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HomeMy WebLinkAboutItem 4.01 Draft CC Minutes 03-16-2010 and 04-06-2010DRAFT ~~0~ DU~~~ MINUTES OF THE CITY COUNCIL ' ``` OF THE CITY OF DUBLIN ~ ~~~ $~ REGULAR MEETING - March 16, 2010 ,~~/// ~ _.~ CLOSED SESSION A closed session was held at 6:38 p.m., regarding: I. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Property: 5054 Hacienda Drive Agency Negotiator: City Manager Negotiating Parties: County of Alameda Surplus Property Authority Under Negotiation: Price and terms of payment • ~ ~~ A regular meeting of the Dublin City Council was held on Tuesday, March 16, 2010, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:06:07 PM, by Mayor Sbranti. • ROLL CALL PRESENT: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti. ABSENT: None • PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. • REPORT ON CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during Closed Session. • DUBLIN CITY COUNCIL MINUTES ~ VOLUME 29 REGULAR MEETING ,` „ March 16, 2010 '~~ ~ ~- ~ DRAFT ORAL COMMUNICATIONS Acknowledqe Rotarv Superstars - DUSD, ACL Police. Fire and Citv Personnel 7:06:46 PM 3.1 (610-50) ~~ ~)~ ~' ~ Scott Hill, Dublin Rotary Community Chairperson, announced the recipients of the Rotary Superstar awards. The awards recognize three City of Dublin and three Dublin Unified School District (DUSD) employees that have displayed leadership by example, ethics first, openness to new ideas, and dedication to excellence. The City of Dublin recipients were Lisa Feldman, Alameda County Fire Department Engineer; Sgt. George Lytle, Dublin Police Services Special Investigations; and Roger Bradley, Administrative Analyst. DUSD Administration and Leadership category recipient was Keith Nomura, Principal of Green Elementary; Teacher category recipient was Lee Carpenter, Music Instructor Fallon School; and Classified Support Staff category recipient was Bonnie Reed, Secretary to the Principal, Dublin High School. The award ceremony will be held on April 20, 2010, at the Dublin Ranch Golf Course. •~ Public Comments 7:19:37 PM 3.2 Linda Abelman, Dublin resident, stated she was concerned about neighbors parking in front of her house on a regular basis. This led to the street in front of her house not being swept. Cm. Hart stated the City Council had gone through Emergency Preparedness Training earlier in the day. •~ CONSENT CALENDAR 7:23:43 PM Items 4.1 through 4.6 On motion of Cm. Scholz, seconded by Cm. Biddle and by unanimous vote, the City Council took the following actions: Approved (4.1) Minutes - None DUBLIN CITY COUNCIL MINUTES 2 VOLUME 29 ~ ~ ~ REGULAR MEETING 19;`~_ ~ „~ March 16 2010 ~ ~ ~~~ l ~~~ DRAFT Adopted (4.2 600-35) RESOLUTION NO. 36 - 10 ~~.J j p~'e'> AWARDING CONTRACT NO. 10-01, 2009-2010 ANNUAL SIDEWALK SAFETY REPAIR PROGRAM TO RP ENGINEERING CONTRACTORS INC. Accepted (4.3 420-30) the Annual Progress Report on the status of the Dublin General Plan and Housing Element Compliance for Calendar Year 2009; and directed Staff to forward the Annual Progress Report to the California State Office of Planning and Research and the California Department of Housing and Community Development. Adopted (4.4 600-35/820-20) RESOLUTION NO. 37 -10 LOCAL SUPPORT, JOBS FOR MAIN STREET ACT OF 2010 FUNDING, AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL JOBS FOR MAIN STREET ACT OF 2010 FUNDING AND STATING THE ASSURANCE TO COMPLETE THE PROJECT and authorized Staff to advertise for bids for this project once funding was been acquired and the project bid documents were completed. Adopted (4.5 600-50) RESOLUTION NO. 38 -10 APPROVING COOPERATIVE AGREEMENT BETWEEN THE CITY OF DUBLIN AND STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR VILLAGE PARKWAY/ AMADOR VALLEY BOULEVARD STORMWATER TREATMENT CIP PROJECT 960009 and RESOLUTION NO. 39 -10 APPROVING AGREEMENT WITH BKF ENGINEERS FOR CONSULTING SERVICES FOR VILLAGE PARKWAY/ AMADOR VALLEY BOULEVARD STORMWATER TREATMENT CIP PROJECT 960009 Reviewed (4.6 300-40) and authorized the issuance of payments. • DUBLIN CITY COUNCIL MINUTES 3 VOLUME 29 ~~oFDU~ REGULAR MEETING ,,; (~ ;~ March 16, 2010 ~~~~~~~ ~,~u~s DRAFT WRITTEN COMMUNICATIONS - None •~ PUBLIC HEARINGS Resolution Adopting Revisions to the Eastern Dublin Traffic Impact Fee (EDTIF) and Area of Benefit Fee 7:24:12 PM 6.1 (390-20) Mayor Sbranti opened the public hearing. ~~a~ City Engineer Mark Lander presented the Staff Report and advised that the City Council, in adopting the 2009 Update to the Eastern Dublin Traffic Impact Fee, directed Staff to determine if a fee reduction for residential development within the Eastern Dublin Transit Center was warranted due to lower vehicle trip generation. Staff had prepared the 2010 Update, which provided a 25% trip reduction rate for the Transit Center, resulting in a total fee reduction of 27% for residential development within the Transit Center. The fee for all other development would be reduced by 1-3% based on minor adjustments to construction costs. Additional adjustments were also proposed as they relate to classifications of uses Cm. Biddle asked what would be the future review schedule for the Eastern Dublin Traffic Impact Fee update. Mr. Lander stated he did not anticipate another update for another 2-3 years. Cm. Hart asked what specifically triggered a reduction in the vehicle trip generation process. Mr. Lander stated the program in the past had assumed a rate of six trips per day per unit for high density residential development. For residential development located within a transit center, the assumption was that the trip rate might be lower because residents would utilize public transit more often. The City engaged a traffic consultant to review the trip generation rates at other transit-oriented developments throughout the Bay Area. Based on those studies, they concluded that a 25% reduction over the normal auto-based development would be appropriate. Cm. Hart stated the reduction recommendation was based on locations other than Dublin. Mr. Lander stated that the rates were based on locations other than Dublin that were found to be similar in nature to the transit center in Dublin. Cm. Hart asked if there was any study done on the transit center in Dublin. DUBLIN CITY COUNCIL MINUTES a VOLUME 29 ~ `~ REGULAR MEETING ,9; t~ ,~~ March 16, 2010 ~ ~~~~~j` Gc, DRAFT Mr. Lander stated there was not a study done in Dublin. Sr ,.~ ~~ Cm. Hart asked if it was possible that the Dublin trip generation rate could be higher than locations other than Dublin. Mr. Lander stated it would be unlikely that trip generation rates within the transit center would be higher than other locations. It was a bit of a judgment call. The City's consultant looked at transit developments in the area that were of the same maturity level as the eastern Dublin transit center. City Manager Pattillo stated the 25% reduction was a conservative number. The City was not at build-out right now. There would be new law as of 2011 associated with transit-related development. Mayor Sbranti stated the City had taken a conservative view with the recognition that the City did not have the same commercial and office buildings in the center. He asked when was the last time the City had looked at the EDTIF. Mr. Lander stated the last update prior to 2009 had been 2004. Mayor Sbranti stated that although the City did not have to take action on the TIF, the City had chosen to and, through analysis and study, found that City could further reduce the EDTIF, even if it was only 1-3%. Would this get us on a new three-year cycle of review? Mr. Lander stated it would be reviewed in three years unless something happened prior to that that caused the City to review the study. City Manager Pattillo stated the City wanted to get the update back on a more regular schedule. Mayor Sbranti asked when would be the next update. Mr. Lander stated the review would be started in 2012 and adopted in 2013. City Manager Pattillo stated one of the conditions of the City moving forward as it related to the transit occupancy development studies, was that this was funded by Alameda County Surplus property. Cm. Biddle asked when fees were due. Was it at permit time or occupancy time? Mr. Lander stated it was building permit for residential and a two-year deferral was still in place for non-residential. No testimony was received by any member of the public relative to this issue. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 G~~OFDIj~~ REGULAR MEETING 19'~~~`~ March 16, 2010 ~~ ~ ~ C'~~~R~~ ~~~~/ DRAFT Mayor Sbranti closed the public hearing. Cm. Hart stated he was a little apprehensive about the recommended 25% reduction. He was supportive of the work that was done because it was Staff's recommendation. It was interesting that the entity that paid for the study would also benefit from the cut in fees. Mayor Sbranti stated that the fees were necessary for the infrastructure. Transit development did reduce trips. It would be a stimulus for development. On motion of Cm. Scholz, seconded by Cm. Biddle and by unanimous vote, the City Council adopted RESOLUTION NO. 40 -10 REVISING THE TRAFFIC IMPACT FEE AND AREA OF BENEFIT FEE FOR FUTURE DEVELOPMENTS WITHIN THE EASTERN DUBLIN AREA, AS PREVIOUSLY ESTABLISHED BY RESOLUTION NO. 1-95 AND REVISED BY RESOLUTION NO. 41-96, RESOLUTION NO. 225-99, RESOLUTION NO. 111-04, AND RESOLUTION NO. 41-09 • UNFINISHED BUSINESS Report on the Diqital Infrastructure and Video Competition Act (DIVCA) 7:41 p.m. 7.1 (1050-20) Administrative Analyst Roger Bradley presented the Staff Report and advised that the City Council would receive a report on the Digital Infrastructure and Video Competition Act of 2006 (DIVCA) and its impact on local access programming within the City of Dublin. In addition, the City Council would be informed about federal legislation being considered that would affect the provision of local cable television programming. Cm. Hart asked what the net issue was for the City. City Manager Pattillo stated that funds would dry up and it would have to be funded by General Funds. Cm. Hart stated local television could disappear unless local funds were used to provide the services. Mayor Sbranti stated that citizens should support the Community Access Preservation Act of 2009 (CAP Act). It was a no cost act. The funds that were restricted to capital uses, and the local needs were operational. There was more money than they were allowed to spend. The DUBLIN CITY COUNCIL MINUTES s VOLUME 29 ~~pFpp~ REGULAR MEETING 1;~~~,~ March 16, 2010 \~ ~ /~ ~'1L/FOR~1~ DRAFT ~ 7 ~~ CAP Act would help local community access throughout the country. The TV 30 Board was looking ahead in regard to the worst case scenario assuming the bill did not pass. It would impact 75% pf the TV 30 budget. The Board was looking at additional revenue streams as well as what level of operational reductions would need to be made. There would be a general fund impact. Even if more revenue was raised, there would be a general fund impact to the four cities that funded TV30. He asked about payments to TV 30. Were they still paid in arrears? Mr. Bradley stated the City of Dublin had been passing on the revenue from the fees immediately to N 30, within the same year of receipt. Mayor Sbranti asked if other jurisdictions did the same. Mr. Bradley stated that he believed the other cities followed the same practice. City Manager Pattillo stated there had been reductions made to the TV 30 budget in 2006. There had been an additional investment made by all involved cities. They reduced the budget close to 30-40%. The Board had right-sized the station to fit within the envelope of the 50 cent subscriber fee. The change now that was in front of the City Council might not be available to pass on to TV 30. Mayor Sbranti stated the station had been downsized but the City Council did not want to see it go away. He again encouraged the public and City Council to support the CAP Act of 2009. It was something for the entire City Council to think about. The City Council received the report. • NEW BUSINESS Desiqnation of No Parkinq Zones on Branniqan Street 7:55:05 PM 8.1 (590-20) Public Works Technician Nicole Gonzalez presented the Staff Report and advised that the City received a request that measures be taken to improve sight distance at the intersection of Brannigan Street and Aviano Way. A field investigation confirmed the need to improve sight distance at this intersection since vehicles were usually parked along the east side of Brannigan Street north and south of Aviano Way. A designation of one 40-foot "No Parking" zone on Brannigan Street immediately south of Aviano Way and one 15-foot "No Parking" zone on Brannigan Street immediately north of Aviano Way would improve sight distance at this intersection. DUBLIN CITY COUNCIL MINUTES 7 VOLUME 29 0~~ REGULAR MEETING 19;~_,~ ~~~ ~~ March 16, 2010 \~ ~ / ~~~~ ~ ~~3 DRAFT Vm. Hildenbrand stated this was necessary. Parking was at a premium there. The City needed to make sure pedestrians were safe. Cm. Hart asked why was the no parking curb recommended to be 40 feet on Brannigan Street. Traffic Engineer Jaimee Bourgeois stated 40 feet was determined because it was the length of approximately two cars. This would improve the line of sight. Cm. Hart stated a person would first notice the car at the one foot mark. It eliminated three parking spots in this area where parking was a premium. Maybe the City should decide on only two parking spots. Vm. Hildenbrand stated residents could park in their garages. If the City was going to build a walkable community, the City needed to make sure the pedestrians were safe. Mayor Sbranti stated they needed to be sensitive to the pedestrians and the motorists. It was an intersection where safety could be improved. On motion of Vm. Hildenbrand, seconded by Cm. Hart and by unanimous vote, the City Council adopted RESOLUTION NO. 41 -10 APPROVING PARKING REGULATION ON BRANNIGAN STREET • Healthv Cities and Communities 8:05:42 PM 8.2 (585-95) Director of Parks and Community Services Diane Lowart presented the Staff Report and advised that the City Council had proposed a high priority objective to implement a Health and Wellness program (i.e. Healthy Cities, Healthy Communities Network, etc.). The City Council would receive a report on the strides the City had made to provide a healthy environment for City residents and also receive information on various programs related to healthy cities. Mayor Sbranti stated he was not interested in spending $60,000 to $80,000 to hire a consultant. There were other ways to achieve the goal. He suggested a hybrid of options. The City was now involved at an organizational level as a health city. With Option 1, there were little or no hard costs. The resolution made a statement and reiterated the City's commitment. It did not hurt to have the resolution in place. It was worth looking at the Healthycities.org. The City DUBLIN CITY COUNCIL MINUTES s VOLUME 29 `~~~ REGULAR MEETING 19; _~_* ~~ March 16, 2010 ~~~" ~/ ~c~ R~ DRAFT q~ ,~~ ~ should look at those items that did not cost money. He suggested challenging the five Cities in the Tri-Valley to a weight loss challenge. Vm. Hildenbrand stated she enjoyed reading the report because it showed what was already going on in the City. She liked the idea of a hybrid of the options listed in the Staff Report. She liked the Leadership for Healthy Communities. There were Community Supported Agriculture (CSA) organizations that could bring fruit and vegetables to City Hall to have healthier choices. She would like the City to incorporate items that were of little or no cost to the City. She supported health-related challenges with other Cities in the Tri-Valley. Cm. Biddle stated he was uncomfortable with proceeding with a consultant at this point. There were other steps the City could proceed with. Vm. Hildenbrand asked if there were grant opportunities. Ms. Lowart stated she had attended a workshop put on by the HEALS group and she brought back a packet of information. They were available to meet with cities to discuss what was in place and then tailor a resolution and identify items the City could proceed with that had little or no cost. Cm. Scholz stated the City was doing a lot to promote health in the community. She wanted to again promote the Farmers Market. She could not support the expenditure of $60,000 to $80,000 on this project at this time. Cm. Hart stated he appreciated all the comments. He could not recite everything that the City already did, but it was huge. He supported Option 1. City Manager Pattillo confirmed that City Council approved moving forward with Option 1 in addition to exploring low or no cost items. Staff would return with a report. Mayor Sbranti stated he would like to hear more about the Healthy Cities concept. He wanted to do more with a challenge to the other Cities through the Tri-Valley City Council meeting. The City Council received the report and directed Staff to provided direction to move forward with Option 1 and low or no cost items be explored related to a City Health and Wellness program. • DUBLIN CITY COUNCIL MINUTES 9 VOLUME 29 ,~pFpp REGULAR MEETING r9;`~ ~~ ~ March.16, 2010 \~~~~/~ ~c~FOR~ DRAFT 2010 Dav on the Glen Event 8:29:41 PM 8.3 (150-80) /~ ~3 ~ Director of Parks and Community Services Diane Lowart presented the Staff Report and advised the Day on the Glen event was started in 2001 as a one-day festival at Emerald Glen Park. In 2002 the event was expanded to two days and it had remained a finro-day event since then. The City Council would consider whether the Day on the Glen event should be discontinued in 2010 as a cost savings measure in light of a projected budget deficit of befinreen $3.1 million and $4.6 million in Fiscal Year 2010-2011. The City Council and Staff discussed cancelling the Day on the Glen Event for this coming year but taking time to rethink the event with involvement of the community. Steve Jones, Parks and Community Services (P&CS) Commission Chairperson, stated the P&CS Commission had discussed the item and recognized the present City budget situation. They agreed to table the event for this year, but wanted to make ensure that it stayed on the City event radar. Mayor Sbranti stated he agreed with the retooling and the budgetary concerns. He agreed with community involvement in the look of a new event. There would be new opportunities with the opening of the Fallon Sports Park and with the possibility of the Farmers Market. The City Council received the report and directed Staff to discontinue the Day on the Glen event for 2010 but to work on a new event with community input and participation. • Report on Development Aqreement Process 8:50:58 PM 8.4 (600-60) City Attorney John Bakker presented the Staff Report and advised that at the February 2, 2010 City Council meeting, Mayor Sbranti requested that Staff bring back an item for the City Council to consider the City's development agreement process. Mayor Sbranti stated he did not have any specific solutions or ideas regarding this item. The present City process, involving a five year development agreement (DA), had served the City well, but it n took a tremendous amount of time. This might be the best system now, but it warranted review. Cm. Biddle stated this review fit in with what the City Council had done the last few months in reviewing ordinances and updating City processes. DUBLIN CITY COUNCIL MINUTES ~o VOLUME 29 ~~~~ REGULAR MEETING ~;~~} ~~ March 16, 2010 \~ ~l ~c, ~ !/ ~~ ~ DRAFT Cm. Hart asked what would be the cost of the review. City Attorney stated it would take about 25 attorney hours. Cm. Hart stated it was important to evaluate the process. It was important to the growth of the City. The DAs were of value to the City. Mayor Sbranti stated it might involve more City Attorney hours, but there were more hours being used now for City Staff. On motion of Mayor Sbranti, seconded by Cm. Hart and by unanimous vote, the City Council approved a new high priority Goals and Objective, under General Government, Administration, to "Conduct a Study of the City's Development Agreement Process." • OTHER BUSINESS Brief INFORMAT/ON ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 8:57:38 PM City Manager Pattillo asked the City Council for assistance in calendaring a Special Meeting regarding the budget. By majority consensus, the City Council agreed to Tuesday, April 27, 2010, 7:00 p.m. as the date of this budget meeting. A joint study session for the Downtown Specific Plan was scheduled for Monday, May 10, at 6:00 p.m., and on Tuesday, June 29, 2010 for another joint study session for the Downtown Specific Plan to discuss the draft Downtown Specific Plan. ~ City Manager Pattillo stated there had been calls from Dublin residents who received their census materials with a correct Dublin address but their city was listed as Pleasanton, not Dublin. The Census had been contacted and the City would get credit for these residents. Actual locations of addresses had been verified, and it would not affect the town, city or block where the address was located. Cm. Hart stated he attended the St. Patrick's Day Festival. It was a successful event. The weekend festivities had been well organized. He attended a City of Dublin - Dublin Unified School District Liaison meeting. He stated he would attend an Associated Community Action Program meeting. Cm. Scholz stated she had spoken to citizens that had attended the Green Initiatives meeting and they were enthusiastic. She attended the Green and White Gala; she attended the St. DUBLIN CITY COUNCIL MINUTES 11 VOLUME 29 ~~~~ REGULAR MEETING i;~~~~~ March 16, 2010 \~ ~ /~ ~4GIPOR~ ~~ ~ ~~ DRAFT Patrick's Day festivities. There was a fantastic community turnout. She would attend the Chamber of Commerce St. Patrick's Day Luncheon tomorrow. Vm. Hildenbrand stated she attended the Dublin Partners in Education (DPIE) art contest judging, she attended a Dublin Pride Planning meeting, the Green and White Gala and a Green Initiative Task Force meeting. The League of California Cities Bocce Ball tournament would be on Thursday. Cm. Biddle stated he attended the DPIE art judging, the Coffee with the Police Chief event, a Waste Management Planning meeting, and he attended a Valley Care Hospital foundation meeting. Mayor Sbranti thanked the City firefighters, City Staff, Lions Club, and Knights of Columbus for their assistance with all the St. Patrick's Day festivities. He had the opportunity to meet the Prime Minister of Ireland. He would attend the California Highway Patrol Drinking and Driving Awareness Campaign event at Infineon Raceway tomorrow. • ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 9:26:04 PM in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk. Mayor ATTEST: City Clerk I~~ DUBLIN CITY COUNCIL MINUTES ~2 VOLUME 29 ~~~~ REGULAR MEETING ,,; ~~';~ March 16, 2010 1\\~'~~l% Gu, ~ DRAFT ~/~~ „ ~ ~~ , ' '"r,\~V ~ MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING - April 6. 2010 ~.~ ~ a~~ A regular meeting of the Dublin City Council was held on Tuesday, April 6, 2010, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:02:09 PM , by Mayor Sbranti. • ROLL CALL PRESENT: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti. ABSENT: None • PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. • ORAL COMMUNICATIONS Certificate of Recoqnition - Dublin Hiph School Soccer Team (Coach James Fulwiler) 7:03:15 PM 3.1 (610-50) The City Council presented a Certificate of Recognition to the Dublin High School Soccer Team for their outstanding accomplishments including the Diablo Foothill Athletic League (DFAL) Championship League Title. • On motion of Cm. Hart, seconded by Vm. Hildenbrand and by unanimous vote, the City Council agreed to move Item 8.2, Acceptance of Donation from Dublin/San Ramon Women's Club to Support Dublin Heritage Center Local History Curriculum Kit, to the beginning of the meeting. • DUBLIN CITY COUNCIL MINUTES ~ VOLUME 29 `~~~ REGULAR MEETING 19; _,_} ~~ April 6, 2010 ~~~~" % aba `~ DRAFT Public Comments 7:26:07 PM 3.2 No comments were made by any member of the public at this time. • CONSENT CALENDAR 7:26:15 PM Items 4.1 through 4.4 Mayor Sbranti pulled Item 4.3 for further discussion. i ~1 ~ "/~ ~i/ t.,~ On motion of Cm. Scholz, seconded by Vm. Hildenbrand and by unanimous vote, the City Council took the following actions: Approved (4.1) Minutes of Regular Meetings of December 15, 2009, February 16, 2010, and March 2, 2010 and Adjourned Regular Meeting of February 24, 2010; Authorized (4.2 600-35) Staff to advertise Contract No. 10-03, Dublin Sports Grounds Phase IV; Reviewed (4.4 300-40) and authorized the issuance of payments. • Mayor Sbranti pulled Item 4.3, Authorization to Purchase Play Equipment for Emerald Glen Park through U. S. Communities Purchasing Agreement and Approve Agreement with Ross Recreation Equipment Incorporated to Remove and Install Play Equipment (215-30/600-30), and asked if this was an exact replacement of the present p/ay equipment. Parks and Facilities Development Coordinator Rosemary Alex stated the play equipment was being provided by a different manufacturer than the original play equipment. It was as close a match as possible. Mayor Sbranti asked about not going to bid for the purchase of the equipment. Was the City grouped with other cities in having gone out to bid for the equipment? Ms. Alex stated the City would purchase the equipment through the U. S. Communities program. A public agency, the City of North Carolina, publicly bid playground structures and received proposals from six vendors. The proposal they received from Landscape Structures provided a list price with a six percent discount. Because the play equipment was publicly bid, the City was able to piggy-back on that materials purchase and did not have to do an individual public bid. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 29 ~~~~ REGULAR MEETING ~;~~~,~ April 6, 2010 ~~ ~ /~ ~c,re~R~ DRAFT /~ ~z~~ Because the removal and installation component was an incidental component of the overall project, the City was able to issue a purchase order for Ross Recreation, the local vendor for that play structure, to do that component of the work. Mayor Sbranti stated this process seemed different than previous projects. City Attorney Bakker stated this process may have been utilized for materials or supply purchases before. This was distinct in that it had an installation component in it. It was a pretty standard practice in municipal government. ~ Parks and Community Services Director Diane Lowart stated this group had a list of different items that had been publicly bid that the City could piggy-back onto. Several years ago the City purchased copy machines through this practice. Mayor Sbranti asked if another agency public/y bid, could the City a/so purchase that item at that price. Ms. Lowart stated, yes, only if they were a part of this particular consortium, U. S. Communities program. City Attorney Bakker stated the City's purchasing ordinance had a piggy-back provision as well to authorize this process. It was more typical for supplies. Ms. Alex stated the procedure was also used when Fallon Sports Park was bid in regard to purchasing synthetic turf. They eventually accepted the bid of the general contractor. It was a different avenue but Staff was attempting to be more streamline and cost effective. Mayor Sbranti stated he liked when the City went to bid. If there was a clear cost savings and it made sense to do so, then he agreed. He did not want this to become the City's standard practice. On motion of Mayor Sbranti, seconded by Cm. Hart and by unanimous vote, the City Council adopted RESOLUT/ON NO. 42 - 10 AUTHOR/Z/NG THE CITY MANAGER TO PURCHASE PLAY EQU/PMENT FROM LANDSCAPE STRUCTURES, INC. PURSUANT TO THE U. S. COMMUN/T/ES GOVERNMENT PURCHAS/NG AGREEMENT, AND TO CONTRACT W/TH ROSS RECREAT/ON EQU/PMENT INC. FOR THE REMOVAL AND INSTALLAT/ON OF PLAY EQU/PMENT • DUBLIN CITY COUNCIL MINUTES s VOLUME 29 G~~~orD~e~ REGULAR MEETING 19,~~~~~ April 6, 2010 `` ~ ~ ~`~GIFOR~~~ ~~ `~ ~~3 ~ DRAFT WRITTEN COMMUNICATIONS - None • PUBLIC HEARINGS School of Imagination, Planned Development Rezone with a related Stacte 2 Development Plan, PA 10-004 7:35:30 PM 6.1 (450-30) Mayor Sbranti opened the public hearing. Environmental Specialist Martha Aja presented the Staff Report and advised that the School of Imagination project site is located within the Schaefer Ranch development. The proposed project included a Planned Development Rezone with a related Stage 2 Development Plan and Site Development Review to allow for the construction of a 12,065 square-foot building with playground and related improvements on the project site. The Planning Commission approved the Site Development Review on March 9, 2010 and this approval was contingent on the City Council approval of the Planned Development Rezone. Cm. Hart asked how much grading would be needed at the site. Ms. Aja stated grading had already taken place. Cm. Hart asked if any fill be necessary. Doug Chen, representative of Discovery Builders, stated grading had been completed to a pad elevation. There would be minor grading of a few hundred yards for landscape and parking. Cm. Hart asked about the slope in the back of the building and if there would be fencing. Mr. Chen stated there would be slope and fencing. Vm. Hildenbrand asked when construction would start. Mr. Chen stated construction would start in approximately nine months. Cm. Hart asked about status of enrollment. Mitch Sigman, founder of School of Imagination, thanked the City for its assistance. The school enrollment was full and there would be a waiting list. Cm. Biddle asked if the school would be open in the fall of this year. DUBLIN CITY COUNCIL MINUTES 4 VOLUME 29 0~~ REGULAR MEETING 19'~~~~ `~ April 6, 2010 ~~~~~j~ Gc,roR~'`~ /~ ~3 ~ DRAFT Mr. Sigman stated they would open as soon as possible. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. The City Council discussed the positive contributions made to the Dublin community by this project. Cm. Biddle asked when the decision would be made if a fire station was needed in that same area. Assistant City Manager Foss stated that the Fire Department would be conducting a study soon to see if a Fire Station would be needed. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council introduced an Ordinance approving a PD Planned Development Rezone and a Related Stage 2 Development Plan for the School of Imagination Located at the Corner of Dublin Boulevard and Schaefer Ranch Road (APN 941-2832-027). • Amendments to the Dublin Municipal Code Related to Eating and Drinking Establishments including modifications to Chapter 8.08 (Definitions), Chapter 8.12 (Zoning Districts and Permitted Uses), Chapter 8.76 (Off-Street Parkinq and Loadinq) and Chapter 8.104 (Site Development Review), ZOA 09-004 7:49:50 PM 6.2 (450-20) Mayor Sbranti opened the public hearing. Senior Planner Marnie Waffle presented the Staff Report and advised that at the request of the City Council, Staff had been reviewing the Zoning Ordinance requirements for various business types in an effort to streamline the entitlement process for development applications and to promote businesses in Dublin. Staff had reviewed Eating and Drinking Establishments and Outdoor Seating and prepared Zoning Ordinance amendments which would redefine an Eating and Drinking Establishment, clarify where Eating and Drinking Establishments and Outdoor Seating were permitted, modified the approval process for Outdoor Seating, and modified the parking requirements for Eating and Drinking Establishments and Outdoor Seating. Cm. Biddle stated he appreciated the fact the City was distinguishing among the type of eating establishment in terms of parking. Cm. Hart asked what this would do for City businesses. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 ~~~~ REGULAR MEETING 1;~~~~~ April 6, 2010 ~~ ~ ~ Gc~roR~~° /~o ~?~ ~ DRAFT Ms. Waffle stated this would help facilitate businesses being established. Cm. Hart asked if there were any pending businesses that would benefit from this ordinance. Ms. Waffle stated it would free up a few more spaces in existing centers for potential restaurants that may want to locate there. Ms. Linda Maurer, Assistant to the City Manager, stated she had a conversation with a prospective eatery and this ordinance might make a difference so they could move forward. Ms. Waffle stated this would be reviewed through the waiver process. Mayor Sbranti asked, in regard to outdoor seating, if the City counts the indoor seating and outdoor seating when factoring what a business needed to provide for parking. Ms. Waffle stated yes. Mayor Sbranti stated that there were restaurants with indoor and outdoor seating, and asked if it was typical to count both. Did other Cities count that way? Ms. Waffle stated she did not see anything that counted parking on a seasonal basis. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. Cm. Biddle stated these were good updates. Cm. Hart stated he was supportive of the item. He wanted to ensure that parking was a safe distance from pedestrians and the actual establishment. Mayor Sbranti stated cleaning up the definitions and these modifications made the City more competitive. Would the City Council hear about Dublin San Ramon Services District (DSRSD) items soon? Assistant City Manager Foss stated the DSRSD item would be heard on May 4. On motion of Cm. Biddle, seconded by Cm. Hart and by unanimous vote, the City Council introduced an Ordinance Amending Zoning Ordinance Chapter 8.08 (Definitions), Chapter 8.12 (Zoning Districts and Permitted Uses), Chapter 8.76 (Off-Street Parking and Loading) and Chapter 8.104 (Site Development Review), ZOA 09-004. • DUBLIN CITY COUNCIL MINUTES s VOLUME 29 `fiypFDU6~ REGULAR MEETING i;~~~;~ April 6, 2010 ~~ ~ //~ C,~~~R~tir l~ ~ a_3 ~` DRAFT • Weeds and Combustible Refuse Abatement Order 8:12:03 PM 6.3 (540-50) Mayor Sbranti opened the public hearing. Fire Marshal Bonnie Terra presented the Staff Report and advised that, in accordance with Resolution No. 16-10 (adopted February 16, 2010), the City Council declared that there was a public nuisance created by weeds and combustible debris growing and accumulating upon the streets, sidewalks and property within the City. Notice of this was posted and letters sent to those property owners with violations. Cm. Hart asked how many residences were reviewed. Ms. Terra stated that there were 142 letters sent out this year due the weather not being favorable for abatement. The process needed to be started early in order to ensure that the abatement was completed before fire season. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council conducted the public hearing, deliberated, and directed Staff to continue the weed abatement process. • UNFINISHED BUSINESS - None NEW BUSINESS Report on 2010 Dublin Pride Week Activities 8:16:17 PM 8.1 (150-80) Environmental Technician Jordan Figueiredo presented the Staff Report and advised that the City Council would receive a report on the planned activities for the 2010 Dublin Pride Week, scheduled for April 24 - May 1, 2010. The City Council commented on the many activities planned and received the 2010 Dublin Pride Week activities report. DUBLIN CITY COUNCIL MINUTES ~ VOLUME 29 ~~~ REGULAR MEETING 19;`~(~~,~ April 6, 2010 ~~~ ~ ~ ~3 ~ DRAFT + Acceptance of Donation from Dublin/San Ramon Women's Club To Support Dublin Heritaae Center Local Historv Curriculum Kit 7:17:28 PM 8.2 (150-70) Heritage Center Director Elizabeth Isles presented the Staff Report and advised that over the past fiscal year, Staff had been working with educators at the Dublin Unified School District to update the history curriculums for third grade students., The goal was to enhance and integrate aspects of the Heritage Center's "The Journey" Museum as it related to the area's local history during school site visits. The project had now been completed and approved by the Dublin Unified School District School Board. Additionally, the Dublin/San Ramon Women's Club had generously made a donation to the City to pay for curriculum binders for all Dublin Schools. Barb Ellul, Dublin/San Ramon Women's Club President, stated this was a perFect fit for a donation by the club. Anita Carr, Dublin/San Ramon Women's Club, thanked Elizabeth Isles for assistance with the program. The City Council thanked the Dublin/San Ramon Women's Club for the donation to provide the resource for third grade Dublin teachers. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council received the report and, per Government Code Section 37354, accepted the gift of $1,600 from the Dublin/San Ramon Women's Club; approved the budget change; and directed Staff to prepare a formal acknowledgement to the donor. •~ Fiscal Year 2009 - 2010 Mid-Year Budget Report and December 2009 Monthlv Report of Financial Activities 8:26:34 PM 8.3 (330-50) Finance Manager Vivian Gong presented the Staff Report and advised that Staff had prepared a detailed Mid-Year Budget Review to identify any material deviations from the adopted Fiscal Year 2009 - 2010 Budget. The primary focus of the report was on the General Fund, which accounts for the majority of City operations. Staff had identified proposed adjustments to Revenues and Expenditures. This item also provided the report of the financial statements for the month of December 2009. Cm. Hart asked for clarification on the net change. Was the change $330,750? DUBLIN CITY COUNCIL MINUTES a VOLUME 29 ~~ REGULAR MEETING 19`~(~~~~~ April 6, 2010 ~~ ~ /~ ~'~t,roR~ ~ ~ ~~ ~ DRAFT Assistant City Manager Chris Foss stated, yes, it was $330,750. Cm. Biddle asked if the,shortfall would remain between $3 million and $4.6 million. Mr. Foss stated yes. Mayor Sbranti asked in regard to the building permit overview, would there be any general fund benefit from the increased permits. Ms. Gong stated it would only affect impact fees. Mr. Foss stated the $330,750 was a worst case assumption based on data through December. On motion of Cm. Biddle, seconded by Cm. Scholz and by unanimous vote, the City Council received the report as authorized by Section 41004 of the California Government Code and approved the budget change. • Approval of Citv Directional Siqnaqe Locations for East Dublin Auto Dealers 8:35:59 PM 8.4 (400-30) Assistant to the City Manager Linda Maurer presented the Staff Report and advised that the City Council adopted a new policy and related criteria to allow for City directional signage for places, buildings, or locations of regional or historical significance. Staff was recommending that the City Council approve four site locations for City directional si~ns to direct individuals to the automotive dealers located on Toyota Drive and John Monego Court. On motion of Cm. Scholz, seconded by Vm. Hildenbrand and by unanimous vote, the City Council approved the City directional sign locations for automotive dealers on Toyota Drive and John Monego Court. • OTHER BUSINESS Brief /NFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by the City Council related to meetings attended at City expense (AB 1234) 8:39:44 PM Assistant City Manager Foss stated the Elected Officials Summit would be postponed to Fall or early Winter 2011. He asked the availability of the City Council for a Disaster Preparedness DUBLIN CITY COUNCIL MINUTES 9 VOLUME 29 ~ REGULAR MEETING 19,~ ~ ~ ~~~ April 6, 2010 `~~ ~ DRAFT ~a G o~3 ~ event at the Alameda County Emergency Operations Center with invitations to all the other governing bodies in the community. The City Council agreed to the date of May 24. Mr. Foss stated The City's Eternal Ribbon was being constructed at Dublin Boulevard and Dougherty. Mayor Sbranti stated the Eternal Ribbon had been funded by federal dollars. Cm. Hart asked if there could be verbiage added to a sign near the project stating it was federal grant monies. Assistant City Manager Foss stated Staff would look at the signage. Assistant City Manager Foss stated the City of Dublin was one of 27 finalists for the 2010 America City award. Staff would be back to the City Council with a Staff report regarding budgeting issues on April 20, 2010. Vm. Hildenbrand stated the City's recreation guides and highlights were nice. The Camp Parks History Center had been asked to leave Camp Parks. She hoped the City could help preserve the history of Camp Parks with the Dublin Historic Preservation Association (DHPA). She stated she had attended a Stopwaste meeting. She attended a Livermore Amador Valley Transit Authority (LAVTA) meeting. She stated she had concerns about restaurants leaving City locations because of rising rents. She would like the Economic Development Committee to discuss this. She would also like to hear from the centers on their perspective of the situation. Cm. Biddle stated he had attended the St. Patrick's Day Chamber Lunch. He attended the Alameda County Child Care Planning Council. He attended the Women's Club mock interviews for high school students and a Muslim Cultural Center dinner. Cm. Scholz stated it was an honor to be a finalist for the America City award. She attended the LAVTA meeting. She attended the Alameda County Sheriff's promotional ceremony and the Chamber of Commerce St. Patrick's Day Luncheon. Cm. Hart stated he attended a Communications Committee meeting. He would be attending the Alameda County Fire Department Advisory City Commission meeting next Thursday. He announced he had been promoted to Commander for the Alameda County Sheriff's Department. Mayor Sbranti stated he attended a Sobriety Challenge at the Infineon Raceway on March 17, 2010. He attended a Veterans Welcome event. He attended the DPIE Honorary Board meeting and a Green Task Force meeting. Two transportation forums will to be held in Dublin. • DUBLIN CITY COUNCIL MINUTES ~o VOLUME 29 `~o~D~B~ REGULAR MEETING i;~~~;~ April 6, 2010 ~~ ~ ~~ ~'iGIFOR~~ DRAFT ADJOURNMENT 10.1 ~.~~- i~.~ ~- There being no further business to come before the City Council, the meeting was adjourned at 9:10:00 PM in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk. Mayor ATTEST: City Clerk `~~ DUBLIN CITY COUNCIL MINUTES 11 VOLUME 29 ~~~ REGULAR MEETING 19;`~~~ ,~ April 6, 2010 ~~~~~j~ ~c„~a~