Dublin.
High 5. 2003 Refurbish exhibit space within the Murray schoolhouse to prOvide a
fresh setting that will optimally highlight Dublin's history.
High 6. 2003 Sponsor programs and exhibits at the Heritage Center that Will
emphasize Dublin's culture and heritage.
High 7. 2003 Sponsor a day in which the community can bring artifacts, ahtiques or
photographs to the Dublin Heritage Center for review by local
historians and/or antique experts.
High 8. 2002 Complete the process of placing Old St. Raymond's Church and
Murray Schoolhouse on the National Register of Historic Places.
High 9. 2003 Expand the Activity Guide to include a map with the location description
and photos of public art in the City.
High 10. 2003 Expand Activity Guide to include historical sites.
High 11. 2003 Explore feasibility of regional cemetery. '
High 12. 2003 Explore regional approach to performing arts in the Tri-Valley.
High 13.' 2002 Commission public art for the Senior Center.
High 14. 2003 Expand cultural arts class opportunities to the community. '
High 15. 2003 Pursue replacement of the family history signs in the Dublin Cemetery.
High 16. 2002 Install plaques on all City-owned art work.
Medium 17. 2001 Investigate the feasibility of a Performing Arts Center.
2003-2004 ADOPTED GOALS & OBJECTIVES ~ ~
IV. PUBLIC SAFETY
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2003 Conduct two Community Academies (Parent/Child, Youth, etc).
High 2. 2003 Develop Web link on City'S Web Site to permit citizens to report traffic
problem areas/issues.
High 3. 2003 Conduct a minimum of 20 seminars (for merChants and residents) in
regard to the growing problem of identity theft.
High 4. 2003 Conduct a "Public Safety Day" event (in cooperation with Fire
Department) to provide public services such as child safety seat
inspection, bicycle safety, child fingerprinting, fire safety education, etc.
COUNCIL ~ YEAR PROPOSED OBJECTIVE
PRIORITY
No Objectives for 2003
COUNCIL ~ YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2001 Complete construction of Emerald Glen Fire Station.
High 2. 2001 Complete construction of Fallon Fire Station.
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2003 . Undertake multi-functional disaster training exercise.
High 2. 2003 Update Emergency Operations Plan and conduct citywide hazard
analysis.
High 3. 2003 ; Conduct City Council EOCTraining
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2003 Evaluate options for new solid waste franchise agreement.
High 2. 2003 Revise and resubmit Year 2000 base year modification.
V. TRANSPORTATION
High 1. 2003 Implement 5 new community volunteer projects.
COUNCIL _~ YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2002 Complete alignment study of Tassajara Road from existing City limit
north to the Alameda County limit line.
High 2. 2003 Plan and stage major public improvements to allow development in the
Eastern Dublin Transit Center to proceed.
High 3. 2003 Work with adjacent property owners to plan and construct St. Patrick
Way between Golden Gate Drive and Regional Street.
High 4. 2001 Work with ACTIA for the implementation of the Measure B
transportation project along the Scarlett Drive corridor between Dublin
Blvd. and Dougherty Road. Dublin is the project sponsor.
High 5. 2002 Work with the developers of the Lin property to adopt a specific
alignment of Fallon Road from 1-580 to Bent Tree Drive.
High 6. 2002 Update the Eastern Dublin Traffic Impact Fee (TIF).
High 7. 2002 Update Tri-Valley Transportation Council Strategic Expenditure Plan
(SEP), together with the other 6 agencies in the TVTC.
Medium 8. 2002 Work with Pleasanton and Livermore to develop a cost sharing
agreement for the ultimate improvement of the
1-580/Fallon Road Interchange.
Low 9. 2003 Evaluate traffic signals north of 1-580 which are currently outside the
City's control.
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2004-2005
GOALS & OBJECTIVES
TENTATIVE SCHEDULE
Kick-off Memo to Staff 1/26/04
Strategic Plan/Goals ProCess' Agenda Statement to Council 2/03/04
Departments Submit Goals & Objectives to City Manager 2/10/04
Goals & Objectives Consideration by: 2/19/04
Youth Advisory Con~nittee 2/19/04
Senior Center Advisory Committee
Heritage & Cultural Arts Commission 2/19/04
Parks & Community Services Commission 2/23/04
Planning Commission 2/24/04
Executive Management Team Reviews Goals & Objectives 3/09/04
Distribute Council/Commission Workshop Agendas 3/15/04'
City Council/Commission Workshop 3/20/04*
Distribute Preliminary Goals & Objectives to City Council ' 3/26/04
Council Returns Individual Goals & Objectives Rankings to City Manager 4/05/04
Executive Management Team Review Council Goals 4/08/04
Distribute Goals & Objectives Budget Study Session Agenda Statement 4/15/04'
Special Goals & Objectives/Budget Study Session Meeting 4/19/04'
* Dates to be determined by the City Council
G:\G&OX2004 G&O Mtg,2004 G&O schedule.doc
ATTACHMENT 3