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HomeMy WebLinkAboutAgendaJanuary 10, 2017 Dublin City Council Agenda Page 1 of 5 REGULAR MEETING Tuesday, January 10, 2017 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL A G E N D A  Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)  Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650.  A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. CLOSED SESSION 6:00 P.M. I. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 12+/- acre parcel located about 1,000 feet northwest of intersection of Dublin Blvd. and Arnold Road (portion of the Camp Parks property) Agency negotiator: Chris Foss, City Manager Negotiating parties: Dublin Unified School District Under negotiation: Price and terms of payment II. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 potential case REGULAR MEETING 7:00 PM 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. Recognition of Outgoing City of Dublin Commissioners and Committee Members The City Council will recognize outgoin g City of Dublin Commissioners and Committee Members from the City of Dublin Planning Commission; Parks & Community Services Commission; Heritage & Cultural Arts Commission; Human Services Commission; and Senior Center Advisory Committee. STAFF RECOMMENDATION: Present plaques of recognition. 3.2. Recognition of 2016 Decorate Dublin Holiday Contest Winners The City Council will recognize the four Dublin businesses that won the 2016 Decorate Dublin Holiday Contest. STAFF RECOMMENDATION: Recognize the Decorate Dublin contest winners. 3.3. Acceptance of Gifts to City from Dublin Senior Center Sponsors The City Council will receive a report on the various 2016 sponsors who provided monetary donations and in-kind gifts to support the Dublin Senior Center programs and events. STAFF RECOMMENDATION: Recognize the sponsors and formally accept the contributions. 3.4. Public Comment At this time, the public is permitted to address the City Council on non -agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may January 10, 2017 Dublin City Council Agenda Page 2 of 5 respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Minutes of the December 20, 2016 Regular City Council Meeting The City Council will consider approval of the minutes of the December 20, 2016 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the December 20, 2016 Regular City Council meeting. 4.2. Agreement with Geosyntec Consultants for Assistance with Green Infrastructure Planning and Stormwater Resource Plan Evaluation The City Council will consider approval of an Agreement with Geosyntec Consultants to assist Staff with the conceptual development of the Green Infrastructure Work plan as described in the Municipal Regional Stormwater Permit provisions, including providing preliminary green infrastructure project identification and budget analysis. In addition, Geosyntec Consultants will assist the City in evaluating the benefits of developing a stormwater resource plan. STAFF RECOMMENDATION: Adopt the Resolution Approving the Consultant Services Agreement with Geosyntec Consultants for Assistance with Green Infrastructure Planning and Stormwater Resource Plan Evaluation. 4.3. Participation in the California Statewide Communities Development Authority (CSCDA) Open Property Assessed Clean Energy (PACE) Program The California Statewide Communities Development Authority (CSCDA) is implementing Property Assessed Clean Energy (PACE) under the provisions of Chapter 29 of Division 7 of the Streets & Highways Code (commonly referred to as AB 811) on behalf of its member counties and cities. AB811 authorizes a legislative body to designate an area within which authorized public officials (including a JPA like CSCDA) and free and willing property owners may enter into voluntary contractual assessments to finance the installation of renewable energy, energy efficiency, water efficiency, seismic strengthening improvements ; and electric vehicle charging infrastructure affixed to real property. CSCDA’s Commissioners pre-qualified and appointed several PACE Administrators to manage the CSCDA Open PACE program in order to offer members turn-key PACE solutions that provide residential and commercial property owners choice among prequalified PACE financing providers. The City Council will consider authorizing Open PACE Programs in Dublin. STAFF RECOMMENDATION: Adopt the Resolution Consenting to the Inclusion of Properties within the Territory of the City of Dublin in the CSCDA Open PACE Programs; Authorizing the California Statewide Communities Development Authority to Accept Applications from Property Owners, Conduct Contractual Assessment Proceedings and Levy Contractual Assessments within the Territory of the City of Dublin; and Authorizing Related Actions. 4.4. Joint Community Facilities Agreement Amongst the City of Dublin, Dublin San Ramon Services District and Dublin Crossing LLC. The City Council will consider approval of a Joint Community Facilities Agreement among January 10, 2017 Dublin City Council Agenda Page 3 of 5 the City of Dublin, Dublin San Ramon Services District (DSRSD), and Dublin Crossing LLC, in order to authorize the City of Dublin Community Facilities District 2015-1 (Dublin Crossing) to finance the improvements to be owned, maintained and operated by DSRSD. STAFF RECOMMENDATION: Adopt the Resolution Authorizing Execution of a Joint Community Facilities Agreement Among the City of Dublin, Dublin San Ramon Services District, and Dublin Crossing LLC, for the City of Dublin Community Facilities District 2015-1 (Dublin Crossing). 4.5. Utility Box Art Pilot Program Design Selection The City Council will consider a recommendation from the Heritage and Cultural Arts Commission for artwork to be painted on six utility boxes along Village Parkway, under the Utility Box Art Pilot Program. STAFF RECOMMENDATION: Approve the Heritage and Cultural Arts Commission's selections for the Utility Box Art Pilot Program. 4.6. Approval of Calendar for Development of Fiscal Year 2017-18 Budget Update The City Council will consider approval of a calendar of key dates to guide the development of the City’s Fiscal Year 2017-18 Budget Update. STAFF RECOMMENDATION: Approve the budget calendar to guide the development of the City’s FY 2017-18 Budget Update. 4.7. Approval of City Debt Management Policy The City Council will consider approval of a Debt Management Policy, in compliance with SB 1029, which requires state and local agencies to adopt comprehensive debt management policies before any new debt can be issued, starting in January 2017. While the City currently does not anticipate going to the debt markets in the foreseeable future, it does anticipate issuing debt on behalf of the City of Dublin Community Facilities District No. 2015-1 (Dublin Crossing), and is therefore required to comply with the mandate of SB 1029. STAFF RECOMMENDATION: Adopt the Resolution Establishing the City of Dublin Debt Management Policy. 4.8. Acceptance of Dublin Library Tenant Improvements and Related Actions On June 7, 2016 the City Council awarded a construction contract for the Dublin Library Tenant Improvements (CIP Project No. PK0315). The work is now complete and ready for City Council acceptance. Staff is also seeking City Council approval of a contract amendment for architectural services, a change order for construction costs, and a budget change to cover the increased costs to close out the project. STAFF RECOMMENDATION: Adopt the Resolution Accepting the Dublin Library Tenant Improvements (CIP No. PK0315); adopt the Resolution Approving Amendment #2 to the Consulting Services Agreement between the City of Dublin and Bull Stockwell Allen Architects; authorize the City Manager to execute Contract Change Order #4 with A & E Emaar Company; and approve the budget change. 4.9. Amendment to Agreement with Triple HS, Inc. dba HT Harvey & Associates for the Dougherty Road Improvements, Project No. ST0911 The City Council will consider approval of an amendment to the agreement with Triple HS, Inc. dba HT Harvey & Associates to provide additional wildlife monitoring in conformance with the various regulatory permits required for the Dougherty Road Improvements (CIP No. ST0911). STAFF RECOMMENDATION: January 10, 2017 Dublin City Council Agenda Page 4 of 5 Adopt the Resolution Approving Amendment No. 1 to the Agreement with Triple HS, Inc. dba HT Harvey & Associates to Provide Consulting Services for the Dougherty Road Improvements, Project No. ST0911. 4.10. Amendment No. 1 to Consulting Services Agreement with Contract Sweeping Services The City Council will consider an amendment to the consulting services agreement with Contract Sweeping Services for street sweeping services to include term expiration clarification, a Consumer Price Index (CPI) compensation increase, and amend invoicing terms and conflict of interest language. STAFF RECOMMENDATION: Adopt the Resolution Approving Amendment No. 1 to the Consulting Services Agreement with Contract Sweeping Services. 5. WRITTEN COMMUNICATION – NONE. 6. PUBLIC HEARING 6.1. Amendments to Dublin Zoning Ordinance Chapter 8.40 (Accessory Structures and Uses Regulations) and Chapter 8.80 (Second Units Regulations) PLPA 2016-00062 Senate Bill (SB) 1069 and Assembly Bill (AB) 2099 broaden the State’s affordable housing efforts by relaxing the standards for second units (aka “accessory dwelling units”). Among other things, the enactment of SB 1069 and AB 2099 requires that local agencies provide for a ministerial review of proposed accessory dwelling units, and limits the regulations that local agencies can impose on such units. Additionally, the bills prohibit the imposition of parking standards under specified circumstances. The proposed Zoning Ordinance amendments reflect these changes to the law as they relate to setbacks, allowable unit size and the parking requirement based on specified parameters. Additionally, other minor amendments are proposed to clarify the review of second dwelling units. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, waive the reading and INTRODUCE an Approving Amendments to Dublin Zoning Ordinance Chapters 8.40 (Accessory Structures and Uses Regulations) and 8.80 (Second Units Regulations) Effective City-Wide PLPA-2016-00062. 7. UNFINISHED BUSINESS – NONE. 8. NEW BUSINESS 8.1. Dublin Boulevard Improvements - Sierra Court to Dublin Court: Project Update, Approval of Plans and Specifications and Authorization to Bid a Project Phase The City Council will receive an update on the Dublin Boulevard Improvements Project (CIP No. ST1012). Additionally, Staff is requesting City Council approve the plans and specifications, as well as authorize the bidding of the first phase of the project. The undergrounding of utilities is the first phase of construction and provides for the undergrounding of electric, cable TV, and communication lines, and the removal of overhead poles, along Dublin Boulevard from Sierra Court to Dublin Court. STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications and Authorizing Bidding for the Undergrounding of Utilities in the City Of Dublin Underground Utility District 2013-1 as Part of the Dublin Boulevard Improvements – Sierra Court to Dublin Court Project (CIP No. St1012). 8.2. Fire Prevention, Planning and Building Code Enforcement Overview January 10, 2017 Dublin City Council Agenda Page 5 of 5 The City Council will receive a report on code enforcement activities within the City of Dublin. STAFF RECOMMENDATION: Receive the report and provide feedback to Staff as appropriate. 8.3. Mayor’s Appointments of Planning Commissioners and Potential Changes to Appointment Process At the December 20, 2016 meeting, the City Council considered the Mayor’s appointments to various commissions, including the Planning Commission. After approving the balance of the appointments, the City Council asked that the City Attorney provide the City Council with information regarding the City Council’s options for changing the process for making appointments to the Planning Commission. This item includes the requested information and in addition gives the City Council the opportunity to act on the Mayor’s appointments to the Planning Commission. STAFF RECOMMENDATION: Receive the report, and consider the Mayor’s appointments to the Planning Commission or provide other appropriate direction. 9. OTHER BUSINESS - Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementa tion thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surr oundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs.