HomeMy WebLinkAboutItem 4.01 Draft 07-17-2012 & 07-19-2012 Minutes
STAFF REPORT CITY CLERK
File # 610-10
CITY COUNCIL
DATE:August 21, 2012
TO:
Honorable Mayor and City Councilmembers
FROM:
Joni Pattillo, City Manager
SUBJECT:
Minutes of the Regular City Council Meeting of July 17, 2012 and the Special
Meeting of July 19, 2012
Prepared by Caroline P. Soto, City Clerk
EXECUTIVE SUMMARY:
The City Council will consider the approval of the minutes of the Regular City Council meeting of
July 17, 2012, and the Special City Council meeting of July 19, 2012.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Approve the minutes of the Regular City Council meeting of July 17, 2012, and the Special City
Council meeting of July 19, 2012.
Submitted By Reviewed By
City Clerk Assistant City Manager
DESCRIPTION:
The City Council will consider the approval of the minutes of the Regular City Council meeting of
July 17, 2012, and the Special City Council meeting of July 19, 2012.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Minutes of the July 17, 2012 Regular City Council Meeting
2. Draft Minutes of the July 19, 2012 Special City Council Meeting
ITEM NO. 4.1
Page 1 of 1
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REGULAR MEETING – July 17, 2012
CLOSED SESSION
A closed session was held at 6:38 p.m. regarding:
Conference with Real Property Negotiators– Approximately 9,500 sf area of Caltrans Right of
Way at the westernmost terminus of Scarlett Court
City Negotiator: Joni Pattillo, City Manager
Negotiating party: Caltrans
Under Negotiation: Price and Terms of Payment
A regular meeting of the Dublin City Council was held on, July 17, 2012, in the City Council
Chambers of the Dublin Civic Center. The meeting was called to order at 7:01 p.m., by Mayor
Sbranti.
ROLL CALL
PRESENT: Councilmembers Biddle, Hart, Swalwell, and Mayor Sbranti
ABSENT: Councilmember Hildenbrand
PLEDGE OF ALLEGIANCE
The pledge of allegiance to the flag was recited by the City Council, Staff and those present.
REPORT ON CLOSED SESSION ACTION
Mayor Sbranti stated there was no reportable action during Closed Session.
ORAL COMMUNICATIONS
Introduction of New City Employees
7:01 p.m. 3.1
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REGULAR MEETING
JULY 17, 2012
The City Council welcomed Huzefa Sharafali, Network Systems Coordinator; Jamie Aldred,
Permit Technician; Efrain Ruvalcaba, Permit Technician; Jacqui Hatzikokolakis, Graphic
Design & Communications Coordinator to the City of Dublin Staff.
Appointment to Alameda County Mosquito Abatement District
7:11 p.m. 3.2
On motion of Mayor Sbranti, seconded by Cm. Swalwell and by unanimous vote (Cm.
Hildenbrand absent), the City Council confirmed the appointment of Abe Gupta as Board of
Trustee to the Alameda County Mosquito Abatement District for a term ending January 1, 2014.
Public Comments
7:11 p.m. 3.3
Jody Ramirez provided public comment.
Bruce Fiedler, Dublin resident, provided public comment.
Shawn Costello, Dublin resident, provided public comment.
Vm. Hart asked City Staff to look into wheelchair safety along Dublin Boulevard.
City Manager Pattillo stated the issue would be forwarded to the City’s Traffic Safety
Committee.
CONSENT CALENDAR
7:24 p.m.
Mayor Sbranti pulled Items 4.14 and 4.15 for further discussion.
On motion of Vm. Hart, seconded by Cm. Biddle and by unanimous vote (Cm. Hildenbrand
absent), the City Council took the following actions:
Approved (4.1) the minutes of Special Meeting of May 29, 2012, and the Regular Meeting of
June 19, 2012.
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JULY 17, 2012
Adopted (4.2)
RESOLUTION NO. 122 - 12
ACCEPTANCE OF IMPROVEMENTS FOR TRACT 7651, SORRENTO EAST (SR
STRUCTURED LOT OPTIONS 1 LLC) AND APPROVAL OF REGULATORY TRAFFIC
CONTROL DEVICES
Adopted (4.3)
RESOLUTION NO. 123 - 12
APPROVING CONSULTING SERVICES AGREEMENTS WITH BSK ASSOCIATES, CAL
ENGINEERING & GEOLOGY, CONSTRUCTION TESTING SERVICES, INC., GEOCON
CONSULTANTS, INC., AND LAI & ASSOCIATES FOR GEOLOGY AND GEOTECHNICAL
SERVICES
Accepted (4.4) the improvements under Contract No. 12-05, Dublin Ranch Street Light Pole
Painting Contract, and authorize the release of retention after 35 days.
Adopted (4.5)
RESOLUTION NO. 124 - 12
APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT
FOR TRACT 7654, SORRENTO EAST-NEIGHBORHOOD 8 NORTH
RESOLUTION NO. 125 - 12
APPROVING AGREEMENT FOR LONG TERM ENCROACHMENTS
FOR LANDSCAPE FEATURES WITH TRACT 7654
RESOLUTION NO. 126 - 12
ACCEPTING PARK LAND DEDICATION CREDITS FOR
PARK LAND DEDICATION REQUIREMENTS FOR TRACT 7654
(SORRENTO EAST-NEIGHBORHOOD 8 (NORTH): D.R. HORTON BAY, INC.)
Adopted (4.6)
RESOLUTION NO. 127 - 12
ACCEPTANCE OF LANDSCAPE IMPROVEMENTS FOR
TRACT 6765, SCHAEFER RANCH (SCHAEFER RANCH HOLDINGS, LLC)
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JULY 17, 2012
Adopted (4.7)
RESOLUTION NO. 128 - 12
AUTHORIZING THE USE OF ECS REFINING FOR THE RECYCLING
OF CITY ELECTRONIC WASTE AND SURPLUS COMPUTER EQUIPMENT
Adopted (4.8)
RESOLUTION NO. 129 - 12
APPROVING TASK ORDER UNDER EXISTING CONSULTANT SERVICES AGREEMENT
WITH BKF ENGINEERS FOR THE STORM DRAIN TRASH CAPTURE PROJECT,
CIP NO. 960029
Accepted (4.9) the improvements under Contract No. 12-02, Fiscal Year 2011-2012 Annual
Sidewalk Safety Repair Program and Curb Ramp Installation; approved an additional change
order in the amount of $1,650.75 for General Fund Sidewalk Repairs; and authorized the
release of retention after 35 days if there are no subcontractor claims.
Adopted (4.10)
RESOLUTION NO. 130 - 12
APPROVING TASK ORDER UNDER EXISTING ON-CALL CONSULTANT SERVICES
AGREEMENT WITH MARK THOMAS AND COMPANY FOR DESIGN ENGINEERING
SERVICES FOR THE SAN RAMON ROAD STORM DRAIN BYPASS PROJECT,
CIP PROJECT NO. 960028
Adopted (4.11)
RESOLUTION NO. 131 - 12
APPROVING AN AGREEMENT WITH KEYSER MARSTON ASSOCIATES, INC.
FOR THE DUBLIN CROSSINGS FISCAL IMPACT STUDY
Adopted (4.12)
RESOLUTION NO. 132 - 12
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REGULAR MEETING
JULY 17, 2012
APPROVING FINAL PARCEL MAP FOR PARCEL MAP 10053, SILVERA RANCH PHASE 4
RESOLUTION NO. 133 - 12
APPROVING THE AMENDMENT TO THE DECLARATION OF DEED RESTRICTIONS FOR
TRACT 7441
Accepted (4.13) the check Issuance Report and Electronic Funds Transfer
Item 4.14
On motion of Mayor Sbranti, seconded by Cm. Biddle and by unanimous vote (Cm. Hildenbrand
absent), the City Council authorized the City Manager to procure consulting services with Fehr
and Peers for the update of the Citywide Bikeways Master Plan/development of Pedestrian Plan
for an amount not to exceed $146,970.
Item 4.15
On motion of Mayor Sbranti, seconded by Cm. Biddle and by unanimous vote (Cm. Hildenbrand
absent), the City Council adopted
RESOLUTION NO. 134 - 12
APPROVING AGREEMENT WITH METROPOLITAN TRANSPORTATION COMMISSION FOR
PROGRAM FOR ARTERIAL SYSTEM SYNCHRONIZATION (FY 12-13 CYCLE)
WRITTEN COMMUNICATIONS –
None.
PUBLIC HEARINGS
Planned Development Rezone with related Stage 2
Development Plan Amendment to Increase the Lot Coverage for Schaefer Ranch South
7:38 p.m. (6.1)
The City Council conducted the public hearing, deliberated and on motion of Cm. Biddle,
seconded by Vm. Hart and by unanimous vote (Cm. Hildenbrand absent), the City Council
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waived the reading and introduced an Ordinance approving a Planned Development Rezone
with related Stage 2 Development Plan Amendment for the project known as Orchid at Schaefer
Ranch (Schaefer Ranch South) adopting development regulations specific to changing the
maximum lot coverage for two-story homes.
Adoption of Revised Purchasing Ordinance Chapter 2.36 Dublin Municipal Code
7:44 p.m. (6.2)
The City Council conducted the public hearing, deliberated and on motion of Cm. Biddle,
seconded by Vm. Hart and by majority vote (Cm. Swalwell voting no, Cm. Hildenbrand absent),
waived the reading and introduced an Ordinance Revising Section 2.36 of the Municipal Code
for the City of Dublin and Providing for Informal Bidding Procedures Under the Uniform Public
Construction Cost Account Act (Section 22000, et seq. of the Public Contract Code).
Solid Waste and Recycling Enclosure Standards Ordinance
8:05 p.m. (6.3)
The City Council conducted the public hearing, deliberated and on motion of Cm. Biddle,
seconded by Vm. Hart and by unanimous vote (Cm. Hildenbrand absent), waived the reading
and introduced an Ordinance Amending Chapter 7.98 Relating to Solid Waste and Recycling
Enclosure Standards.
Approve Parking Regulations on John Monego Court
8:13 p.m. (6.4)
The City Council conducted the public hearing, deliberated and on motion of Cm. Biddle,
seconded by Cm. Swalwell and by unanimous vote (Cm. Hildenbrand absent), introduced an
Ordinance Amending the Dublin Traffic Code Relating to Parking Regulations on John Monego
Court.
UNFINISHED BUSINESS
Adoption of an Urgency Ordinance Imposing a Moratorium on New Tobacco Sales
8:37 p.m. (7.1)
David Sabin, representative of 7-11 Grocery Markets, provided public comment on the item.
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JULY 17, 2012
Denis Daly, Senior Real Estate Representative of 7-11, provided public comment on the item.
Bruce Fiedler provided public comment on the item.
Richard LaRowe, Senior Project Manager, provided public comment on the item.
Janice Louie, Alameda County Public Health Department, provided public comment on the
item.
Serena Chen, American Lung Association representative, provided public comment on the item.
There was no motion regarding the Urgency Ordinance.
Temporary Promotional Signs Sign Quality Standards
9:23 p.m. (7.2)
Bruce Fiedler provided public comment on the item.
By consensus, the City Council directed Staff to prepare a zoning ordinance amendment to
temporary promotional signs to include: 1) professionally designed and fabricated by design
professionals; 2) have a professional appearance; 3) maintained in good condition throughout
the display period; 4) allow grand openings only 1 time for 60 consecutive days; and 5) allow
going out of business one time for 60 consecutive days.
Revisions to Chapter 5.24 Fireworks Ordinance
10:00 p.m. (7.3)
Kelly O’Lague Dulka, YMCA representative, provided public comment regarding this item.
George Zika, Dublin resident, provided public comment regarding this item.
By consensus, the City Council directed Staff to return with a proposed ordinance including all
recommendations made by the members of the July 10 Fireworks meeting, and an integrity
statement with verbiage re: investment of proceeds from the Fireworks Booths in the City of
Dublin.
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JULY 17, 2012
Revisions to the
Sales Tax Reimbursement Program and Extension of the Program's Termination Date
12:05 p.m. (7.4)
On motion of Cm. Biddle, seconded by Mayor Sbranti and by unanimous vote (Cm. Hildenbrand
absent), the City Council adopted
RESOLUTION NO. 135 - 12
REVISING AND RESTATING THE GENERAL PROVISIONS OF THE CITY’S SALES TAX
REIMBURSEMENT PROGRAM
Energy Efficiency Upgrade Budget Establishment
12:07 p.m. (7.5)
On motion of Mayor Sbranti, seconded by Cm. Biddle and by unanimous vote (Cm. Hildenbrand
absent), the City Council amended the Five-year Capital Improvement Program to include
Project No. 930018; adopted the Budget Change Form; and authorized the City Manager to
procure project management services in an amount not to exceed $100,000.
Construction & Demolition Debris Collection Rate Amendment
12:09 p.m. (7.6)
On motion of Vm. Hart, seconded by Cm. Biddle and by unanimous vote (Cm. Hildenbrand
absent), the City Council adopted
RESOLUTION NO. 136 - 12
AMENDING THE SCHEDULE OF SERVICE RATES
FOR CERTAIN CONSTRUCTION AND DEMOLITION DEBRIS COLLECTION SERVICES
City of Dublin and Alameda County Fire Joint Use Projects – Conceptual Design
11:48 p.m. (7.7)
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JULY 17, 2012
On motion of Mayor Sbranti, seconded by Vm. Hart and by unanimous vote (Cm. Hildenbrand
absent), the City Council approved the conceptual design for the projects and directed Staff to
waive the LEED Silver certification requirement for the combined corporation yard and
maintenance facility.
NEW BUSINESS
Authorization to Solicit Bids for Golden Gate Drive Streetscape Enhancement Project
12:11 p.m. (8.1)
On motion of Cm. Biddle, seconded by Vm. Hart and by unanimous vote (Cm. Hildenbrand
absent), the City Council authorized Staff to solicit bids for Contract No. 12-11, Golden Gate
Drive Streetscape Enhancement project (CIP No. 960027).
Informational Report on the City’s Noise Regulations
10:37 p.m. (8.2)
Linda Michel, applicant, provided public comment on the item.
By consensus, the City Council directed Staff to move forward with Option 3 as detailed in the
Staff Report.
Resolution in Support of Save Oakland Sports
12:17 p.m. (8.3)
On motion of Vm. Hart, seconded by Mayor Sbranti and by unanimous vote (Cm. Hildenbrand
absent), the City Council adopted
RESOLUTION NO. 137 - 12
SUPPORT THE EFFORTS TO SAVE OAKLAND SPORTS
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Designation of Voting Delegate for the
2012 League of California Cities Annual Conference
12:18 p.m. (8.4)
On motion of Mayor Sbranti, seconded by Vm. Hart and by unanimous vote (Cm. Hildenbrand
absent), the City Council designated Cm. Biddle as a voting delegate to attend and vote on the
City’s behalf at the 2012 League of California Cities Annual Conference, and Cm. Hildenbrand
as alternate.
OTHER BUSINESS - Brief reports from Council and/or Staff,
INFORMATION ONLY
including Committee Reports and Reports by Council related to meetings attended at
City expense (AB1234)
None.
ADJOURNMENT
10.1
There being no further business to come before the City Council, the meeting was adjourned at
12:19 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops.
Minutes prepared by Caroline P. Soto, City Clerk.
_________________________________
Mayor
ATTEST: ___________________________
City Clerk
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REGULAR MEETING
JULY 17, 2012
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
SPECIAL MEETING – JULY 19, 2012
A special meeting of the Dublin City Council was held on Thursday, July 19, 2012 in the Council
Chambers of the Dublin Civic Center. The meeting was called to order at 6:06 p.m. by Mayor
Sbranti.
1. ROLL CALL
PRESENT: Councilmembers Biddle and Hildenbrand, and Mayor Sbranti.
ABSENT: Vm. Hart and Cm. Swalwell (arrived during meeting, as noted in minutes)
PLEDGE OF ALLEGIANCE
The pledge of allegiance to the flag was recited by the City Council, Staff and those present.
2. PUBLIC COMMENT
No comments were made by any member of the public at this time.
3. Economic Development Strategy Workshop:
City Council Direction on Economic Development Strategy Preparation
6:11 p.m.
Vm. Hart arrived at 6:30 p.m.
Cm. Swalwell arrived at 6:43 p.m.
The City Council received a presentation from Economic & Planning Systems, Inc. regarding
the initial findings and data analysis of the Economic Development Strategy.
Stuart Cook, Deputy Director Alameda County Surplus Property Agency, provided public
comment on this item.
Tara Bhuthimethee, Planning Commissioner, provided public comments on this item.
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JULY 19, 2012
By consensus, the City Council directed Staff to proceed with exploration of gazelle
partnerships, options for entertainment in Downtown, partner with Camp Parks, i-GATE
Partnerships, partnership with Alameda County, large land owners partnerships, City assets
such as the Public Safety Complex, City identity – City-wide vitality, City processes, and
entrepreneurial concept in regard to the preparation of the Economic Development Strategy:
By consensus, the City Council directed the City Manager to meet with the Camp Parks
Commander in regard to plans for its firing range. The City Manager was also directed to
seek a report regarding an incident at the Camp Parks firing range that included a round that
hit a house in San Ramon in 2007.
OTHER BUSINESS Brief reports from Council and/or Staff,
INFORMATIONONLY
including Committee Reports and Reports by Council related to meetings attended at
City expense (AB 1234)
9:08 p.m.
By consensus, the City Council requested Staff monitor possible joining of AC Transit Agency
and Tri-Valley Transportation.
ADJOURNMENT
10.1
There being no further business to come before the City Council, the meeting was adjourned at
9:10 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops.
Minutes prepared by Caroline P. Soto, City Clerk
____________________________________
Mayor
ATTEST: ___________________________
City Clerk
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JULY 19, 2012