HomeMy WebLinkAbout06-27-1991 budget CC MinutesADJOURNED REGULAR MEETING - June 27, 1991
An adjourned regular meeting of the City Council of the City of Dublin
was held on Thursday, June 27, 1991, in the Regional Meeting Room of
the Dublin Civic Center. The meeting was called to order at 6:45 p.m.
by Mayor Pro Tempore Jeffery.
ROLL CALL
PRESENT: Councilmembers Burton, Howard, Jeffery and Moffatt
ABSENT: Mayor Snyder
PLEDGE OF ALLEGIANCE
The Mayor led the Council, Staff and those present in the pledge of
allegiance to the flag.
1-680 S0UNDWALL DESIGN (800-30)
Vice Mayor Jeffery requested that an item be added to the agenda for
Council consideration and discussion related to the cOlor, style and
form of the soundwalls along 1-680.
In order to add this item to the agenda for discussion, the Council
would need 4 affirmative votes.
On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote
(Mayor Snyder absent), the Council agreed to add this item to the
agenda for discussion.
ANNUAL CONTRACT REVIEW - BUILDING LAW ENFORCEMENT SERVICES (440-30)
Assistant City Manager Rankin advised that since 1983, the City has
contracted with the firm of Taugher & Associates, Inc. Current
services provided include: Plan Checking; Inspection of Building
Construction; Housing Code Enforcement; and Administration of the
Building and Safety DePartment. The City provides secretarial support
for this department with a City employee. Also, the City has provided
an Intern to assist on a special project under the direction of the
Building Official.
Mr. Taugher serves as the City's Building Official and provided in the
last fiscal year a total of approximately 1,260 hours of service (.65
Full-Time Equivalent). Mr. Taugher's firm also provides personnel to
conduct building inspections. During FY90-91 the City will receive an
estimated 3,680 hours of services which equates to approximately 2
full-time Building Inspector positions.
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Adjourned Regular Meeting June 27, 1991
Mr. Rankin advised that the Business License process function
accounted for 9% of the total estimated hours of service provided by
Taugher & Associates during FY90-91 and that this should be reduced to
approximately 7% of their total hours during FY91-92.
Mr. Taugher is recommending the addition of an education program for
residents considering home improvements during FY91-92 and Staff
estimates that this activity would account for a relatively small
percentage (3%) of the total hours of service provided by Taugher &
Associates. The primary goal is to avoid the need for enforcement
efforts on home projects, by educating residents on what is required.
Staff recommended that this program be pursued as a Pilot Program and
that an evaluation be conducted at its conclusion.
Mr. Rankin advised that due to the decline in the residential building
industry and the build out of large available sites within the City, a
reduction in the Building & Safety service levels is anticipated in
the upcoming fiscal year. Building Official hours are proposed at
1,185 compared to last year's 1,360 hours. Building Inspector hours
are proposed at 3,000 compared to last year's 4,080 hours. Mr.
Taugher anticipates reducing the inspection staffing to one beginning
in July, 1991, and the projected number of hours provides for
increasing the number of inspectors to two in the Spring of 1992.
This change anticipates the potential start-up of Phase I on the
Hansen Hill project and the final phase of the Ahmanson Images
project.
With regard to cost of services, Mr. Rankin stated that the use of a
contract allows the City to adjust the service levels based upon what
is occurring in the construction industry.
Mr. Taugher has proposed an amendment to the hourly rates to increase
the Building Official rate from $81/hour to $85/hour (4.9%) and the
Building Inspector rate from $51/hour to $54/hour (5.9%). The
proposed amendment would be effective August 1, 1991. Mr. Taugher has
not proposed any change to the Liability Insurance Surcharge which is
paid at $4/hour, not to exceed a total of $12,000.
Cm. Moffatt congratulated the concept of the workshop for residents
considering home improvements. He questioned if we have an emergency
call out system in the event of an earthquake.
Mr. Taugher advised that statewide, there is a System whereby we can
call for assistance from other parts of the state. Our plan has been
prepared listing the characteristics of each building with various
information. The list indicates the year it was built and other
information that would be valuable for a stranger that might come into
the area to evaluate our buildings.
Cm. Burton questioned if any of the Vic's people involved themselves
in the Customer Service Program.
Mr. Taugher responded yes, this is a Citywide program and they
participate in the workshops that Staff puts on.
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Adjourned Regular Meeting June 27, 1991
Cm. Burton stated that Business License inspections are of concern.
Some people feel that the City is intruding and he hoped that City
representatives are sensitive to this type of thing. Telling someone
who has been there longer than the City has been in existence that
they have to redesign their whole operation is a very sensitive area.
Sometimes things can get very touchy.
With regard to the money we will be spending for public education, Cm.
BUrton asked if there had been any indication from other cities
regarding attendance at these types of events.
Mr. Taugher stated he was not sure other cities have done this.
Dublin is attempting to get enough interest to have a seminar at
Shannon Center after hours. We would attempt to answer as many
questions as possible to save time and money in the long run.
Mr. Ambrose advised that if there is no interest by the public in this
type of program, no expenses will be incurred.
Mayor Pro Tempore Jeffery felt that this could save a lot of money in
the long run.
Mr. Ambrose stated Staff looked at ways of avoiding problems before
they occur.
Mr. Rankin pointed out that this would be a Pilot Program.
On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous
vote (Mayor Snyder absent), the Council adopted
RESOLUTION NO. 63 - 91
AMENDING THE AGREEMENT BETWEEN THE CITY OF DUBLIN
AND TAUGHER & ASSOCIATES, INC.,
FOR BUILDING LAW ENFORCEMENT SERVICES
PUBLIC HEARING
1991-92 UPDATE TO FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (330-40)
Mayor Pro Tempore Jeffery opened the public hearing.
City Manager Ambrose explained that the CIP must be considered ahead
of the budget because any decisions that the Council makes with
respect to priorities in terms of the CIP will have to be reflected in
the ultimate budget that is adopted.
Mr. Ambrose gave an overview of the CIP and advised that last year,
the City adopted a new Five-Year CIP and this year's 1991-92 Update to
the Five-Year CIP considers changing conditions, as well as revised
City Council priorities. This is a blueprint for the City's
infrastructure needs over the next 4 years. We must adopt such a plan
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Adjourned Regular Meeting' June 27, 1991
in order to meet the requirements placed on the City by Assembly Bill
1600, related to development fees for specific projects.
Mr. Ambrose advised that the Planning Commission reviewed the proposed
Update to the Five-Year CIP on June 17th and determined that it is in
conformance with the City's adopted General Plan.
Project costs by program area for the remaining 4 years of the CIP
include: General. $88,850; Community Improvements $632,324; Parks
$3,487,811; Streets $16,826,746; Total $21,035,731. Recommended
project costs for Fiscal Year 1991-92~ total $7,549,798. Financing for
the projects come from: General Fund Revenues $3,234,552; Special
Revenues $9,180,809; and Reimbursements $1,510,016. This leaves
additional reimbursements needed of $7,110,354. Mr. Ambrose showed
slides and discussed those major Capital Improvement Program projects
requiring additional funding. The Sierra Club/Metropolitan
Transportation District lawsuit greatly impacted our Dublin Boulevard
improvements project. FAU funds have an obligation deadline, and as a
result of the lawsuit, we were delayed in proceeding with the project
and were unable to retain the $500,000. Hopefully, we will be able to
reapply for these funds.
Mayor Pro Tempore Jeffery asked if there was any way we could ask for
damages if the Sierra Club loses the lawsuit.
Mr. Ambrose stated he would have to defer that question to Legal
Counsel.
Ms. Silver stated she was not familiar with the case, but tended to
doubt it.
Mr. Ambrose identified several projects which were not included in the
CIP because there was no way they could be funded. These included:
Animal Shelter; Alcosta Soundwall; Completion of Data Processing
System; Downtown Restaurant Row Improvements; and Dublin. School
Athletic Field & Play Area. With regard to the Data Processing
System, we will need to get a consultant on board to assist the City
in the selection of a GIS System.
With regard to the Alcosta Boulevard Soundwall request by the City of
San Ramon, Mr. Ambrose advised that the City of San Ramon has inquired
whether the City of Dublin is willing to pay half of the cost of a
soundwall which would be seen from Alcosta BoUlevard from Davona Drive
east to the 7-11 Store. San Ramon's Council has included funding for
one half of this wall ($1.05,000) in their Capital .Improvement budget
for FY91-92. This proposal does not include a wall along Kimball
Avenue to Bandon Drive which was included in a request to San Ramon
several years ago. DUblin Staff did not feel that this request would
benefit our residents as much as other capital improvement projects.
Mr. Ambrose advised that the Park & Recreation Commission has reviewed
those projects included in the Parks program of the CIP. Mr. Ambrose
discussed priorities and advised that those projects which were not
considered separately by the Park & Recreation Commission which are
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Adjourned Regular Meeting June 27, 1991
recommended for funding in FY91-92 include: 1) Shannon Park Well; 2)
Shannon Center Exterior Painting; 3) Bleachers @ Dublin Sports
Grounds; 4) Kolb Park Handicapped Playground; 5) Shannon Center
Kitchen Floor Replacement; 6) Renovation of Swim Center Bath House.
Mr. Ambrose advised that the City had just been advised last week that
we will be getting the right of entry from the Army.
Mr. Ambrose summarized by stating that Staff's intention was to
present the most conservative budget possible.
Cm. Burton questioned with regard to the Animal Shelter if we get
involved will it be on a cash basis or will we go into debt.
Mr. Ambrose responded that it is up to us. The last figures he had
seen indicated a range of somewhere between $600,000 and $800,000 for
our share. Staff wanted to wait until the final costs are prepared
before making a recommendation. He clarified that he was not
recommending including any funding at this time.
Cm. Burton felt that $65,000 was a lot of money to spend on a well at
Shannon. It would take a long time to repay in terms of saved water.
Mr. Thompson stated the bid came in at about $49,000. If we drill a
test well, we may be able to save some money. We should be able to
pay back the cost in a relatively short time period.
Cm. Moffatt questioned if the City could realize savings by
advertising the sidewalk repair program as a 2 years program instead
of every year.
Mr. Thompson stated he wasn't sure, but that we take care of most of
the real rough spots regularly.
Mr. Ambrose pointed out that we must also consider the liability
exposure to the City as a result of hazardous sidewalks. The more
common practice in most cities is to have homeowners be responsible
for fixing the sidewalks, but the City of Dublin has not done this
since incorporation.
No comments were made by members of the public relative to the CIP
Update.
Mayor Pro Tempore Jeffery closed the public hearing.
Cm. Burton stated he still had concerns regarding the expense of the
well at Shannon and felt this would be one area where the City could
save some money. While it is an attempt to save water, it will be 6
or 7 years before it pays off. He did not feel it should be done this
year.
Mayor Pro Tempore Jeffery stated she felt that one Of the reasons the
City considered this was in an effort to not let the grass die. The
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Adjourned Regular Meeting June 27, 1991
City has made a large investment in landscaping and this was one
option of a way to save the grass.
Mr. Ambrose stated one issue is how fast we recover our costs, but
another issue is that of availability of water. This provides another
source for water that will not be available through DSRSD's normal
distribution system.
On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous
vote (Mayor Snyder absent), the Council adopted
RESOLUTION NO. 64 - '91
ADOPTING THE 1991-92 UPDATE TO THE
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM (1990-95)
RECESS
A short recess was called. All Councilmembers were present when the
meeting reconvened (Mayor Snyder absent).
PUBLIC HEARING
ADOPTION OF 1991-92 ANNUAL BUDGET AND FINANCIAL PLAN (330-20)
Mayor Pro Tempore Jeffery opened the public hearing.
Mayor Pro Tempore Jeffery explained the process that would be
followed. Each group requesting funds from the City would be allowed
to make a 5 minute timed presentation.
Mr. Ambrose advised that the total recommended appropriations for
FY91-92 are $24,952,654. These include Operating $14,635,834; Debt
Service $1,824,483; Capital $7,549,798; Internal Service $161,069; and
Appropriations to Reserves $781,470. Anticipated net expenditures
total $22,007,045.
Mr. Ambrose advised that items not included in the proposed 91-92
budget were: 1) New Animal Shelter ($651,000 - $813,750); 2) Family
Crisis Center ($10,0'00); 3) Resources for Family Development ($3,000);
4) Valley Support Services ($5,000); 5) Dublin Substance Abuse Council
($8,000); 6) Dublin Fine Arts Foundation ($14,000); 7) Dublin
Historical Preservation Association ($17,535); and 8) Dublin Unified
School District - Drug Free Zone Signs ($4,500). Not including the
Animal Shelter, the City has received a total of $62,035 in funding
requests from these organizations.
Mr. Ambrose advised that since the preparation of the Preliminary
Budget, the City has been notified by the Alameda County Sheriff that
Police Services Contract costs for FY91-92 can be reduced by $20,068.
This amount, plus the $5,772 anticipated difference between the
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Adjourned Regular Meeting June 27, 1991
Estimated General Fund Revenues and 91-92 Recommended General Fund
Appropriations would make $25,840 available to be used to fund these
requests. If the Council chooses to fund the requests of the various
groups, the Council could: 1) reduce other expenditures; 2) use
contingent reserves; or 3) take funds out of unallocated reserves.
Family Crisis Center
Rose Johnson addressed the Council and advised that the Family Crisis
Center is requesting a $10,000 contribution from the City of Dublin
because of reduced funding from Alameda County.
The Family Crisis Center provides emergency shelter, food and support
services to homeless and impoverished residents of the Livermore
Amador Valley. During the first 9 months of FY90-91, the Center
provided shelter to a total of 42 families and/or single persons, with
11% of the families indicating that their most recent place of
residence was Dublin. The Shelter has also provided food to 1,028
families, with over 10% of those families residing in Dublin.
Resources for Family Development
Miriam Miller, Co-Director, addressed the Council and advised that
they have been around since 1976. Their request is for the City to
contribute $3,000 for the RFD Child Care Substitute Registry.
This was discussed by the City Council in December, at which time the
Council directed that this request be considered during the Budget
hearing. RFD's Child Care Substitute Registry total cost is $12,185.
RFD states that approximately 25% of the licensed child care
facilities are in the City of Dublin, and is therefore requesting that
Dublin contribute $3,000, or approximately 25%~of the total cost.
A major problem is having enough qualified people to take care of the
children. It is a low paying job, with high turnover and offers
limited advancement. Keeping certain adult to children ratios is very
important.
Cm. Burton questioned if they are requesting the City to pay something
that the operators could pay.
Ms. Miller indicated that the part of the program for which they are
seeking financial assistance is for the overall structure of the
group. They need someone who can get the substitutes together with
the childcare needs. They also provide training.
Valley Support Services
Renee DuBois, VASS Director, addressed the Council and advised that
they are requesting support of $5,000.
This request would assist in funding the Valley Creative Living Center
which provides support services to the mentally ill. Of the 35-40
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Adjourned Regular Meeting June 27, 1991
persons served by the CLC, approximately 25% come from the City of
Dublin.
Jim Fountain, a member of the advisory committee and a Dublin resident
stated he had been involved with the program for about 8 years. There
is no program as effective as theirs here in the Valley.
Dublin Substance Abuse Council
Karen Seals addressed the Council and advised that this year, DSAC is
asking the City for $8,000 for activities including Red Ribbon Week
$2,500; Dry Graduation Night $2,000; Challenge Days $2,000; and Peer
Counseling $1,500. Last year, the City approved a contribution of
$4,000 to DSAC for expenses associated with Red Ribbon Week and Dry
Graduation Night for high school students. The increased funding
request is attributable to the School District no longer being able to
financially support Challenge Days and Peer Counseling, as well as
increased costs for Red Ribbon Week and Dry Graduation Night.
Ms. Seals pointed out that this is a 100% volunteer organization and
all the money is put directly back into Dublin.
Dublin Fine Arts Foundation
The Dublin Fine Arts Foundation has requested $14,000 to cover the
Foundation's administrative support to activities: Art Education in
the Schools Mural Project $2,000; and Exhibitions at the Civic Center
$12,000.
Mary Gibbert, representing the DFA Foundation, advised that a city is
made attractive by its quality of life. People need something more
than essential services; they need nourishment-of their souls.
Ted Fairfield, a member of the Board of Directors advised that they
are asking for $14,000, but would certainly accept anything less.
Their request is for operational money.
Lynne Baer, Executive Director, advised that when it comes to art,
everyone is willing to pay for projects, but it is difficult to raise
funds for operational costs. They have been able to raise funds for
projects from a broad funding base.
Mr. Fairfield advised that the money coming in in donations cannot go
towards operations.
Mayor Pro Tempore Jeffery stated she felt that Ms. Baer had done an
excellent job in raising funds for the art projects.
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Adjourned Regular Meeting June 27, 1991
Dublin Historical Preservation Association
The City authorized a contribution of $12,785 to DHPA for FY90-91 for:
Annual Lease Payment to Cemetery Association $500; Repair of Broken
Windows $1,200; Roof Repair $5,000; Exterior Painting $3,500; and
Reprinting of "Dublin Reflections" $2,585. Prior to contributing
funds for the first 4 items, DHPA was to provide the City with a copy
of an executed lease agreement with the Cemetery Association. The
City was also to be provided with invoices identifying the cost of
work to be performed for each item. The City did not receive a
request for payment during FY90-91, or evidence of a lease agreement
between DHPA and the Cemetery Association.
On June 17, 1991, the City received a letter from DHPA requesting that
the City not require DHPA to have a lease agreement with the Cemetery
Association as a requirement for funding. DHPA has also requested
those funds which the City approved during FY90-91 ($12,785) and an
additional $4,750 to completely replace the School House Roof.
Marie Cronin, President of DHPA, advised that this group is 16 years
old. She stated they had received bids for the work and would like to
start the work. Their funding request was for: 1) unused funds from
last year; and 2) additional funding of $4,750; total $17,535.
Cm. Burton questioned why there had been the stalling about the
agreement and why they were letting the building go into disrepair.
He stated he was really upset about the condition which had been
allowed to happen, particularly over just the required $500 per year
lease.
Ms. Cronin advised that the Cemetery Association wanted to change the
lease to 99 years. They felt they only owe $400 and she did not
recommend to her Board to incur debt of an additional $49,500 for 99
additional years. Work is being done there. All they want is to have
the original agreement as was approved in 1975. She indicated she had
met twice this past week with the President of the Cemetery
Association. There was a vote many years ago approving the lease, but
no one ever actually got a copy of the lease.
Cm. Moffatt pointed out that if the school falls into disrepair, it
falls back to the Cemetery Association. He questioned who owns the
building.
Ms. Cronin advised that DHPA has a deed showing they own the building.
Cm. Moffatt felt the whole issue is a very clouded situation.
Ms. Cronin stated there may be some personality conflicts involved.
Cm. Moffatt asked if they had gotten estimates to have the roof
repaired.
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Adjourned Regular Meeting June 27, 1991
Ms. Cronin responded that they got about 5 written estimates and it
appeared that it would cost $9,750.
Cm. Burton asked if they had bids or invoices on the other repairs.
Ms. Cronin responded yes, they were all set to go and then they hit a
brick wall with the Cemetery Association.
Peter Hegarty advised that this was discussed at great length last
year. He recommended that the City Council appoint some sort of
committee to report back in a couple of months. He felt a win/win
situation could be developed. This is a valuable resource for the
community and there are some grave personality differences. For over
a year, nothing has transpired. It doesn't seem right to remove the
condition of requiring the lease, but the City Council should take a
lead role in this. Whether it is written down or not, there is an
agreement. A new agreement could be drawn up and hopefully, in 2 or 3
months, this could be resolved.
Cm. Moffatt stated he liked the idea of forming a committee to deal
with this.
Dublin Unified School District - Druq Free Zone Siqns
No one was present to address the Council on this request.
In May, the City Council deferred consideration of this request to
purchase and install Drug Free Zone signs at schools and playgrounds
in Dublin, until the Budget hearing. The cost of material and labor
associated with this request is $4,500.
Tri-Valley Community Television Corporation
The Tri-Valley Community Television Corporation have approved an
operating budget this year of $192,000. This represents a
contribution from each of the 4 cities of $48,000, which is a 6%
increase over last year's funding. The Board has also been advised
that additional expenses may be incurred as a result of moving the CTV
studios which are currently located on Pleasanton Unified School
District property, with space leased for $300 per month.
Darla Stevens stated they anticipate increasing the programs that they
do. What the City has done so far in the way of support is working.
They feel they have created a good program, as people are tuning into
the news. They hope to produce 2 news programs per week. They help
50 agencies with their public service needs in any one month. Their
product is there for everyone to judge.
Livermore-Amador Valley Transit Authority (WHEELS)
Vic Sood advised that LAVTA is requesting that the City of Dublin
support the Dial-A-Ride services by contributing $1,500, which is
equal to the amount contributed last year. Dial-A-Ride services in
the Cities of Dublin and Livermore is funded through a combination of
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Adjourned Regular Meeting June 27, 1991
California Transportation Development Act Article 4.5 funds, Measure B
funds and passenger fares. LAVTA anticipates that FY91-92 funding
will fall $20,000 short of the amount needed to provide the same level
of service as last year.
Cm. Moffatt questioned their cost figures per Dublin resident.
Mr. Sood stated they look at costs per number of rides and they only
provide this service in Dublin and Livermore. They based costs on the
number of registered riders per city. Registered clients overall have
increased 51%. Dublin's clients have increased by 60%.
Mr. Ambrose asked why a subsidy is still required when LAVTA recently
received bids which were substantially lower than their current
provider. He questioned why Article 4 funds couldn't be used to
subsidize the program, as well as Pleasanton's program.
Mr. Sood advised that Pleasanton funds about $60,000-$70,000 out of
their General Fund. There is a $1 million difference over 3 years.
The costs given were based on their new contract.
Mr. Ambrose advised that Dublin's 1991-92 Preliminary Budget was
developed with considerable caution given to: 1) the prospect of
reductions in local revenue by the State this year; 2) the economic
recession; 3) the inability of the City to experience significant
development in the near future due to land constraints; and 4) the
imposition of programs such as mandatory social security coverage for
part-time employees, the American Disabilities Act, Integrated Waste
Management Act, State mandated accidental injury prevention program,
and Non-Point Source Pollution Control by other levels of government
without the funding to carry out these programs.
Mr. Ambrose stated the new budget maintains the current level of
service provided by all operating departments. The only additional
programs proposed that are not required are the Youth Sports Program
and increased hours at the Senior Center.
Although the City has very healthy reserves, these reserves have been
developed through considerable fiscal constraint by keeping the City's
staffing level and overhead to a minimum. These reserves have also
provided a source of funding that has allowed the City to be more
fiscally independent from the fiscal funding problems of Federal,
State, and County governments who, unlike the City, have historically
approved programs that they can't afford, and then attempt to share
the undesirable results with cities. Mr. Ambrose urged the Council to
exercise caution in utilizing the City's reserves for anything other
than one-time expenses.
Mr. Ambrose reviewed the Preliminary Budget by Program.
City Council
Cm. Moffatt asked for a breakdown of items contained in the Community
Promotion area where $34,785 was budgeted.
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Adjourned Regular Meeting June 27, 1991
Cm. Burton stated he would like to discuss the memberships and dues
category, specifically the expenses involved with the City's
participation in the National League of Cities. Total budgeted was
$11,250.
City Manaqer/clerk
Mr. Ambrose advised that this budget funds a higher service level
which would add a new position of Management Assistant to the City
Manager's Staff. The position will be an entry-level professional
position to provide assistance-and support with data collection and
analysis; preparation of related reports and publications; analysis,
implementation, and monitoring of programs; and other related
assignments.
Legal Services
Legal Services this fiscal year are expected to decrease approximately
27.8% from last year. A slight increase is expected in the General
Legal Counsel time; however, pending litigation is less because of the
fewer number of pending lawsuits. In addition, the City of San Ramon
will be responsible for legal services associated with DRFA during the
upcoming fiscal year.
Finance
The proposed budget to maintain the current service level is $257,200,
which represents an increase of $37,929 over anticipated expenditures
for last year. This increase is primarily due to the full-year
funding of 1990-91 salary increases and the full year funding of the
Business License Program, which commenced in October, 1990.
Data Processinq Support Services
Mr. Ambrose advised that because the Finance Director is unable to
personally handle every hardware and software request for the
increased number of data processing system users, the .recommendation
is to approve $35,500 for Data Processing Support Services. These
funds will be used to provide basic training to all system users and
advanced training to a key individual in each operating department.
$16,000 is included for Contract Computer Consulting Services to
provide limited system enhancements and problem solving support to
each department. It is anticipated that more resources, including
data processing staff will be required in the future as this is a one-
year interim proposal.
Building Management
Expenditures required to fund the current service level for FY91-92
total $2,083,890.
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Adjourned Regular Meeting June 27, 1991
Insurance
The total estimated expenditures for FY90-91 are approximately 30%
below the authorized 90-91 Budget. The recommended Budget for FY91-92
totals $166,600.
Elections
No elections are anticipated during FY91-92.
Non-Departmental
This budget totals $407,500 and includes the Contingent Reserve to
cover increases in City and DRFA employee salaries and fringe benefits
and other unanticipated expenses. Also included are property tax
payments for Zone 7 Bonded Indebtedness and the purchase of FAU funds
from the City of Foster City.
Police Services
The proposed funding for FY91-92 is $2,824,068, and would finance the
current staffing level. An adjustment was made by the County
Commander who indicated some changes to the contract in the amount of
$20,068 in the City's favor.
Crossinq Guards
The proposed budget for FY91-92 is $33,120.
Animal Control
The recommended 91-92 budget for this activity is $56,000. Animal
Control costs are partially offset by revenues generated from animal
licenses.
Cm. Burton felt there was probably a lot of revenue for dog licensing
that we are not getting.
Mr. Ambrose stated the most effective way is to knock on doors. We
have a lot of unlicensed dogs in the City'. Revenue would not recover
the costs incurred, however, of a door-to-door canvas.
Mr. Rankin advised that the City advised residents of the need to
license dogs in a past newsletter and would be doing it again in a
future newsletter.
Mr. Ambrose advised that there may be a potential solution if Dublin
and San Ramon can put together a joint Animal Control service. Dublin
is not large enough to have its own Animal Control Officer. There may
be some cost benefits to both communities doing this.
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Adjourned Regular Meeting June 27, 1991
Traffic Signals & Street Lighting
Costs for FY91-92 total $87,800. We have more signals as well as
increased energy costs.
Disaster Preparedness
The proposed budget is $52,985. During the upcoming year, Staff
anticipates filling the newly created Community Safety Assistant
position.
Fire Service
The total budget for DRFA for FY91-92 is $2,578,993. The total
anticipated increase in the City of Dublin's share is $271,238 when
compared to FY90-91.
Public Works Administration
The recommended FY91-92 budget is $282,015, an increase of 12.7% from
FY90-91.
Mr. Ambrose reviewed the budgets for Street Maintenance, Bike Path
Maintenance, Street Sweeping, Street Tree Maintenance, Street
Landscape Maintenance, Paratransit Service and Vector Control
Services.
Waste Management
Mr. Rankin advised that this new budget identifies costs associated
with support for the implementation of state mandated programs
involving Waste Management. The budget also includes estimated costs
for independent analysis of the 1992 Garbage Service Rate Application
and related studies. Staffing for this activity is included in the
City Manager's Department. The total recommended budget is $33,255.
Mr. Ambrose reviewed the budgets for Library, Cultural Activities,
Park Maintenance and Cable Television.
Recreation
Ms. Lowart advised that a higher service level is being recommended to
finance a Youth Sports Program which includes summer sports camps,
youth basketball, softball and volleyball leagues. This program would
be implemented through the expansion of the permanent Recreation
Coordinator from 30 hours per week to 40 hours per week.
Planning
The recommended 91-92 Current Service Level Budget totals $1,036,275
and represents a 10.8% decrease from the estimated expenditures for
FY90-91. A Higher Service Level which would add one Associate Planner
position and additional professional planning services was not
recommended.
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Adjourned Regular Meeting June 27, 1991
Mr. Ambrose advised that the City has made major progress in dealing
with the County on East Dublin, and felt that Staff will be able to
come up with a much better plan.
Mr. Ambrose reviewed the Building & Safety budget.
Engineerinq
The total recommended Engineering Budget for FY91-92 includes a higher
service level and totals $573,156. The current service level includes
funding to replace a contract Public Works Inspector with City
personnel. This proposed change is estimated to result in annual
savings to the City of $68,525. A proposed Higher Service Level will
fund the implementation of the National Pollutant Discharge
Elimination System (NPDES). The proposed staffing provides for the
elimination of the part-time Engineering Intern and the hiring of a
full-time Engineering Technician. The Budget also includes funding
for contractual services associated with the NPDES program, including
$77,000 to Alameda County to participate in a multi-agency
implementation program.
Mr. Ambrose reviewed the budgets for Economic Development, Debt
Service, Capital Improvement Budget and the Internal Service Fund.
Nell McLean, a 7 year resident stated he did not hear that the section
related to revenues was covered. He stated he wanted to delete an
income item; that being the City's charges to youth sports groups for
use of the Dublin Sports Grounds. This included Dublin Little League
and the Soccer Club. These are Dublin youth that have been spending
about $11,500 each year. He felt the City should provide the grounds
at no charge as other nearby communities don't charge City groups for
usage. It is not right for the City to charge the kids extra for
using parks.
Mr. Ambrose stated there was a misunderstanding. The City does incur
some additional expenses. The City would need to get a commitment
from the sports groups that they would reduce their fees.
Ms. Lowart advised that with regard to the $11,500 amount, 2/3 of this
is estimated for fees that would be taken in by the Dublin Soccer
League and Dublin Little League. We also rent the fields out for
practice games and other things. There is Staff time involved. One
of the goals adopted by the Council is to review the use policies for
all City facilities. Staff will be bringing back recommendations by
August to determine if there is a need to change the policies.
Mr. Ambrose advised that groups monopolize the grounds and this is
another consideration for the rest of the community.
Cm. Burton questioned the ramifications of what will happen if we
don't charge.
Mr. Ambrose advised that there are primarily financial implications.
A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~A~
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Adjourned Regular Meeting June 27, 1991
Mayor Pro Tempore Jeffery .felt that we would also have to look at
other services such as do we provide pool services at no charge.
Mr. McLean stated they want to keep the fees as low as possible so
that as many youth as possible can participate.
Dale Skinner advised that Dublin Little League pays $4,700 in usage
fees for the Dublin Sports Grounds. This is a lot of money to pay for
just scheduling. The kids live in Dublin and they shouldn't have to
pay a double tax to use these fields. With regard to domination of
the fields, you also must take into consideration that they share some
of the facilities with Valley Christian Center. Very few of their
kids even live in Dublin. It would help Dublin Little League if the
City's fees weren't so exorbitant.
Mayor Pro Tempore Jeffery clarified the fact that property tax is
funding only about $3.6 million of Dublin's $26 million budget.
Property taxes in no way pay for all the services received by
residents.
Ms. Silver advised that the City can impose fees, but it must be for
costs of providing services.
Mr. Ambrose advised that the City's net costs have been going up about
20% per year for these programs.
Mayor Pro Tempore Jeffery closed the public hearing.
Cm. Burton stated he felt that National League of Cities expenses
could be reduced. He did not feel that this is an important priority
item for the City.
Cm. Jeffery advised that there are many Federal Government cuts that
will greatly impact us. She sits on the FAIR Committee. California
is one of the largest states and if we don't have representation at
all times, things are passed which affect us. She gave an example of
gas tax funds.
Cm. Burton stated he was not sure Dublin should be paying the bill if
there are only 3 representatives from California. He felt this was a
poor use of Dublin's money.
Cm. Jeffery advised that the League of California Cities will pay up
to $1,000. Her appointment on this Committee will be up in December,
1991.
On motion of Cm. Burton, seconded by Cm. Moffatt, and by majority vote
(Mayor Snyder absent), the Council reduced the NLC budget by $2,800 to
$1,651. Cm. Jeffery voted against this motion.
Cm. Moffatt felt that the budget figure of '$25,000 for the 10-year
community celebration was too much.
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Adjourned Regular Meeting June 27, 1991
Cm. Jeffery explained that this will be a year-long celebration.
Ms. Lowart advised that the City would be tying all activities in 1992
around a theme. A reception would be held on the anniversary date of
incorporation, the tile wall program would be dedicated, and some type
of artistic endeavor had been discussed. Also discussed was the
possibility of a dinner dance and a family picnic around the 4th of
July. They would be looking at hiring a graphic artist to design a
10-year logo which could also be used to generate revenue on sale of
items.
Cm. Moffatt felt this was a lot of money which could better be
directed to other areas. He felt that $5,000 or $10,000 could buy a
good celebration.
Cm. Jeffery stated that in trying to instill pride in the community,
part of this pride is to celebrate what's good.
Cm. Burton stated he didn't feel the City should be the only one
spending money. The Chamber of Commerce and service groups will all
be participating as we go along. We must make some tradeoffs. Staff
should try to get others involved. He indicated he would be willing
to accept a reduced amount for this celebration.
Cm. Burton made a motion to budget $15,000 for the 10-year birthday
celebration. The motion died due to lack of a second.
Cm. Moffatt made a motion to budget $10,000 for the 10-year birthday
celebration. The motion died due to lack of a second.
Cm. Moffatt questioned if the amount of money budgeted in cultural
services for the performing arts facility study could be deleted or
reduced.
Staff advised that the amount could not be reduced as the money had
already been committed.
Cm. Burton stated he still felt the bid price for the Shannon well was
high. This will give the City about $12,000 extra.
Cm. Burton made a motion to set aside the $12,000 that will not be
used for the well at Shannon for available fund balances. The motion
died due to lack of a second.
Social Services
Cm. Burton stated he felt since the City had been asked by 3 major
applications for social services, the City must ask itself if it is in
the social services business. If the City contributes, where will it
lead? The City cannot fund them all, so should it open the door to
supporting social services? He felt the City should not involve
itself in programs, but possibly make available funding for one-time
expenses.
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Adjourned Regular Meeting June 27, 1991
Cm. Moffatt stated he felt this is either a county or state function.
You get. to a point where you can't give everybody everything they
want.
Cm. Jeffery stated it is a shame that the state has treated counties
so poorly. A good example is the Library. If the City takes over
social services, they will have them from now on.
Cm. Burton stated his heart goes out to the groups that made
presentations, but he felt it was beyond the capability of Dublin to
fund all these requests.
On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous
vote (Mayor Snyder absent), the Council agreed that the City will not
fund programs which are strictly social programs. Therefore, the
requests by Family Crisis Center, Resources for Family Development and
Valley Support Services were all denied.
Bert Jameson stated they were not asking for continuing funding, but
just this year. He stated he was appalled at the way the Council
discussed spending $25,000 for a 10-year celebration when these
organizations need help now.
Drug Free Zone Signs
Cm. Howard stated she felt this money could go for better things this
year.
Cm. Moffatt asked if money confiscated in drug programs could be used
for signs.
Chief Rose stated he was not sure.
Cm. Moffatt requested that the City Council defer a decision related
to the signs.
On motion of Cm. Howard, seconded by Cm. Burton, and by majority vote
(Mayor Snyder absent), the Council determined that the City would not
provide funding for the placement of Drug Free Zone signs. Cm.
Moffattvoted against this motion.
Dublin Substance Abuse Council
The Council clarified that DSAC was requesting $8,000.
On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous
vote (Mayor Snyder absent), the Council agreed to provide $4,500 in
funding for the Red Ribbon Week activities and the Dry Graduation
Night activities.
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Adjourned Regular Meeting June 27, 1991
Dublin Fine Arts Foundation
Cm. Moffatt made a motion which was seconded by Cm. Burton to provide
$5,000 in funding to DFA. This motion was defeated due to NO votes
cast by Cm. Howard and Mayor Pro Tempore Jeffery.
Cm. Howard made a motion which was seconded by Cm. Burton to provide
$7,500 in funding to DFA.
Prior to a vote on this motion, Cm. Howard stated she wished to amend
the amount to $8,000. Cm. Burton stated he would withdraw his second
to the motion.
Lynne Baer advised that if they are unable to raise the funds, the
projects will not get done. She explained that there are personnel
and program costs.
On motion of Cm. Howard, seconded by Cm. Moffatt, and by majority vote
(Mayor Snyder absent), the Council agreed to provide $8,000 in
discretionary funding to the Dublin Fine Arts Foundation. Cm. Burton
abstained.
Dublin Historical preservation Association
Cm. Moffatt stated he felt the building needs to be refurbished. The
DHPA should work on getting the lease and the matter should be
deferred for 60 days.
Cm. Burton felt the City should set aside some money as we should
preserve the buildings. We could argue about all the other stuff
later. We could require invoices showing that the work was done.
Cm. Burton made a motion for the City to pay for restoration work to
the school which would include the broken windows, the roof repair.
and exterior paint. These should be paid directly through the City as
Cm. Burton wanted to make sure that when the money leaves the City,
the contractors are paid. There was no second to this motion.
Ms. Silver felt the City should pay the money to the DHPA because of
possible problems under the public Contract's code.
Mr. Molina suggested that the DHPA could issue a cashier's check.
Cm. Jeffery stated she felt very strongly that we should have the
lease before the City puts any money into this program.
Ms. Cronin stated the lease has nothing to do with the building, but
rather just the ground that the building sits on.
Cm. Burton made a motion which was seconded by Cm. Howard to set aside
$14,450 to pay for repairs to the school. Upon proof of completion,
checks will be made out by the City jointly to DHPA and the
contractor. Negotiations regarding invoicing would be left up to
CM - VOL 10 - 254
Adjourned Regular Meeting June 27, 1991
Staff. This motion was defeated due to NO votes cast by Cm. Moffatt
and Mayor Pro Tempore Jeffery.
Cm. Moffatt stated he felt we should have a clear picture of who owns
what before we spend any money.
Mayor 'Pro Tempore Jeffery stated without a lease, she did not want to
put money into it.
Cm. Moffatt made a motion for them to come in with a legitimate lease
or the City would take over the properties. This motion was not
seconded.
On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote
(Mayor Snyder absent), the Council agreed to provide $16,140 in
funding to pay for the necessary repairs and to get a start on the
reprint of "Dublin Reflections" if the group can get the lease
situation resolved within the next 30 days. ~ces must be ~
presented and City checks can be made payable on a basis to the
contractor and DHPA. If the lease is not cleared up within 30 days,
the funding will not be released.
With regard to Mr. McLean's request to omit fees, Cm. Burton felt this
involved a lot of other areas that the City must consider.
Mayor Pro Tempore Jeffery suggested that Ms. Lowart look at the whole
issue at the August Park & Recreation Commission meeting and present a
report to the Council in late August or early September.
With regard to the community promotion account, Cm. Moffatt again
stated he felt $25,000 was too much.
Mayor Pro Tempore Jeffery suggested that the Council leave the money
in but encourage that the money not all be spent. Individual budget
items will come back before the Council as plans progress.
On motion of Cm. Howard, seconded by Cm. Moffatt, and by unanimous
vote .(Mayor Snyder absent), the Council adopted
RESOLUTION NO. 65 - 91
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 1991-92
1991-92 APPROPRIATIONS LIMIT (330-20)
Finance Director Molina advised that each fiscal year, the Council is
required by law to adopt an appropriations limit. Beginning this
fiscal year, the appropriations limit formula was changed by
Proposition 111. The City can now choose between the greater of
either growth in the California Per Capita Income or the growth in the
non-residential assessed valuation for the first factor and between
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Adjourned Regular Meeting June 27, 1991
the greater of either the change in the population for Dublin or the
County for the second factor. Based on the calculations, the City's
1991-92 Appropriations Limit is $17,515,325.
On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous
vote (Mayor Snyder absent), the Council adopted (based on using County
population figures)
RESOLUTION NO. 66 - 91
ADOPTING THE APPROPRIATIONS LIMIT FOR
FISCAL YEAR 1991-92 ($17,515,325)
ESTABLISHMENT OF NEW POSITIONS
MANAGEMENT ASSISTANT & ENGINEERING TECHNICIAN (700-20)
City Manager Ambrose advised that the 1991-92 Budget includes funding
for two new positions which include a Management Assistant and an
Engineering Technician. The Management Assistant will be a regular
full-time position (12 month appointment) assigned to the City
Manager's Office. The Engineering Technician will be a regular full-
time permanent position which would replace the current Engineering
Intern position.
On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote
(Mayor Snyder absent), the Council adopted
RESOLUTION NO. 67 - 91
and
AMENDING THE CLASSIFICATION PLAN
RESOLUTION NO. 68 - 91
ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL
IN ACCORDANCE WITH THE PERSONNEL RULES
CITY CONTRIBUTION FOR PARATRANSIT/DIAL-A-RIDE PROGRAM (600-40)
Mr. Rankin advised that as part of the 1990-91 Budget deliberations,
the City Council considered a request for funding from the Livermore-
Amador Valley Transit Authority. The request was approved and LAVTA
has made a similar request for FY91-92.
Staff prepared a proposed amendment to the original agreement and
recommended that the Council approve the amendment and authorize its
execution.
On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous
vote (Mayor Snyder absent), the Council approved the second amendment
to the agreement with LAVTA and authorized execution of same.
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Adjourned Regular Meeting June 27, 1991
1-680 SOUNDWALL DESIGN (800-30)..
Mayor Pro Tempore Jeffery advised that a draft resolution had been
received from the City of San Ramon expressing concern regarding the
design of the soundwalls. The soundwalls have met with widespread
criticism and outrage from the community.
On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote
(Mayor Snyder absent), the Council adopted
RESOLUTION NO. 69 - 91
REQUESTING CAL TRANS TO CHANGE THE COLOR, STYLE AND FORM
OF THE SOUNDWALLS ALONG THE 1-680 FREEWAY IN THE
SAN RAMON VALLEY
ADJOURNMENT
There being no further business to come before the Council, the
meeting was adjourned at 12:20 a.m.
ATTEST-
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Adjourned Regular Meeting June 27, 1991