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HomeMy WebLinkAboutAgendaREGULAR MEETING Tuesday, August 16, 2016 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL A G E N D A  Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)  Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650.  A complete packet of information containing Staff Reports and exhibits related to each item is available for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. August 16, 2016 Dublin City Council Agenda Page 1 of 7 REGULAR MEETING 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1. Employee Introductions: Emily Determan, Jeff Dybdal, Jim Rodems, Lt. Matt Farruggia, and Sgt. Dan McNaughton. New members of City Staff will be introduced: Emily Determan, City Manager's Office Office Assistant I; Jeff Dybdal, Parks and Community Services Recreation Coordinator; Jim Rodems, Parks and Community Services Director; Dublin Police Services Lieutenant Matthew Farruggia; and Dublin Police Services Sergeant Dan McNaughton. STAFF RECOMMENDATION: Staff recommends that the City Council welcome City of Dublin Staff members. 3.2. Public Comment At this time, the public is permitted to address the City Council on non -agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.. 4.1. Minutes of the July 19, 2016 Regular City Council Meeting The City Council will consider approval of the minutes of the July 19, 2016 Regular City Council meeting. August 16, 2016 Dublin City Council Agenda Page 2 of 7 STAFF RECOMMENDATION: Staff recommends that the City Council approve the minutes of the July 19, 2016 Regular City Council meeting. 4.2. Electric Vehicle (EV) Charging Stations – Second Reading of an EV Parking Ordinance The City Council will hold a second reading of an Ordinance approving the establishment of electric vehicle charging station parking regulations for City-owned properties. STAFF RECOMMENDATION: Staff recommends that the City Council waive the reading and adopt an Ordinance adding Dublin Municipal Code Section 6.04.295 regarding Electric Vehicle Parking to the Dublin Traffic Code. 4.3. Approval of Contract Amendments for Consultant Services at the Emerald Glen Recreation and Aquatic Complex (CIP No. PK0105) The City Council will consider contract amendments with Harris & Associates for construction management services, BSK Associates for geotechnical construction observation and testing services, and Construction Testing Services (CTS) for special testing and inspection services for the Emerald Glen Recreation and Aquatic Complex Project (CIP No. PK0105). STAFF RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Approving the Amendments to the Agreements for Additional Services for the Emerald Glen Recreation and Aquatic Complex Project (CIP No. PK0105). 4.4. Smoking Pollution Control Ordinance for Apartment Housing Annual Compliance Report In 2011, the Dublin City Council adopted an Ordinance that amended the Smoking Pollution Control provisions (Chapter 5.56) of the Dublin Municipal Code to require that apartment communities (with 16 or more units) designate at least 75 percent of units as non-smoking. The City Council will receive a report regarding compliance with the Ordinance provisions. STAFF RECOMMENDATION: Staff recommends that the City Council receive the report. 4.5. Notice of Pending Decision on Final Map for Tract 8133, Tassajara Highlands In accordance with Chapter 9.24.80 of the Dublin Municipal Code, the City Council is hereby notified of the City Engineer’s pending approval of the Final Map for Tract 8133, Tassajara Highlands. The City Engineer shall approve the Final Map within ten days following this notification. STAFF RECOMMENDATION: Staff recommends that the City Council receive the notification. 4.6. Update to Joint Powers Agreement: Regional Government Services and Local Government Services Authorities The City Council will consider adopting two resolutions, approving amended and restated Joint Powers Agreements for Regional Government Services and Local Government Services Authorities. STAFF RECOMMENDATION: August 16, 2016 Dublin City Council Agenda Page 3 of 7 Staff recommends that the City Council adopt a Resolution approving an amended and restated Joint Powers Agreement for Regional Government Services Authority; and a Resolution approving an amended and restated Joint Powers Agreement for Local Government Services Authority. 4.7. City Treasurer's Informational Report of Investments for the Quarter Ending June 30, 2016 The City of Dublin's Investment Policy calls for a semi-annual report of investments. This report is for the quarter ending June 30, 2016, and includes a monthly transaction ledger. The City’s investment portfolio for this period totaled $203,290,520 (market value) with an average market yield of 0.80%. All investment transactions continue to comply with the City's Investment Policy and the California Government Code. As required by the Policy, the City Treasurer (Administrative Services Director) affirms that the City is able to meet its expenditure requirements for the next six months. STAFF RECOMMENDATION: Staff recommends that the City Council receive the report. 4.8. Jordan Ranch Neighborhood Park Naming The City Council will consider approval of the name for the neighborhood park located in the Jordan Ranch residential community, as recommended by the Parks and Community Services Commission. STAFF RECOMMENDATION: Staff recommends the City Council select Jordan Ranch Park as the name for the neighborhood park located in the Jordan Ranch residential community. 4.9. Consideration of an Amendment to the Contractor Services Agreement with Bay Island Officials Association for Officiating Services The City Council will consider approval of an amendment to the contractor services agreement between the City of Dublin and Bay Island Officials Association. STAFF RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Approving the First Amendment to the Agreement with Bay Island Officials Association. 4.10. Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from July 1, 2016 - July 31, 2016 totaling $8,667,757.15. STAFF RECOMMENDATION: Staff recommends that the City Council receive the report. 4.11. Acceptance of Public Art Donation - Steel Watercolor #99 The City Council will consider an offer of donation from the owners of Steel Watercolor #99, a sculpture which has been on long-term loan to the City since 1996 located in front the Dublin City Hall building on the lawn. STAFF RECOMMENDATION: Staff recommends that City Council accept the donation of Steel Watercolor #99 by KLMLP, LP. August 16, 2016 Dublin City Council Agenda Page 4 of 7 4.12. Request for Waiver of Bid Requirement As Authorized by Municipal Code and Authorization to Purchase Desktop Computers and Related Equipment from Dell, Inc. Based on annual desktop computer replacement cycles and additional workstations identified in the Fiscal Year 2016-2017 Budget, the purchase of 41 desktop computers and 16 computer monitors is proposed. The Western State Contracting Alliance (WSCA) allows public agencies to purchase using agreements established through a cooperative public bid process. This results in savings to the City in expediting the purchasing process and providing items at a competitive price. While this arrangement exempts the City from doing a separate bidding process, the Municipal Code requires that the City Council authorize such purchases in excess of $45,000. STAFF RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Authorizing Staff to Procure Desktop Computers and Related Equipment from Dell, Inc. 4.13. Annual Review of City’s Investment Policy The City of Dublin’s Investment Policy includes a provision for an annual review of the policy to be presented at a public meeting. The City Council is also required to annually designate positions authorized to complete investment transactions. STAFF RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Adopting the 2016 Annual Review of Investment Policy and Delegation of Authority to Complete Investment Transactions. 4.14. Approval of Contract with Chandler Asset Management for Investment Services The City of Dublin’s investment portfolio of approximately $203 million is comprised of $55 million managed by the City investing funds in two locally pooled money accounts and $148 million managed by Chandler Asset Management (Chandler). In Fiscal Year 2013-14 Chandler began providing investment services for the City, consistently outperforming the two locally pooled money accounts with the primary focus of safety and liquidity of the funds. Over the past two years the book value of the funds managed by Chandler has returned on average an additional 75 basis points over the two local pools. In order to continue to maximize interest earnings while maintaining an appropriate level of risk and diversity, Staff believes it is beneficial to continue to utilize Chandler Assess Management by engaging in a three-year comprehensive investment services contract. STAFF RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Approving an Agreement with Chandler Asset Management to Provide Investment Management Services. 4.15. Modification to Ground Lease Option Condition with Dublin Unified School District for Jordan Ranch School/Park Site The City Council will consider a minor modification to a condition for the Jordan Ranch School/Park Site Ground Lease Option. The modification relates to the attachment of storm water treatment plans to the City-approved Park Site Improvement plans in order to execute the Ground Lease Agreement. STAFF RECOMMENDATION: Staff recommends that the City Council, by motion, approve the modification to Condition 5.1.4. August 16, 2016 Dublin City Council Agenda Page 5 of 7 4.16. Reject All Bids for the Storm Drain Trash Capture Project (Project No. ST1312) and Authorize the Direct Purchase of Storm Drain Trash Capture Devices On June 1, 2016, bids were publicly opened for the Storm Drain Trash Capture Project (Project No. ST1312). The City received three bids for the project, all of which were significantly higher than the Engineer’s Estimate for construction. The City Council will consider rejecting all bids, purchasing the trash capture devices directly from the manufacturer, and rebidding the device installation in the future. STAFF RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Rejecting All Bids for the Storm Drain Trash Capture Project (Project No. ST1312), Waiving the Competitive Bidding Process, and Authorizing the Purchase of Two Storm Water Trash Capture Devices through Contech Engineered Solutions, LLC as the Sole Provider, and direct Staff to rebid the project at a later date. 4.17. Contract Services Agreement for Trash Capture Device Maintenance Services with Revel Environmental Manufacturing Inc. (REM) The City Council will consider approval of a Contract Services Agreement with Revel Environmental Manufacturing Inc. (REM) to provide trash capture device maintenance services for Fiscal Years 2016-17 and 2017-18. REM will provide inspection and maintenance activities for hydrodynamic separators and storm drain inlet filters installed throughout the City to meet the current Municipal Regional Stormwater Permit Trash capture requirements. STAFF RECOMMENDATION: Staff recommends that City Council adopt the Resolution Approving a Contract Services Agreement with Revel Environmental Manufacturing Inc. for Trash Capture Device Maintenance Services. 4.18. Emerald Glen Public Art Budget Increase The City Council will consider increasing the capital improvement budget for the Public Art - Emerald Glen Recreation and Aquatic Complex (PK0415). Engineering and bronze foundry production costs in the United States have increased significantly since the project was initially budgeted. Staff is requesting a budget increase of $120,000 to produce the sculpture as designed and approved by the City Council. STAFF RECOMMENDATION: Staff recommends the City Council approve a budget change increasing the capital improvement budget (PK0415) by $120,000, and authorize the City Manager to negotiate and execute an amendment to the Public Art Agreement between the City of Dublin and Todji Kurtzman. 5. WRITTEN COMMUNICATION 6. PUBLIC HEARING 7. UNFINISHED BUSINESS 8. NEW BUSINESS August 16, 2016 Dublin City Council Agenda Page 6 of 7 8.1. Grafton Street General Plan and Eastern Dublin Specific Plan Amendment Study Initiation Request (PLPA-2016-00045) The City Council will consider a request by Martin Inderbitzen on behalf of Grafton St ation, LLC to initiate a General Plan and Eastern Dublin Specific Plan Amendment Study for 14.1 acres of area formerly known as The Promenade located in between Finnian Way and Central Parkway. The Study would evaluate a proposal to change the existing Neighborhood Commercial and Public/Semi-Public Land Use designations to Medium Density Residential and Medium-High Density Residential to accommodate an active senior (age restricted to 55 and older) residential community. The southern portion of the Promenade site (located south of Finnian Way) is not a part of this request and would remain unchanged. If the City Council initiates the General Plan and Specific Plan Amendment Study, the City Council will also consider approving a task order for Kimley Horn & Associates, Inc. to complete the CEQA analysis as documented under an existing on-call consulting services agreement. STAFF RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Approving the Initiation of a General Plan and Eastern Dublin Specific Plan Amendment Study to Evaluate Changing the Land Use Designation of 14.1 acres Located between Finnian Way and Central Parkway to Medium Density Residential and Medium-High Density Residential and Approving a Task Order for Kimley Horn & Associates, Inc. for CEQA Review (3553 Finnian Way & 3501 Finnian Way); OR adopt the Resolution Denying the Initiation of a General Plan and Eastern Dublin Specific Plan Amendment Study to Evaluate Changing the Land Use Designation of 14.1 acres LLocated between Finnian Way and Central Parkway to Medium Density Residential and Medium-High Density Residential (3553 Finnian Way & 3501 Finnian Way). 8.2. Wallis Ranch Public Art Proposal The City Council will consider a proposal by artist Eric Powell and Walli s Ranch developer Development Solutions WR, LLC, for a quartet of sculptures, "Archeology," that they wish to install instead of "The Globe," a 30-foot sculpture previously approved by the City Council in October 2015. STAFF RECOMMENDATION: Staff recommends City Council approve the proposed artwork "Archeology" for installation in the developer-built park at Wallis Ranch. The artwork meets the requirements of the Public Art Ordinance and goals of the City, as stated in the Public Art Master Plan. 8.3. Dublin Camp Parks Military History Center The City Council will consider approval of the design for the Camp Parks Military History Center. In February, City Council authorized a contract with Van Sickle & Rolleri LLC to design, fabricate and install museum exhibits in the Dublin Camp Parks Military History Center. Design concepts were presented and at the June 2016 Heritage and Cultural Arts Commission meeting. The Commission unanimously recommended approval. STAFF RECOMMENDATION: Staff recommends that the City Council approve the exhibit design proposal for the Dublin Camp Parks Military History Center. 9. OTHER BUSINESS August 16, 2016 Dublin City Council Agenda Page 7 of 7 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Sectio n 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopt ed in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs.